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Title:&nbsp; Executive Assistant I, External Affairs
Department:&nbsp;External Affairs
Number of Positions:&nbsp;1
Classification:&nbsp; 3m – on campus mobile

Position #:&nbsp;600590
Type of Appointment:&nbsp;Full-Time
Pay Rate:&nbsp;$36,270 - $44,390/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Required Documents Needed to Upload at Time of Application:&nbsp;Resume, transcripts and three professional references.
Reference check requirements:

​·&nbsp;&nbsp;&nbsp;Non-supervisory roles: three (3) current or former supervisors
​·&nbsp;&nbsp;&nbsp;Personal references (friends, clergy, customers, relatives) are not considered acceptable references.
Position Summary: The overall purpose of this job is to support the daily operations of the office of the vice president of External Affairs and provide administrative support for the External Affairs division, (Workforce &amp; Community Development, the Foundation, Marketing and Communications, and Career Development). Position is primarily located on the Hardin Valley campus but may be asked to work from other campuses and sites where events are held.
Essential Functions:
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 60%Provide daily office administration processes. These duties include: processing payroll, including leave forms for three executive directors; and one director; processing electronic purchase requisitions, petty cash and travel requests/claims for vice president and other External Affairs staff; scheduling meetings and events; campus mail; taking minutes from meetings; tracking and refilling inventory; scanning and filing documents; processing travel requests and post-travel claims; preparing reports and documents using Microsoft Office products; order business cards and nametags for External Affairs employees; maintain employee contact information for division; coordinate activities with the vice presidents and other members of the president’s staff, faculty, staff, students, vendors, and the community; maintain vice president’s appointment calendar; collaborate with other Senior Staff Executive Assistants in the coordination of campus wide and community events; schedule events in 25Live for vice president and other External Affairs staff including required physical and publicity needs; arrange for travel, conferences, and special events or other activities; maintain personnel, financial, statistical and other important/confidential records as needed.
15% Assist in monitoring the budget request and expenditures during the fiscal year for the division
10% Screen and handle all external calls, visits and inquiries to the vice president. Transfer or refer calls as appropriate. Respond to inquiries and requests via phone, email and in person. Handle each contact with appropriate levels of confidentiality and professionalism.
5% Prepare minutes, compose/draft correspondence, and prepare reports, including graphs, as needed.
5% Assist with reviewing and updating policies based upon TBR/THEC policy. Coordinate with division staff and others as needed.
5% Participate in Human Resources professional development series throughout the year and forward.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Results Areas:&nbsp;Successful functioning of the office of the vice president of External Affairs; timely processing of purchase requisitions, meeting minutes, travel requests and meeting payroll deadlines. Must be able to function independently and work with co-workers. Must be able to use appropriate judgment, decision-making, and maintain confidentiality.
Job Requirements:&nbsp;
<ul>
<li>An Associate’s degree is required. B.S./B.A. preferred. Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes.</li>
<li>Three years of related professional experience is required. Prior experience in higher education preferred.</li>
</ul>
Skills/Abilities:
<ul>
<li>Excellent communication skills - verbal and written</li>
<li>Ability to effectively communicate with PSCC personnel, including faculty, staff and students</li>
<li>Ability to effectively communicate with external constituencies.</li>
<li>Maintain effective interpersonal relationships</li>
<li>Work as a team member</li>
<li>Attention to detail</li>
<li>Takes initiative to get things done without being prompted</li>
<li>Able to analyze and prioritize tasks</li>
<li>Ability to stay organized</li>
<li>Able to complete tasks in a timely manner</li>
<li>Demonstrates a high degree of emotional intelligence</li>
<li>Able to work independently</li>
<li>Produces high quality work</li>
<li>Keeps errors and mistakes to a minimum, ensuring accuracy and consistency</li>
<li>Strong customer service skills</li>
<li>Strong problem-solving skills</li>
<li>Possesses a willingness to adapt</li>
<li>Ability to relate to students</li>
<li>Ability to collaborate with other administrative units to create an environment conducive to institutional success</li>
<li>Work as a team member</li>
<li>Ability to engage in the College’s mission and values</li>
</ul>





.





