Coordinator I (Program Coordinator)

07-Feb-2025

Coordinator I (Program Coordinator)

Harvard T.H. Chan School of Public Health

67809BR

Job Summary

The Program Coordinator will support a research program in the Department of Social and Behavioral Sciences at the Harvard T.H. Chan School of Public Health focusing on community engagement and cancer prevention and control in community health centers. This will include the Massachusetts Center for Advancing Cancer Control Engaged Research Through Transformative Solutions (Mass-ACCERT), Massachusetts Cancer Prevention and Control Research Network (MCPCRN), and Harvard Catalyst Community Engagement Program. The Program Coordinator will work as part of a research team collaborating closely with community partners, including community health centers, on projects aiming to advance population health in research and implementation science.     

Position Description

Duties and responsibilities include, but are not limited to, the following:

• Coordinate, and have direct responsibility for, a set of tasks supporting research collaborations with community partners including community health centers, and other activities supporting community engagement and program administration
• Develop and implement administrative systems, project planning, overseeing deadlines, tracking deliverables, and overall coordination
• Coordinate and track processing of partner agreements, orders, invoices, and reimbursements
• Serve as primary contact and liaison for various communications channels, and collate and draft content for website posts, newsletters, and listservs
• Maintain regular updates to websites
• Develop communications messaging and materials for engaging community health center leaders and staff, and other audiences from funders to community members
• Attend team meetings, take thorough meeting notes for distribution, and help to identify and form synergies across teams and projects
• Coordinate events and meetings, including Implementation Learning Community sessions, advisory group meetings, grantee meetings
• Draft, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases
• Make periodic reports of project status to supervisor and the larger research teams
• Process, organize, and summarize data, reporting results in Word, Excel, REDCap, and NVivo
• Collate, organize, and draft materials for the preparation of research papers, manuscripts, progress reports, and presentations
• Support smooth day-to-day flow of communications and targeted outreach for program activities with internal team members as well as external partners and collaborators
• Support planning and coordination of community engagement activities, including Community Engagement Studios
• Perform other duties as assigned

PLEASE NOTE: This position has a term appointment of one year from the date of hire with the possibility of extension.

Basic Qualifications

• 4+ years of relevant experience is required; a combination of education and experience may be considered.

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Bachelor's or Masters's degree
• Experience working successfully with a diverse range of ethnic, cultural, and economic communities
• Interest in community-engaged research required, experience strongly preferred
• Experience using WordPress, Mail Chimp, and social media sites in context of professional communications
• Solid working knowledge of office operations and related computer software (including the Microsoft Office Suite) and electronic communications tools
• Excellent attention to detail, organizational and time management skills
• Proven interpersonal skills with experience in providing administrative support across groups and across a variety of projects
• Strong listening, communication, writing, presentation, and problem-solving skills
• Aptitude to effectively collaborate and communicate with a broad range of researchers, partners, and audiences

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers. 

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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

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Salary Grade

054

Department

Social and Behavioral Sciences

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.