field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

Initial Posting Date: 10/18/2024Application Deadline:10/28/2024Agency:Oregon Health AuthoritySalary Range:$5,747 - $8,831Position Type:EmployeePosition Title:Care Coordination Quality Assurance Administrator (Operations &amp; Policy Analyst 3)Job Description:Do you have experience supporting the implementation of contracts, policies, projects or programs that seek to promote equitable access to care and reduce health disparities? Are you passionate about designing quality assurance mechanisms that translate to effective and streamlined care coordination, supportive care experience and improved health outcomes? We look forward to hearing from you!Click Here to view a Dashboard of all current recruitments for the Behavioral Health Division, Medicaid Division, and the Office of Data Strategy &amp; Operations (which were previously all part of OHA's Health Systems Division). The dashboard identifies the business area (“Section”) and Unit for each position and also provides a link to a position description to offer you greater context for the role. Section 1 of the position description outlines Position Information, including Work Location and Supervisor Name. Section 3 outlines the Description of Duties.This posting will be used to fill one (1) permanent, full-time position. The position is classified and is represented by a union.&nbsp;Work Location: Salem/Marion or Portland/Multnomah; hybrid positionWhat you will do!The purpose of the Fee For Service Contracts Quality Assurance Administrator position is to center Medicaid Fee-for-Service (FFS) members in the development of FFS care coordination contract administration policy and quality improvement processes designed to establish statewide FFS care coordination contract administration standards.&nbsp; The development of these statewide FFS contract administration standards will include research into current federal trends and statewide Coordinated Care Organization (CCO) contract administration practices, the development of FFS care coordination Oregon Administrative Rules (OARs), the creation of criteria for measuring the effectiveness of FFS care coordination contract administration, and the development of administrative quality improvement processes through which the state can continuously improve the federally mandated standard of healthcare service for Oregonians.&nbsp;FFS care coordination contracts will be administered to a third-party administrator (TPA), which will provide comprehensive, person-centered care for Medicaid members, including behavioral health, physical health, oral health, and Medicaid 1115 Waiver Health Related Social Needs (HRSN) services. The TPA will also include care coordination for an expanded group of members such as individuals in incarcerated settings and Substance Use Disorder 1115 Waiver beneficiaries. In working closely with the TPA, and the FFS Quality Assurance team, this OPA3 position will help oversee the supervision of various contracts, oversee the provider network manager, and network adequacy across the Medicaid FFS services. This role will provide data analysis for reporting requirements as set by the Centers for Medicare and Medicaid Services (CMS). The person in this position is responsible for contract accountability and metrics and provider network adequacy.To establish criteria for measuring the effectiveness of statewide FFS contract administration, this position will help facilitate and gather data and analyzes collected to monitor and manage FFS program compliance. This work is done in collaboration with various entities and partners, including but not limited to behavioral, oral, and physical health providers, the Federal Centers for Medicare and Medicaid Services (CMS), the Oregon Legislature, the Health System Division, OHA’s Office of Actuarial and Fiscal Analysis, Budget Unit, Health Policy and Analytics, and the Public Health Division.OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.<ul><li>We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: <a href="https://www.oregon.gov/oha/pebb/pages/alex.aspx" target="_blank">https://www.oregon.gov/oha/pebb/pages/alex.aspx</a> &nbsp;</li><li>Paid Leave Days:<ul><li>11 paid holidays each year</li><li>3 additional paid "Personal Business Days" each year</li><li>8 hours of paid sick leave accumulated every month</li><li>Progressive vacation leave accrual with increases every 5 years</li></ul></li><li>Pension and retirement programs</li><li>Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li><li>Click here to learn more about State of Oregon benefits.</li></ul>OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values.WHAT WE ARE LOOKING FOR:Minimum QualificationsAny combination of experience or education equivalent to seven years of experience professional-level evaluative, analytical and planning work.NOTE:A degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the Health Systems or Public Health will substitute for some required experience:<ul><li>An Associate’s Degree is equal to 18 months of experience.</li><li>A Bachelor's Degree is equal to three years of experience.</li><li>A Master’s Degree is equal to four years of experience.</li><li>A Doctorate Degree is equal to five years of experience.</li></ul>Desired Attributes<ul><li>Preference may be given for the ability to read, write, speak and interpret English and one of the 5 most common languages in Oregon other than English (Spanish, Vietnamese, Chinese, Russian, and Korean) with full proficiency.</li><li>Experience in advancing health equity, including effective delivery of culturally responsive and inclusive services, evidence of ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.</li><li>Experience supporting the development and implementation of policies, projects and programs at the community, state, and/or national level that advance health equity, address systemic health disparities, and elevate the voice of community and those with lived experience.&nbsp;</li><li>Experience factoring in the perspectives of diverse populations most harmed by social injustice and inequities including communities of color, immigrant groups, the disability and neurodivergent communities, veterans, older adults, individuals identifying as LGBTQIA+ and other communities that have been traditionally marginalized.&nbsp;</li><li>Specific knowledge of Oregon Administrative Rules and Oregon Revised Statutes, other applicable regulations, and program requirements.</li><li>Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid administration in Oregon, and experience in working with Community Mental Health Programs, Behavioral Health Service Providers, Coordinated Care Organizations or other managed care entities and their leadership to guide operations and policies.</li><li>Experience interpreting, applying and enforcing relevant federal and state Medicaid laws and regulations, including Medicaid Managed Care regulations.</li><li>Knowledge about contracts/interagency agreement administration, procurement, grant administration, and project management within the context of Oregon state government (e.g. OHA/ODHS) or other complex health services delivery organizations.</li><li>Ability to provide organizational leadership to support inter-and cross-agency collaboration and systems-wide changes that facilitate advocacy, equity, and client-centered policies and solutions.</li><li>Specific knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, iterative design, and continuous improvement strategies.</li><li>Demonstrated project management experience, including ability to effectively manage multiple project timelines, contracts, plans, and deliverables.</li><li>Experience and knowledge of qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs.</li><li>Strong communication skills across a variety of forms that demonstrate the ability to facilitate appreciative inquiry, foster trust and transparency, and promote human-centered change management.</li><li>Ability to navigate complex relationships; ability to demonstrate collaborative problem-solving skills, consensus-building and solution driven approaches. </li><li>Ability to demonstrate advanced Microsoft Excel, Word, PowerPoint, and Outlook skillset; and skilled use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet.</li><li>Demonstrates skills in the following areas: <ul><li>Community and Partner Engagement</li><li>Policy Advisement</li><li>Performance / Process / Quality Improvement</li><li>Systems and Organizational Improvement</li><li>Program Design, Implementation, and Evaluation</li><li>Data Synthesis, Analysis and Reporting</li><li>Contract Administration</li><li>Project Management</li><li>Expert level Technical Assistance</li><li>Strong Oral and Written Communication</li></ul></li></ul><h4>How to apply:</h4><ul><li><h4>Complete the online application</h4></li><li><h4>Attach a Cover Letter, no more than 2 pages, specifically focused on your qualifications for this position as identified in the Desired Attributes section of this announcement.</h4></li><li><h4>Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Update professional, educational, voluntary, and personal experience on your resume. Your application materials will be used to determine salary based on a pay equity assessment.&nbsp; For further information, please visit the Pay Equity Projecthomepage.</h4></li></ul>Questions/Need Help?If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Stephanie Mitchell at Voice: [503-979-7679] (TTY 711) or Email: <a href="mailto:stephanie.d.mitchell@oha.oregon.gov" target="_blank">stephanie.d.mitchell@oha.oregon.gov</a>.TTY users &nbsp;may dial 711 or 1-800-735-2900.For Workday technical support dial 1-855-524-5627.Additional Information<ul><li>Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.</li><li>Candidates gathered from this job announcement may be used to fill future vacancies.</li><li>If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.</li><li>Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.&nbsp; OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.</li><li>If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.</li><li>Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.</li><li>Applicant Help and Support webpage </li></ul>The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

