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21-Nov-2024<h4>Registration and Exams Administrator</h4>Harvard Law School 67331BRJob SummaryThe Registration and Exams Administrator is a member of a professional and knowledgeable team that provides initial and ongoing support for students, faculty, and staff. This role focuses primarily on two complex business areas: course registration/enrollment services and exam planning/administration, but also assists with processes and projects across the department.&nbsp;&nbsp; The Office of the Registrar works as a dynamic team and is looking for someone who can bring energy, enthusiasm, and a commitment to working collaboratively. While it is essential for a successful candidate to be able to fulfill the job’s functions and responsibilities, the strongest candidates will share our passion for engaging in our work with integrity, a commitment to sustaining an inclusive and supportive work environment, and a sense of humor.&nbsp;Position DescriptionAs a Registration and Exams Administrator, you will:&nbsp;<ul><li>Manage course-enrollment, keeping abreast of on-going curricular policy and academic requirement changes.&nbsp;&nbsp;</li><li>Responsible for the coordination of all course selection related activities, including training and individual registration advising with students regarding course and clinic selection, enrollment, and deadlines.&nbsp;&nbsp;</li><li>Work with students and faculty to create/recommend solutions to issues related to course availability, resolving conflicts on enrollment limitations, waitlist, and add/drop process/polices to ensure maximum enrollment outcomes.&nbsp;&nbsp;</li><li>Manage the Cross-Registration process for affiliated non-HLS students&nbsp;&nbsp;&nbsp;</li><li>Coordinate with the Assistant Registrar on all aspects of exam preparation and administration. Providing exam administrative support across multiple student services and administrative departments; evaluating exam submissions for compliance with deadlines and policies.&nbsp;</li><li>Assisting with the development of three (fall, winter, and spring) complex exam calendars; overseeing proctor coverage as appropriate; working with the Assistant Registrar to recruit, hire, and train seasonal proctors, and review and update training materials regularly.&nbsp;&nbsp;</li><li>Advise faculty, students and staff on academic policies and procedures.&nbsp;&nbsp;</li><li>Accountable for the security and integrity of student data as guided by FERPA regulations.&nbsp;</li></ul>Basic Qualifications5 or more years of related experience. Education beyond high school may count toward experience.&nbsp;Additional Qualifications and SkillsWe are looking for people who have:&nbsp;<ul><li>Ability to manage and prioritize projects with attention to detail.&nbsp;</li><li>Excellent communication with high-level constituents.&nbsp;</li><li>Excellent organizational skills and ability to manage multiple time-sensitive projects independently, efficiently, and accurately.&nbsp;</li><li>Ability to lead effectively and work independently while maintaining close contact and communication with the Assistant Registrar and stakeholders.&nbsp;</li><li>Strong analytical, written, verbal and interpersonal communication skills with the ability to effectively interact and build trusted relationships with diverse internal constituencies.&nbsp;</li><li>Ideal candidates are self-motivated, critical thinkers with a passion for helping others, improving processes, providing an exemplary customer service experience, and take pride in being a member of a collaborative and team-oriented community.&nbsp;</li></ul>Additional InformationWe regret that Harvard Law School is unable to provide visa sponsorship for staff positions.&nbsp; &nbsp; All offers to be made by HLS Human Resources.&nbsp;About UsBe a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General AdministrationDepartment Office LocationUSA - MA - Cambridge Job Code405010 Registrar (N) Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentOffice of the RegistrarUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35hrs/week, M-FCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-TB1

