Retail Facilities Administrator- Irvington NY

EILEEN FISHER creates simple, timeless shapes designed to work together effortlessly, season after season. We make our clothes to last - and then take them back to be re-worn again or remade into entirely new designs. We believe in the fundamental potential of every person - our employees, our customers and those who make our clothes - and are committed to creating conditions that empower people. It’s all part of our commitment to doing business in a way that helps build a better industry. And a better future. EILEEN FISHER is one of the largest women’s fashion companies to be a certified B Corporation, which means we voluntarily meet high criteria for social and environmental performance, accountability and transparency.

Values Statement:

As a founder led Company, our values are deeply embedded in and shape our culture. Our values are a shared responsibility embodied in every position and are intended to be woven into all that we do; how we approach our work and how we interact with one another. Our values support our commitment to Diversity, Equity + Inclusion, and our commitment to Sustainability guides us to protect our limited natural resources, fight climate change, support human rights and social impact, and inspire the fashion industry to embrace circularity.

• We are authentic

• We thrive in connection

• We trust each other

• We innovate through creativity

• We are committed to the health of the whole

• We are united by purpose

Position Summary:

We are seeking a qualified and experienced Retail Facilities Administrator to join our team. The Retail Facilities Administrator will be responsible for maintaining our retail stores to maintain the standards of a first-class shopping environment, including managing all aspects of store maintenance and repairs and coordinating all related outside services.

This position plays a critical role in ensuring the efficient and safe operation of our facilities. The successful candidate will have a successful record in facilities management, a customer service mindset, excellent communication skills, and the ability to manage competing priorities and projects in a fast-paced environment. If you meet the above requirements, we welcome your application to join our dynamic team.

 Duties and Responsibilities:

•    Manage the repair, maintenance, and upkeep of store indoor and outdoor space, and including building systems and appliances.

•    Work with vendors, contractors, and property managers to ensure timely completion of repairs and maintenance tasks, including the management of preventive maintenance programs

•    Coordinate and monitor facilities services, including custodial, landscaping, and security services.

•    Monitor and manage facility access and safety protocols, including security systems and protocols.

•    Ensure compliance with all regulations and codes related to building safety and maintenance.
•    Develop and maintain relationships with other stakeholders to ensure a high level of customer service.
•    Participate in the development of long-term plans for facility maintenance, upgrades, and improvements, including budget development and project management.
•    Provide regular reports on facility operations, expenses, and projects to management.

·       Perform store site visits as required. On site activities may include, but are not limited to - light carpentry/plumbing, troubleshooting HVAC, lamp replacement, assisting employees with internal moves

•    Maintain up-to-date procedures, manuals and checklists
•    Provide as needed after-hours emergency calls and occasional weekend support.
•    Provide status updates to Director of Facilities
•    Liaison with the store teams for all Facilities activities

Performs other related duties and assignments as required.

 Physical Requirements:

•    Ability to lift and carry materials and equipment weighing up to 50 lbs.

·       Ability to climb and work on ladders at various heights.

•    May require limited outdoor work and exposure to poor weather conditions when addressing outdoor issues.

Required Experience

Education: High school diploma or equivalent

 •    Minimum of 5 years of experience in facilities management or related field
•    Excellent verbal and written communication skills

·       Proficient in Microsoft Office and CMMS. Service Channel a strong plus.

·       Strong Project Management skills with demonstrated ability to manage multiple projects and prioritize competing demands. Adept at managing project punch lists.

·       Experience working with vendors, contractors, and property managers

·       Strong Negotiation Skills. Experience creating and working with budgets.

·       In-depth knowledge of building codes, regulations, and safety protocols

·       Strong organizational and analytical skills

·       Ability to work independently and as part of a team

·       Comfortable working cross-functionally with various internal and external stakeholders.

·       Able to work well under pressure in a fast-paced, ever-changing environment.

Preferred Qualifications

·       Experience managing facilities across multiple locations.

·       Knowledge of sustainability practices and energy efficiency initiatives.

Hours: Monday – Friday 10:00am - 6:30pm On call for emergencies nights/weekends.

The salary range for this role is $75,000- 80,000/yr. dependent upon experience and qualifications. In addition, we offer competitive benefits including a generous clothing allowance and a wellness reimbursement program.

EILEEN FISHER, Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.