Oregon Health Authority

Care Coordination Quality Assurance Administrator (Operations & Policy Analyst 3)

Location: Local to Hoboken, NJ.&nbsp;Hybrid with regular presence in standard office environment (on average 5-7 days per month but may vary from month to month depending on team needs and meetings).
Role Purpose:
The Legal Support Partner independently manages the administrative and operational functions of the legal department, providing crucial support for corporate governance, Board administration, and subsidiary management. This role requires critical thinking and autonomous decision-making in streamlining legal operations and ensuring compliance with corporate policies and legal requirements.
Essential Duties and Responsibilities:
Corporate Governance and Board Support:
<ul>
<li>Independently coordinate and manage Board and Committee meetings, including agenda development, material preparation, and distribution through the Board portal.</li>
<li>Proactively maintain Board resources, including director onboarding materials, corporate governance documents, and continuing education resources.</li>
<li>Serve as the key liaison for all Board-related inquiries and documentation, ensuring adherence to corporate governance best practices.</li>
</ul>
Legal Team Administration:
<ul>
<li>Manage complex administrative tasks with minimal supervision, including legal billing, calendar coordination, and meeting preparations.</li>
<li>Review and approve legal invoices, ensuring compliance with firm guidelines, tracking spend, and optimizing external counsel relationships.</li>
<li>Autonomously support indemnification and insurance reimbursement requests, preparing detailed financial submissions to third parties.</li>
<li>Act as the primary point of contact for external legal service providers, ensuring timely and effective communication.</li>
</ul>
Subsidiary Governance:
<ul>
<li>Lead the governance processes for subsidiaries, including managing corporate documentation and ensuring regulatory compliance independently.</li>
<li>Work closely with local and global legal teams to streamline subsidiary governance and compliance processes.</li>
</ul>
Operational Support and Process Improvement:
<ul>
<li>Proactively identify and implement process improvements within legal operations to enhance efficiency.</li>
<li>Take ownership of legal technology solutions, including matter management and e-billing platforms, and drive their integration and optimization across the legal team.</li>
<li>Regularly review and update legal procedures, ensuring full compliance with corporate policies and mitigating risk exposure.</li>
</ul>
Other Duties as Assigned:
<ul>
<li>Lead or assist with special projects as required, often involving cross-functional teams and requiring a high level of independent judgment.</li>
</ul>
Education and/or Experience:
<ul>
<li>Required:</li>
<ul>
<li>Minimum of 4 – 6 years of experience in legal administration, legal operations, corporate governance or a related legal role.</li>
<li>Demonstrated ability to manage multiple complex projects simultaneously with minimal supervision.</li>
</ul>
</ul>
<ul>
<li>Preferred:</li>
<ul>
<li>Paralegal certification or a degree from an accredited paralegal program. Or Bachelor’s degree in Legal Studies, Business Administration, or related field.</li>
<li>Experience in legal operations within a multinational or publicly traded company.</li>
<li>Certification in Legal operations or Corporate Governance (e.g., CLM, CCEP).</li>
<li>Familiarity with legal technology solutions, such as e-billing, contract lifecycle management, and Board portals.</li>
</ul>
</ul>
Competencies and Proficiency Requirements:
<ul>
<li>Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.</li>
<li>Excellent communication and interpersonal skills, capable of working effectively with senior leadership and cross-functional teams.</li>
<li>Proficient in Microsoft Office Suite and legal software applications (e.g., Diligent, contract management systems).</li>
<li>High attention to detail and accuracy, especially when handling sensitive and confidential information.</li>
<li>Ability to work independently, demonstrating initiative and a proactive approach to solving problems.</li>
<li>In-depth knowledge of corporate governance, legal and compliance.</li>
<li>Familiarity with industry best practices in legal operations, including process optimization and technology adoption.</li>
</ul>
Scope:
Financial/Budgetary Responsibility: NONE
Team Size: NONE
Conditions of Role:
<ul>
<li>Travel Requirements: Minimal travel may be required for Board meetings.</li>
<li>Work Environment: Hybrid with regular presence in standard office environment (on average 5-7 days per month but may vary from month to month depending on team needs and meetings).</li>
</ul>
Compensation and Benefits:
<ul>
<li>$70,000-$97,000 / year (commensurate with experience and location)</li>
<li>Medical, Prescription, Dental, Vision Coverage</li>
<li>Flexible spending accounts</li>
<li>Disability coverage</li>
<li>Life insurance</li>
<li>Critical illness and accident insurance</li>
<li>Legal and identity protection insurance</li>
<li>Pet insurance</li>
<li>Employee assistance program</li>
<li>Commuter benefits</li>
<li>Tuition assistance</li>
<li>Adoption assistance</li>
<li>401(k)</li>
<li>PTO</li>
<li>Parental Leave</li>
</ul>
Hain Celestial is an equal employment opportunity/affirmative action employer. The Company does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, expression, genetic information, protected veteran status or any other characteristics protected by applicable federal, state, or local law.
If you need accommodations for any part of the employment process because of a disability, please send an e-mail to <a href="mailto:talent@hain.com" target="_blank">talent@hain.com</a> or call 516-587-5000 to let us know the nature of your request.