Harvard University FAS Human Resources

Registration and Exams Administrator

Senior Faculty Member and Nationally Recognized Expert in Community Engaged Research and Scholarship The University of Texas at El Paso is excited to announce a tenured position at the rank of full professor in community engaged research and scholarship. This senior-level position is envisioned to lead the institution's efforts to advance scholarship on community participation, participatory processes, community development, or related methods in order to address pressing societal issues such as health, environment, education, energy, and economic wellbeing. Candidates should possess a distinguished record of community-engaged scholarship, leadership, and successful funding that qualify for a tenured position at the rank of full professor. The successful candidate will engage in collaborative research within their department and across campus, provide faculty mentoring and development in community-engaged research, support junior faculty in building their own community-engaged research agendas, and promote best practices for integrating community-based perspectives into scholarly work. This person will play a key role in advancing the university's mission to strengthen community engagement through research. Interested candidates across all disciplines are encouraged to apply. Job Requirements: Successful candidates must possess a Ph.D. and a record of excellence in research and teaching commensurate with the rank of professor with tenure at a Carnegie R1 doctoral university. A strong record of publishing and extramural grant funding is required. Outstanding advanced associate professors are encouraged to apply. Additional Information: This position is created under the University of Texas System Regents' Research Excellence Program. Faculty hired into the rank of tenured professor will be given the honorific title of Regents' Distinguished Research Professor. The initial salary is competitive, based on qualifications and experience, and comes with excellent fringe benefits. In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="https://apptrkr.com/get_redirect.php?id=5807246&amp;targetURL=mailto:titleix@utep.edu" target="_blank">titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5807246&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5807246" target="_blank">http://utep.interviewexchange.com/jobofferdetails.jsp?JOBID=183095</a> jeid-5499eedf7d72ef4e936d6cc369bcca67

The University of Texas at El Paso

Senior Faculty Member and Nationally Recognized Expert in Community Engaged Research and Scholarship

Senior Coordinator Job ID: 12820 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: COURI Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $46,550 annually Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Note: This position is Grant Funded and subject to availability of funds. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Under minimal supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility Essential Functions Develops and implements administrative procedures for information processing, record maintenance, funding compliance; compiles, verifies and prepares materials and information to comply with required reports, surveys, analysis; establishes recordkeeping procedures and monitors records for appropriate information retention. May assist with grant writing functions to include researching/identifying funding opportunities, generating required documentation, establishing budgetary needs, and submitting proposals. May be required to work with an assigned team, unit, or section and is responsible for insuring that all assigned activities and resources are properly coordinated; may coordinate with others to analyze areas, satisfy planning needs, and document program effectiveness and compliance with appropriate guidelines; works to remove barriers that impede continuous improvement. Serves as an advocate for the group or program to obtain support for the program(s) both within the department and in the community; designs and creates systems to address specific program goals. Formulates organizational and operational plans, grants, contracts, or procedures for achieving program goals. Reviews and analyzes practices and procedures; makes recommendations to ensure established standards are met. Speaks to groups and organizations to explain services and to promote cooperation and understanding; serves on committees, boards, or councils. Provides technical planning assistance and training; may serve as a subject matter expert (SME) providing specific consulting/advising services. Promotes and consults on establishing organizational missions, planning and policy documents, special programs, and improving or restructuring existing programs. Coordinates communication efforts/marketing plans for the program by researching and releasing information, through multimedia outlets, to current/prospective clients; develops brochures, newsletter, flyers, booklets, and other publications for internal and external use. Evaluates effectives of support functions and recommends changes. Identifies support staff needs and recruits; selects and trains personnel; implements disciplinary actions as needed. Plans and coordinates special events (workshops, seminars, open houses, etc.) on behalf of program. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: Three years of related experience; or equivalent combination of education and experience. Preferred Qualifications: Four years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Familiar with UTEP programs (Peoplesoft, Banner, etc.) Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5816750&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5816750" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12820&amp;PostingSeq=1</a> jeid-1e98727436f22e47abadb206c01b0354

