Business Center Specialist

Business Center Specialist

Job ID: 12308
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: EXTENDED UNIVERSITY

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: exempt

Earliest Start Date: As soon as possible.

Salary: $35,568 annually

Required Application Materials:

• Resume

Cover Letter and List of three references strongly encouraged.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.



Purpose of Position

Under moderate supervision and with limited latitude for the use of initiative and independent judgment, coordinates and directly supports the business process functions of a Business Center, which provides various financial, analytical, and business process transactional services to faculty and staff within area of assigned responsibility.

Essential Functions

Serves as the point of contact as well as maintains new and current contracts and/or agreements for the college.

Receives, reviews, analyzes, and processes a variety of financial transactions. Transactions include a combination of accounting (posting and reconciling), purchase orders, procurement card, invoices, work orders, checks, vouchers, and records management.

Reviews and processes requisitions; confers with department for clarifications and specifications, and preferred supplies; ensures products or services are compatible with university networking systems; confers with vendors to obtain product or service information such as price, availability, and delivery schedule.

Audits invoices against purchase orders and researches discrepancies.

Investigates problems that vendors or purchasing agents have with obtaining payment for bills.

Tracks accounts payable, and receivables to ensure that payments are up to date.

Monitors and updates long distance calls list.

Arranges and processes travel plans, itineraries and compiles the supporting documents.

Assists with inventory of office equipment and supplies; orders for new equipment, submittals of asset transfers and/or arranges for surplus equipment to be removed from premises.

Allocates expenditures, encumbrances, receipts, receivables, etc., based on reports.

Receives, reviews, analyzes, and processes a variety of human resources transactions for completeness, accuracy, and compliance with procedures and regulations; such as recruitment, hiring, separations and other payroll/personnel related transactions.

Assists with the Dean's Office coverage of the front desk reception.

In accordance with established University policies and procedures; provides informational assistance to faculty, staff, and students regarding the university.

Assists with various special projects as needed.

Knowledge of all Microsoft Office software systems such as Human Resource and Finance Peoplesoft System, and other institutional software systems, such as Goldmine/Banner, MinerMall, Perspective Content and AceWare.

Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information this position is privy to.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: No supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Education: Bachelor's degree Accounting/Finance and

and

Experience: Two years related experience to the statement of duties and responsibilities

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.


To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12308&PostingSeq=1

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