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At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will&nbsp;join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.&nbsp; As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.You will make an impact by:&nbsp;<ul><li>Perform administrative responsibilities by drafting correspondence and reports, communicate with management, faculty, staff, and students, maintains calendars, maintain office records and budgets, process and review mail, arrange meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations.</li><li>Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors.</li><li>Responsible for completing expense reports; gather receipts, scan, and enter information in Concur or Excel, and review.</li><li>Assist department with company events; research and arrange payment to vendors, caterers, venues, and conferences. Assist with event set-up and break down, and other miscellaneous event coordination.</li><li>Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment.</li><li>Order and pick up meals and/or refreshments for meetings and other special events.</li><li>Coordinate travel for multiple team members; researching and booking flights, hotels, and transportation.</li><li>Prepare meeting materials, post agendas, and take minutes; maintain permanent records and files; adhere to established procedures relating to minutes, agendas, posting of notices, etc.</li><li>Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and FedEx packages.</li></ul>Your Experience Includes:<ul><li>A minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred.&nbsp;&nbsp;</li><li>Comprehensive knowledge of office systems, practices, and administration.</li><li>Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.&nbsp;</li><li>Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.</li></ul>Education:<ul><li>High school graduate or equivalent required.</li><li>Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred.</li></ul>#HEJ#LI-AM1Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

West Coast University

Academic Fieldwork Administrative Assistant, Occupational Therapy

Initial Posting Date: 02/04/2025Application Deadline:02/16/2025Agency:Oregon Health AuthoritySalary Range:$4,853 - $6,469Position Type:EmployeePosition Title:Health Equity Support Services (HESS) Administrative SpecialistJob Description:Attention Current State of Oregon Employees: To apply for posted positions, please close this window, log into your Workday account, and apply through the Career worklet.The Administrative Specialist serves as the primary administrative coordinator, managing both on-site and off-site logistics while ensuring seamless administrative support for OSH Health Equity Support Services (HESS) team members and other Oregon State Hospital (OSH) staff. This role is pivotal in facilitatingpublic services and fostering operational efficiency.Reporting directly to the HESS Manager, this position plays a key role in aligning with Oregon Health Authority (OHA) strategic priorities—particularly embedding health equity into every aspect of OSH and OHA operations. The Administrative Specialist takes ownership of critical administrative projects, acting as a go-to resource and problem solver for OHA staff, community partners, the public, and contractors.This position provides confidential administrative support, addressing staff and patient concerns related to culturally and linguistically appropriate services, equity initiatives, and compliance standards. It also involves collaboration with other support roles across OSH and OHA to ensure smooth integration of equity-focused policies and procedures.Success in this role requires exceptional judgment, organizational expertise, and problem-solving skills. The specialist must navigate complex policies and procedures, adapting to dynamic circumstances where clear directives may be absent or where guidance from various entities may be misaligned. The ability to proactively interpret, implement, and reconcile policies is essential to maintaining operational integrity and advancing OHA’s mission of health equity and inclusion.What You Will DoThis position provides administrative support for the Admissions Department at both the Salem and Junction City campuses. Key responsibilities include:Admission Office Support<ul><li>Assist in daily office operations and administrative tasks.</li></ul><ul><li>Answer phones, manage electronic documentation, and maintain patient records.</li></ul><ul><li>Assist the property specialist with patient belongings.</li></ul><ul><li>Coordinate transportation with external agencies.</li></ul><ul><li>Send notifications to clinical staff regarding admissions and patient status.</li></ul><ul><li>Maintain and organize confidential electronic and paper files.</li></ul><ul><li>Enter, maintain, retrieve, and update patient data using Avatar and other systems.</li></ul><ul><li>Work with internal and community partners to gather necessary information for patient admissions, transfers, and discharges.</li></ul><ul><li>Assist in tracking data collection and generating reports for admissions leadership.</li></ul>General Administrative Responsibilities<ul><li>Coordinate schedules, meetings, and appointments.</li></ul><ul><li>Prepare and distribute forms, reports, and correspondence.</li></ul><ul><li>Provide front-office coverage, assisting visitors, staff, and external partners.</li></ul><ul><li>Maintain office equipment and supplies.</li></ul><ul><li>Ensure compliance with OSH policies, OARs, ORS, and admission guidelines.</li></ul>Work Environment &amp; Physical Demands<ul><li>The role involves moving around the hospital to attend meetings and assist staff.</li></ul><ul><li>Regular interaction with patients, clinical teams, external agencies, and family members.</li></ul><ul><li>May require standing, walking, and lifting office supplies or patient belongings.</li></ul><ul><li>This role requires strong problem-solving skills, as issues may not always have clear guidance or established solutions.</li></ul>What’s in It for You?We offer a workplace that balances productivity with enjoyment, fostering a culture of respect, dedication, and teamwork. Benefits include:<ul><li>Full medical, vision, and dental coverage</li></ul><ul><li>Paid time off (vacation, sick leave, personal leave)</li></ul><ul><li>10 paid holidays per year</li></ul><ul><li>Pension and retirement plans</li></ul><ul><li>A mission-driven environment dedicated to health equity and patient-centered care</li></ul>Minimum Qualifications<ul><li>Two years of general clerical experience, including keyboarding, word processing, or document generation; OR</li></ul><ul><li>An associate degree in any field; OR</li></ul><ul><li>An equivalent combination of education and experience.</li></ul>Preferred Skills &amp; Attributes<ul><li>Experience working in healthcare, social services, or government settings.</li></ul><ul><li>Strong organizational skills and attention to detail.</li></ul><ul><li>Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).</li></ul><ul><li>Experience using electronic health records (EHR) or HRIS systems.</li></ul><ul><li>Ability to work in a fast-paced, high-stakes environment.</li></ul><ul><li>Strong interpersonal and communication skills.</li></ul><ul><li>Commitment to diversity, equity, and inclusion.</li></ul>How to ApplyComplete the online application via Workday.Attach a cover letter (required).Attach a resume (required).Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.Additional Information<ul><li>Application Process: All communication will be sent via Workday. You must have a valid email address.</li></ul><ul><li>Veteran’s Preference: Veterans may receive preference. Click here for details.</li></ul><ul><li>Work Authorization: We do not offer VISA sponsorships or transfers at this time.</li></ul><ul><li>Background Check: Employment is contingent upon passing a criminal background check, abuse check, and driving records check.</li></ul><ul><li>Drug Screening: A pre-employment drug test is required.</li></ul>For application assistance or accommodation requests under the Americans with Disabilities Act, contact Melissa M. Perez at [503-209-7058] (TTY 711) or <a href="mailto:melissa.m.perez@state.or.us" target="_blank">melissa.m.perez@state.or.us</a>.Additional Information<ul><li>Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.</li></ul><ul><li>If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.</li></ul><ul><li>We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.</li></ul><ul><li>If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li></ul><ul><li>Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.</li></ul><ul><li>Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.</li></ul><ul><li>Applicant Help and Support webpage</li></ul>The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of process).The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.

