Senior Coordinator, Board Administration

Title

Senior Coordinator, Board Administration

Description

Department: Executive Office

Reports to: Chief of Staff

Job Type: Full-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – Museum

Summary/Objective:
The Senior Coordinator position is an outstanding opportunity to serve as an administrative liaison to the Academy Museum Board of Trustees. You will be responsible for organizing and implementing support functions related to the Board of Trustees and trustee cultivation.

Essential Functions of the Job:

• Schedule and coordinate logistics, reporting, correspondence, technology, and additional support for meetings, orientations, and retreats of the Academy Museum Board of Trustees and its committees.
• Assist in setting up the annual board and committee meeting schedule and maintain a calendar of all board-related activities.
• Prepare agendas, create presentations and documents, attend meetings, produce meeting minutes, track attendance, and outline action items.
• Maintain historic records of all board and committee proceedings, board documents, and files, including the bylaws, systems for sharing and referencing documents, CRMs, and necessary correspondence.
• Engage and assist in positive and effective communication strategies with staff, trustees, additional stakeholders, and their assistants.
• Create and provide reference information and guidance to committee liaisons and administrators.
• Answer incoming calls and emails, relay messages, answer questions, clarify information, respond to requests, resolve problems, and refer people to the appropriate staff.
• Assist in the creation and implementation of processes and materials for board-related activities.
• Research various board-related initiatives or projects and prepare summaries, proposals, and/or reports of findings, as required.
• Draft correspondence for Chief of Staff and Museum Director and President as needed.
• Provide administrative support for various board and executive office-related initiatives.
• Keep the Chief of Staff abreast of significant matters related to the board and regarding trustees.
• Handle confidential and sensitive materials with discretion.
• Support board-related gatherings and events as needed.
• Other duties as assigned.

Required Competencies:

• 4+ years of professional administrative experience, preferably having supported a nonprofit board.
• A commitment to diversity, equity, accessibility, and inclusion.
• Advanced skills in the Microsoft Office suite.
• Familiarity with CRM and board platform systems.
• Proven ability to independently manage multiple priorities with a high degree of professionalism.
• Excellent written and oral communication skills.
• Strong organizational and project management skills with high attention to detail.
• Ability to identify meeting participants and extensively interact with a diverse group of stakeholders appropriately.
• Ability to respond quickly and sensitively to questions and concerns.
• Flexibility to work some early mornings, evenings, and weekends.

Preferred Qualifications:

A bachelor's degree is preferred.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary for this role is $25.00 per hour. The actual pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off, including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

@museumLI

Position Requirements



Full-Time/Part-Time

Full-Time

Position

Senior Coordinator, Board Administration

Location

Los Angeles

About the Organization

The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.


EOE Statement

The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.

This position is currently accepting applications.

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