Hain Celestial Group

Legal Support Partner

Title:&nbsp;Senior Administrative Assistant (Registrar) Division: Provost's Office Department: Registrar's Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant (Registrar). Serve as receptionist to assist students, faculty, staff, and others visiting the office and to answer the primary phone line. Assist in schedule development, room scheduling, and processing class change forms. Assist with scanning, indexing, and maintaining documents stored electronically in document imaging system. Duties/Responsibilities&nbsp; <ul><li>Greet and assist visitors to the office. </li><li>Answer primary office phone line. </li><li>Work with Assistant Registrar during the schedule development process to edit, update, and maintain up-to-date course information and offerings. </li><li>Process class change forms (e.g., room change, maximum enrollment change, instructor change, and class addition/cancellation) and make recommendations as appropriate on request from colleges. Recommendations require investigation and matching needs based on room availability and suitability of request with regard to room capacity, technology needs, and general overall layout. </li><li>Advise students, faculty, staff and the general public of the University’s academic policies and practices as they relate to registration and records data. </li><li>Assist with scanning, indexing, and maintaining documents in document imaging system following prescribed data standards. </li><li>Maintain academic enrollment data including adding/dropping of courses and withdrawals. </li><li>Verify accuracy of processed documents (add/drop forms, grade forms, etc.) </li><li>Assist office staff with various projects during peak periods. </li><li>Serve as back-up to verify transcript orders submitted in Parchment system. </li><li>Serve as back-up to receive and distribute incoming mail. </li><li>Serve as an interviewer with students, faculty, staff and others as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED required. </li><li>Must possess strong interpersonal, organizational, and communication skills. </li><li>Must be able to communicate university policies and procedures regarding registration as well as registrar office policies and procedures. </li><li>Ability to work effectively with diverse needs and requests of individuals. </li><li>Demonstrated proficiency with personal computers, word processing and spreadsheet software, and multi-line phone system. </li><li>Ability to assume responsibilities and work under limited supervision. </li><li>Ability to multi-task and set priorities to complete responsibilities in a timely and efficient manner.</li></ul> Preferred Knowledge and Skills <ul><li>College coursework preferred. </li><li>Experience in a university Registrar’s Office preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime may be required during peak periods of the year or as needed.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. &nbsp; Application Process &nbsp; Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply. &nbsp;

University of Southern Indiana

Senior Administrative Assistant (Registrar)

