Development Coordinator, Principal Gifts, University Development Office
31-Oct-2024
Development Coordinator, Principal Gifts, University Development Office
Alumni Affairs and Development
67170BR
Job Summary
Alumni Affairs and Development (AA&D)
Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.
Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.
AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).
Reporting to the Executive Director of Principal Gifts in the University Development Office (UDO), this is a full-time non-exempt position in UDO that works with colleagues across the organization to advance University-wide fundraising.
Position Description
Portfolio Work
- Work in partnership with and support the work of the Executive Director of Principal Gifts, to lead and manage principal gifts fundraising for Harvard priorities.
- Support the frontline portfolio work of the Executive Director by serving as a strategy/thought partner, actively advancing next steps for cultivation, solicitation, and stewardship, guided by an understanding of University funding priorities and activities. Help prepare for and participate in high-level prospect strategy meetings.
- Manage the development of proposals, white papers, stewardship reports, correspondence, briefings, events, and requests for senior leadership development activity, in close partnership with colleagues on our teams for donor relations, research, events, and others. Ensure fundraisers’ timely and effective follow-up with donors, including tracking gift conversations, solicitation strategies, prepare follow-up steps and action items, keeping track of stewardship opportunities, liaising with Research team and supporting meetings with senior University leaders and faculty members. Coordinate donor visits in support of fundraising efforts.
- Draft briefings for development appointments of the President, Provost, Deputy and Vice Provosts, Deans and senior faculty members. Briefing preparation includes monitoring activity within and outside of the University, assessing University ties and affiliations, analyzing giving history, researching philanthropy outside of the University, and examining University's current priorities.
- Actively support both the Executive Director by reviewing and making suggestions with our Research partners to help stimulate ideas for donors and prospects. Regularly review donor activity across Harvard and philanthropic landscape to be best informed and participatory in strategy meetings.
- Adhere to internal gift processes by booking high-level and complex gifts and pledges. In addition, follow up on requests with partners to review gift terms and other gift related questions as needed.
- Manage routine data pulls and reporting and provide data analysis as needed.
- Work independently and as part of a team, in an extremely dynamic, fast-paced work environment, juggling multiple and changing priorities and responding to the strategic needs of the UDO Principal Gifts team more broadly. Be a resourceful, quick thinking, and confident critical thinker. Anticipate work and act proactively and decisively. Respond swiftly to challenges. Juggle multiple and changing priorities. Be comfortable interfacing with senior University leaders and high-capacity donors, with a high level of collegiality and discretion.
- Assist the Executive Director by developing a cohesive fundraising strategy for principal gifts engagement across the region using creative tools and methods of illustrating activity and information flow across the University by pulling ad-hoc reporting, translating the data, recommending solutions, and implementing identified solutions in coordination with internal and external partners.
- Ensure partnership with Development Planning to ensure that our Principal Gifts donors are appropriately and effectively represented with the President and Provost.
- Represent the UDO fundraising team professionally and positively.
- Perform other related duties as assigned.
- The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Basic Qualifications
- 2 years of relative experience.
- Solid computer skills in a PC and network environment, working knowledge of Microsoft Word and Excel.
- The ability to work occasional overtime, evening and weekend hours is required.
Additional Qualifications and Skills
- Excellent organizational skills required. Capable of managing multiple assignments from multiple sources; be efficient, organized, detail oriented, and able to meet project deadlines.
- Exceptional written and verbal communication skills, and the ability to comprehend and summarize detailed and complex research reports and press articles to create briefings.
- Ability to maintain confidentiality and exercise sound professional judgment and possess a strong commitment to client service.
- Strong interest in higher education and a working knowledge of national and global issues is required.
- Must be professional, enthusiastic, collaborative, focused, motivated to learn and flexible to change, reliable, self-motivated, and able to work effectively with people from different backgrounds and experience.
Additional Information
- This position requires a 3 month orientation and review period.
- Please include a cover letter with your application.
To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.
Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.
COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
This position is hybrid and may be subject to change due to any operational adjustments in the department.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Alumni Affairs and Development, General Administration
Department Office Location
USA - MA - Cambridge
Job Code
403040 Coordinator II
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
------------
Salary Grade
055
Department
Alumni Affairs and Development
Union
55 - Hvd Union Cler & Tech Workers
Time Status
Full-time
Pre-Employment Screening
Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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