Oregon Health Authority

Health Equity Support Services (HESS) Administrative Specialist

Initial Posting Date: 02/04/2025Application Deadline:02/25/2025Agency:Oregon Health AuthoritySalary Range:$6,031 - $9,133Position Type:EmployeePosition Title:Remote Services Administrator (Information Systems Specialist 6)Job Description:PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.The job application, resume, and a cover letter are required for this posting and should address the skills in this section clearly. Applications without the required documentation will not move forward in the selection process.The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority in helping Oregonians achieve health, well-being, and independence.The Oregon Health Authority has a fantastic opportunity for a Remote Services Administrator to join an excellent team and work to advance their IT career.&nbsp;The Oregon Health Authority is committed to: <ul><li>Eliminating health inequities in Oregon by 2030</li><li>Becoming an anti-racist organization</li><li>Developing and promoting culturally and linguistically appropriate programs, and</li><li>Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.</li><li>Click here to learn more about OHA’s mission, vision and core values.</li></ul>This is a full-time permanent opportunity for anyone to apply. This is a classified position and is represented by a union.What you will do! The primary purpose of the Remote Services Administrator is supporting Citrix, Virtual Desktop Infrastructure (VDI), and future remote service technologies such as cloud base virtual desktops and Zero Trust Network Access (ZTNA) environments. The primary focus is to ensure secure, efficient, and reliable remote access to organizational resources for users, while maintaining and optimizing the performance, security, and functionality of the underlying infrastructure. Their responsibilities revolve around providing a seamless remote work experience, managing access to virtualized applications and desktops for ODHS|OHA staff and partners.What's in it for you?<ul><li>Medical, vision, and dental benefits</li><li>11 paid holidays</li><li>8 hours of vacation per month</li><li>8 hours of sick leave per month, eligible to be used as accrued.</li><li>24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.</li><li>Pension and retirement programs&nbsp;</li><li>Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)</li><li>Continuous growth and development opportunities</li><li>Opportunities to serve your community and make an impact through meaningful work.</li><li>A healthy work/life balance, including fulltime remote options as well.</li></ul>What we are looking for:MINIMUM QUALIFICATIONS: (a) Five (5) years of information systems experience in: troubleshooting and supporting remote access services including Citrix, Virtual Desktop Infrastructure (VDI), and a foundational understanding of Zero Trust Network Access (ZTNA); OR (b) An Associate's degree in Computer Science, Information Technology, or related field, OR completion of a two (2) year accredited vocational training program in information technology or related field; AND three (3) years of information systems experience in: troubleshooting and supporting remote access services including Citrix, Virtual Desktop Infrastructure (VDI), and a foundational understanding of Zero Trust Network Access (ZTNA); OR (c) A Bachelor's degree in Information Technology, Computer Science, or related field AND one (1) year of information systems experience in: troubleshooting and supporting remote access services including Citrix, Virtual Desktop Infrastructure (VDI), and a foundational understanding of Zero Trust Network Access (ZTNA). Working ConditionsPosition may require periodic travel throughout the state.While performing the duties of this job, you will be in an open landscape environment and may be exposed to the sounds and activity of those working around you. These conditions may be in high traffic areas with moderate to loud noises and frequent interruptions. May require long hours with night and weekend work and occasional travel.The working location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing.Desired Attributes: <ul><li>Knowledge of theories and principles of Information Systems (IS) technology.</li></ul><ul><li>Excellent communication skills (written and verbal) and the ability to work within a team environment and with a diverse group of individuals.</li><li>Proficiency in Citrix (e.g., Virtual Apps, ADC, Citrix Cloud).</li><li>Experience with VDI platforms (e.g., Nutanix, VMware Horizon, Microsoft AVD).</li><li>Knowledge of ZTNA technologies (e.g., Zscaler, Palo Alto Prisma Access).</li><li>Strong grasp of networking protocols (e.g., TCP/IP, VPNs, load balancing).