HR Coordinator

31-Oct-2024

HR Coordinator

Faculty of Arts and Sciences

67165BR

Job Summary

Reporting to the Director of Harvard College Human Resources, the HR Coordinator is an integral member of the College HR team and provides a high level of HR support for all staff, including administrative, residential, and student employees; externally, the role represents the office and Harvard to candidates throughout the hiring process.

Position Description

Onboarding and Offboarding 

Oversee and continuously improve onboarding and offboarding process of all staff, temporary employees, student temps, contractors and Year-Up interns. Collect required paperwork and process and provide outreach and troubleshoot any related issues with FAS HR, Talent Acquisition, Central, Harvard College Payroll, and FAS Payroll. Coordinate with hiring managers, Facilities, and Administrative IT to ensure all needs are met for onboarding and offboarding. 

Compliance

Keep current on federal, state, and university policy changes; implement approved procedures to minimize risk. Act as internal resource for departmental staff regarding HR-related policies and practices; coordinate with FAS Human Resources, FAS and central Payroll, Harvard Benefits Office, and other departments.

Partners with the HR Director and Sr. HR Consultant on supporting the needs of tutors, proctors, house aides and resident assistants across the College. Keeps abreast of the current policies and procedures that apply to these populations.

Administration and Reporting 

Responsible for all administrative and logistical tasks and a point of contact for receiving, managing, and responding to all human resources requests College-wide, little to no oversight. Triage with multiple stakeholders on priorities of certain requests. 

Uses multiple HRIS to process a range of administrative actions from hiring staff and temporary employees, to job data changes, and terminations. Maintain staffing database and keep track of any term appointments or temporary employee end dates. Administrative responsibilities such as letter creation and distribution, personnel file management, org chart management.  

Create and maintain tracking reports and create reports from different databases. Assist in designing a system for updating and reporting progress. 

Other duties as needed.

Recruitment support

Manage the hiring process for temporary and part-time staff roles.

Payroll

Assists with any administrative payroll tasks such as reviewing/approving entered time and absences, answer questions about payroll to staff.

Basic Qualifications

BA/BS; 5+ years of relevant HR experience 

Additional Qualifications and Skills

• Project management, document control and organizational skills; multi-tasking; excellent interpersonal and communication skills required.
• Prior experience using HRIS preferred.
• Mutual respect and ability to hold information in strict confidence.
• Ability to prioritize work
• Ability to handle complex and confidential information with discretion; Ability to work independently with minimal supervision. 
• Attention to detail

Physical Requirements

Ability to lift 10 – 15 lbs to help support community building events

Working Conditions

Office, with frequent meetings outside of primary work location

Additional Information

Harvard College is a close-knit undergraduate community within Harvard University. With world-class faculty, groundbreaking research opportunities, and a commitment to a diverse environment of bright, talented students, Harvard is more than just a place to get an education – it’s where students come to be transformed. The College enrolls over 7000 students and is comprised of 6 major administrative units including the Harvard College Dean’s Office, the Dean of Students Office, the Office of Undergraduate Education, the Office for the Arts, the Office of Student Services, and the Phillips Brooks House Center for Public Service and Engaged Scholarship.

All formal written offers will be made by FAS HR. 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Human Resources

Department Office Location

USA - MA - Cambridge

Job Code

404035 Coordinator II (HR)

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

College

Salary Grade

055

Department

Harvard College Dean's Office

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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