Systems, Records Management and Statistics Manager (Business Operations Manager 2)

Initial Posting Date:

04/16/2025

Application Deadline:

05/07/2025

Agency:

Oregon Health Authority

Salary Range:

$7,353 - $11,373

Position Type:

Employee

Position Title:

Systems, Records Management and Statistics Manager (Business Operations Manager 2)

Job Description:

Opportunity Awaits, Apply Today! - Systems, Records Management and Statistics Manager (Business Operations Manager 2)

The Oregon Health Authority (OHA), Public Health Division (PHD), Center for Health Statistics is pleased to announce a career opportunity for a Systems, Records Management, and Statistics Manager. In this leadership role, you will provide oversight and strategic direction to three distinct mission critical programs in the state: Vital Statistics, the Oregon Vital Events Registration System (OVERS), and Records Management.

The Vital Statistics program is responsible for compiling, analyzing, and reporting on the vital statistics of Oregon. The OVERS program develops and maintains the state's electronic vital events registration system. The Records Management Program focuses on the review, registration, quality assurance, and preservation of Oregon's vital records.

This position involves planning, organizing, and managing the operations of these three programs. You will also oversee the operations and resources for the national vital statistics program through Oregon’s Vital Statistics Cooperative Project (VSCP) as the Director. Additionally, you will serve as Deputy State Registrar and State Registrar as needed.

For a full review of the position description, including duties and working conditions, please click here.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For

Minimum Qualifications: These qualifications must be visible in your application for consideration.

• Six years of supervision, management, or progressively related experience; OR three years of related experience and a bachelor’s degree in a related field.

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.

• Experience in overseeing information technology and emerging technologies sufficient to manage and direct the planning and implementation of modern mission critical information systems similar to vital records and statistics systems.
• Experience with legislative processes at the state and national levels.
• Experience with interpreting, explaining, and implementing complex laws and rules.
• Experience with writing laws and administrative rules for implementation.
• Experience with relevant state and federal laws, statutes, and regulations regarding the collection, reporting, publication, and confidentiality of public health statistics.
• Experience presenting complex data, technical and scientific reports, and ideas clearly and concisely to a wide variety of audiences.
• Experience in records management and retention.
• Experience providing leadership to direct and evaluate program performance, prioritize responsibilities, supervise, and coordinate the activities of supervisory, professional, and administrative staff.
• Experience managing teams in a production environment.
• Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
  

Application Guidance

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions.

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!
• This announcement is for one (1), full time, permanent, management service - supervisory, Systems, Records Management and Statistics Manager (Classification: Business Operations Manager 2) position based in Portland, Oregon.
• This position is 100% in office, working out of the Portland State Office Building, located at 800 NE Oregon Street, Portland, OR 97232, to meet business needs. Please check SECTION 4: WORKING CONDITIONS of the position description linked above to review more details regarding the working conditions.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact Recruiter, Aimee Buchholz at: aimee.d.buchholz2@oha.oregon.gov | (503) 509-5511.
  

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.