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.Global Merchant &amp; Network Services (GMNS) brings together American Express' merchant-and network related businesses to enable a sharp focus on using the power of our network to provide unique value to all our mutual customers. The organization manages the relationships with the millions of merchants around the world that accepts American Express and runs the company’s payment network and manages bank partnerships globally.GMNS is looking for an Executive Assistant focused on supporting senior leaders in the GMNS Control Management organization. Daily activities include calendar management, logistics coordination, and expense management. This position is an integral part of a dynamic and fast paced team that requires seamless collaboration and coordination across a wide range of businesses and band levels with accuracy, flexibility, and attention to detail. The ideal candidate must have experience in handling a wide range of administrative related tasks, have an interest and passion in supporting leaders and be able to work confidently and independently. Critical to the success of this position is the development of positive working relationships with a wide range of colleagues both within and outside of GMNS. Additionally, this role will partner closely with the Manager Assistants, Leaders and other EAs within the organization.Responsibilities:The Executive Assistant will:<ul><li>Proactively manage calendar appointments in multiple time zones.</li><li>Accommodating to last minute changes and urgent business needs as required.</li><li>Set the approach for how the VPs spend their time and proactively manage calendar based on this strategy, top priorities and when they will be in office.</li><li>Actively flag and problem solve constraints such as determining delegates when attendees are unable to attend and ensuring read-ahead materials are provided when required.</li><li>Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists and compiling information i.e., mid &amp; year end feedback.</li><li>Manage the team calendar and ensure it is both up to date and accessible</li><li>Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.&nbsp;</li><li>Arrange and manage meetings, including scheduling of conference rooms, coordinating food, logistics, etc.</li><li>Assist in tracking team expenditure and monitor T&amp;E and budget.</li><li>Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks.</li><li>Assist in preparing select PowerPoint presentations</li><li>Perform other related projects and duties as requested.</li></ul>Required Qualifications:<ul><li>Experience in an executive assistant capacity in a fast-paced environment for large global companies</li><li>Able to anticipate well, ask the right questions before problems arise and escalate matters accordingly</li><li>Highly proficient technical skills (Microsoft Outlook, Excel, Word, Power Point)</li><li>Proficiency and experience in using&nbsp;Windows/macOS and Slack&nbsp;&nbsp;</li><li>Highest degree of integrity, professionalism, diplomacy, and discretion required</li><li>Capable of handling multiple tasks efficiently and meet tight deadlines</li><li>Must demonstrate good judgment and decision-making capabilities</li><li>Must be a resourceful and independent thinker</li><li>Must be a self-starter with excellent prioritization skills</li><li>Excellent verbal and written communication skills</li><li>Highly developed organizational and time management skills with careful attention to detail</li><li>Ability to prioritize and manage multiple tasks simultaneously</li></ul>ORMCMSalary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

American Express

Executive Administrative Assistant

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let’s lead the way together.How we serve our customers is constantly evolving and is a challenge we gladly accept. Whether you’re finding new ways to prevent identity fraud or enabling customers to start a new business, you can work with one of the most valuable data sets in the world to identify insights and actions that can have a meaningful impact on our customers and our business. And, with opportunities to learn from leaders who have defined the course of our industry, you can grow your career and define your own path. Find your place in risk and analytics on #TeamAmex.The Global Risk &amp; Compliance Organization (GRC) is an independent risk management function, led by the Chief Risk Officer, with the objective of ensuring that American Express operates in a safe, sound, and fully compliant manner with all applicable regulatory expectations. GRC creates and maintains the overall risk management framework, performs independent risk management assessments, and monitors applicable risks. Colleagues at GRC are passionate about our commitment to drive the Company’s goals of growth and progress by creating a culture of risk awareness and proactivity around regulatory matters.  The Operational Risk Management (ORM) team facilitates and monitors the implementation of effective operational risk management programs throughout the organization, and oversees risk ownership throughout business units, products, and processes.The ORM team is looking for an Executive Assistant to provide administrative support to up to three VPs. The Executive Administrative Assistant will be a critical member of the team who provides organizational support and ensures that the team’s logistical needs are met and helps to promote a positive atmosphere and work culture.Key Responsibilities:<ul><li>Organize and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones&nbsp;</li><li>Manage calendars, including scheduling meetings with various colleagues internally and externally</li><li>Coordinate logistics for meetings, including scheduling of conference rooms and technology support, as required</li><li>Book and coordinate travel arrangements, including air and hotel bookings </li><li>Prepare, review and process expense reports, in line with company T&amp;E policy and budget&nbsp;</li><li>Assist with timekeeping and payroll duties</li><li>Provide coverage for other team-based Executive / Administrative Assistants that are on vacation or sick leave </li><li>Handle organizational charts and team rosters </li><li>Support the scheduling and coordination of events including room booking, catering, etc.&nbsp;</li><li>Support team administration including onboarding of new hires, updating distribution lists, setting up team-wide meetings, coordinating team real estate, assisting with job postings&nbsp;</li><li>Processing of requisitions and other invoices, ordering supplies and handling ticket requests </li></ul>Minimum Qualifications:<ul><li>Experience supporting senior level executives with exceptional organizational, administrative and interpersonal skills&nbsp;</li><li>Keen attention to detail in execution and follow-up</li><li>Demonstrated ability to prioritize multiple tasks and work independently in a dynamic and fast-paced environment, managing multiple tasks and changing priorities with little direction&nbsp;</li><li>Strong integrity, reliability, and proven ability to handle confidential / critical information with discretion</li><li>Strong written and verbal communication</li><li>Proficiency in Microsoft Outlook, Word and expense and travel management software</li><li>Proficiency in Microsoft Office programs such as PowerPointand Excel preferred</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

Executive Assistant-Operational Risk Management (ORM)

