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Company Description Part of Veolia Group, Veolia Water Technologies &amp; Solutions brings together experienced professionals in pursuit of the same goal: to solve the world's most complex challenges related to water scarcity, quality, productivity, the environment and energy. We're always looking for passionate and creative people to help us in this mission! Job Description At Veolia Water, we EMEA Customer Fulfillment Team - as part of Global Supply Chain Operations - manage the customer portfolio throughout the entire order life cycle. We are a diverse and truly multicultural team of ca. 50 colleagues. We serve a wide range of customers from industries like food and beverages, power, pharma and life science, municipalities to oil refineries. Our teams are daily in touch with Sales, Material Planning, Sourcing, Pricing, Finance and Distribution Departments to ensure providing high standards of service level to our end customers. We aim to focus on continuous improvement and increased service level throughout working on initiatives enabling customer service to do more value-added activities for the business and our customer base. As a Administrative Assistant, you are responsible for the wing to wing management of the order starting from order entry, working with the plant/production for scheduling the order and with the customer to eliminate possible roadblocks until the order is delivered. The focus of your role will be timely and accurately entering the orders and proactively communicating with customers and the stakeholders. In case of urgent requests you will also be working with planning on order expediting. You will also be responsible for customer and key customer queries both in written and over phone as well as handling customer and sales escalations. Training and mentoring of new joiners will also be your responsibility. A key requirement will be to lead process improvement initiatives in this role. Desired Characteristics • University or College degree • Salesforce.com experience • Additional relevant foreign language knowledge Tasks and responsibilities: Order management • Processing orders • Processing complex orders • Processing orders for key accounts • Managing order related issues to enable delivery to customers on time in full • Handling special queries, urgencies with continuous professional communication with our existing customers and stakeholders • Project billing Account Management • Handling queries to meet customer expectations • Root cause analysis to identify process gaps in order to improve customer experience • Gatekeeper to ensure customer data is correct in our system by engaging the relevant departments to update ERP Project management • Contributing to IT projects • Initiating break fix • Leading and contributing to projects Qualifications Required education and experience: Essential • Advanced level of English • 3-4 years relevant professional experience • Accuracy and attention to details • Time management and allocation of priorities • Effective and professional verbal and written communication - both with internal and external customers • Good problem-solving capability • Customer service attitude with ownership on any kind of queries • Logical thinking, analytical mindset, Reporting skills • Proficient IT skills including Excel and Google Workspace • Team Player • Solid SAP knowledge and experience as a user • Mentor attitude • Experience in customer service / order management • Ability to deal and/or back-up in different product lines • Process improvement and project management mindset Additional Information All your information will be kept confidential according to EEO guidelines. As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Administrative Assistant [SAP experience required]

Position Title: Administrative Assistant II&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Department: Small Business Development Center (SBDC) Division: Institutional Research and Effectiveness (INR) Employee Status: Full-time Grant Funded (Grant Funded through December 31, 2025 with opportunity for renewal) Type: Support Staff Association (SSA-Union) Grade: 8 Salary Range: ($20.00-$21.00 hourly) Location: Woodward Technology Center FLSA: Non-exempt (hourly) Business Hours: Monday - Friday, 8 am - 5 pm (evening and weekend events may be required) Issued: 05/2023 Revised: 07/2024, 10/2024 ________________________________________________________________________________ Reporting Relationships Reports to: Small Business Development Center Director Supervision Exercised: None Job Summary Using independent judgment and minimal supervision, provide advanced clerical support involving multiple software solutions and complex office equipment. Must exercise advanced reasoning and established critical and analytical thinking skills. Lead or direct all office support functions. Model excellent customer service to clients, students, faculty, administration, staff and others through all methods of contact. Confidentiality and discretion are required. Essential Duties and Responsibilities include the following.&nbsp; Related duties may be assigned.<ul><li>Proficient in using all methods of telecommunications.</li><li>Read and route incoming mail. Locate and attach the appropriate file to correspondence to be answered by the employer.</li><li>Maintain accurate knowledge of college-wide resources in order to respond to questions for both internal and external customers.</li><li>Independently prepare grant correspondence reports, and memos.</li><li>Excellent verbal communication skills. Facilitate communication at all levels with sound judgment and skill.</li><li>Word process complex materials, editing for grammar and content. Perform computations and routine analysis regarding budgets, grants, financial processes, and government reports.</li><li>Assist with budget development and tracking. Provide regular budget updates.</li><li>Proofread completed documents to check for errors and make corrections.</li><li>Organize and maintain file system, file correspondence, and other records.</li><li>Coordinate and arrange meetings, travel arrangements, prepare agendas, reserve and prepare facilities, attend and record notes/minutes of meetings.</li><li>Make copies of correspondence or other printed materials.</li><li>Order and maintain supplies, and arrange for equipment maintenance. Assist with other purchasing needs.</li><li>Assist with the maintenance of SBDC web pages.</li><li>Foster and maintain professional interaction with internal and external community partners including and not limited to; in-person, virtual, and written correspondence.</li><li>File, code, and/or arrange filing of grant documents, and purge files in accordance with statutory governmental regulations and/or college guidelines.</li><li>Engage in ongoing professional training as needed to maintain current with administrative and technological demands of the position.</li><li>Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates and percentages and to draw and interpret bar graphs. Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, and diagram.</li></ul>Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. &nbsp; Minimum Qualifications Associate's degree or equivalent from a two-year college or technical school; or six to twelve months related experience and/or training; or equivalent combination of education and experience. Experience in AI preferred. Experience with grants preferred. Proficient in MS Suite, inclusive of Outlook, Windows, Microsoft Word, Excel (spreadsheet design and entry), database entry, Web page maintenance, and ability to learn the college's administrative software system. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. &nbsp; &nbsp; &nbsp;