Part-time work experience is calculated at 50% credit of full-time work experience.
Complexity &amp; Creativity: 
The Executive Assistant relies on the College’s and TBR’s documented policies and procedures as needed. A reasonable amount of analytical, technical and creative thinking skills is necessary when considering departmental staff needs. Steps are taken with little to no supervision to improve the work environment in regard to general office flow. Technical proficiency is maintained by attendance of software trainings and other professional development opportunities. It can be very time consuming to schedule meetings where conflicts can mean managing multiple priorities in creative ways.
Must have good interpersonal skills and the desire and ability to interact well with coworkers, students, and the public. Strong communication skills in working with business and industry partners, with a general understanding of workforce and community needs. It is also important to be professional, diplomatic and discreet as the position has access to personal and confidential information that may not be shared.
Must be able to show attention to detail. Must have strong written and spoken communications skills and be able to write grammatically correct communiqués such as email messages, meeting minutes, and letters. Must be extremely proficient in Microsoft Office – primarily Word, Excel, and Outlook, especially including creating and editing graphs, creating, formatting and editing spreadsheets and sharing documents via Office 365.&nbsp; Must understand database concepts. Must be willing and able to learn other software based/online systems for scheduling rooms, ordering equipment and materials and reporting. Must be able to operate a multi-line phone, copier, calculator, fax machine and scanner.&nbsp; Must be able to adapt to and master new technologies. Must be able to use Self-Service Banner (student database).
This position requires someone who must be able to independently prioritize and organize work including maintain multiple calendars and schedules; working with multiple distractions and interruptions; taking accurate messages and meeting minutes; adapting to new technologies and processes.
This position also must be aware of applicable higher education and other federal and state regulations such as FERPA (Family Educational Rights and Privacy Act), and others.
Magnitude of Impact: 
The employee is part of the front line of the External Affairs division and can be the first person someone will meet when coming to the college. As a college employee, the decision to listen carefully to our students and co-workers is an important decision. The next step is to make every effort to provide them with the requested information, an answer to a question, or to get them directed to a department that can help them. It is important to be knowledgeable about the college and it is not easy as things are constantly changing.&nbsp; It serves our mission, goals, and objectives to serve through excellent customer service.&nbsp; A positive and caring attitude reflects well on the College. Being treated with respect and courteous by a knowledgeable and helpful employee has a significant impact on the college’s success.
From an office management perspective, the decisions in maintaining the calendar from the office of the VP for External Affairs and in ordering and tracking items, and monitoring the budget can have a very positive or a very deleterious on the college to the extent that they are or are not well executed.
Responsibility for Accuracy: 
Common errors include those in a typical office setting: a typo in a document or report, misinforming someone due to an information or procedural change that we might not be aware of, leaving someone off a distribution list, or an email, a calendar schedule error, and transposing telephone numbers. There is a high likelihood that the error will be caught by proofing and double-checking with the vice president or other External Affairs employee(s). Work is verified as needed.
Financial Impact: The employee is responsible for office material assets including office computer(s), printers, monitors, phone, scanner, etc. Additionally, late or inaccurate reporting to Human Resources or Payroll can affect the processing of faculty/staff payroll, such as misplacing a contract or not processing intent to hire paperwork.
Budgetary: The employee does not have budget authority but will use budget tracking and purchasing software to assist in the tracking of various budgetary accounts under the office of External Affairs.
Judgement and Decisions: The employee operates independently to manage office and set-up for efficiency; to maintain the office’s calendar, subject to final approval from the VP. Coordinate with External Affairs direct reports in regards to office calendars. The employee operates independently, contacting numerous constituencies to track and verify contracts and expenditures as needed.
Nature of Contacts: The employee has contact with the president and the president’s office, with the other vice president’s and their offices, with purchasing, human resources, all other divisions/departments and their respective staff members in the college; Tennessee Board of Regents (TBR staff), State of Tennessee auditors, outside vendors and community members. The contact is frequently to provide or get information to coordinate meetings, conferences, webinars, purchase orders, travel requests, leave requests, etc. Will be required to travel to and work with other Campus personnel.
Physical Demands: Much of the work requires sitting in front of a computer and using the hands and fingers to type or use a computer mouse. Also, required to travel between buildings on campus. There may be infrequent travel including driving PSCC vehicles for training and conferences. Must be able to detect incorrect computation on paper and computer, detect color in Excel spreadsheets and other reports; making color copies; detect originals from copies. The employee must be able to prepare reports in Excel including graphics. This position involves extended periods of time viewing a computer screen. when communicating with students, other employees and faculty to answer their questions, to prepare minutes and to listen to audio training from computer. Occasional physical expectations such as moving tables, chairs, etc in setup of meetings and events.
Hazards: Typical office risk of paper cuts, minor scrapes and bruises. Eye strain resulting from visual demands. Neck and back strain from extended desk work and stress. Carpal Tunnel and other repetitive motion disorders are potential risks are high due to extensive repetitive motions.
Full-time Employment Benefits:
<ul>
<li>Insurance Options: Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA&nbsp;</li>
<li>Wellness Incentive Program, if enrolled in health plan</li>
<li>Educational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement Program</li>
<li>Employee Assistance Program</li>
<li>Retirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403b</li>
<li>Employee Discount program with over 900+ companies</li>
<li>14 Paid Holidays/Year Includes paid days off the last week of December</li>
<li>Sick Leave Bank</li>
<li>Longevity Pay</li>
<li>Many opportunities for professional development</li>
</ul>
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on&nbsp;Apply&nbsp;located below or&nbsp;Apply Now&nbsp;in the upper right-hand corner.&nbsp;
#mrp

