Academic Programs Project Manager

31-Oct-2024

Academic Programs Project Manager

Faculty of Arts and Sciences

67156BR

Job Summary

The Academic Programs Project Manager serves as a member of the Harvard Griffin GSAS Academic Programs team and reports directly to the Dean for Academic Programs. The manager is responsible for serving as an expert on Harvard Griffin GSAS teaching policy and will be familiar with the larger nexus of employment rules and restrictions for GSAS students. The Manager will also need to be familiar with the HGSU contract and the ways in which contract rules apply to appointments and payment. The manager serves as an essential information source to departments, students, and other Harvard schools regarding FAS and Harvard Griffin GSAS rules about FAS Teaching Fellow appointments, policies underlying these appointments, and procedures for seeking exceptions. This role also serves as the project manager for all FAS legislated reviews assigned to Harvard Griffin GSAS and completes work in preparation for, and following, meetings with departments and degree programs under the newly launched cyclical meeting plan prescribed by the GSAS Admissions and Graduate Education (GAGE) report.¿

Position Description

Manage Teaching Fellow Appointment Appointments  

• Serve as the Harvard Griffin GSAS expert regarding Teaching Fellow (TF) appointment policies and procedures for both Harvard Griffin GSAS staff, students and academic departments. 

• Troubleshoot and resolve complex TF appointment requests and situations.  

• Review and approve TF exceptions and communicate decisions regarding exceptions to students and programs. 

• Reconcile all flagged appointments, evaluate exception requests, pursue questions with the programs and make high-level judgement calls about policy in consultation with the Dean for Academic Programs. 

• Work closely with the Harvard Griffin GSAS Financial Aid officers to ensure consistent and equitable application of policy, understanding the ways in which teaching may fit into a student’s overall financial package. 

• Serve as Harvard Griffin GSAS’s liaison to the Instructional Support team in the Office of Undergraduate Education, fielding and reviewing all communication from that office and informing Harvard Griffin GSAS staff, as appropriate. 

• Direct the workflow of the Special Students and Visiting Fellows Program Coordinator and provide guidance when there is confusion or questions regarding policies and procedures for TF appointments. 

Academic Programs Project Manager 

• Manage the workflow for all FAS legislated reviews assigned to Harvard Griffin GSAS and led by the Dean for Academic Programs.  

• Manage all aspects of the review moving forward, including collecting all relevant data and providing initial analysis of data, and will have a hand in creating the final report. 

• Oversee work of the Academic Programs Coordinator who is responsible for scheduling, setting up, and preparing materials for these legislated review meetings.  

• Manage action items for the Academic Programs team in support of GSAS Admissions and Graduate Education (GAGE) meetings.  

• Manage other projects or initiatives for Academic Programs as these new projects and initiatives arise.  

Data Analysis 

• Analyze Harvard Griffin GSAS teaching data using statistical analysis tools and create reports, as needed and directed, on TF appointment data to inform specific decisions involving teaching policy. 

FAS-Wide Working Groups and Committees 

• Participate in working groups and serve as Harvard Griffin GSAS TF representative in different FAS-wide meetings. 

• Represent the interests of Harvard Griffin GSAS in these meetings, and when changes to systems are being considered, this position will ensure that Harvard Griffin GSAS’s needs continue to be supported and will be responsible for rolling out any updates or changes to the GSAS staff.

Basic Qualifications

Five or more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills

• Excellent interpersonal and communication skills required.  

• Ability to prioritize work in an environment with multiple and conflicting interests.  

• Ability to work independently with minimal supervision.  

• Ability to handle complex and confidential information with discretion.  

• Competency using a variety of computer software.  

• College degree preferred, or an equivalent of education plus relevant experience in an office environment.

Working Conditions

This is an on-campus position based in Cambridge, MA.
Additional details will be reviewed during the interview process.

Additional Information

• A cover letter is required to be considered.
• We are unable to provide visa sponsorship for this position.
• All formal offers will be made by FAS Human Resources.

Work Format Details

This position is based on campus in Cambridge, MA. 

About Us

Harvard Griffin GSAS is where scholarship and innovation meet, where ideas are challenged and theories developed, where new knowledge is created, and where scholars emerge. The mission of Harvard Griffin GSAS is to identify and attract the most promising students to form a dynamic and diverse community, and to shape them into visionary scholars, innovative educators, and creative leaders

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

405013 Administrator (N)

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Graduate School of Arts and Sciences

Salary Grade

056

Department

Harvard Griffin GSAS

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.