Rock Valley College

Administrative Assistant ll - Small Business Development Center (SBDC)

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.10-$25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

The Chicago School of Professional Psychology

Admissions Representative

Payroll Administrator &nbsp;OTTO – designed, manufactured and precision tested, right here in the USA.OTTO’s opportunity:Our Payroll Administrator is responsible for providing professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with ADP (managed service provider) to ensure success of the payroll process. The Payroll Administrator also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Administrator is continually responsible for providing a high-quality level of customer service to both management and the Company’s employees.Specifically, the Payroll Administrator will:<ul><li>Process weekly (hourly) and biweekly (salaried) payroll</li><li>Prepare weekly, monthly &amp; annual payroll reports as well as ad hoc reports for management &amp; audits</li><li>Review timecards for accuracy</li><li>Educate new managers, group leaders and office hourly on Time and Attendance</li><li>Prepare &amp; process quarterly rate increases</li><li>Act as liaison with ADP</li><li>Electronically transmit positive pay data to the bank</li><li>Manage positive pay exceptions</li><li>Track and maintain payroll deductions in arrears</li><li>Track &amp; manage age reduction GTL</li><li>Process Group Healthcare costs (W-2s)</li><li>Manage SUI rates</li><li>Set up state and local jurisdictions as required</li><li>Balance quarterly payroll taxes</li><li>Calculate and process profit sharing &amp; process bonus payrolls</li><li>Track &amp; report employee loans</li><li>Administer employee garnishments</li><li>Manage LOA vacation proration</li><li>Process payments for Cottage work</li><li>Electronically transmits 401(k) contributions/company match to plan administer</li><li>Provide reports for 401k audit</li><li>Process improvements as necessary</li><li>EEO-1 report preparation &amp; submission</li><li>Illinois Equal Pay Act report preparation &amp; submission</li><li>Census reporting for 401(k) &amp; benefit renewals</li><li>Manage salary &amp; hourly vacation carryover</li><li>Manage payroll &amp; holiday schedules in ADP</li><li>Maintain pay grades in ADP</li><li>Import points on paychecks</li><li>Retrieve ADP invoices</li><li>Prepare monthly anniversary list for the OTTO Newsletter</li><li>Manage outstanding payroll checks</li><li>Prepare annual rent increase authorizations, process rent increases</li><li>Provide annual budget information to accounting</li><li>Assist with other related duties as required or assigned</li></ul>What you’ll need to bring to the table:<ul><li>Bachelor’s degree or 10 years related experience</li><li>Minimum 5 years of full payroll life cycle experience including 2 years minimum with ADP Workforce Now</li><li>Strong problem solving, communication &amp; interpersonal skills</li><li>Solid working knowledge of benefits, policies, and procedures</li><li>High level of integrity &amp; ability to maintain confidential information</li><li>Ability to multitask</li><li>Detail oriented with ability to perform with a high degree of accuracy</li><li>Ability to work independently and as part of a team in a deadline driven and fast paced environment</li><li>Proficient in Microsoft Office including intermediate level in Excel</li></ul>OTTO’s Benefits:<ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401(k) with a company match</li><li>Tuition Assistance</li><li>Life Insurance Benefits</li><li>Competitive Pay</li><li>Profit Sharing Bonus</li><li>Paid Vacation and Holidays</li><li>Company Picnic</li><li>Holiday Party</li><li>AND numerous OTTO celebrations throughout the year!</li></ul>To review all of OTTO’s available opportunities,please visit our career page by clicking on the link below:<a href="https://otto-engineering-inc.breezy.hr/" target="_blank">https://otto-engineering-inc.breezy.hr/</a>OTTO Engineering is an Equal Opportunity Employer: Disability/VeteranFederal Notices<a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf" target="_blank">Federal EEOC - Know Your Rights</a><a href="https://www.nlrb.gov/sites/default/files/attachments/pages/node-251/employee-rights-under-the-nlra-poster-two-page-85-x-11-version-pdf-2022.pdf" target="_blank">NLRB Notice</a><a href="https://8765373.fs1.hubspotusercontent-na1.net/hubfs/8765373/HR/E-Verify_Participation_Poster%20(002).pdf" target="_blank">E-Verify</a>Request for Assistance / Reasonable Accommodation:If you are a qualified individual with a disability or a disabled veteran, please let us know if you require a reasonable accommodation to complete any part of the online application process. You may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.If you need an alternative method for applying, please contact OTTO Engineering via telephone at 847-428-7171 or email at HRDepartment @ ottoexcellence.comThese contact tools may be used only by individuals with a disability for accommodation requests; please do not inquire as to the status of an application.OTTO Engineering does not accept unsolicited resumes from third party recruiters, agencies, or similar organizations; any submissions will not be honored.