Motlow State Community College


      Executive Assistant I, External Affairs
    

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: Adult MedicineAll Locations: East BostonPosition Summary: A Practice Secretary performs a wide variety of clerical and reception activities that support the delivery of services to patients/staff of the Adult Medicine department. A Practice Secretary utilizes excellent customer service to greet patients and others, and screen walk-ins to the practice. Practice Secretaries report to a Clinical Coordinator.Key Responsibilities:<ul><li>Interact professionally and respectfully with patients and staff, addressing individual needs and concerns.</li><li>Provide outstanding customer service to ensure patients feel welcomed and valued.</li><li>Maintain a positive attitude and effectively use communication devices.</li><li>Foster a team-oriented environment by demonstrating self-direction and motivation.</li><li>Independently solve problems or know when to seek guidance.</li><li>Manage patient check-out processes, including entering follow-up, referral, and X-file appointments in the system.</li><li>Review After Visit Summary instructions with patients as needed and print additional labels.</li><li>Prepare charts for the morning and assist with other opening and closing procedures.</li><li>Utilize computer systems to schedule, cancel, and confirm appointments, request records, and communicate via email or staff messages.</li></ul>Qualifications:<ul><li>High School Diploma or GED.</li><li>At least one year of experience in a medical office setting.</li><li>Proficient computer skills in a Windows environment; familiarity with medical terminology is preferred.</li><li>Bilingual in Spanish is preferred.</li></ul>Benefits:<ul><li>Medical, dental, and vision coverage</li><li>Life and disability insurance</li><li>401(k) retirement plan</li><li>Tuition reimbursement</li><li>Flexible spending and transportation accounts</li><li>Paid holidays, vacation, sick, and personal time</li><li>Staff development benefit</li><li>Excellent malpractice coverage</li><li>Pet insurance</li><li>Free parking</li><li>MBTA benefit</li><li>And much more!</li></ul>Compensation:<ul><li>Pay: Starting at $18, with potential to earn up to $27 based on experience.</li></ul>

East Boston Neighborhood Health Center

Practice Secretary

USRC's greatest strength in being a leader in the dialysis industry is our ability to recognize and celebrate the differences in our diverse workforce. We strongly believe in recruiting top talent and creating a diverse and inclusive work climate and culture at all levels of our organization.The Home Therapy Administrator is responsible for the overall daily management and operation of assigned home dialysis modality program(s). The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.&nbsp; Other duties and tasks may be assigned.&nbsp;<ul><li>Develop and implement processes for program growth in accordance with Company goals.</li><li>Implement clinical and operational processes to improve patient health and continuity of care.</li><li>Oversee equipment management, including equipment tracking and retrieval.</li><li>Responsible for active Renal Care Options program to ensure patients are educated on all modality options.</li><li>Achieve financial targets to include budget, labor costs, supply costs and expenditures.</li><li>Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting.</li><li>Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees.</li><li>Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.</li><li>Assure that the program(s) is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies.</li><li>May assume Home Therapy Nurse's responsibilities as needed.</li><li>Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the program(s).</li><li>Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations.</li><li>Oversee on-call system for patients; ensure patients have access to nursing support at all times.</li><li>Ensure proper documentation of all nursing services in the Electronic Medical Record (EMR) including but not limited to training sessions, routine and non-routine in-person interactions, home visits and phone conversations. Documentation should accurately reflect the patient status and nursing interventions and be written to ensure continuity of care.</li><li>Supervise the maintenance of equipment, building areas occupied by the program and other property belonging to the program.</li><li>Regular and reliable attendance is required for the position.</li><li>Monitor all contractual agreements; update as needed with corporate oversight.</li><li>Maintain collaborative working relationship with Medical Director and physicians.</li><li>Oversee communication of overall results of patient assessment, reassessment, and ongoing monitoring to the physician, team members, and others as appropriate to the individual needs of the patient.</li><li>Effectively communicates expectations; accepts accountability and holds others accountable for performance. </li></ul> ADMINISTRATOR STATE SPECIFIC REGULATIONSALABAMAIF DESIGNATED CEO FOR THE CLINIC, MUST:<ul><li>Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li>Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>GEORGIA<ul><li>Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li>Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li>Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>MARYLANDIF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST:<ul><li>Be 21 years old or older.</li><li>Possess a high school diploma or a high school equivalency diploma.</li><li>Have at least one (1) year of dialysis experience.</li><li>Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>NEW JERSEY<ul><li>A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li>Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>SOUTH CAROLINA<ul><li>Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>WYOMINGPERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li>A physician OR</li><li>A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li>An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSESTATE SPECIFIC REGULATIONSGEORGIA<ul><li>RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li>RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li>Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care. </li></ul>NEW JERSEYTHIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li>Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a dialysis setting within the last twenty-four (24) months. </li></ul>SOUTH CAROLINATHIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST:<ul><li>Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>TEXASTHIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li>Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li>Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or dialysis. </li></ul>