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Administrator

<h4>Introduction</h4> The State of Connecticut Department of Economic &amp; Community Development (DECD) is now accepting applications for an Administrative Assistant opportunity within the Social Equity Council (SEC).&nbsp; Continue to Enjoy: <ul><li>Visit our&nbsp;newState Employee Benefits Overview&nbsp;page!&nbsp;</li><li>A healthy&nbsp;work-life balance&nbsp;to all employees</li><li>Professional growth and development opportunities</li><li>The opportunity to work for a Forbes top company -&nbsp;‘Forbes’:&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li></ul> Position Details: <ul><li>Full-time, 40 hours/week</li><li>Monday-Friday</li><li>Hybrid work opportunity</li><li>Office located in Hartford, CT</li></ul> The Role: On June 22, 2021, Governor Ned Lamont signed legislation legalizing and regulating the adult use of cannabis in Connecticut. The legislation made comprehensive changes to create a novel and substantial regulatory and economic development apparatus within the government to operationalize the equitable and responsible legalization of adult-use cannabis. The law specifies numerous equity programs overseen by the Social Equity Council (SEC) and funded by several cannabis-related revenue streams. This position will help with the administrative work within the SEC. Position Specific Duties Include: <ul><li>Scheduling and coordinating all aspects of council and committee meetings</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute emails, correspondence memos, letters, etc.</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system for applicants</li><li>Update and maintain office policies and procedures</li><li>Maintain contact lists</li><li>Submit and reconcile expense reports</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li><li>Provide administrative support to the executive director</li><li>Create mail merges and external communications</li><li>Experience using Microsoft Teams, ZOOM or similar platforms in the workplace</li><li>Format reports and presentations in Microsoft Office Suite, including Word and PowerPoint</li></ul> Who We Are: The mission of SEC is to promote and encourage full participation in the cannabis industry by people disproportionately harmed by cannabis prohibition and enforcement and to support broad-based economic development in those communities. SEC is led by an executive director and is overseen by a council comprising appointees from the legislature, governor, and other elected officials. SEC is housed for administrative purposes only within DECD. SEC is responsible for overseeing the verification of social equity applicants, as defined in law, creating new programs to support both cannabis businesses and businesses in other industries, and managing the more general community investments derived from cannabis tax revenue. SEC will work closely with multiple Connecticut agencies and partners, including DECD and DCP, to carry out its duties. <h4>Selection Plan</h4> In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> FOR ASSISTANCE IN APPLYING: <ul><li>Please visit our&nbsp;"Applicant Tips on How to Apply"&nbsp;page.</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> Connect With Us: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Hayley Newhouse, at&nbsp;<a href="mailto:Hayley.Newhouse@ct.gov" target="_blank">Hayley.Newhouse@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program. <h4>EXAMPLES OF DUTIES</h4> Performs the most complex office administrative duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews references materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;</li><li>Analyzes information and may make recommendations.</li></ul></li><li>INTERPERSONAL: <ul><li>Acts for manager by interpreting established policies and procedures, etc.;</li><li>Troubleshoots by relieving manager of as much administrative detail as possible;</li><li>Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Authorizes purchases and payments (within prescribed limits of authority);</li><li>Develops input and prepares documentation for office and/or department budget;</li><li>Coordinates budget control and monitoring;</li><li>Develops office and/or department procedural manuals;</li><li>Assists in interviewing and hiring office support staff;</li><li>Trains office support staff;</li><li>May supervise office support staff;</li></ul></li></ul> Performs related duties as required. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office administration and management;</li><li>department and/or unit policies and procedures;</li><li>proper grammar, punctuation and spelling;</li><li>business communications;</li></ul></li><li>Knowledge of business math;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to manager).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 2 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience drafting communication such as organizational policy communications, contracts or proposals for manager’s signature.</li><li>Experience supporting diverse stakeholders within disproportionally impacted areas (DIAs), such as residents, and those experiencing persistent poverty or inequality.&nbsp;</li><li>Experience working with stakeholders in leadership positions such as executive directors or elected leaders or public sector administrators.</li><li>Experience working with non-profit and public sector organizations.</li><li>Experience recording and editing public meeting minutes.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Administrative Assistant(Hybrid)