</li><li>Experience with SD-WAN and network optimization for remote access.</li><li>Proficiency with authentication technologies (e.g., MFA, SSO, Active Directory).</li><li>Familiarity with hybrid cloud/on-prem integration.</li><li>Integration of Endpoint Detection and Response (EDR) solutions.</li><li>Managing endpoints with Unified Endpoint Management (UEM) tools (e.g., Microsoft Intune, Citrix Endpoint Management).</li><li>Regular patching and updating of endpoint and remote systems.</li><li>Configuring logging and monitoring for compliance.</li><li>Expertise in backup and restore procedures for critical systems.</li><li>Configuring high availability (HA) for Citrix and VDI environments.</li><li>Planning for failover and disaster recovery.</li><li>Relevant certifications: Citrix Certified Associate (CCA-V), VMware Certified.</li><li>Performance tuning of virtual desktops and remote environments</li><li>Capacity planning to handle growth in remote access traffic</li><li>Experience with monitoring tools (e.g., Citrix Director, VMware vROps).&nbsp;</li><li>Ability to lead and / or mentor other team members including contracted staff.</li><li>Automating tasks using scripting languages (e.g., PowerShell, Python)</li><li>Familiarity with Infrastructure as Code (IaC) tools (e.g., Ansible, Terraform)</li><li>Leading or supporting large-scale deployments of Citrix, VDI, and ZTNA solutions</li><li>Working cross-functionally with IT, network, and security teams</li><li>Coordinating with vendors for system upgrades and troubleshooting.</li><li>Creating detailed documentation of systems, policies, and troubleshooting procedures.</li><li>Knowledge of technological changes and developments in Information Systems.</li><li>Knowledge, skills, and experience in analyzing business procedures, processes and policies.</li><li>Knowledge, skills, and experience in business requirements collection, analysis and attendant technical specifications development.</li><li>Knowledge of structured design, analysis and programming of computer systems.</li><li>Knowledge of System problem analysis and testing.</li><li>Knowledge of coordinating small projects.</li></ul>How to Apply<ul><li>Complete the online application</li><li>Complete questionnaire</li><li>Attach a resume</li><li>Attach a cover letter of no more than two pages addressing the “What we are looking for?” section including required and preferred skills.</li></ul>Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the career worklet.To apply as a job rotation/developmental candidate, you must be currently employed by the State of Oregon (this includes regular status employees, who have completed trial service, as well as limited duration employees).Help Your Application Rise to the Top!Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).<ul><li>This posting closes at 11:59 PM on the close date listed.</li><li>Workday will timeout after 15 minutes of inactivity.</li><li>Workday performs best in Google Chrome.</li><li>You must have a valid email address to apply.</li><li>Check both your email and Workday account for updates regarding this recruitment.</li><li>Please print or save a copy of this announcement. You will not have access to it once the posting closes.</li></ul>Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the position, and are the successful candidate, you may qualify for work out of class. For further information, please visit the Pay Equity Project homepage.Questions/Need Help?If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Uma Abdullahi at <a href="mailto:Umulkher.Abdullahi@oha.oregon.gov" target="_blank">Umulkher.Abdullahi@oha.oregon.gov</a>&nbsp;&nbsp;TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll free 1-855-524-5627, for customer service assistance.Additional Information<ul><li>Please monitor your Workday account to view all communication regarding your application. You must have a valid e-mail address to apply.</li><li>Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check and driving records check.&nbsp; The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Visa Sponsorship: We do not offer VISA sponsorships or transfers currently. You will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.</li><li>Please attach only the documents that are related to the position. Additional documents that are attached will not be reviewed.</li></ul>Affirmative Action and Equal OpportunityThe Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.Agency – OHAAOOISMore information about the Office of Information Services and current job opportunities can be found at &nbsp;<a href="https://www.oregon.gov/oha/FOD/OIS/" target="_blank">https://www.oregon.gov/oha/FOD/OIS/</a>”?

