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Stratford, New Jersey
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Full Time
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Program Coordinator

Rowan University is a public comprehensive state-designated research institution with approximately 17,300 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven colleges and five schools: the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 100 public universities in the nation and is ranked third among public institutions in the North by U.S. News & World Report


SUMMARY: Under the direction of the Assistant Dean for Clinical Education and the Director of Academic Affairs, is responsible for managing day-to-day the Clinical Education operations, which include implementing, coordinating, scheduling and monitoring the ongoing educational component in the classroom, affiliated hospitals, clinics, outpatient facilities and preceptorships.  The individual assists and supports faculty and students, in the teaching and evaluation of student performance and coordinating and disseminating information.


Works in close conjunction and takes a lead role with the Assistant Dean of Clinical Education to develop and implement clinical education program initiatives related to curriculum, outcomes, and strong partnerships with clinical sites.

Schedules clinical clerkship rotations for third and fourth year students and clinical clerkship rotations for extramural osteopathic students, working with students, course directors and hospitals. Inputs all schedule changes for third and fourth year students into One45 system.

Coordinates educational activities of new clinical training affiliates, communicates with staff and faculty to ensure compliance of specific clerkship requirements and goals.  Makes site visits to staff, faculty, and students at hospital affiliates and works with site supervisors to insure quality experience for students.

Conducts and coordinates all planning and scheduling involved with Year III Clinical Skills Orientation and all orientations at affiliate hospitals.  Serves as main point of contact for all hospital issues, collects and process EMR paperwork, Soarian forms, Scrub-EX Forms, and badges for third year student population. 

Assigns third year students and guides them with elective and cardiology or pulmonary requirement in Year III.   Facilitates the processing of all forms for setting up clinical rotations, absence request forms, schedule changes and all elective forms and guidelines.

Oversees the coordination and administration of rotation final exams.  Oversees the evaluation process of clinical courses and clinical rotations and coordination of preceptor evaluation of student clinical rotations.

Advises third year students on the scheduling process– holds meetings for representatives at each hospital affiliate to speak to incoming third year students, hold online “hub” lottery via one45, hold info sessions, respond to inquiries and advise students about lottery process and affiliate sites.

Maintains One45 educational records related to scheduling and curriculum and assists the Registrar’s Office to ensure student completion of all third and fourth year academic requirements. 

Advises students on the fourth year planning process, through meetings, information sessions, emails, phone calls, one on ones, and visits to each hub to talk to group of students. Explain electives, core rotations, policies needed paperwork, and other vital items.  Processes elective requests (about 1500 per year).

Schedules all elective rotations and acts as a liaison between RowanSOM and other osteopathic institutions.   Assists in developing new sources for extramural clerkships via meetings, site visits, phone calls, emails.

Initiates, coordinates and gains approval for affiliation agreements with other sites and hospitals. Serve as mediator between Rowan University and outside sites for affiliation agreements - average about 25-30 new agreements an academic year.

Develops international educational opportunities for fourth year rotations - explains and advises students on international policies and needed paperwork.  

Attends and initiates monthly student/intern meetings and handles student issues. Keeps in contact with interns and residents to be aware of any concerns.  

Assists GME in recruitment of externs.  Collects information on visiting extern students and coordinates scheduling. Attends Hospital Day programs at other institutions, as needed.  Assigns housing to extern students when needed. Point of contact and answers all questions and requests of visiting students.

Supervises and oversees coordination of evaluations of visiting extern students by preceptor, including distribution of forms and policy statements when necessary.

Attends and participates on school committees. Curriculum Committee, Clerkship Directors, Clerkship Administrators, and Track Leaders.

Recommends the hiring, firing, promoting, demoting, merit increases, transfers and/or disciplining of employees and the personnel changes.

Responsible for the creation and coordination of all rotation information and grids in coordination with Academic Calendar.

Understands and adheres to RowanSOM's compliance standards as they appear in Rowan University’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.

Keeps abreast of all federal, state and Rowan University, laws and policies as they presently exist and as they change or are modified.

Perform other related duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Bachelor’s Degree in Education, health education field, or a related field (Master’s Degree preferred) plus two (2) years of related health education experience. Excellent communications skills, both oral and written. Proven ability to work cooperatively with students and staff. Course work in psychometrics is preferred.

Please be advised that some positions are subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired into identified positions shall either have their principal residence in New Jersey or they have one year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. The law also provides that any person may petition a State committee for an exemption from the requirements based on critical need or hardship.

Rowan University values diversity and is committed to equal opportunity in employment.

All positions are contingent upon budget appropriations.

The Stratford, NJ Campus is a Tobacco-Free Workplace.