<h4>Introduction</h4> Do you want to make a difference while participating in a dynamic and reciprocal human service environment in the public sector?&nbsp;If so, we have an excellent opportunity for you to join our team!&nbsp; THE POSITION The&nbsp;State of Connecticut,&nbsp;Department of Aging and Disability Services (ADS)&nbsp;is now hiring for the position of Fiscal/Administrative Officer&nbsp;with experience in financial records management, Excel, asset management, business office functions, and grants administration.&nbsp; Please note you must be a current State of Connecticut employee&nbsp;to be considered for this position(see Selection Plan for additional details). HIGHLIGHTS <ul><li>LOCATION: 55 Farmington Ave, Hartford, CT&nbsp;</li><li>UNIT: Bureau of Organizational Support - Fiscal Services&nbsp;</li><li>SCHEDULE: Full-Time, First Shift, 40 hours per week, typical work schedule of Monday through Friday&nbsp;</li><li>POSITION NUMBER: 27246</li></ul> WHAT WE CAN OFFER YOU <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked one of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A health&nbsp;work/life balance&nbsp;to all employees</li></ul> DISCOVER THE OPPORTUNITY TO&nbsp; <ul><li>Engage in a rewarding career;</li><li>Provide&nbsp;support to a division that is passionate about improving the lives of those we serve;&nbsp;</li><li>Assist&nbsp;our clients so they can achieve success;</li><li>Make a difference in the public sector; and</li><li>Work&nbsp;together in a collaborative team environment.</li></ul> ABOUT US&nbsp; ADS offers a myriad of programs and services to assist older adults and people&nbsp;with disabilities. Our programs, policies and practices are designed to:&nbsp; <ul><li>Deliver integrated aging and disability services responsive to the needs of Connecticut citizens;</li><li>Provide leadership on aging and disability issues statewide;&nbsp;</li><li>Provide and coordinate aging and disability programs and services in the areas of employment, education, independent living, accessibility and advocacy;&nbsp;</li><li>Advocate for the rights of Connecticut residents with disabilities and older adults; and&nbsp;</li><li>Serve as a resource on aging and disability issues at the state level.</li></ul> <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING:&nbsp; Please&nbsp;reador&nbsp;watchour&nbsp;Applicant Tips on How to Apply! Please Note:&nbsp;For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application. TO APPLY <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.&nbsp;</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited.&nbsp; If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.</li><li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li></ul> AFTER YOU APPLY&nbsp; <ul><li>Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.&nbsp;</li><li>This posting&nbsp;may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Interviews&nbsp;will be limited to candidates whose experience and training most closely meet the requirements of the position.&nbsp;Read through this helpful link to&nbsp;prepare for your interview.</li><li>Candidates&nbsp;who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> CONNECT WITH US&nbsp; <ul><li>Due to&nbsp;the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.</li><li>Updates&nbsp;will be available through your JobAps portal account. If you have any questions pertaining to this recruitment, please contact Jensine Tran at&nbsp;<a href="mailto:Jensine.Tran@ct.gov" target="_blank">Jensine.Tran@ct.gov</a>.&nbsp;</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Performs a variety of professional fiscal and administrative functions;</li><li>Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;</li><li>Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;</li><li>Prepares budget reports;</li><li>Prepares various financial statements and statistical or narrative fiscal/administrative reports;</li><li>Assists in planning and implementation of financial aspects of EDP systems;</li><li>Utilizes EDP systems for financial records, reports and analyses;</li><li>Prepares or reviews grant budgets and other fiscal portions of grant applications;</li><li>Provides technical assistance to grantees regarding accounting procedures;</li><li>Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;</li><li>Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;</li><li>Performs technical purchasing tasks such as soliciting bids and recommending contract awards;</li><li>Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;</li><li>Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;</li><li>May supervise support services such as stores, inventory, mailroom, security or maintenance;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of <ul><li>principles and practices of public administration with special reference to governmental budget management and governmental accounting;</li><li>grants and contracts preparation and administration;</li><li>purchasing principles and procedures;</li><li>payroll practices and procedures;</li></ul></li><li>Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>prepare and analyze financial documents and reports;</li><li>interpret and apply statutes, regulations and administrative policies;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Six (6) years ofexperience in a combination of fiscal/administrative functions (e.g.,accounting, accounts examining, budget management, grant administration,payroll, purchasing) at least one of which must be an accounting or budgetingfunction.* <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.</li><li>For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.</li><li>For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.</li><li>Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.&nbsp;&nbsp;</li></ul>*Descriptions of these fiscal/administrativefunctions are attached <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience managing financial records</li><li>Experience with Microsoft Excel including the use of pivot tables and formulas to analyze financial data</li><li>Experience in Asset Management physical inventory, and Asset Management reporting</li><li>Experience in Business Office functions including mileage and travel reimbursements, check and cash deposits, and facilities management</li><li>Experience purchasing goods and services for an organization</li><li>Experience with Accounts Payable and analyzing financial reports</li><li>Experience in grants and contracts administration including contract budget preparation, budget review and budget monitoring</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196of the Connecticut General Statutes, a job class is a position or group ofpositions that share general characteristics and are categorized under a singletitle for administrative purposes.&nbsp; Assuch, a job class is not meant to be all-inclusive of every task and/orresponsibility.

Fiscal/Administrative Officer(Hybrid)

