Privacy Coordinator (Operations & Policy Analyst 4) Hybrid work options

Initial Posting Date:

12/16/2024

Application Deadline:

12/30/2024

Agency:

Oregon Health Authority

Salary Range:

$6,322 - $9,709

Position Type:

Employee

Position Title:

Privacy Coordinator (Operations & Policy Analyst 4) Hybrid work options

Job Description:

Monthly Salary Range: $6,322 - $9,709

Salary will be determined via a Pay Equity Analysis, for more information on this process please click here

Please attach a current version of your resume and a cover letter that addresses the points listed under the section titled What We Are Looking For.

PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field. 

Applications without complete Workday applications, a resume and cover letter will be removed from consideration.  

The Oregon Health Authority (OHA) has a fantastic opportunity for an experienced Privacy Coordinator to join an excellent team and work to advance their IT operations. 

The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Human Services in helping Oregonians achieve health, well-being, and independence.

More information about the Office of Information Services and current job opportunities can be found here 

The Oregon Health Authority is committed to:

• Eliminating health inequities in Oregon by 2030
• Becoming an anti-racist organization
• Developing and promoting culturally and linguistically appropriate programs,
• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
• Click here to learn more about OHA’s mission, vision, and core values.

This is a full-time permanent opportunity for anyone to apply. This position ia classified position and represented by a union.

This position falls under the Operations and Policy Analyst 4 classification.

What you will do!

As a Privacy Coordinator (PC), you will support Information Security and Privacy Office (ISPO) through supervisory of agency compliance and effectiveness of the privacy and eDiscovery program that follows the agency mission and all state, federal requirements including best practices.

The PC is a shared service position servicing Oregon Department of Health of Human Services (ODHS) and Oregon Health Authority (OHA) (Hybrid entity) as the Privacy Coordinator you will also support and collaborate with the Privacy Compliance Officer to meet agency objectives. 

In this role, you will be responsible for working with all levels of management in OHA and ODHS, other agencies across Oregon, and external community partners etc. The PC’s main role is oversight, development and implementation of the privacy and eDiscovery compliance programs, participate and collaborate on ISPO activities including but not limited to:

• Privacy investigations and resolutions.
• Collaborate with internal teams to operationalize privacy-by-design principles in new products, services, and processes.
• Partner with Information Exchange Coordinator to ensure third-party privacy compliance through assessments and contractual requirements.
• Support privacy team regulatory inquiries, audits, and breach notifications, ensuring timely and effective responses.
• eDiscovery requests and backup support for litigation and public records requests.
• Monitor and interpret changes in global privacy regulations, providing strategic guidance on their business impact.
• Support reporting of privacy compliance and other agency objectives as directed by the Privacy Compliance Officer.

What we are looking for!

(Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so will disqualify you from consideration)

SPECIAL QUALIFICATIONS:

State government experience in supporting agency programs or experienced as a privacy manager or privacy analyst/leads with at least 3+ years of relevant experience in leading and development of a compliance program associated with privacy, security, or other compliance role.  This role requires attention to detail and must have strong knowledge and experience in privacy related investigations and reporting to enforcement agencies including but not limited to working with agency divisions or areas such as legal counsel, risk management, public affairs, or executive leadership level.

MINIMUM REQUIREMENTS:

(a) A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science, or any degree demonstrating the capacity for the knowledge and skills; and five years professional-level evaluative, analytical, and planning work. (3+ years of this experience must be in privacy investigations, drafting, negotiating, and managing a variety of contracts)

OR

(b) Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification.

(3+ years of this experience must be in privacy investigations, drafting, negotiating, and managing a variety of contracts)

Desired Attributes

• Direction, expertise, and support on all aspects of privacy and eDiscovery programs including data privacy and security protections.
• Strong knowledge of technical, administrative, and physical safeguards, privacy compliance with federal, state and local laws including but not limited to best practices.
• Support confidentiality within both agencies, serving as the agencies' subject matter expert in these areas.
• Experience in performing privacy and other compliance audits including those by outside agencies, regulators, and audit functions.
• Experienced in communications including advisory and consulting privacy to agency leadership and business operations.
• Experienced in planning of risk assessments (privacy impact assessments (PIA), plan of action milestones (POAM) etc.
•  Experienced and knowledgeable of concepts, methodologies, and techniques to lead the development of ISPO compliance program.
• Ability to support multiple projects and competing agency priorities.
• Excellent written and verbal communication and presentation skills.
• Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.