Senior Coordinator

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $320 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 977,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $78 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYProvides coordination and support by ensuring all administrative and clerical functions are completed in accordance with the Company’s policies and procedures.JOB DESCRIPTIONJob Responsibilities:1. Oversees and assists in completion of monthly owner reporting and ensures timely distribution by working closely with the Regional Property Manager and Community Manager to meet deadlines as outlined by the management agreement in addition to acting as liason between region team and Greystar India support team.2. Coordinates and assists in administrative functions involved in the due diligence and property take over process by working on file audits, unit walk inspections, market surveys and other required items requested by internal and external clients.3. Leads planning and execution of regions events including annual awards ceremony, bi-annual on-site events, kick-off meeting, end-of-year meeting, give-back events, and other events sponsored by Midwest corporate office.4. Ensures that the office facilities are in working condition, including, telephone and voice mail systems, fax machines, office equipment, temperature, A/C or heat, lighting, and other office systems, by contacting vendors, contractors, building management, and other service providers as needed.5. Manages the inventory of office supplies and equipment; orders supplies as needed and within the established budget and approval process, and acts as liaison between the Company and vendors for repair, lease renewal, equipment maintenance, or issues with supplies, invoices, and billing.6. Makes travel arrangements for managers, team members, external consultants, visitors, and other dignitaries who have business with the Company by purchasing airline tickets, arranging hotel accommodations, and ensuring that materials and transportation or other resources are available at destination locations.7. Maintains calendars for meetings, events, and other appointments, schedules appropriate meeting rooms/locations and time, and resolves scheduling and other conflicts as necessary to ensure effective use of time and resources.8. Prepares documents, letters, presentations, and other communication materials for internal distribution; types and spellchecks documents; creates graphs and other displays; complies with document retention policies, and acts as liaison for questions related to communication.9. Reviews and/or assists in preparing expense reports for certain managerial personnel by analyzing and evaluating information, reconciling receipts and supporting documentation, and coordinating with Accounts Payable as necessary to discuss issues, answer questions, or provide additional information as necessary.10. Completes projects, tasks, assignments, and other work that is unique to the specific assigned department or business area (including those requiring special knowledge and/or skills); follows departmental policies and procedures, and meets standards, metrics, and other benchmarks used within the department for evaluating performance and results.Required Skills &amp; Experience:1. Demonstrated ability to read, write, and communicate effectively to represent company management in a support capacity; act as first point of contact for internal team members and external visitors to the Company; and answer questions related to department operating policies.2. Proficiency in customer service and interpersonal communication skills in order to effectively interact with residents, clients, team members, and other business contacts, respond courteously to questions and requests, and stay calm when addressing and resolving customer problems.3. Demonstrated proficiency in internet, word processing, spreadsheet, and database management programs in order to maintain records of information and develop and provide information for manager’s use. (Property management system experience is preferred.)4. Ability to operate basic office machines such as copiers, faxes, calculators, postage meters, and multi-line telephone systems.5. Demonstrated mathematical skills necessary to add, subtract, multiply, and divide numbers, decimals, and fractions in order to review and complete various financial, administrative, and legal documents.6. Employment history that demonstrates the application and usage of administrative, secretarial, or office support skills demonstrating capability of providing administrative and clerical support#LI-DM1Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.