<h4>Introduction</h4> The State of Connecticut, Department of Labor (DOL) is recruiting a Secretary 2 (Confidential) located in Wethersfield, CT. Position Highlights: <ul><li>Full-time, 40 hours per week</li><li>First (1st) shift</li><li>Monday - Friday</li><li>Situational Telework Available</li><li>Wethersfield, CT</li></ul>The Role: <ul><li>Mediation Cases: SBMA secretary will process and follow up on all requests for mediation for grievance mediation matters. This involves assigning the mediator, assigning case numbers, sending all correspondence confirming mediation requests and assignments, maintaining accurate email addresses as needed for mediators, entering information into the data base and routine filing.</li><li>Interest Binding Arbitration: Binding arbitration is the impasse resolution process for collective bargaining with Labor and Employers. This process is governed by statute and requires attention to detail and timely follow up with the parties. Duties include: creation and execution of numerous letters to the parties. This correspondence is time sensitive, requires extensive record keeping and sequential processing of progressive letters relating to the selection of the binding arbitration panel, scheduling of hearings and possible waivers of time lines. Mediation can also be requested at any time during these procedures, the secretary then processes the mediation request.</li><li>Closing MBA Contract Case Files, Processing MBA Contract Awards and MPC Cases: All of these areas similarly require attention to detail, the production and processing of multiple types of correspondence, directing parties to complete the necessary forms related to each function, distributing completed materials (Binding Arbitration Awards) to various recipients, filing, adding information to the data base and closing the files. The secretary will adhere to a variety of time sensitive schedules for these processes.</li><li>SBMA Phone and Cross Training: Phone coverage is a team activity shared by the SBMA secretarial staff. Due to the limited number of staff, the secretaries are cross trained to be competent in all facets of the SBMA office work, including receipt and processing of grievances and grievance payments, scheduling grievance arbitrations and assigning arbitrators, researching Motions to Vacate, and ordering supplies. These are only some examples of the skills and knowledge required through cross training</li><li>&nbsp;Become familiar with the process of complex binding arbitration procedures to accommodate peak periods. Assist staff as needed to answer questions regarding the process. Prepare excel reports/worksheets for cases, help staff with this process so they are able to process these cases on their own when necessary. Aid mediators as they move forward with the mediation process; check on all reports, case follow up, mediation sessions and necessary forms to be certain all are updated in a timely manner.</li><li>Performs related duties as required.</li></ul>About Us: The State Board of Mediation and Arbitration (SBMA) is a state agency that is empowered under the Chapter 560 of the Connecticut General Statutes. The objectives of the Board are to save jobs by maintaining peaceful employer/employee relations, and to promote equity between labor and management by resolving labor disputes. This is accomplished through the mediation and arbitration services available to employers and employee organizations, in the public and private sector. The goal is to provide efficient, professional and timely mediation services of grievances and contracts in the public and private sector area. The mediation process helps promote an atmosphere conducive to assisting labor and management in resolving collective bargaining controversies. Understanding that there is a need for labor and management to shift towards cooperation and away from conflict, the Board offers the services of mediation for outreach and education programs in the art of dispute settlement. The Board provides arbitration services for the purpose of arbitration of disputes over the application or interpretation of the terms of a written collective bargaining agreement. What’s In It For You: Visit our new State Employee Benefits Overview page! <ul><li>To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;</li><li>Professional growth and paid professional development opportunities.</li><li>A healthy work-life balance to all employees.</li><li>State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.</li></ul> Discover the opportunity to: <ul><li>Engage in a rewarding career</li><li>Assist our employees so they can achieve success</li><li>Make a difference in the public sector</li><li>Work together in a collaborative team environment</li></ul> <h4>Selection Plan</h4> For Assistance in Applying: Please read or watch our Applicant Tips on How to Apply! Application Process: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>. Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut. Selection Process: This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency. Read through this helpful link toprepare for your interview. Contact Information: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Should you have any questions pertaining to this recruitment, please contact Christopher Lavallee at <a href="mailto:Christopher.Lavallee@ct.gov" target="_blank">Christopher.Lavallee@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. <h4>EXAMPLES OF DUTIES</h4> Incumbents perform a variety of secretarial duties as illustrated in the following areas: TYPING:&nbsp; <ul><li>Using a personal computer or other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;&nbsp;</li><li>Edits using knowledge of grammar, punctuation and spelling;</li><li>Performs related duties as required.&nbsp;</li></ul> FILING:&nbsp; <ul><li>Designs office filing systems;&nbsp;</li><li>Organizes and maintains files (including confidential files);&nbsp;</li><li>Maintains, updates and reviews reference materials and manuals;</li><li>Performs related duties as required.</li></ul> CORRESPONDENCE:&nbsp; <ul><li>Composes complex letters and/or memoranda, etc. (e.g. explaining department practices/policies) for own or supervisor's signature;</li><li>Performs related duties as required.&nbsp;</li></ul> REPORT WRITING:&nbsp; <ul><li>Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included;</li><li>Performs related duties as required.</li></ul> INTERPERSONAL:&nbsp; <ul><li>Greets and directs visitors;&nbsp;</li><li>Answers phones and screens incoming calls;&nbsp;</li><li>Provides advice to callers regarding policy and procedures (e.g. citing a regulation to solve a specific problem);&nbsp;</li><li>Coordinates with others both within and outside of the organization on a variety of non-routine matters;</li><li>Performs related duties as required.</li></ul> 6. PROCESSING:&nbsp; <ul><li>Screens letters, memos, reports and other materials to determine action required;&nbsp;</li><li>May make recommendations to the supervisor;</li><li>Performs related duties as required.</li></ul> 7. PERSONAL SECRETARY:&nbsp; <ul><li>Arranges and coordinates meetings (including space and equipment);&nbsp;</li><li>Researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports);&nbsp;</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;&nbsp;</li><li>Takes notes using shorthand, speedwriting or machine transcription;&nbsp;</li><li>Prepares expense accounts;&nbsp;</li><li>Makes travel arrangements;</li><li>Performs related duties as required.</li></ul> 8. OFFICE MANAGEMENT:&nbsp; <ul><li>Maintains an inventory of supplies and equipment;&nbsp;</li><li>Orders supplies when necessary;&nbsp;</li><li>Completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.);&nbsp;</li><li>Maintains time and attendance records;&nbsp;</li><li>Assists in preparing and monitoring the office budget (e.g. compiles figures, reviews statistical reports, verifies expense items);&nbsp;</li><li>Designs and initiates new forms and procedures to facilitate workflow;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office systems and procedures;&nbsp;</li><li>proper grammar, punctuation and spelling;&nbsp;</li></ul></li><li>Knowledge of <ul><li>business communications;&nbsp;</li><li>department's/unit's policies and procedures;&nbsp;</li><li>business math;&nbsp;</li></ul></li><li>Interpersonal skills;&nbsp;</li><li>Ability to <ul><li>schedule and prioritize office workflow;&nbsp;</li><li>operate office equipment which includes personal computers other electronic equipment;&nbsp;</li><li>operate office suite software;&nbsp;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Three (3) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working with computers and different applications including Microsoft Office Suite (Outlook, Word, Excel, and Teams) to communicate with staff and the public; and to create, edit, and share electronic documents.</li><li>Experience handling large call and e-mail volume; triaging and prioritizing communications with public, other staff, and outside parties.</li><li>Experience managing multiple and competing priorities.</li><li>Experience creating, organizing, and accurately maintaining large number of files.</li><li>Experience working cooperatively in a small team environment.</li><li>Experience creating and processing payment vouchers, billing, and travel reimbursements.</li><li>Experience scheduling and managing administrative hearings.</li><li>Experience in labor relations and/or collective bargaining.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.