What's in it for you?

• Medical, vision, and dental benefits
• Eleven (11) paid holidays.
• Eight (8) hours of vacation per month, eligible to be used after 6 months of service.
• Eight (8) hours of sick leave per month, eligible to be used as accrued.
• 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.
• Pension and retirement programs 
• Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
• Continuous growth and development opportunities
• Opportunities to serve your community and make an impact through meaningful work.
• A healthy work/life balance, including fulltime remote options as well.

Working Conditions:

The employee will be required to work in an office, cubicle, or an approved remote location with frequent utilization of computers and video conferencing. This role involves regular interaction with executives, management, and staff internal and external to the organization, necessitating tactfulness and discretion at all times. Compliance with visible regulatory deadlines and shifting priorities is expected. The position may involve managing difficult customers and situations, as well as handling interruptions, tight deadlines, and non-traditional work hours may be necessary for special projects. The employee must adhere to strict deadlines and collaborate with various agencies, business offices, and federal entities in the assessment, development, and implementation of information, policies, and procedures.

Use of a state vehicle for business purposes may be required, along with a valid driver's license and clean driving record or alternative transportation. Occasional travel to meetings and training sessions may be needed when remote communication is not feasible.

How to Apply

• Complete the online application.
• Complete questionnaire
• Attach a resume.
• Attach a cover letter of no more than two pages addressing the “What we are looking for?” section including required and preferred skills.

Tips for submitting your Workday application!

Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).

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• Check both your email and Workday account for updates regarding this recruitment.
• Please print or save a copy of this announcement. You will not have access to it once the posting closes.
• Click here for Resources and a Job Support Page. 

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the position, and are the successful candidate, you may qualify for work out of class. For further information, please visit the Pay Equity Project Homepage

Questions/Need Help?

If you need assistance to participate in the application process including an accommodation request under the American with Disabilities Act, please call or email Kyle Phillips

Voice: [503-509-3589]

Email: Kyle.Phillips@oha.oregon.gov

TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll free 1-855-524-5627, for customer service assistance. 

Additional Information

• Please monitor your Workday account to view all communication regarding your application. You must have a valid e-mail address to apply.
• PERS rate: The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.
• CJIS Background Check:  The position you are applying for requires access to Criminal Justice Information (CJI) and therefore you must obtain CJIS clearance for unescorted access to a facility or system under the policy requirements set forth by the Federal Bureau of Investigation (FBI). The CJIS background check will be conducted by the Oregon State Police for the Federal Government and is initiated by the hiring manager in coordination with our ODHS/OHA CJIS Coordinators in our Background Check Unit. 
• If you are offered employment, your offer will be contingent upon the successful completion of two separate background checks. The first background check is an abuse check, criminal records check and driving records check. The second background check is the Criminal Justice Information Systems (CJIS) nation-wide FBI fingerprint-based background check. To be eligible for employment, you must pass both background checks and pass the CJIS training and testing requirements.
• Based on requirements under IRS Publication 1075, the tax information guidelines for Federal, State and local agencies, and Federal Criminal Justice Information Services (CJIS) Security Policy, all applicable Oregon Health Authority employees who use, or have physical or logical access to Criminal Justice Information (CJI), or Federal Tax Information (FTI), including current and future employees, will need to be fingerprinted, have a background check, and successfully complete related security training(s).  Employees with access to FTI will need to be fingerprinted and complete a background check every five (5) years.
• For more information on CJIS processes please visit the OSP CJIS Division webpage at https://www.oregon.gov/osp/programs/cjis/Pages/default.aspx If you have further questions regarding the CJIS policy please contact OSP at 503-378-3070. The FBI CJIS Security Policy Version 5.9, section 5.12.1, outlining the CJIS screening requirements, can be found at https://www.fbi.gov/services/cjis/cjis-security-policy-resource-center
• Veterans: If you are a veteran, you may receive veteran’s preference. Click here for more information about veterans’ preference. To receive veterans' preference points, please submit the following required documentation when you apply:
  • A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service-connected pension for the five (5) point preference.
  • A copy of your DD214/DD215 form; AND a copy of your veterans' disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference.
• Visa Sponsorship: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• Internal Applicants: Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.
• Please attach only the documents that are related to the position. Additional documents that are attached will not be reviewed.
• Applicant Help and Support webpage

Affirmative Action and Equal Opportunity

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.

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