Greystar

Management Support Administrator- Chicago

Executive Assistant – Investment TeamIn this role, you will provide executive-level administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team.&nbsp; In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company. Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together.Company SummaryFor 175 years, National Life Group (“NLG”) has aimed to keep their promises to provide families stability in good times and in bad. And throughout that history, they have provided peace of mind to those families as they plan their futures.As a mission-driven business, the cause of what they do is as important as the products they sell. And their cause is a very simple one, directed at the people who live and work on America’s Main Streets: “To Do good in our communities and with the individual families we serve.”NLG Capital, the investment management company of NLG, manages approximately $40+ billion in AUM.&nbsp; Our purpose is simple – to allow NLG to keep its promises.&nbsp; How we do this – an obsessive focus on delivering investment results.&nbsp; We drive results through a rigorous but collaborative investment process, and we hold ourselves to the highest of standards, both as investors and teammates.&nbsp; While our process is based on rigor, our culture is based on our guiding principles: meritocracy, uncompromising transparency, intellectual honesty, performance driven learning, and the relentless pursuit of excellence.&nbsp; These principles serve as the foundation of our team.&nbsp; They govern the way we conduct ourselves, how we interact with teammates and how we approach every investment decision.&nbsp; We act with the integrity and humility required to make the investment decision that is right for the firm, and ultimately our policyholders. Our culture has been deliberately built to foster curiosity and provide opportunities to learn and grow, both as people and investors.&nbsp; The flat and collaborative nature of our team promotes an atmosphere where the best ideas are continually expressed and rewarded.&nbsp; Our pursuit of excellence is unwavering.Role SummaryIn this role, you will provide executive-level administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team.&nbsp; In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company.&nbsp; Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together.&nbsp;Essential Duties and Responsibilities<ul><li>Provide timely and effective administrative support to our CIO and the NLG Capital Leadership Team</li><li>Draft communications as needed; collaborate with leadership on messaging and manage information flow</li><li>Arrange travel, accommodations, itineraries and all correspondence related to necessary arrangements including management of expense reports</li><li>Plan, organize and execute events such as meetings, team building activities, luncheons, client dinners and special projects</li><li>Manage the day-to-day administrative affairs of our CIO - maintaining a high degree of confidentiality &amp; discretion; anticipate needs and proactively bring together appropriate people and resources to support our CIO in addressing issues</li><li>Provide comprehensive support services to our CIO that ensures professional, responsive, and effective experiences at all levels of the organization – tracks and helps drive completion of key deliverables and follows up on outstanding action items</li><li>Provide sophisticated calendar management; prioritize inquiries and requests while troubleshooting conflicts with little guidance, make judgements and recommendations to ensure smooth day-to-day engagements</li><li>Manage a variety of departmental operations, such as team onboarding and inventory needs.</li><li>Work collaboratively with other administrative professionals to request and assemble information, assist in formatting, and proof reading of business documents, as well as internal and external communications – commitment to the success of the team over personal success</li></ul>Minimum Qualifications<ul><li>Bachelor’s degree</li><li>Extensive administrative experience with a demonstrated record of success as a C-suite administrative professional</li><li>Experience in project coordination</li><li>High level interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise, tact and diplomacy and ability to interact effectively with all levels of employees, customers and vendors</li><li>Strong verbal, written, and phone communication skills</li><li>A self-starter with the ability to work without direct supervision; think independently to problem solve; take the initiative to resolve administrative and procedural issues; evaluate alternatives and make recommendations with tact and discretion</li><li>Ability to work in a fast-paced and ever-changing environment with demonstrated ability to manage multiple competing tasks and demands.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Knowledge of a variety of software applications, as well as the demonstrated ability to rapidly learn new Company-specific systems and processes.</li><li>Willing and available to work the hours necessary to meet the demands of the business.</li><li>Completes assignments efficiently and in a timely manner, demonstrating a commitment to quality and attention to detail.</li><li>Ability to work onsite Monday – Thursday, with flexibility to be onsite on Fridays when there is a business need.&nbsp;</li><li>Able to pass a background check.</li></ul>Preferred Qualifications<ul><li>Investment management industry experience.</li></ul>Benefits<ul><li>Your benefits start day one and are flexible and customizable to your and your family’s specific needs. Check out the BENEFITS of a Career at National Life!</li></ul> <h6>The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees.</h6><h6>Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position.&nbsp; National Life offers a competitive total rewards package which includes: a 401(k) retirement plan match; medical, dental, and vision insurance; a company funded wellness account for director and below employees; 10 paid holidays; a generous paid time off plan (22 days of combined time-off for non-exempt employees and exempt employees have discretion in managing their time, including scheduling time off in the normal course of business, but in no event will exempt employees receive less sick time than required by state or local law); 6 weeks of paid parental leave; and 6 weeks of paid family leave after a year of full-time employment.</h6><h6>National Life is accepting applications for this role on an ongoing basis and the role remains open until filled. &nbsp;&nbsp;</h6><h6>National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group.</h6><h6>National Life Group</h6><h6>1 National Life Dr</h6><h6>Montpelier, VT 05604</h6><h6>Social Media Policy&nbsp;</h6><h6>Site Disclosure and Privacy Policy</h6><h6>#LI-KV1 #LI-Hybrid</h6>