Remote Services Administrator (Information Systems Specialist 6)

Salary Range:&nbsp;&nbsp;$91,536.00&nbsp;(Min.) -&nbsp;$121,286.00&nbsp;(Mid.) -&nbsp;$151,034.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Systems Administrator III is responsible for day-to-day tasks and projects relating to Unix-based&nbsp;infrastructure (RS/6000), Linux Redhat, Windows Server 2003-2012, VMware virtualization, backup, disaster recovery, and SAN management. This position works closely with systems Administrators and Application groups in solving problems, and is responsible for managing business critical Unix and Windows Servers, Patch management, Symantec DLP, Netbackup, Network Appliance Storage and subsystems, for a variety of applications in 99.9% up-time configurations. Ensure systems are performing at peak levels; implement tools to monitor system performance. Provide regular maintenance for Unix OS(s), Redhat LINUX, Citrix XenApp, Windows Server 2008-2012 and above, routine administration, upgrades, design implementation, and documentation support. Provide training to staff as it relates to new technology implementations. Acts as a Subject Matter Expert, serves as a resource and mentor for other staff.<h4>Duties</h4>Install, maintain, and upgrade software and O/S on RS/6000/LINUX Redhat systems, Windows server, SAN/NAS NetApp devices, and Netbackup.Develop and maintain standards for all Windows server and UNIX systems.Develop and enforce industry and health care security standard across all server systems ensuring proper system logging, patch management, Antivirus, and performance monitoring.Provide project plans to support seamless implementations. Organize work sessions with support groups to ensure well-planned implementations.Troubleshoot, rebuild, recover and tune servers. Ensure standard operating procedures (SOP’s) are created and complied to ensure a stable environment.Disaster Recovery Exercises to demonstrate the capability of establishing System connectivity in the event of an outage.Applies subject expertise in evaluating business operations and processes. Identifies areas where technical solutions would improve business performance. Consults across business operations, providing mentorship, and contributing specialized knowledge. Ensures that the facts and details are correct so that the project’s/program's deliverable meets the needs of the department, organization and legislation's policies, standards, and best practices. Provides training, recommends process improvements, and mentors junior level staff, department interns, etc. as needed.<h4>Perform other duties as assigned.</h4><h4>Duties Continued</h4><h4>Education Required</h4>Bachelor's Degree in Computer Information Systems or Related FieldIn lieu of degree, equivalent education and/or experience may be considered.<h4>Education Preferred</h4><h4>Experience</h4>Required: At least 5 years of experience in managing large scale computing environment running multiple platforms (RS/6000 AIX 5.2 , LINUX Apache/Tomcat), VMware, SAN, and Windows 2008-2012 and above.<h4>Skills</h4>Required: Must be flexible and able to work on weekends and off hours.Strong interpersonal skills, excellent communication skills.Reliable and effective follow-through and demonstrated project management skills in an I.T. technical environment.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4><h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Nearest Major Market: Los Angeles

