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<h4>Introduction</h4> The&nbsp;State of Connecticut, Department of Developmental Services (DDS), Central Office, seeks a talented and qualified individual for the position of Fiscal/Administrative Officer,&nbsp;to be based in Hartford, CT. This role is open to current DDS employees.&nbsp; Position Highlights: <ul><li>This is a full-time 1st shift position, 40 hour work week, Monday through Friday.</li><li>Incumbents must be flexible in order to meet the needs of the agency.</li></ul> The Role: As a&nbsp;Fiscal/Administrative Officer&nbsp;your role involves performing various professional fiscal and administrative tasks. Responsibilities include assisting in budget preparation by compiling data and projecting expenditures, maintaining budget control through expenditure review and monitoring, preparing budget and financial reports, and generating statistical or narrative fiscal/administrative reports. The role supports the head of fiscal/administrative operations, division head, or agency head. What’s In It For You: Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page! <ul><li>To work for a Forbes top company: ‘Forbes’&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;</li><li>Professional growth and paid professional development opportunities.</li><li>A healthy&nbsp;work-life balance&nbsp;to all employees.</li><li>State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click&nbsp;here&nbsp;for more information.</li></ul> We hope you take this opportunity to continue your career and make an impaCT! <h4>Selection Plan</h4> In order to be considered for this job opening you must be a current State of CT employee of the agency listed above&nbsp;for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.&nbsp; For Assistance in Applying: Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our Applicant Tips on How to Apply! Application Process: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>. Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut. Selection Process: This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency. Read through this helpful link toprepare for your interview. Contact Information: If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or (<a href="mailto:Edward.Magnano@ct.gov" target="_blank">Edward.Magnano@ct.gov</a>) Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Should you have any questions pertaining to this recruitment, please contact Elizbeth Pinette at&nbsp;<a href="mailto:Elizbeth.Pinette@ct.gov" target="_blank">Elizbeth.Pinette@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Performs a variety of professional fiscal and administrative functions;</li><li>Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;</li><li>Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;</li><li>Prepares budget reports;</li><li>Prepares various financial statements and statistical or narrative fiscal/administrative reports;</li><li>Assists in planning and implementation of financial aspects of EDP systems;</li><li>Utilizes EDP systems for financial records, reports and analyses;</li><li>Prepares or reviews grant budgets and other fiscal portions of grant applications;</li><li>Provides technical assistance to grantees regarding accounting procedures;</li><li>Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;</li><li>Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;</li><li>Performs technical purchasing tasks such as soliciting bids and recommending contract awards;</li><li>Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;</li><li>Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;</li><li>May supervise support services such as stores, inventory, mailroom, security or maintenance;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of <ul><li>principles and practices of public administration with special reference to governmental budget management and governmental accounting;</li><li>grants and contracts preparation and administration;</li><li>purchasing principles and procedures;</li><li>payroll practices and procedures;</li></ul></li><li>Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>prepare and analyze financial documents and reports;</li><li>interpret and apply statutes, regulations and administrative policies;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Six (6) years ofexperience in a combination of fiscal/administrative functions (e.g.,accounting, accounts examining, budget management, grant administration,payroll, purchasing) at least one of which must be an accounting or budgetingfunction.* <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.</li><li>For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.</li><li>For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.</li><li>Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.&nbsp;&nbsp;</li></ul>*Descriptions of these fiscal/administrativefunctions are attached <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working as a Asset Processor. </li><li>Experience relaying information to public audiences and developing measurement outcomes to prove messages are understood. </li><li>Experience training individuals and/or groups.</li><li>Experience creating, maintaining, and performing physical inventory. </li><li>Experience preparing and analyzing financial year end reports. </li><li>Experience with A/P, A/R and Purchasing. </li><li>Knowledge of State procedures.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196of the Connecticut General Statutes, a job class is a position or group ofpositions that share general characteristics and are categorized under a singletitle for administrative purposes.&nbsp; Assuch, a job class is not meant to be all-inclusive of every task and/orresponsibility.

State of Connecticut

Fiscal/Administrative Officer(Hybrid)

<h4>Introduction</h4> The State of Connecticut,&nbsp;Department of Transportation (DOT) has a Secretary 1 job opportunity available to state employees in the Bureau of Engineering and Construction in District 4 located in Thomaston. Continue to Enjoy: <ul><li>Visit our&nbsp;newState Employee Benefits Overview&nbsp;page!&nbsp;</li><li>A healthy&nbsp;work-life balance&nbsp;to all employees</li><li>Professional growth and development opportunities</li><li>The opportunity to work for a Forbes top company -&nbsp;‘Forbes’:&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li></ul> Position Details: <ul><li>Full-time, 40 hours/week</li><li>Monday-Friday</li><li>Hybrid work opportunity (In office/remote)</li><li>NP-3 (Administrative Clerical) bargaining unit</li></ul> Position Responsibilities: The Secretary 1 position will provide excellent customer service to the staff and management of the Construction unit. The Secretary 1 will be responsible for: <ul><li>Preparing correspondence and technical reports&nbsp;</li><li>Copying, scanning and filing documents and reports&nbsp;</li><li>Aid and assist with maintaining electronic project files utilizing document control systems</li><li>Proof reading draft documents prepared by engineers and construction staff</li><li>Maintaining and ordering office supplies</li><li>Maintaining inventory of equipment</li><li>Tracking and scheduling training&nbsp;</li><li>Mail handling</li><li>Answering telephone calls and supplying information requested, resolving problems or redirecting inquiries setting up meetings</li><li>Serving as back-up to other clerical staff and other related duties as required</li></ul> <h4>Selection Plan</h4> In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> FOR ASSISTANCE IN APPLYING: <ul><li>Please visit our&nbsp;"Applicant Tips on How to Apply"&nbsp;page.</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> Connect With Us: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Hayley Newhouse, at&nbsp;<a href="mailto:Hayley.Newhouse@ct.gov" target="_blank">Hayley.Newhouse@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for performing a full range of secretarial support functions. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li> TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li> FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine letters/memoranda, etc. (e.g., standard replies and&nbsp;acknowledgement letters) for supervisor's signature.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).</li></ul></li><li> INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and takes messages;</li><li>Answers questions requiring knowledge of terminology, organization, supervisor's&nbsp;responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).</li></ul></li><li> PROCESSING: <ul><li>Scans correspondence;</li><li>Pulls and attaches related materials;</li><li>Reviews, routes and prioritizes mail.</li></ul></li><li> SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li> OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes, and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li></ul></li></ul> Performs related duties as required <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li> Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>business math;</li></ul></li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li> Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with Microsoft Word, Excel, Teams, SharePoint, and Outlook for efficiency</li><li>Experience with editing and composing correspondence using knowledge of terminology, proper grammar, punctuation, and spelling, reviewing for accuracy and completeness</li><li>Experience organizing, prioritizing, and managing more than one task, producing accurate results, and meeting deadlines</li><li>Experience communicating with internal and external stakeholders, answering phones, responding to complaints or requests for information across organizational divisions</li><li>Experience working with office systems and procedures, including electronic and paper filing</li><li>Experience arranging and coordinating meetings (including space and equipment, in-person and virtual), taking meeting notes, and writing meeting minutes</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Secretary 1