National Life Group

Executive Assistant – Investment Team

Department: Litigation
About Us:
Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr has an excellent opportunity available for an experienced Legal Administrative Assistant (LAA) with demonstrated technical and administrative skills to work in the Minneapolis office in the Litigation department. The chosen individual will have both transactional and litigation experience. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Diversity: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.
As a Legal Administrative Assistant on our Litigation team, your responsibilities include but are not limited to:
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Preparing documents for state and federal court filings, and e-filing in various state and federal courts.
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Maintaining and processing case information, managing the progression of cases to final disposition.
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Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. 
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Administrative duties include scheduling meetings and appointments, maintaining attorney calendars and contact information.
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New client intake and file maintenance utilizing the firm's electronic records management system.
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Billing, travel coordination, and expense reimbursement.
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</ul>
 What We're Looking For: 
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Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
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Communication: Strong verbal and written communication abilities.
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Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
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Judgement and Problem Solving Skills: Thinks strategically, giving careful attention to detail. 
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</ul>
 Required Experience: 
This position requires a minimum of 3 years of relevant experience and a high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience supporting attorneys in Private Client Services (Trust &amp; Estates) with preparing estate planning documents, and assisting with probate and trust administration, and our Consumer Financial Services Litigation Group with class actions, regulatory proceedings or other complex litigation is preferred. Experience with document management, time and billing systems, and DocuSign a plus. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Ballard Spahr LLP

Legal Administrative Assistant

Job Title Department Administrator II Requisition Number RE48086 Working Title Department Name 7H400:Microbiology, Immunology &amp; Molecular Gen Work Location Lexington, KY Grade Level 46 Salary Range $52,021-85,800/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Ability to sit for extended periods of time utilizing computer, mouse, keyboard, and telephone. Ability to travel to meetings across campus. Shift Monday through Friday, 8:00AM to 5:00PM (occasional after hours when needed). Job Summary The Department Administrator II is a pivotal role within our department, providing essential support to the Department’s academic programs and administrative operations. This position requires an individual who is highly organized, detail-oriented, and adept at managing multiple tasks simultaneously. Under the supervision of the Department Administrator III, the Department Administrator II will oversee Administrative and Operations assignments, assist with financial management, facilities, human resources and payroll as well as serve as a supervisor and provide training to administrative staff. As a vital member of the department, the Department Administrator II will contribute to the overall efficiency and effectiveness of departmental operations, enabling faculty, staff, and students to achieve their academic and professional goals. This role involves collaboration with various stakeholders, including students, faculty, and administrative personnel, to ensure seamless communication and workflow. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? Yes Preferred Education/Experience Deadline to Apply 11/26/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Department Administrator II