L.A. Care Health Plan

Systems Administrator III

<h4>Thanks for your interest in Children's Mercy!</h4>Do you envision finding a meaningful role with an inclusive and compassionate team? At Children’s Mercy, we believe in making a difference in the lives of all children and shining a light of hope to the patients and families we serve. Our employees make the difference, which is why we have been recognized by U.S. News &amp; World Report as a top pediatric hospital, for eleven consecutive years. Children’s Mercy is in the heart of Kansas City – a metro abounding in cultural experiences, vibrant communities and thriving businesses. This is where our patients and families live, work and play. This is a community that has embraced our hospital and we strive to say thanks by giving back. As a leader in children’s health, we engage in meaningful programs and partnerships throughout the region so that we can improve the lives of children beyond the walls of our hospital.<h4>Overview</h4>Provides general administrative support to the department including composing and typing routine correspondence and/or reports, completing administrative projects such as creating and updating databases, coordinating travel arrangements, records and trans At Children’s Mercy, we are committed to ensuring that everyone feels welcomed within our walls. A successful candidate for this position will join us as we strive to create a workplace that reflects the community we serve, as well as our core values of kindness, curiosity, inclusion, team and integrity. Additionally, it’s important to us that we remain transparent with all potential job candidates. Because we value the safety of the patients and families we serve, as well as the Children’s Mercy staff, we want to let you know that the seasonal influenza vaccine is a condition of employment for all employees in our organization. New employees must be willing to be vaccinated if found non-immune to measles, mumps, rubella (MMR) and chicken pox (varicella) and/or without evidence of tetanus, diphtheria, acellular pertussis (Tdap) vaccination since 2005. If you are selected for this position, you will be asked to supply your immunization records as proof of vaccination. If you and have any concerns about receiving these vaccines, medical and/or religious exemptions can be further discussed with Human Resources.<h4>Responsibilities</h4><ul><li>Provides administrative and clerical support for department.</li><li>Operates and manages office communications, including telephone, FAX, and e-mail.</li><li>Performs, accounting activities, creates expense reports, work orders, assists with capital equipment requests, and orders office supplies.</li></ul><h4>Qualifications</h4><ul><li>HS diploma or equivalent and 1-2 years experience</li></ul><h4>Benefits at Children's Mercy</h4>The benefits plans at Children’s Mercy are one of many reasons we are recognized as one of the best places to work in Kansas City. Our plans are designed to meet the changing needs of our employees and their families. Learn more about Children’s Mercy benefits. <h4>Starting Pay</h4>Our pay ranges are market competitive. The pay range for this job begins at $18.74/hr, but your offer will be determined based on your education and experience.<h4>Remote Work/Work from Home</h4> This position is not eligible to work remotely, which means that the person hired will be required to work onsite at one of our Children’s Mercy locations and may not work from home.<h4>EEO Employer/Disabled/Vet</h4>Children’s Mercy hires individuals based on their job skills, expertise and ability to maintain professional relationships with fellow employees, patients, parents and visitors. A personal interview, formal education and training, previous work experience, references and a criminal background investigation all are factors used to select the best candidates. The hospital does not discriminate against prospective or current employees based on the race, color, religion, sex, national origin, age, disability, creed, genetic information, sexual orientation, gender identity or expression, ancestry or veteran status. A drug screen will be performed upon hire. Children’s Mercy is smoke and tobacco free.<h4>Our commitment to Diversity &amp; Inclusion</h4>CM is committed to creating a diverse and inclusive workforce. Our patients and families come from all walks of life, and so do we. We know that our greatest strengths come from the people who make up our team so we hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our hospital stronger and our patient care more compassionate.If you share our values and our enthusiasm for service, you will find a home at CM. In recruiting for our team, we welcome the unique contributions that you can bring, including education, ideas, culture, ethnicity, race, sex, sexual orientation, gender identity and expression, national origin, age, languages spoken, veteran status, color, religion, disability and beliefs.<h4>Need help finding the right job?</h4>We can recommend jobs specifically for you!Click here to get started.