U.S. Renal Care

Dialysis Administrator, Home Therapy

<h4>Introduction</h4> Are you a seasoned leader in Information Technology?&nbsp; Do you have the skill synergies capable of solving complex problems through the effective use of technology?&nbsp; Are you passionate about improving technology services for Connecticut residents and businesses?&nbsp; If so, the State of Connecticut’s Office of Policy and Management (OPM) has an exciting opportunity for you.&nbsp;&nbsp; THE POSITION OPM invites experienced applicants to apply for the position of Information Technology Senior Policy Advisor to the Secretary of OPM within our Office of Finance (FIN). WHAT WE CAN OFFER YOU <ul><li>A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform an article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.</li><li>Extensive pension plan and supplemental retirement offerings.</li><li>Generous paid time off including thirteen (13) paid holidays.</li><li>A culture that encourages work/life balance.</li><li>Professional growth and development opportunities.</li><li>Work for a Forbes top company - ‘Forbes’: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li></ul> The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. POSITION HIGHLIGHTS This is a full time (40 hours per week) position conveniently located in Hartford, CT, easily accessible to all major highways.&nbsp; <ul><li>LOCATION: OPM, Office of Finance</li><li>ADDRESS: 450 Capitol Avenue, Hartford, CT</li><li>WORK HOURS: Full-time, first shift, 40 hours per week</li><li>SCHEDULE: Monday through Friday</li></ul> WHO WE ARE We report directly to the Governor and provide information and analysis that the Governor uses to formulate public policy for the state. We also assist state agencies and municipalities in implementing the law and public policy on behalf of the people of Connecticut. We prepare the Governor’s budget proposals; implement and monitor the execution of the enacted budget; and oversee the executive branch agencies that report to the Governor. YOUR ROLE We are seeking an Information Technology Senior Policy Advisor to the Secretary of OPM. This is an exciting opportunity to serve as one of the State’s lead Information Technology experts, advising the Secretary and working on the Secretary's and Administration's behalf on policy matters.&nbsp; This opportunity includes leading Information Technology policy and planning teams with all state agencies.&nbsp; With this opportunity, you will be responsible for a substantial portfolio of Information Technology Capital Investment Program investments which is currently $730 million dollars.&nbsp; Additionally, the position manages the statewide business intelligence systems/team (STARS) for its financial and human capital management systems (CORE-CT).&nbsp; In this position, you will identify, have expertise in, and be a knowledgeable resource on emerging Information Technology issues and trends and work towards developing strategic policy proposals to address such issues, work on the development of implementation plans in support of the Governor’s policy initiatives, and serve as a senior advisor to the Secretary of the Office of Policy and Management on all Information Technology policy matters. The ideal candidate for this position will be organized, motivated, possess a strong work ethic, as well as the ability to maintain working relationships with multiple stakeholders and the capacity to multi-task, adapt, and navigate changing circumstances. Learn more about making an impaCT by serving the state of Connecticut by watching the video below: <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING:&nbsp; Please read or watch our "Applicant Tips on How to Apply" page. Read through this helpful link to prepare for your interview.&nbsp; To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.&nbsp; It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> After You Apply:&nbsp; <ul><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam.&nbsp;</li><li>At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.&nbsp;</li><li>If have any questions pertaining to this recruitment, please contact <a href="mailto:opm.recruitment@ct.gov" target="_blank">opm.recruitment@ct.gov</a>.&nbsp;</li><li>Follow the State of Connecticut on LinkedIn.&nbsp; &nbsp; &nbsp;</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In the Office of Policy and Management this class is accountable for developing and providing advice to the Secretary of the Office of Policy and Management on statewide policy matters and coordinating and implementing special projects relating to state governmental policies, programs, management operations and organization. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Develop and provide advice to the OPM Secretary on statewide technology policy matters;</li><li>Convene and facilitate across state agencies to maximize the return on information technology capital investment program;&nbsp;</li><li>Develop and implement an integrated set of policies governing the use of information and telecommunications systems for state agencies;&nbsp;</li><li>Develop a series of comprehensive standards and planning guidelines pertaining to the development, acquisition, implementation, oversight and management of information and telecommunications systems for state agencies;&nbsp;</li><li>Promote technology systems that support the state’s goals;</li><li>Develop, in conjunction with the State Chief Information Officer, a statewide technology plan;</li><li>Represent the OPM Secretary on the CORE-CT Executive Steering Committee;&nbsp;</li><li>Establish analytics and enable the human resources and financial reporting of state agencies through the State Analytical Reporting System (STARS);</li><li>Conduct reviews of State agency business operations and recommend technological improvements to work processes;&nbsp;&nbsp;</li><li>Administer the Information Technology Capital Investment Program; and</li><li>Perform related duties as required.&nbsp;</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>administrative and management principles and practices;</li><li>relevant state and federal laws, statutes and regulations;&nbsp;</li><li>principles and practices of public administration;</li></ul></li><li>Knowledge of operations of state agencies and institutions;</li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability to analyze and evaluate complex policy issues;</li><li>Ability to <ul><li>coordinate and implement policy development activities;&nbsp;</li><li>prepare and present effective reports and presentations.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Seven (7) years of experience with major responsibility for the review, development and administration of policy initiatives and large scale projects or programs in a large governmental organization. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration or political science may be substituted for one (1) additional year of the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> The preferred candidate will have: <ul><li>Experience developing and implementing Information Technology and Financial Management policy;</li><li>Experience leading change through strategic planning, innovation, information technology financial management, methodology and framework;</li><li>Experience implementing and monitoring Information Technology plans and budgets to achieve statewide goals;</li><li>Experience building partnerships with stakeholders and negotiating with groups internally and externally;</li><li>Project management experience with a focus on achieving business results within budget and project timelines;</li><li>A Master of Business Administration or a Master of Science in Information Technology degree; and</li><li>Experience working with government operations.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