Payroll Administrator

We are North America’s largest book distributor with over 70,000 customer store locations. We move over 325,000,000 books per year and work with over 700 retailers and 500 publishers. If you want to help deliver a book into the hands of readers across America, let’s talk. We are currently recruiting for a SQL Server Database Administrator&nbsp;based out of our corporate headquarters in Oak Brook, Illinois. The&nbsp;SQL Server Database Administrator (DBA) position will be a member of the ReaderLink IT Data Administration and Integration team. This position requires experience with the support and maintenance of databases to preserve the security and integrity of company data resources. This is a "hands-on" position requiring solid technical skills, as well as excellent interpersonal and communication skills. What You Will Be Doing:&nbsp; <ul><li>Install, configure, and maintain database servers and processes, including monitoring system health and performance, to ensure high levels of security, performance, availability, and resilience.</li><li>Respond promptly to and resolve database-related alerts, emails, and tickets.</li><li>Identify trends and patterns in support requests that indicate a need for process or application revision.</li><li>Independently analyze, solve, and correct issues in real time, providing end-to-end problem resolution.</li><li>Maintain schema changes and scripts using version control (Visual Studio, TFS, DevOps).</li><li>Follow established team standards. &nbsp;For any gap, recommend new or updated standards. Be proactive in identifying areas of improvement.</li><li>Document and update processes and procedures when appropriate.</li><li>Take ownership, support, and follow-through of assigned deliverables, adjusting well to changes in priority. &nbsp;Demonstrate a willingness and commitment to learn.</li><li>Develop accurate estimates of effort and timelines. Ensure that all assignments are completed accurately and within approved delivery schedules.</li><li>Assist developers with complex query tuning and schema refinement.</li><li>Work closely and effectively with business and technical teams in a cross-functional and cross-matrixed business and technical environment.</li><li>Perform scheduled maintenance and support release deployment activities, including off-hours, weekends, and holidays. </li><li>Provide off-hours support, including weekends and holidays, on rotation.</li><li>Salary is commensurate with experience.</li><li>Other duties may be assigned, directed, or requested.</li></ul> What You Will Need: <ul><li>Bachelor’s degree (Information Technology or related field) or equivalent </li><li>Bachelor’s degree (Information Technology or related field) or equivalent experience is required.</li><li>Three (3) to eight (8) years of MS SQL Server database administration experience, demonstrating experience/knowledge of typical DBA tasks is required. These typical tasks required are including:<ul><li>&nbsp;Backups, restores, recovery models, patching, disaster recovery.</li><li>Implementation, configuration, troubleshooting, maintenance.</li><li>Security, data and schema standards and concepts.</li><li>Performance Tuning &amp; Optimization, indexes, index management, and statistics.</li></ul></li></ul><ul><li>Two (2) years of MS SQL Server development experience preferred. </li><li>T-SQL programming (joins, views, stored procedures, functions, etc.), database design and optimization techniques is preferred.</li><li>One (1) year of PowerShell experience is preferred.</li><li>An inclination toward scripting and automation, utilizing PowerShell, SQL, or other methods to efficiently target and manage multiple servers within specified timeframes is preferred.</li><li>Experience with SSIS is preferred.</li><li>Experience with MS Azure is preferred.</li><li>Experience using Microsoft Office tools (i.e., Word, Excel) is required. </li><li>Excellent analytical and problem-solving skills, anticipates issues and deals with them proactively (Critical Thinking).</li><li>Be able to effectively present technical concepts and technical information to a non-technical audience.</li><li>Sound judgment and personal integrity.</li><li>Good verbal and written English communication skills and organizational skills are essential to this position.</li><li>Prepare concise, yet detailed written communication (e.g. documentation, deployment plans, status reports, meeting notes) that may be shared and understood by a cross-functional audience (i.e. technical and non-technical).</li><li>The work performed is in an office environment.</li><li>This role is located in Oak Brook, Illinois, and eligible to participate in a hybrid schedule. </li></ul> Salary: $110,000.00 - $123,000.00 ReaderLink is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. EOE/Minorities/Female/Disabled/Veteran. ReaderLink is committed to recruiting, hiring and promoting people with disabilities and veterans.If you need an accommodation to assist with completing the electronic application, please email your request to <a href="mailto:info@readerlink.com" target="_blank">info@readerlink.com</a>, or call: (708) 356-3737.