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.&nbsp; Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.&nbsp;&nbsp; Visit <a href="http://www.southuniversity.edu&nbsp;today" target="_blank">www.southuniversity.edu&nbsp;today</a> to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow. South University, the right direction for a brighter future.Benefits: *Medical *Dental *Vision FSA/HSA Tuition Assistant Program Long/Short Term Disability Life Insurance Employee Assistance Program401K Match&nbsp; &nbsp;Paid Time Off 12 Paid Holidays * includes domestic partner coverage SUMMARY:&nbsp;&nbsp;Under general supervision of the Campus Director and Dean for Academic Affairs and Operations perform, coordinate and oversee campus administrative duties in support of the campus academic programs, campus and general administrative needs as defined in the job elements below. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment.&nbsp; Some technical knowledge of the specific area of assignment may also be required.KEY JOB ELEMENTS:<ul><li>Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director &amp; Dean of Academic Affairs and Operations. </li><li>Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University including, but not limited to items pertaining to supporting programmatic accreditation and assessment reporting.</li><li>Maintains correspondence logs, files, information databases, and other tracking systems as necessary.&nbsp; Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes. Organizes programmatic meeting dates, meeting structure, and sends out agendas.&nbsp; Distributes Executive Committee weekly KPI updates to campus program leaders. </li><li>Ensure signage for classrooms, campus services and office spaces are clearly marked.</li><li>Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation.</li><li>Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms.&nbsp; Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible.&nbsp; </li><li>If requested by Campus Director, may provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one.&nbsp; Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations.</li><li>Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work.</li><li>Responsible for onboarding of new hires.&nbsp; This includes I-9 completion and background check completion.&nbsp; Maintain all personnel files. </li><li>Responsible for all adjunct contracts and appointment letters.&nbsp; Ensures adjunct pay is calculated and submitted timely on the pay schedule.&nbsp; Responsible for all proctor scheduling, contracts and payments.</li><li>Responsible for monitoring all job postings for the campus and reviewing applicants for qualifications.&nbsp; Once qualified, responsible for sending to hiring managers and assisting with the scheduling of interviews. &nbsp;</li><li>Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary.&nbsp; Maintains office equipment such as fax machines, postage meters, copy machines and printers.&nbsp; Responsible for mail distribution and receiving support.</li><li>A cell phone is required for use during work hours and after hours as needed.&nbsp;&nbsp; This position requires flexibility with schedule as needed to support the campus events.</li><li>Other duties as assigned.&nbsp;</li></ul>JOB REQUIREMENTS: <ul><li>Bachelor’s Degree in a related discipline.</li><li>Minimum of four years’ progressively more responsible administrative experience in a corporate or academic environment supporting mid to upper level manager(s). </li><li>Excellent written and verbal communication skills.</li><li>Strong interpersonal skills.</li><li>Superior organizational and problem resolution skills.</li><li>Business computing skills (validated by testing where applicable) to include the following:</li><ul><li>Advanced proficiency level for Word </li><li>Basic proficiency level for Excel </li><li>Advanced proficiency level for Power Point </li><li>Basic proficiency level for Outlook</li></ul><li>Ability to use database programs (CampusVue)</li></ul>ENVIRONMENT:&nbsp;&nbsp;The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.&nbsp; The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.&nbsp; While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive. Apply Now <h4>Other details</h4><ul><li> Job Family All Positions</li><li> Required Education Bachelor’s Degree</li></ul>