State of Connecticut

Information Technology Senior Policy Advisor To The Secretary

Job Title Clinical Administrator I/UKHC Requisition Number RE46821 Working Title Clinical Administrator I Department Name MG365: Otolaryngology Work Location Lexington, KY Grade Level 12 Salary Range $62,400-111,634/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting, standing, walking, with some pushing, pulling, and/or lifting objects weighing up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 25lbs. Shift Monday – Friday, Day Shift; primarily 8:00 am – 5:00 pm (40 hrs/wk); other hours/schedule as needed Job Summary The role is responsible for, along with the Department leadership, all administrative aspects, including strategic, financial, and human resources planning and execution through sound operations and fiscal management. Responsible for overseeing and providing leadership in developing and implementing integrated essential functions, operational, financial, and administrative programs, structures, systems, policies, and programs for the department, including compensation, productivity, and performance administration. Skills / Knowledge / Abilities Microsoft Office suite Does this position have supervisory responsibilities? Yes Preferred Education/Experience Preference for MBA or MHA Deadline to Apply 11/13/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Clinical Administrator I/UKHC

15-Oct-2024<h4>Department Administrator</h4>Harvard School of Dental Medicine 67147BRJob SummaryThe Department Administrator (DA)&nbsp;provides administrative leadership to the Department of Oral Medicine, Infection and Immunity (OMII); serves as an administrative assistant, strategic partner and advisor to the Chair and keeps them informed as appropriate; and ensures the efficient management of all administrative functions, including personnel, budget and finance, grants management, departmental policy development and implementation, program management, academic appointments and related human resources functions in support of departmental and School-wide initiatives. Position Description<ul><li>The DA serves as the main&nbsp;point of contact and liaison&nbsp;for the department, and troubleshoots departmental issues and resolves&nbsp;problems&nbsp;for students, faculty, staff and post docs across three labs, and four programs/divisions. This position must also proactively anticipate the future needs of the department and labs (fiscal needs, staff changes, and daily operating needs) to ensure smooth functioning. The DA also contributes to the strategic planning efforts for the department as well as the programs.</li><li>The DA is responsible for directly managing the department’s budgets and its four program/division budgets. This includes: developing budgets, making budget projections, forecasting budget surpluses and deficits, signing off on transactions, allocating resources between budget lines, reconciling of budgets and monitoring spending throughout the year. The position also manages the payment of all invoices for the department of OMII as well as its four respective programs/divisions. The DA is also responsible for managing all incoming monies by assuring funds are accounted for and deposited into appropriate accounts.</li><li>The DA serves as the human resources contact for department personnel, HSDM HR and HUCTW as appropriate. Collaborates with appropriate staff on policy interpretation; develops policies, processes and procedures to improve departmental operations; negotiates and address issues with vendors and sponsors over terms of agreements; and creates and drafts policy memos as needed.</li><li>Oversees departmental support staff including responsibilities of hiring, evaluation, development, performance management, and termination within the parameters of Harvard, HSDM, and collective bargaining agreements.&nbsp;</li><li>Manages all OMII appointments and re-appointments (including clinical, research and affiliate) from visiting pre-undergraduate students up to full professors. Oversees all promotions, including pre-promotion assessment, calls for letters, drafting of promotion dossier and management of the promotions process. Develops and oversees all searches, including position requests, advertisements, search procedures and processes, and interviews. He/she also manages on-boarding and off-boarding for department personnel.</li><li>Leads, manages and prepares all required materials for visa processing.</li><li>The Department Administrator manages pre-award grant submissions for PIs. Acts as the liaison between the PI and the grants team to ensure all documents are completed as required and are done so in a timely fashion. Works with faculty on managing grant and gift awards, monitors spending throughout the year, and collaborates with the grants team in Administration and Finance on post-award set up and grant management (required annual fiscal reports and work product updates).</li><li>The DA partners with other departments throughout the School to complete responsibilities related to department, and works closely with School personnel to ensure compliance with state and federal laws as well as Harvard policies.&nbsp;&nbsp;</li><li>Additional responsibilities include but are not limited to calendar management, extensive travel arrangements, planning and managing departmental events and managing various faculty special projects as needed.</li><li>Contributes to a culture of inclusivity and respect.&nbsp;</li><li>Performs other related duties as assigned or requested.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 3 years’ relevant work experience</li><li>Strong computer skills and proficiency in Microsoft Applications and web-based applications.&nbsp;</li><li>Ability to successfully pass a comprehensive background check at hire.</li></ul>Additional Qualifications and Skills<ul><li>Master’s degree preferred.&nbsp;</li><li>Must possess the capacity to calmly deal with a diverse constituency, competing priorities, frequent interruptions and regular changes.&nbsp;&nbsp;</li><li>Exceptional organizational skills, the ability to use independent judgment and discretion, and the capacity to multi-task and be proactive are necessary.&nbsp;</li><li>Also important are attention to detail, strong communication skills and interpersonal skills. Harvard experience and grant administration experience are advantages.&nbsp;</li><li>Prior supervisory experience is strongly preferred.</li></ul>Physical Requirements<ul><li>Work is performed in a typical office setting</li><li>May be required to sit and/or stand for long periods of time.&nbsp;</li><li>This position may require spending time in the clinical/lab areas.&nbsp;</li></ul>Working Conditions<ul><li>The primary work location for this position is Boston, MA.&nbsp; Per the University payroll policy all work (including remote) must be performed in a state in which Harvard is registered to do business.&nbsp; In order to be on Harvard payroll, you must reside in a University&nbsp;payroll registered state.&nbsp;</li><li>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.</li><li>Harvard School of Dental Medicine cannot offer visa support or work permission for this opportunity.&nbsp;</li></ul>Additional InformationCompensation Range (annual compensation):&nbsp; Salary is based on related experience, expertise, and internal equity.&nbsp; Generally new hires can expect compensation between the minimum and midpoint of the range. Minimum&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $68,100 Midpoint&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $89,800 Maximum&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $111,500Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code359056 Admin Dept/Program Admin Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentDepartment of Oral Medicine, Infection and Immunity (OMII)Annual Salary Range90,000.00Union00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MN1