ReaderLink

SQL Server Database Administrator

The hiring range for this role is: &nbsp;-This is the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting.&nbsp; We may ultimately pay more or less than the hiring range andthis hiringrange may also be modified in the future. A candidate’s position within the hiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.&nbsp;This job is also eligible for annual bonusincentivepay.We offer a comprehensive package of benefits including paid time off, 11 holiday medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account and many other benefits to eligible employees.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.Job Description Summary Function as the technical resource across several BCBSA technical projects focusing on the software products developed and supported by Information Technology to ensure these applications meet stakeholder needs. Provides services for Plans and BCBSA staff, including providing 2-4 tier product support in conjunction with Information Technology’s engineering and development teams. Support and interact throughout BCBSA with team members and outside the team with application users, as well as with cross-functional teams.Responsibilities include but are not limited to:Responsible for the maintenance and administration of application and server resources. In addition, provide analysis, evaluation and support of the environment operation, which includes monitoring systems, resources, applications and users to ensure maximum system availability. Provide both order-of-magnitude and detailed estimates for software development activities and artifacts. Develop and refine estimating models based on previous project actuals and trends to improve accuracy of estimates. Perform troubleshooting and debugging of Information Technology systems and products to improve performance of products. Partner with business partners and develop teams to identify and implement process to provide technical operations and testing of applications. Follow good documentation practices, including producing and managing formal artifacts as well as writing clean, readable and standards-compliant code and unit tests. Serve as serve as primary or backup contact to define non-functional specifications and contribute/ drive to application/system design for supportability, maintainability and reliability aspects. Follow good documentation practices, including producing and managing formal artifacts as well as writing clean, readable and standards-compliant code and unit tests. Serve as serve as primary or backup contact to define non-functional specifications and contribute/ drive to application/system design for supportability, maintainability and reliability aspects. Supervise project teams in a matrix environment. Monitor milestone and project status. Partner with internal and external consultants.Required Education, Certifications and Experience<ul><li>Bachelor’s Degree in Computer Science, Information Systems or equivalent work experience in similar work environment.</li><li>Minimum 7+ years of IT work experience focused in production support.</li><li>Experience as a team lead or member on project teams in a cross functional environment.</li><li>Experience within a customer focused environment</li><li>Expert knowledge of design, implementation, and management and support of some or all of the following: Oracle, DB2, UDB, MySQL, MS SQL. Vertica.</li><li>Strong analytical skills.</li><li>Strong team-oriented interpersonal and communication skills to lead team efforts.</li><li>Thorough understanding of technical concepts required for specialized field. Uses that knowledge, creativity and company practices and priorities to obtain solutions to complex problems.</li><li>Excellent written, verbal and listening communications skills.</li><li>Ability to communicate effectively with Plan management at all levels of the organization.</li></ul>Preferred Education, Certifications and Experience<ul><li>Expertise in AWS data technologies such as Amazon RDS, Data lake, DynamoDB, Snowflake.</li></ul> People Management No #LI-HybridThis is the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting.&nbsp;&nbsp;&nbsp;$107,667.00 -150,995.00We may ultimately pay more or less than the hiring range and this hiring range may also be modified in the future.&nbsp;&nbsp;A candidate’s position within the hiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.&nbsp;This job is also eligible for annual bonus incentive pay.&nbsp;We offer a comprehensive package of benefits including paid time off, 11 holiday medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account and many other benefits to eligible employees.&nbsp;Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.&nbsp;Compensation Grade:14Please note that you must be in your current position for a minimum of 6 months to be eligible to apply for other internal positions.

6 Administrative Jobs in Illinois