This job has expired and you can't apply for it anymore. Start a new search.
Company Name:
Approximate Salary:
Per Year
Milwaukee, Wisconsin
United States
Position type:
Full Time
Experience level:
Entry Level
Education level:
Bachelor's Degree

Administrative Assistant II

As an Administrative Assistant, you will:
  • Provide phone support to team. Be helpful/courteous/professional to all callers. Be knowledgeable of constituents, inside and outside the firm, and know when it is appropriate/important to pull team members from meetings or otherwise interrupt team members or track them down for important callers/visitors.
  • Be knowledgeable of teams' schedule and maintain team members' calendars, schedule conferences and meetings. Coordinate schedules, meeting rooms, menus, and travel arrangements.
  • Make domestic and international travel arrangements, prepare itineraries and communicate with team members to keep them informed of upcoming events.
  • Anticipate needs of team members and be proactive with respect to scheduling travel and assisting the team in preparing for meetings.
  • Assist Investment Banking team with database needs. Database needs may involve direct data entry, organization and manipulation of data in Interaction, SalesForce, Access and Excel.
  • Represent Baird in a professional manner both internally and externally through telephone and in-person contact. Addressing inquiries will require knowledge of the department's overall function, policies, procedures, or services.
  • Process and submit expenses for team members through Concur system in a timely manner.
  • Proofread and correct written material for correct grammar, spelling, punctuation, and content.
  • Filing, general organizational assistance and various other duties as assigned.
  • Work as a team with other Administrative Assistants, backing up and assisting as needed.

What makes this opportunity great:
  • Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership
  • Allows you to start as a temporary associate and grow into a permanent associate
  • Support and flexibility to grow and be your best at work, at home, and in the community
  • Gives you the opportunity to work in a hands on environment where you are challenged and encouraged to create efficiencies within the role

Candidate Profile - What we need from you?
  • Associates or bachelor's degree preferred.
  • Administrative experience working with multiple team members. Experience in a Financial Services firm preferred.
  • Professional demeanor with strong oral and written communication skills.
  • Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously.
  • Ability to work independently in a fast-paced environment with general supervision. Must be proactive, have good follow through skills and work effectively as a team player.
  • Ability to complete work projects with speed and accuracy, often under pressure and/or short deadlines.
  • Demonstrated proficiency with Microsoft Office products.
  • Experience with CRM and database programs.
  • Demonstrate reliability in attendance and work performance.
  • Minimal overtime may be requested.
  • Performs other duties and miscellaneous special projects as assigned.