Human Resources Specialist - Employee Housing & Payroll

Feel Seen at Thrive!

Company Information: Learn more about Thrive Communities here!

Salary:$65,000 - $70,000 per year

Schedule: Full-time; Monday - Friday; Hybrid work environment

The HR Specialist – Employee Housing & Payroll is responsible for providing excellent internal and external customer service while supporting our Employee Housing program and Payroll processing.

Thrive's Purpose is to create a community where people feel seen, because we believe when people feel seen, they thrive. By cultivating award-winning workplaces, we foster an environment of connection, compassion and fun that our personnel extend to everyday life at their communities. Happy, inspired associates lead to happy, supported residents. We are dedicated to our boutique, at-scale approach to property management and building communities that flourish, which stems from hiring strong associates to grow with Team Thrive! Voted as a best workplace in Washington and Portland for several years, Thrive builds on its culture by offering the following benefits:

• Unlimited Vacation Time
• Sick Leave
• Flexible, hybrid schedule
• Employer matched 401k retirement plan
• Paid Holidays (New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve ½ day, Christmas Day, and New Year’s Eve ½ day)
• Paid Birthday, Personal Day, and Day of Service
• Bonus Potential
• $0 premium medical, dental, and vision insurance effective 1st of the month following your start date
• Fully covered Long-term disability insurance for associates
• Fully covered life insurance policy for associates with supplemental life insurance options
• 24/7 Everyday Assistance Program (EAP)
• Voluntary Critical Illness, Accident, Hospital Indemnity, and Short-term Disability insurance
• Pet Insurance discounts
• Parking & Transit Commuter Benefits
• Annual professional development reimbursement
• Training opportunities and career progression/growth plans
• Abilities to get involved through company committees (Event Planning, HR Advisory Council, Safety, and more!)
• Company-wide parties and events

HR Specialist Responsibilities:

Employee Housing (50%)

• Oversees Employee Housing request forms.
• Generates and distributes Employee Lease Addendums and ensures signatures are received before move-in.
• Responsible for rent discount maintenance and employee identifiers in Yardi.
• Monitors employee resident delinquency and advises managers on disciplinary action processes.
• Sets up payment plans, if needed and when applicable.
• Enters and removes employee housing deductions into HRIS/Payroll system.
• Oversees workflow for annual employee housing renewals.
• Primary point of contact in Employee Housing email inbox; responsible for maintaining inbox/responsiveness.
• Identifies process improvements and makes recommendations, as needed.
• May assist with generating, distributing, and countersigning lease agreements and welcome letters.
• Collaborates with Accounting Team as questions arise.

Payroll & HRIS Administration (45%)

• Assists with bi-weekly payroll processing.
• Troubleshoots employee and manager questions/challenges related to Payroll & HRIS system.
• Provides training and support to managers related to timecards, EANs, etc.
• Tracks and mitigates payroll errors.
• Primary owner of PTO donations, referral bonuses, education fund adjustments, and expense requests.
• Oversees employee change form approvals (ex: transfers, pay rate changes, etc.).
• Assists with employee login issues.
• Schedules and sends company notices, as requested.
• Primary owner of payroll related onboarding tasks such as cost allocation setup, New Hire Fees, Payroll Fees, Worker’s Comp fees, and cell phone/auto allowance setup.
• Adds/removes properties from ExponentHR during Transitions, Dispositions, and Lease-ups.
• Responsible for garnishment and child support withholding administration.
• Processes and tracks payroll corrections as needed, including voids/rebuilds, off-cycle payroll batches, etc.
• Administers Pay Card setup for associates without Direct Deposit.
• Ensures timely processing of Oregon final paychecks.
• Audits and maintains FLSA classifications.
• Ensures cost allocation accuracy for split site associates
• Maintains awareness of payroll law

Other duties as assigned (5%)

• Assists with monitoring and maintaining shared email inboxes.
• Reviews and approves new vendors with Accounting
• Oversees incoming HR related mail scanning, distribution, and filing.

Desired Skills & Experience:

• Bachelor’s Degree or Associate’s Degree in human resources, business, or another related field, or transferrable skills and experience necessary to perform the essential functions of the position
• 1-2 years’ experience with OnSite, Yardi, and reviewing resident ledgers, or combination of skills and experience to meet essential duties of the role.
• Property management industry knowledge and/or experience.
• Familiar with ExponentHR or demonstrated proficiency in another HRIS and/or payroll software.
• Proficient in Smartsheet and Microsoft Office Suite including confidence in using Excel.

Desired Competencies:

• Excellent administrative skills including time management, prioritization of tasks, organization, and ability to meet deadlines.
• Strong interpersonal and communication skills, both written and verbally.
• Strong attention to detail and organizational skills.
• A sense of urgency when it comes to high priority payroll or employee housing fixes.
• Demonstrated relationship-building skills with associates at all levels.
• Ability to work independently while working effectively as part of a broader team.
• Ability to use critical thinking to discern priorities personally and for the department.

Work Environment & Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to travel locally (Greater Seattle Area) for events or meetings (30-40%).
• Must be able to lift to 15 pounds, on occasion.
• Hybrid work environment with the option to work 100% at Home Office in Seattle, WA

If you do not fully meet the qualifications listed above but feel you have the skills and experience to be able to be successful in this position we welcome your application! Whether this or another position within Thrive, we would love to help you find the right role in our organization.

Equal Employment Opportunity

Diversity is celebrated at Thrive as we believe it makes us a better company. Our hope is that each associate feels welcomed, respected, and appreciated for their unique contributions. From our hiring practices, performance reviews, raise decisions, and opportunities for promotions, Thrive follows consistent and fair practices to ensure all Thrive employees and potential employees have an equal opportunity for employment and advancement based on merit, and are not discriminated against because of race, color, religion, national origin, age, sex, veteran status, pregnancy, childbirth, pregnancy-related conditions, disability, gender, gender identity, sexual orientation, or on any other legally protected basis. Our Human Resources department works with teams to make reasonable accommodations for those that require assistance in being able to participate in the interview process or meet the requirements of their position.

Background Check

Thrive Communities conducts background checks after the conditional offer of employment is accepted, in compliance with applicable federal, state, and local laws. Candidates will be asked to authorize these screenings and results will be reviewed by a designated HR representative. For questions about what will be reviewed on the criminal history, please contact careers@thrivecommunities.com.

Thrive Communities reserves the right to modify this policy at any time without notice.