Children's Mercy Kansas City

Administrative Assistant III

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.Job DescriptionForeign Currency Solutions (FCS) is the Corporate offshore issuing solution that enables a truly global footprint, complementing our proprietary, GNS, and Joint issuing footprint – with over 100 markets only served exclusively by FCS.Supporting two Vice Presidents within our organization, one UK and one US-based. This role is an exciting opportunity to be part of a vibrant and fast paced team, working with colleagues across multiple markets in during a transformative time for our business. Key Tasks include:<ul><li>Maintain organization charts to reflect role movements</li><li>Follow up with leaders to ensure adherence to processes and tracking.</li></ul>Executive Assistant Key Responsibilities:<ul><li>Act as a point of contact for Leaders with a professional manner using discretion in answering queries.</li><li>Organizing and proactively maintaining calendars, including scheduling meetings across multiple time-zones, using a high level of integrity.</li><li>Coordinate travel including air and hotel bookings, liaising with other AMEX offices for internal meetings.</li><li>Coordinating Town Halls, Power Point decks, reporting, staff meetings, 1:1’s, including reserving facilities, catering etc.</li><li>Coordinate, prepare and reconcile expenses.</li><li>Processing monthly expense reports on a timely basis in line with company requirements.</li><li>Managing general follow-up and generating reminders in order to effectively meet deadlines and commitments.</li><li>Communicate effectively with team members and associated departments.</li><li>Support Ad-hoc administrative and project work as directed by leadership.</li></ul>Minimum Qualifications:<ul><li>Ability to interact effectively and diplomatically with senior management and their support staff.</li><li>Strong work ethic, highly self-motivated, but understands the key need to be a great team member.</li><li>Ability to develop and deliver effective verbal and written communications to clearly convey information.</li><li>Excellent time management and organizational skills with a strong focus on accuracy and attention to detail.</li><li>Proven ability to manage multiple priorities across varied timezones, work within deadlines and execute across multiple initiatives/tasks</li><li>Demonstrated ability to work with a sense of urgency.</li><li>Ability to identify problems, determine possible solutions, and actively work to resolve issues.</li><li>High level of proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP tools and systems – WebEx, MS Outlook, Ariba, and Concur.</li><li>Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization.</li><li>Ability to operate with a high level of integrity for handling sensitive and confidential information.</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.Employment eligibility to work with American Express in the US is required as the company will not pursue visa sponsorship for these positions.

American Express

Executive Assistant

<h4>Sr. Executive Assistant</h4>Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments! We are currently sourcing for a Senior Executive Assistant to work in Boston, MA or Smithfield, RI.<h4>The Role</h4>This role will support administrative efforts in a collaborative and fast-paced environment while contributing to and gaining exposure to the various CBPT functions. This role will support the Core Brokerage Platform Technology Group, Trade, Tax, &amp; Asset Servicing (TTAS) and Architecture domains. Additionally, you will support the broader administrative function of CBPT and will partner across the function to perform a broad range of activities that require discretion and confidentiality.<h4>The Expertise You Bring</h4><ul><li>Executive assistant experience: attention to detail and the ability to work with all levels of associates, including senior management, some in remote locations. </li><li>Bachelor’s Degree or equivalent education or experience </li><li>Strong written and verbal communication, organizational skills, relationship management, and ability to apply problem solving and analytical skills to administrative projects. </li></ul><h4>The Skills You Bring</h4><ul><li>Polished executive assistant with professional maturity and previous corporate environment experience required. </li><li>Ability to effectively interact with senior level management and maintain an elevated level of confidentiality. </li><li>Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook) </li><li>Extremely meticulous and possess strong communication and organizational skills. </li><li>Proven ability to prioritize, react and think quickly. </li><li>Self-starter with strong sense of ownership and involvement is critical. </li><li>Desire to work as a true partner with Executives and anticipate needs. </li><li>Willingness to get involved with the work of the larger team. </li><li>Extensive calendar management using Microsoft Outlook. </li><li>Coordinate agenda/logistics for various team and department meetings. </li><li>Coordination of domestic and international travel arrangements and processing of expenses. </li></ul><h4>The Value You Deliver</h4><ul><li>Manage and coordinate calendar and meeting needs for multiple TTAS and Architecture leadership members. </li><li>Prepare agendas, follow up on action items, and maintain and distribute materials. </li><li>Maintain accuracy of organizational charts and distribution lists for CBPT TTAS and Architecture. </li><li>Support the broader CBPT administrative team as needed. </li></ul><h4>Company Overview</h4>&nbsp; Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at FTSJobs.com(opens in a new tab). We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging. Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com.<h4>Information about Fidelity Investments</h4>At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money. For information about working at Fidelity, visit FidelityCareers.com(opens in a new tab).Fidelity’s hybrid working model&nbsp;(opens in a new tab)blends the best of both onsite and offsite work experiences. Having the majority of our associates work onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most roles listed as Hybrid will require associates to work onsite all business days of every other week in a Fidelity office. This does not apply to roles listed as Remote or Onsite.Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