South University

Executive Assistant/HR Coordinator

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers’ digital lives.Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems.American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source.And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development.Find your place in technology on #TeamAmex. The U.S. Consumer Services and Enterprise Digital &amp; Data Technology Team brings together foundational strategic technology capabilities in digital experience engineering (Mobile and Web), AI/ML, marketing technology, enterprise communications, travel and lifestyle, and automation, grounded in our data technology model that prioritizes data governance. It employs a ground-breaking focus with development responsibilities for customer-facing capabilities that deepen and expand digital engagement, as well as core technical capabilities that cut across business lines and customer segments.An exciting opportunity has arisen to join the Web Engineering Team as Executive Assistant, providing administrative support to two Vice Presidents and their global teams of multiple individuals.This assistant position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to the needs of the team.&nbsp; The candidate must have the ability to work well in a fast-paced engineering organization and manage multiple tasks and conflicting priorities with accuracy, flexibility, and attention to detail. Critical to the success of this position is the development of positive working relationships with a wide range of colleagues both within and outside of American Express. Additionally, this role will partner closely with the, Manager Assistant, Project Manager and other EAs within the Web and Mobile Engineering Team and across other lines of business.Responsibilities:<ul><li>Proactively manage calendar appointments in multiple time zones.</li><li>Accommodating to last minute changes and urgent business needs as required.</li><li>Set the approach for how the VPs spend their time and proactively manage calendar based on this strategy, top priorities and when they will be in office.</li><li>Actively flag and problem solve constraints such as determining delegates when attendees are unable to attend and ensuring read-ahead materials are provided when required. </li><li>Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists and compiling information i.e., mid &amp; year end feedback.</li><li>Manage the team calendar and ensure it is both up to date and accessible </li><li>Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.&nbsp;</li><li>Arrange and manage meetings, including scheduling of conference rooms, coordinating food, logistics, etc.</li><li>Assist in tracking team expenditure and monitor T&amp;E and budget.</li><li>Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks.</li><li>Assist in preparing select PowerPoint presentations</li><li>Perform other related projects and duties as requested.</li></ul>Skills Required:<ul><li>Experience in an executive assistant capacity in a fast-paced environment for large global companies </li><li>Able to anticipate well, ask the right questions before problems arise and escalate matters accordingly</li><li>Highly proficient technical skills (Microsoft Outlook, Excel, Word, Power Point)</li><li>Proficiency and experience in using&nbsp;macOS and Slack&nbsp;&nbsp;</li><li>Highest degree of integrity, professionalism, diplomacy, and discretion required </li><li>Capable of handling multiple tasks efficiently and meet tight deadlines </li><li>Must demonstrate good judgment and decision-making capabilities </li><li>Must be a resourceful and independent thinker </li><li>Must be a self-starter with excellent prioritization skills</li><li>Excellent verbal and written communication skills </li><li>Highly developed organizational and time management skills with careful attention to detail</li><li>Ability to prioritize and manage multiple tasks simultaneously</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

