Title: Purchasing Coordinator
Department: Procurement Services
Number of Positions: 1
Classification: 3 Campus
Position #: 100700
Type of Appointment: Full-Time
Pay Rate: $47,760 - $59,110/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Required Documents Needed to Upload at Time of Application: Resume, transcripts and three professional references.
Reference check requirements:
· Non-supervisory roles: three (3) current or former supervisors
· Personal references (friends, clergy, customers, relatives) are not considered acceptable references.
Position Summary: Responsible for the operation of the purchasing department to include locating suppliers, researching supplies, services and equipment. Verify, process, and maintain vendor files, bids, and all purchase orders for the college and the Foundation.
Essential Functions:
70% Responsible for coordinating purchasing functions of the College. Confer with College staff concerning all purchases of supplies, services, and equipment. Ensure that all purchase orders and request for bids/proposals meet and comply with Tennessee Board of Regents policies and procedures and State of Tennessee policies, procedures, and laws. Approve all requisitions for supplies, services, and equipment per set procedures to include verification and selection of vendors and specifications in the College’s eProcurement system (PelliBiz). Complete change orders as required. Monitor and resolve aging requisitions and purchase orders. Assist shipping/receiving and accounts payable staff with unidentifiable shipments or invoices. Research and resolve problems concerning orders or delivery of supplies, services, and equipment.
10% Obtain, document, and process purchasing bids and proposals. Correspond with College staff and external vendors concerning purchase specifications and pricing. Complete bid/proposal packages and submit for award. Maintain bid and proposal files. Coordinate process for annual orders to include processing bids, maintain master control list, and assure all orders are in place at the beginning of each fiscal year.
5% Responsible for the maintenance of college vendor files and W-9 information. Develop and process new vendor requests with the TBR Total Supplier Management system. Review outstanding requests weekly and resolve all issues.
5% Generate and verify purchasing reports in the Banner system for submission to the Tennessee Board of Regents and others as needed.
5% Assign equipment identification numbers and forward to the receiving department. Assist property office with questions concerning property to be inventoried and for surplus.
5% Serve as College representative on the TBR Council of Buyers. Participate in College committee and programs, and in related professional groups and organizations. Other duties as assigned.Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Job Requirements:
Associate’s degree in business related field and 5 years purchasing or business-related experience or a high school diploma and 7 years purchasing or business-related experience.
Part-time work experience is calculated at 50% credit of full-time work experience.
Skills/Abilities: Knowledge of the principles and practices of purchasing, accounting, contracts, on-line computer systems, and a working knowledge of spreadsheet and word processing software. Excellent communication and customer service skills. Able to engage in the college’s mission and values.
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Part-time work experience is calculated at 50% credit of full-time work experience.
Physical Demands: Travel is required, lifting storage boxes, long periods at computer.
Hazards: Lift up to 50 pounds
Full-time Employment Benefits:
- Insurance Options: Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA
- Wellness Incentive Program, if enrolled in health plan
- Educational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement Program
- Employee Assistance Program
- Retirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403b
- Employee Discount program with over 900+ companies
- 14 Paid Holidays/Year Includes paid days off the last week of December
- Sick Leave Bank
- Longevity Pay
- Many opportunities for professional development
Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at recruiting@pstcc.edu.
If you are interested in this position, click on Apply located below or Apply Now in the upper right-hand corner.
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