Fidelity TalentSource

Sr. Secretary - Biological SciencesBowling Green State UniversitySalary: $17.22 - $18.81 HourlyJob Type: Full-TimeDivision: A&amp;S DeanOpening Date: 02/04/2025Location: Main Campus (BG), OHJob Number: BGSU00675Department: A&amp;S DeanClosing: 2/25/2025 11:59 PM EasternSummaryServes as Undergraduate/Department Secretary to the Department of Biological Sciences. Assists with academic year course schedule development (entering in CSS and proofing semester schedules). Creates and maintains department website. Registers students, updates registration information, and confirms class rosters. Maintains inventories and orders supplies, textbooks, and seminar items as needed. Maintains confidential files, retrieves information in database systems, and runs reports needed as necessary. Trains and directs student employees. Prepares correspondence as necessary. Maintains office equipment. Manages and monitors seminar calendar and classroom calendar. Creates, monitors and generates final reports for course/faculty evaluations. Maintains department incoming/outgoing email account. Responds to inquiries for departmental information requests. Registers Textbooks/course information into Verba.Essential Functions• Prepares and/or transmits written correspondence (e.g. handouts, exams, reports, mailing lists) through email, fax or hard copy.• Discreetly screens/handles confidential phone calls, redirects to appropriate parties. Answers main phone line for the department and retrieves voicemail system.• Works closely with staff from other University offices.• Collaborates with supervisor and department staff for opportunities to improve &amp; make changes to office policies &amp; procedures.• Maintains inventories; orders supplies, calls for copier repairs, and orders textbooks• Develops and maintains department website• Manages database systems. Maintains confidential files. Queries databases and runs departmental reports.• Enters classes in CSS and proofs schedules for accuracy.• Provide training and direction to student employees.• Maintains all wait lists for Biological Science courses. Add students to classes according to academic need/timing.• Handles enrollment and processing of independent studies, directed readings, and internships• Maintains even enrollment across class sections.• Entering of Experiential Learning (internships) using OnBase• Software Systems used: CSS, Verba, Live25, OnBaseMinimum QualificationsThe following Experience is required:• One year related experience requiredThe following Education is required:• High school diploma or GED requiredAdditional InformationKnowledge, Skills, and Abilities:• Knowledge of basic mathematical skills• Knowledge of basic reading skills• Ability to carry out verbal and/or written instructions• Ability to effectively communicate, verbally and written• Detailed-oriented and highly accurate• Ability to work in changing environment• Ability to work effectively in a team environment• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately• Ability to coordinate or lead others in accomplishing work activities• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query• Ability to query, run reports and modify data in financial systems• Ability to access and maintain document imaging systems, including scanning and filing documents• Ability to operate computers and peripheral equipment such as printers• Ability to draft office correspondenceRequired Documents to Upload to Application: Cover Letter and ResumePosition Schedule: Full-time position with an option for a flexible/hybrid work schedule (remote/on campus). Work location: Bowling Green, Ohio.BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email <a href="mailto:ohr@bgsu.edu" target="_blank">ohr@bgsu.edu</a>.To apply, please visit <a href="https://apptrkr.com/5978077" target="_blank">https://apptrkr.com/5978077</a>

