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Stratford, New Jersey
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Full Time
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Staff Assistant

Rowan University is a public comprehensive state-designated research institution with approximately 17,300 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven colleges and five schools: the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 100 public universities in the nation and is ranked third among public institutions in the North by U.S. News & World Report



Performs a wide variety of administrative and support services for SOM Admissions Office to maximize efficient workflow. Assists in the planning and support of program activities. Assists in coordinating office operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Responsible for providing administrative, analytical, computing and staff support for the department.  Creates and maintains spreadsheets and other forms for department access. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.

Assists with managing prospective student applications in the admissions application management software program, (AMP) and the primary application management software program, (WebAdmit).  Enters admissions decision codes in AMP, WebAdmit and Banner.

Support the preparation of the Admissions Interview schedule including the scheduling of applicants and interviewers.  Processes Admissions fees received.

Serves as primary contact for the Admissions Office.  Screens calls and provides information in accordance with organizational policy.  Assists with front desk coverage.  Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries from prospective students and University staff.

Schedules Admissions Committee meetings and is the primary liaison to the Admissions Committee.  Schedules and processes Admissions Interviews and faculty calendar.

Develops and implements controls for work assignments under the direction of the Assistant Dean for Admissions.

Maintains essential records and assists in the maintenance of all activity files.

Prepares and/or compiles data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines.

Completes purchase orders, check requests and other University forms and maintains log of the same.  Responsible to order supplies and monitor expenditures.  Maintains an inventory of recruitment and office supplies.

Undertakes routine writing and editing assignments; generates correspondence for signature; maintains mailing lists.

Maintains or assists in maintaining department accounts, monitoring expenditures and ensuring compliance with budgets.

Coordinates and maintains the department calendar. Exercising discretion, applies informed independent judgment to help manage the Assistant Dean’s time.  Makes travel arrangements and prepares meeting agendas.

Evaluates office procedures, establishes standards, and recommends and implements new or modified procedures as needed.

Serves as a liaison between the department and other administrative units such as Purchasing, Accounts Payable, Human Resources and Information Services and Technology.

Understands and adheres to legacy RowanSOM’s compliance standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.

Keeps abreast of all federal, state and Rowan University regulations, laws and policies as they presently exist and as they change or are modified.

Performs other duties as assigned.

QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Bachelor’s Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus one (1) year of professional level experience in a business office, government agency, or university setting.  Experience with Microsoft Office, Excel, PowerPoint and Banner.  Required ability to plan and organize projects preferred.  Strong interpersonal skills are required.  Must be able to work occasional evening and weekend special events.

Please be advised that some positions are subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired into identified positions shall either have their principal residence in New Jersey or they have one year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. The law also provides that any person may petition a State committee for an exemption from the requirements based on critical need or hardship.

 Rowan University values diversity and is committed to equal opportunity in employment.

All positions are contingent upon budget appropriations.

The Stratford, NJ Campus is a Tobacco-Free Workplace.