American Express

Executive Assistant - Web Engineering

19-Nov-2024<h4>Administrative Coordinator</h4>Faculty of Arts and Sciences 67271BRJob SummaryThe administrative coordinator will report to the Executive Director of the Harvard College Observatory and the Astronomy Professor who leads: an astronomy research group, the Prediction Project;&nbsp; the Seamless Astronomy collaboration; the glue software project; and the WorldWide Telescope Ambassadors (WWTA) effort at the Center for Astrophysics (CfA). The Administrative Coordinator will provide a wide range of administrative support and is responsible for day-to-day management and all administrative logistics of the faculty's diverse research and teaching efforts.Position DescriptionThe administrative coordinator will work independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates supervisor on status of projects and assignments. May oversee part-time work of students, casuals and temps.Responsibilities include:<ul><li><ul><li>Day-to-day operation - Provides high level administrative support to the faculty and WWTA leadership] composes and edits emails, letters, memos, reports and meeting agendas. Ensures briefing material is available in well-managed online environments and is comprehensive. Oversees the scheduling and management of an online calendar including coordinating meetings, appointments, travel arrangements and key administrative and academic meetings.&nbsp;</li><li>Proposal Assistance - Assists with proposal preparation, including text and budgets, and prepares grant reports and proposals for submission.&nbsp;</li><li>Manages Institutional Review Board (IRB) compliance coordination for education research projects using human subjects. Prepares and maintains expenditure records for grant budgets. Prepares purchase orders and expense reports for reimbursement and ensures appropriate use of funds for reimbursements, travel expenditures, and payables.&nbsp;</li><li>Scheduling and Planning - Plans and manages several workshops and other events per year. Coordinates schedules of PI and other project staff. Makes travel arrangements and coordinates activities of the research group.&nbsp;</li><li>Travel: Assists in arranging travel and manages travel reimbursements. Travel arrangements and reimbursements are handled not only for Dr. Goodman but also for her Research Group/Collaborators.&nbsp;</li><li>Reimbursements/Reconciling of Charges: Reconciling of Corporate Card purchases (collecting business purposes, receipts, and appropriate account codings). Reimbursements for Research Group purchases (lunches, supplies, etc.). Occasional foreign wire transfers for International Collaborators seeking reimbursement for costs.</li><li>Materials Management - Manages materials given to the faculty member at research and administrative meetings, by maintaining an online filing system, including born-digital material, as well as scanned hardcopy handouts, etc. Uploads and maintains online materials for courses, research papers, and technical manuscripts, using the OpenScholar, Wix, Dataverse, Canvas, edX and other environments as they arise. Adeptly creates graphs, spreadsheets, charts, and ad hoc reports using assorted sources including University financial systems. Maintains, prints, and files paper materials as needed for education research projects, including surveys, assessments, and consent forms. Maintains and archives digital materials as needed for education research projects, including in-class video and student assessment interviews. Maintains and organizes physical materials as needed for projects.&nbsp; Web Content Maintenance - Maintains content on research group and related web pages on OpenScholar and the Prediction Project using Wix, under the direction of the faculty member; on WWT Ambassadors webpages under the direction of the WWTA Program Director and occasionally on pages of the Astronomy department website using Open Scholar.</li></ul></li></ul>Basic Qualifications<ul><li>Minimum of five years experience in an academic or research environment. Education beyond high school may count towards experience.</li></ul>Additional Qualifications and Skills<ul><li>College degree or experience working in an academic and/or research environment.</li><li>Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting priorities.</li><li>Superb written and verbal communication skills.</li><li>Ability to think analytically and strategically.</li><li>Excellent financial and accounting skills.</li><li>Experience planning and managing events.</li><li>Must be professional and show exceptional judgement and a high level of discretion.</li><li>Ability to problem solve and "think outside the box".</li><li>Ability to quickly comprehend policies, procedures and computer applications and pro-actively apply them.</li><li>Excellent organizational skills and experience managing multiple competing priorities effectively and efficiently.</li><li>High level of comfort and proficiency with standard Macintosh applications (e.g. Pages, Keynote) and Google Applications (e.g. Google Docs, Google Sheets, Google Drive).</li><li>Familiarity with web-site editing tools and HTML highly desirable.</li><li>Team player with the ability to successfully interact with many stakeholders throughout Harvard and externally.</li><li>Proven project and/or program management and/or event-planning skills.</li><li>Must possess the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools.</li></ul>Working Conditions<ul><li>This is a part-time role working 24.5 hours per week on campus in Cambridge, Massachusetts.</li><li>Specific days and hours will be determined between you and your manager based on business needs.</li><li>There may be some flexibility to work remotely up to 1 day per week.</li></ul>Additional Information<ul><li>Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed.&nbsp;</li></ul><ul><li>We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.</li></ul><ul><li>Pre-employment reference and background checks required.</li><li>All formal written offers will be made by FAS Human Resources.</li></ul>Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only).&nbsp;About UsThe Seamless Astronomy program is a collaboration amongst astronomers, information scientists, data visualization specialists, educators, and computer scientists. The WorldWide Telescope Ambassadors program includes educational activities at Harvard, in local schools, online, at science fairs, and at museums, as well as active collaboration with the Science Education Department at the CfA. In addition to leadership roles in the Seamless Astronomy and WWTA efforts, the faculty also runs a traditional astronomy research group at the CfA, which coordinates the research of several undergraduate and graduate students, plus postdoctoral fellows. Teaching efforts related to these projects span subjects from astronomy to data visualization to the history of prediction, and they take place on the Harvard campus as well as online (via edX and LabXchange).&nbsp; We invite individuals with diverse backgrounds, experiences and abilities to be a part of our communityBenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403039 Faculty Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-UnitSciences Salary Grade055DepartmentHarvard College ObservatoryUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusPart-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CM1

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