Disciplined Time Management: How to Stay Focused & Meet Tough Quotas at Work

 

In any job role there are constant disruptions such as meetings, breakdowns, special requests, and more. Managing time in the workplace to accomplish everything you that's asked can seem impossible. Before the situation gets too stressful, you should take a step back and plan some ways to get the most done in the time you have. Here are some ways to maintain focus and meet your quotas.

 

Understand Your Responsibilities

 

Knowing exactly what's expected from you can help you to avoid wasted time and effort. Be alert for issues that should really be passed up the chain of command or could be safely delegated to subordinates. Whenever there's any doubt or confusion about what to pass along, get clarification on everyone's roles and limitations and identify the possible risks and rewards of taking on extra work. Freeing yourself of tasks you shouldn't be bothered with is a good step toward clearing your schedule.

 

Get Organized

 

Plan out your next day every evening. Do it several days in advance if possible. Obtain some scheduling software that can also send you reminders on meetings and deadlines, and alerts if you've missed any of your obligations. Physical organization is also crucial. Everything should be easy to find when you need it. Don't overlook workstations and seating. Comfortable and ergonomic designs will help you concentrate better and do more. Keep in mind, however, that what is considered comfortable is subject to the individual. Because of that, it might be best to have your employees pick out their own chairs from a vendor, like D&R Office Works, Inc, who can provide a variety to choose from.

 

Prioritize

 

Order tasks in terms of priority as they come in. If it's crucial to your superiors or customers, it should be crucial to you. Other tasks may not be essential at all, and you can devote time to them only when more important matters allow. In general, you should also put higher priority on tasks that you anticipate as lengthy or complicated. It's better to keep up progress on the big jobs and knock out the little ones as they fall due.

 

Work Within Limits

 

One of the most important concerns is not to over-schedule. There will always be a limit in capacities over a fixed time frame. If you can possibly avoid it, don't schedule more work for yourself or your team than you feel can be done. Lack of focus may only create errors and miscommunications that waste more time.

 

Once you develop a routine of good time management at work, you can look for ways to improve the process. Being able to accomplish more without stress and exhaustion will help to increase your own productivity, motivation, and job satisfaction.

By: Hannah Whittenly

Hannah / Freelance Writer