Sr. Secretary - Biological Sciences

The Manager of Administrative Services manages processes, administrative procedures, and policies to increase efficient and effective operations for the department of budget with the FIU Foundation. Makes high-level independent decisions regarding operational and financial activities. Supervises work of designated employeesReviews and processes procurement contracts in the Total Contract Management (TCM) system and FIU Foundation. Ensures contracts follow state and/or University guidelines and policies and are in compliance with budget. Manages the daily workflow operations and information for the office, including all aspects of procurement and inventory.Serves as liaison and main point of contact for division-wide asset and moves management including tracking inventory, property transfer and/or surplus. Monitors the division inventory monthly and updates for archival and property control purposes. Serves as the primary liaison for operational questions or issues. Responsible for managing work orders for the division to ensure efficiency, and effective use of division resources. Purchases and manages inventory of materials and supplies for the common areas of the division, including division office supplies.Works with the team to develop the department's annual operating budget. Manages and monitors the department budget. Ensures all expenses comply with University and Foundation policies and guidelines and aligned with the goals of the department. Runs queries and reports in PeopleSoft. Develops and prepares a detailed response to explain any budget variances throughout the year. Conducts research, prepares, and compiles confidential reports as requested. Analyzes the department's performance and provides recommendations to the Executive Director. Works with the team in ensuring alignment of activities with the department's strategic plan to support the division's goals.Works collaboratively with division to ensure all consultants and suppliers have completed their purchasing documentation to become registered vendors to allow them to receive payment from the University.Reviews, resolves, and responds to requests for information, data, and services. Manages information to foundation staff regarding budget and operational activities including the appropriateness of expenditures, contract requirements, and changes in policies and procedures for the budget and contract process.Recommends operational process improvements/efficiencies; drafts policies and procedures on behalf of the Executive Director for division-wide implementation.Provides high-level coordination and support to the Finance and Administration department, Information Systems and Operations. Manages the effective and efficient operational and administrative functions of the department.Provides administrative support to the Executive Director, including maintaining calendar, schedules, and any other meeting arrangements as needed. Manages and coordinates conferences, seminars, and planning sessions for the Executive Director and the department. Coordinates travel arrangements and expense reimbursements for the Finance, IT, and Operations departments.Interacts with various university administrators and staff, and with the university's constituents. Establishes and maintains close liaison with other departments to assure coordination of effort and exchange information. Facilitates the workflow for the department and provides follow-up on pending issues. Interprets policies/procedures and ensures compliance with such policies/procedures.Serves as a Procurement cardholder for departmental transactions. Adheres to University's credit card policies and procedures. Reviews and reconciles all transactions before submitting for final approval.Serves as Procurement Card and Foundation Card approver/back-up approver for the division. Assures compliance and adherence to University and Foundation credit card policies and procedures. Maintains records of Procurement and Foundation Card receipts for assigned cardholders.

Manager of Administrative Services

Department: Office Administration
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
The Office Administrative Specialist role involves various administrative tasks and provides high-quality support to internal and external clients, emphasizing integrity and excellence. It requires proactive problem solving and a solid understanding of the firm's administrative processes.
Under the guidance of the Regional Director of Administration, this role supports multiple assignments and interacts professionally with staff and external contacts. The ideal candidate should be self-motivated, collaborative, and agile. 
Why Join Us? 
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Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
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Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
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Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
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Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
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Your Role: 
As an Office Administrative Specialist within our Administration team, your responsibilities include but are not limited to:
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Coordinates travel and prepares itineraries and related expense reports
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Coordinates vendor payments and approvals for Regional Director of Office Administration
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Process and reconcile all office invoices
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Review and ensure the office(s) intranet pages are up to date and accurate
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Track office(s) financial activities and participate in the budgeting process
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Assist with budgeting and expense tracking for office events and activities
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Manage local event and sport tickets, season or other; coordinator logistics and menus; ensure full utilization of space
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Provide administrative support to Regional Director of Administration, or lawyers or business professionals visiting from other offices
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What We're Looking For: 
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Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
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Communication: Strong verbal and written communication abilities.
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Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
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Required Experience:
Qualified candidates will have a minimum of three years of progressive administrative experience. Bachelor's degree or equivalent experience in a law firm or similar professional services environment preferred. Ability to work beyond the standard scheduled hours, as needed
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. The salary range for this position is from $60,000 - $75,000 depending on experience.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

293 Administrative Jobs