Secretary 2 (Confidential)(Office/On-site)

Performs supportive accounting, purchasing and contract duties that support the office of Administrative Services.
Performs campus computer typesetting and printing, in-house duplicating, receiving and handling incoming and outgoing mail and Fed Ex/UPS.
<ol>
<li>Duties and Responsibilities:</li>
</ol>
<ul>
<li>Create requisitions in Jaggaer e-procurement system.</li>
<li>Maintain and reconcile department procurement credit card/journal entries.&nbsp; Create SST journal entries for charges to the Administrative Services card and the Group Travel card.</li>
<li>Complete credit card authorizations and submit to the hotel for individual and team travel.&nbsp;&nbsp; Coordinate hotel credit card authorizations with the traveler.&nbsp;&nbsp;&nbsp; Coordinate the receipts and backup for the journal voucher with the traveler upon his/her/team’s return from the trip.</li>
<li>Maintain existing vendors and establish new vendors in the TBR Central Office TSM system and directly in DSCC’s ERP system.</li>
<li>Enter and update vendor contracts in Banner.&nbsp;&nbsp; Transmit contracts electronically using DocuSign.&nbsp; Complete package for contracts mailed to the vendor via USPS.&nbsp;</li>
<li>Review and follow-up on pending vendor contracts.&nbsp; &nbsp;&nbsp;Maintain the contracts pending file.</li>
<li>Scan executed contracts into Banner/BDMS.&nbsp; Create paper file folders containing the contract documents.&nbsp;&nbsp; File in the Administrative Service office.</li>
<li>Monthly review of open encumbrances report from Banner and the zero- dollar open p.o. report.&nbsp;&nbsp; As part of the fiscal year-end process, contact p.o. “owner” to determine if the p.o.(s) can be closed.</li>
<li>Retrieve spending analysis reports from p-card banking website.</li>
<li>Scan journal vouchers for the Director of Administrative Services.&nbsp; &nbsp;Scanning of other documents upon request of the Director of Administrative Services.</li>
<li>Handle/complete printing requests.</li>
<li>Operate a variety of mailroom and print shop equipment.</li>
<li>Coordinate all outgoing college mail and packages.&nbsp; Take the outgoing mail to the post office each afternoon.</li>
<li>Receive, sort, and distribute incoming mail and packages.</li>
<li>Maintains records for charges to departments for printing, postage, and copies.&nbsp; Completes monthly journal entries (normally three) in Banner to record charges to departments for print jobs and postage.</li>
<li>Inventories and order all supplies for the print shop.</li>
<li>Other duties as assigned by Director of Administrative Services and VP of Finance.</li>
</ul>
Working Conditions
Sedentary:&nbsp; Desk work combined with machine operation; occasional travel may be required for college or program activities.&nbsp; Insignificant effort other than normal movement.&nbsp; Minimal Hazard/Exposure:&nbsp; Standard office settings.&nbsp; At least minimal environmental controls to ensure health and comfort.
Required Qualifications:
<ul>
<li>Demonstrated dependable work record with consistent attendance and timeliness.</li>
<li>Self-starter with positive attitude and ability to work effectively with minimal supervision in both team and individual project settings.</li>
<li>Computer skills in print shop programs (PageMaker, Photoshop, etc.) and Microsoft Office programs.</li>
<li>Ability to keep records and make operational reports.</li>
<li>Expertise in handling multiple tasks in a fast-paced environment.</li>
</ul>
Minimum Requirements of Education and Experience:
<ul>
<li>High school diploma or equivalency required.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Associate Degree from a regionally accredited institution preferred.</li>
<li>Experience in Higher Education or Government procurement preferred.</li>
<li>Account reconciliation experience preferred.</li>
</ul>
Minimum starting pay is $28,400 annually ($14.57 per hour). With additional experience pay increases to a maximum of $34,100.&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
Dyersburg State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependents</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
To be considered for this position applicant must submit an application, a resume, cover letter, and transcripts if applicable.&nbsp; &nbsp;Unofficial transcripts are acceptable for the application process; but official transcripts are required upon hire. You also must provide the contact information for a minimum of three (3) professional references.
Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Incomplete applications will not be considered.
A completed satisfactory background check will be required before hire.&nbsp;
Dyersburg State Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

294 Administrative Jobs