Procurement Analyst Senior

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$41.51 - $51.03 Hourly

Department:

Department of Community Services (DCS)

Job Type:

Regular Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

February 08, 2025

The Opportunity:

*only apply for this position once*

OVERVIEW:

There’s more here than you think.  At the Department of Community Services (DCS), you’ll find Planners, Animal Care Aides, Engineers, Bridge Operators, even a Water Quality Specialist.  No matter the job, or the line of service, every DCS employee shares one galvanizing mission:  Inclusive community.  Accessible services.  DCS is a place to explore potential and question the status quo.  We look for people who can grow, think, show initiative, and streamline.  We embrace diversity and reward creativity.  At DCS it’s about each person bringing skills and passion to a constantly evolving community.

Our Senior Procurement Analyst ensures every purchase, from single items to multi-year contracts, adheres to regulatory guidelines, has fair and transparent practices and provides the best value standard while maintaining an uninterrupted flow of materials and services to support our mission.  That’s no easy task.  We work with complex processes, rules, procedures and policies.  Our community has high expectations and we continually look for ways to provide faster, more efficient and more responsive service to always-changing needs.

As our Senior Procurement Analyst, you will:

• Execute purchases for goods or services as requested for the divisions that are included within the Department of Community Services (DCS). Purchases range from one time requests from the County online market place or as complex as formal bid processes that results in an executed contract. 
• Advise and provide assistance to County staff regarding purchasing guidelines and answer questions concerning program rules and policy for future purchases. 
• Develop specifications for quotes, intermediate proposals and formal bid process as requested by DCS staff. Evaluate responses of quote and informal processes for potential award to vendors. 
• Have thorough knowledge of laws and regulations applicable to County bidding and purchasing operations. 
• Create Purchase Orders from the County's financial and purchasing systems. 
• Conducts market research for products or services in order to provide information to DCS customers and be able to make informed decisions for purchases. 
• Interview vendor representatives regarding quality of current products or information about potential new products. 
• Meet with DCS division management to analyze and support their procurement demands
• Monitor existing contracts for expiration and initiate process to renew or rebid as needed.
• Support Contract process by having a thorough knowledge of contract performance standards, contracting rules and principles.
• Regularly train department management and staff on current purchasing and contract rules and regulations
• Maintain google sheets that track current purchase order spend analysis for programs and finance department.
• Create spend analysis reports to assist with yearly budget creation.
• Provides purchasing analysis and reporting for DCS program managers.
• Manage the inventory of two warehouses (Road Maintenance and Lighting District)
• Conduct yearly inventory counts and year end documentation
• Create the purchase orders and good receipts for all orders

What we’re looking for:

• Outstanding customer service skills with demonstrated ability to anticipate, assess, and respond effectively to the needs of diverse customers, both internal and external
• Working effectively and collaboratively with others in a variety of settings toward shared goals
• The ability to build and sustain cooperative working relationships with internal and external customers, partners, and stakeholders
• Strong analytical and problem solving skills
• Detail oriented with strong organizational and multi-tasking skills
• Comfortable working with ambiguity and changing demands
• Excellent negotiating skills and ability to resolve conflict
• Proven written and verbal communication skills
• Meeting facilitation and training skills
• Advanced knowledge of reports
• Project management experience is a plus
• Sound decision making and productive problem solving

Who Are We?
Our department’s mission is to preserve harmony between natural and built environments, keep people and pets safe, and ensure every voice is heard through a diverse group of programs including transportation, land use planning, animal services, elections, and budget and operations support. This department is an incredibly diverse department and your role will be too. 

What We Can Offer You:
DCS comprises unique and essential government services, including Elections, Land Use Planning, Animal Services and Transportation.

The common mission of these diverse lines of business is articulated in this very simple statement: Inclusive community. Accessible services. So, with us, you will be challenged, you will be encouraged to excel, you will be given the opportunity to build a rewarding career. You will become a part of a strong organization dedicated to providing outstanding services to the community.

At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our website.

This recruitment will be used to fill any current and future full-time, part-time, on-call, temporary and limited duration positions while the eligible for hire list is active.

TO QUALIFY:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum  Qualifications/Transferable Skills*:

• Equivalent to a Bachelor's degree from an accredited college or university with major coursework in Business Administration (in lieu of a degree we will consider equivalent related experience)
• Three years experience as a professional procurement specialist or transferable experience

Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO)
• Advanced and thorough knowledge of principles and practices of public sector purchasing and contract administration
• Ability to create and edit Google Sheets
• Demonstrate ability to learn procurement principles and best practices.
• Ability to understand and follow state and local procurement laws and regulations.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in procurement software, Microsoft Office Suite, and Google suite enterprise products.
• Commitment to racial equity and social justice. Experience applying a racial equity lens to professional work.
• Skills in technical writing, contract development, and administration.

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

SCREENING AND EVALUATION:

The Application Packet:
Please be sure to provide all the materials below in your application submission:

1. Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
2. Attach a resume: Please indicate how you meet the required minimum qualifications. Attach the PDF document to the on-line application. Be sure to explain in detail, including dates, all related work experience, paid or unpaid.
3. A cover letter (optional): This should expand on your resume, address why you are interested in this position and demonstrate how your experience and skill set align with the minimum and preferred qualifications listed.

Note: The application, resume, and cover letter should clearly demonstrate your work experience/skills and how they relate to the descriptions provided in the ‘Overview’ and ‘To Qualify’ sections of this job posting.  Please be thorough, as these materials will be used to determine your eligibility for an interview.

Internal candidates: After you have applied, you will receive the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you fill out and submit the Oregon Veteran Preference Questionnaire.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications
• Evaluation of application materials to identify the most qualified candidates
• Consideration of top candidates, which may include phone interviews, panel interviews, and/or additional testing
• Professional reference checks

ADDITIONAL INFORMATION:

Type of Position: This hourly, union-represented position is eligible for overtime.

Schedule:  Monday - Friday, 8:00 AM - 4:30 PM. There may be some flexibility with the regular start and end times. There may also be the option to work a 9/80 schedule.

Hybrid Telework: This position is designated as “hybrid telework,” meaning you will be working both remotely (from home) and one day or more per week based on need in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.

Work Location: This position works onsite at 1600 SE 190th Avenue, Portland, OR 97233.

Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Vlad Mirko

Email:

vlad.mirko@multco.us

Phone:

+1 (503) 3184861

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6111 - Procurement Analyst Senior