Harvard University FAS Human Resources

Department Administrator

Title: Payroll Administrator
Institution:&nbsp;Volunteer State Community College
Job Summary:
Manage all aspects of the College’s payroll processes to ensure all wages are provided in a timely and accurate manner and in compliance with all applicable College, Tennessee Board of Regents (TBR), Federal, and State laws, regulations, policies, and guidelines. Maintain adequate and accurate financial records to support the payroll process.
Job Duties:
Responsible for the organization, administration, periodic review, planning, development, evaluation, and general effectiveness of the payroll operation. Monitor and/or enter data into the Human Resources Information System (HRIS)/Enterprise Resource Planning (ERP) operating system required for benefit enrollment and payroll processing. Maintain a current working knowledge of related technologies and keep current with legislative and regulatory environment. Develop and monitor internal controls to ensure accuracy and consistency of all payroll processes. Initiate and implement continuous improvements to payroll workflow and processes, ensuring integrity and security of all payroll information while striving for maximum efficiency and optimum use of staff resources. Create and/or maintain rules and validation tables for the HRIS/ERP operating system. Develop and monitor goals, objectives and performance measures for payroll services. Research problems and provide resolutions to operating system issues. Monitor and assist with monthly remittances and reconciliation of all payroll general ledger accounts, state insurance system process and approve journal entries when needed. Monitor and/or prepare Payroll Federal Tax Deposits, Quarterly 941 Tax reporting, Quarterly Unemployment reporting to ensure timely deposits and submissions without penalty. Prepare annual W-2 tax forms and reporting including reconciling and electronic reporting. Communicate to employees and administration regarding payroll related issues including taxes, policies, procedures and leave reporting. Produce reports and information for Fiscal Year End closing and Financial Statement. Coordinate with responsible party to maintain the payroll departmental information and forms on the website and other printed or online documents. Work cooperatively and effectively with other departments (internal and external) as appropriate. Work with Federal, State and Internal Auditors and provide data and explanations throughout the audit. Other duties as assigned.&nbsp;
Minimum Qualifications:
High school diploma or equivalent with six (6) years of experience in payroll, accounting, or a related field OR an Associate’s degree or higher with four (4) years of experience in payroll, accounting, or a related field.
Preferred Qualifications:
Associate’s degree or higher. Experience with Banner or other Oracle based system. 
Knowledge, Skills, and Abilities:
Knowledgeable in all aspects of taxation and tax reporting and possess comprehensive knowledge of payroll terminology, practices and basic accounting theory and practice. Demonstrates and applies advanced knowledge of concepts, practices and procedures for payroll and understands key inter-dependencies with other transactional processes. Ability to monitor, analyze and reconcile payroll accounts in the general ledger. Effective oral and written communication skills, problem solving and decision-making skills. Excellent time management, analytical, leadership, interpersonal and organizational skills. Ability to communicate effectively and work cooperatively with a diverse faculty, staff, and student population. Ability to effectively analyze data and situations and make appropriate decisions. Ability to develop and run reports from the HRIS/ERP report writer as necessary. Ability to handle a variety of complicated assignments simultaneously while meeting deadlines. Ability to maintain confidentiality and discretion in compliance rules and regulations, including FERPA guidelines on the disclosure of information. Ability to provide training on HRIS/ERP processes. Must be very detail oriented and have an exceptional ability to scan for accuracy and completeness. Ability to be a mentor and positive role model with the ability to initiate, motivate, integrate and delegate. Must present a confident, professional demeanor. Extensive knowledge of Microsoft Office computer applications and computerized payroll system. Must be able to discern meaning of a wide variety of policies and procedures.
Pay Rate: $56,881 - $71,101 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      Payroll Administrator
    

Job Title: Convention Sales CoordinatorDepartment: Sales &amp; ServicesReports to: Senior Vice-President Convention Sales &amp; ServicesJob Classification: Non-Exempt (hourly)SUMMARY:Assists convention sales managers with leads, bid books, presentations, proposals, Experience KC tours (FAMs), sales missions, site visits, trade show promotions and produces reports from CRM.KEY RESPONSIBILITIES:<ul><li>Maintains and produce accurate reports</li><li>Maintains extranet information for Convention Digest and lead distribution</li><li>Assists with bid proposal creation and assembly</li><li>Supports sales manager with CRM data entry</li><li>Performs general administrative functions for sales team in day-to-day operations</li><li>Monitors and helps coordinate administrative workflow of the Convention Sales department</li><li>Assists with preparation for sales presentations</li><li>Maintains constant supply of sales materials (bid proposal packages, sales kits, videos, etc.) and monitors usage</li><li>Composes and types correspondence, including sales leads and itineraries</li><li>Answers telephone and gives information to callers or routes call to appropriate person</li><li>Records minutes of various committee meetings</li><li>Assists as needed with special projects and events</li><li>Provides organizational phone/communication support and back up as needed</li><li>Prepares meeting rooms and meeting invites as requested</li></ul>EDUCATION AND EXPERIENCE:<ul><li>College degree preferred</li><li>Strong analytical/problem solving skills</li><li>High level of proficiency in all Microsoft programs and ability to quickly learn industry related CRM</li><li>Ability to communicate effectively with a wide variety of customers</li><li>Demonstration of proficient time management skills</li><li>Excellent interpersonal, organizational prioritizing and sound planning and decision-making skills</li></ul>CORE COMPETENCIES:<ul><li>Communication: Strong verbal and written communication skills; capable of interacting effectively with internal teams and external clients.</li><li>Time Management: Ability to manage multiple projects simultaneously and meet deadlines.</li><li>Problem-Solving: Strong analytical skills with a focus on problem-solving and process improvement.</li><li>Attention to Detail: Highly organized with the ability to prioritize and track multiple tasks and details with accuracy.</li><li>Interpersonal Skills: Ability to work collaboratively across teams and build positive relationships with clients and colleagues.</li><li>Customer Focus: Strong commitment to delivering exceptional service to both internal and external stakeholders.</li></ul>WORKING CONDITIONS:<ul><li>Primarily office-based with occasional offsite meetings and events.</li><li>Occasional light travel is required for pre-promotional events, team events, and training sessions.</li></ul> For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://visitkc.applicantpro.com/jobs/3529287-296689.html" target="_blank">https://visitkc.applicantpro.com/jobs/3529287-296689.html</a> &nbsp;

Convention Sales Coordinator

14-Oct-2024<h4>Administrative Coordinator</h4>Faculty of Arts and Sciences 66989BRJob SummaryThe Faculty of Arts and Sciences (FAS) Dean's Office seeks a detail-oriented individual with strong organizational skills to provide a high level of administrative support in a fast-paced environment. This position reports to the Administrative Director and supports the work of the Dean of the Faculty of Arts and Sciences.Position DescriptionThe Administrative Coordinator provides essential front-line support in a high-profile office by performing confidential administrative duties, including:<ul><li>Answering phones and greeting visitors</li><li>Assisting the FAS Dean in staying on schedule</li><li>Setting up and managing hybrid meetings using Zoom in the conference room, ensuring smooth communication between in-person and remote participants</li><li>Preparing and processing confidential correspondence</li><li>Coordinating travel, event, and meeting arrangements</li><li>Managing electronic records in ApplicationXtender</li><li>Processing invoices, journals, and reimbursements for payment</li><li>Monitoring the general email account and responding to requests for general information and FAS policies</li><li>Serving as backup for the Executive Assistant to the Dean when they are on vacation</li><li>Supporting the FAS Dean's Office team with general administrative duties as needed</li></ul>Basic Qualifications<ul><li>Three or more years of relevant administrative and customer service experience in an office environment.&nbsp; Education beyond high school may count toward experience</li><li>Proficiency in MS Office suite and Adobe Professional</li><li>Experience with setting up and managing videoconferencing equipment and software, particularly Zoom</li></ul>Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred.&nbsp; If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.<ul><li>College degree desirable</li><li>Solid administrative and advanced computer skills</li><li>Strong ability to multitask and handle constant interruptions and deadlines</li><li>Professional and courteous manner</li><li>Eagerness to work collegially and flexibly with staff at all levels</li><li>Excellent attention to detail and strong proofreading skills</li><li>Discretion, diplomacy, and good judgment</li><li>Demonstrated ability to handle confidential information</li></ul>Working ConditionsWork is performed in an office environment.Additional InformationWe regret that we are unable to provide visa sponsorship for this position. All formal offers will be made by FAS Human Resources.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatOn-Site Sub-UnitDean Salary Grade054DepartmentFAS Dean's OfficeUnion99 - Non-Union, Confidential Non-Ex Time StatusFull-time Pre-Employment ScreeningIdentity Schedule37.5 hours per week Monday - Friday, 8:30 AM - 5:00 PMCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CK1

Administrative Coordinator

Student Communications CoordinatorJob no: 493699Work type: Full-time StaffLocation: Coeur d'AleneHiring range: $52,333 - $62,799Work Schedule: typically Mon-Thurs 7:30-5:00, Fri 7:30-2:30<a href="https://www.nic.edu/hr/benefits/" target="_blank">https://www.nic.edu/hr/benefits/</a>15 vacation days per year12 sick days per year14 paid holidaysTuition assistanceStarting pay range: $52,333 - $62,799Pay Grade: P6 <a href="https://www.nic.edu/hr/salary-structures/https://www.nic.edu/websites/default.aspx?dpt=34&amp;pageId=12737" target="_blank">https://www.nic.edu/hr/salary-structures/https://www.nic.edu/websites/default.aspx?dpt=34&amp;pageId=12737</a>This temporary position is funded through June 27, 2025 and is likely to continue based on the needs of the department and college.Job Summary:The Student Communications Coordinator is responsible for coordinating, creating, and publishing content in support of student communication, retention, and marketing strategies. Utilizing the college's CRM system, the coordinator works closely with various college departments to support students, from prospects to graduates. This position is also a key team member for crisis communication to students and the campus at large.Job Description linked below; (some job boards may not include active links so please click Apply Now on the NIC website or go to <a href="http://www.nic.edu/jobs" target="_blank">http://www.nic.edu/jobs</a> to see full details);<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMto1Zxwrlwtqcjh03xg48sGMXN1Po39A1xQC-N2bl3dTnI6XHeHaLTEXKXYjOsar3vpO_M6pw3KbonRja3E2vZSQVE7tXgqT2GdUnayShUEASnLb6X6NxZFj1sDowSA_WDMX-jUb5KwJuVZBBtoXK4PA%7e%7e" target="_blank">https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMto1Zxwrlwtqcjh03xg48sGMXN1Po39A1xQC-N2bl3dTnI6XHeHaLTEXKXYjOsar3vpO_M6pw3KbonRja3E2vZSQVE7tXgqT2GdUnayShUEASnLb6X6NxZFj1sDowSA_WDMX-jUb5KwJuVZBBtoXK4PA%7e%7e</a>Minimum QualificationsEducation and Experience: Bachelor's degree from a four-year college or university and a minimum of three years full-time equivalent, related work experience is required; or an equivalent combination of education and experience. Knowledge of fundamental public relations, communications, and professional writing required.Knowledge, Skills, and Abilities:• Excellent written communication skills for various channels - business, AP style, web/SEO• Crisis management training• Strong organizational skills and multi-tasking ability• Ability to work independently as well as collaboratively• Proficient in the use of technology tools to create digital e-newsletters, email campaigns, and graphics for social media• Proficient in using Microsoft Office Suite and CRM systems• Skills in photography and photo editing• Proficiency in grass-roots style videography, editing and production• Skills in using digital media hardware, e.g., video cameras, microphones, lighting, etc.• Ability to work flexible hours, including evening and weekend events• Ability to operate standard office equipment including phone, copier and computerEmployment is contingent upon successful completion of background check and proof of degree if required for this position.Application materials include; resume, cover letterApplications ONLY accepted through the North Idaho College Website!Advertised: October 11, 2024 Pacific Standard TimeApplications close: November 01, 2024 11:55 PM Pacific Standard TimeTo apply, visit <a href="https://apptrkr.com/5719996" target="_blank">https://apptrkr.com/5719996</a>

255 Administrative Jobs