<h4>Introduction</h4> The State of Connecticut, Secretary of the State (SOTS) is currently seeking dynamic, passionate individuals eager to contribute their experience within the Legislation and Election Administration Division (LEAD) as the Assistant Elections Director (Assistant Division Director). Join our team and embark on a rewarding career that offers growth, superlative benefits, and a culture that encourages work/life balance.&nbsp; WHAT WE CAN OFFER YOU <ul><li>Work for a Forbes top company - ‘Forbes’:&nbsp;State of Connecticut Ranked One of the Best Employers of 2023.</li><li>Comprehensive health and dental insurance, providing you with peace of mind and access to quality healthcare.</li><li>Robust pension plan and supplemental retirement offerings to secure your financial future.</li><li>Generous paid time off, including vacation days, sick leave, personal days, and 13 holidays per calendar year.</li><li>We are an eligible Public Service Loan Forgiveness employer, which means you may be eligible to have qualifying student loans forgiven after 10 years of service.</li><li>A culture that recognizes the importance of work/life balance and offers alternate work schedules and telecommuting options.</li><li>Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.</li><li>Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.</li></ul> POSITION HIGHLIGHTS <ul><li>Full-Time, 40 hours per week</li><li>Monday through Friday</li><li>Location: Hartford, CT</li><li>Hybrid (office/telework) may be available</li></ul> THIS JOB IS FOR YOU IF <ul><li>You’re familiar with government operations, the Secretary of the State’s mission, and Connecticut electoral issues;&nbsp;</li><li>You’re a motivating and supportive manager, able to leverage your leadership skills to build consensus and coach successful cross-functional teams.</li><li>You’re able to produce high-quality work in a fast-paced environment under tight deadlines and quickly generate solutions to problems.</li><li>You value providing prompt quality service and improving access to information.</li><li>You have a passion for promoting participation in the democratic process by providing a wide range of services for the people and businesses of Connecticut.&nbsp;</li><li>You want to do work that matters and want to build a better Connecticut with the Office of the Secretary of the State.</li></ul> DISCOVER THE OPPORTUNITY TO <ul><li>Assist the Division Director in managing all aspects of LEAD’s projects, programs, and staff;&nbsp;</li><li>Assign and provide oversight for all election and voter registration functions;&nbsp;</li><li>Supervise five (5) Staff Attorneys, six (6) Elections Officers, and three (3) administrative support staff members;</li><li>Ensure compliance with registration and election laws;&nbsp;</li><li>Coordinate the training of local election officials;&nbsp;</li><li>Draft legislative proposals and regulations;</li><li>Monitor changes in federal election law, funding sources, and grant opportunities;</li><li>Serve as a liaison between the agency and registrars of voters, town clerks, municipal governments, other state agencies, other state governments, and the federal government;&nbsp;</li><li>Attend regional and statewide meetings of town clerks and registrars organizations;&nbsp;</li><li>Receive and respond to public inquiries, requests for assistance, and complaints regarding areas of responsibility;&nbsp;</li><li>Work with the IT Director to strengthen Connecticut’s cybersecurity infrastructure, manage existing technology, and implement new technology for election systems, accessible voting systems, online voter registration, motor-voter registration, and other agency programs;&nbsp;</li><li>Monitor available Help America Vote Act (HAVA) funds or other funding sources and grant opportunities;&nbsp;</li><li>Support the Division Director as needed for responsibilities associated with the National Association of Election Directors (NASED), the Electronic Voter Registration Center (ERIC), and other national boards as requested by the Secretary and Division Director.&nbsp;</li></ul> ABOUT US The Office of the Secretary of the State (SOTS) is designated by the Constitution and General Statutes of Connecticut as the official keeper of a wide array of public records and documents.&nbsp; As a vital source of information regarding various businesses, commercial lenders, elections, legislation, regulations and other areas, this office is responsible for responding to more than 600,000 requests for information annually. The Legislation and Election Administration Division (LEAD) administers, interprets and implements all state and federal laws pertaining to elections, primaries, nominating procedures, and the acquisition and exercise of voting rights. The Division encourages and monitors the implementation of the National Voter Registration Act and other voter registration efforts in Connecticut. In addition, the division is the official keeper of all acts, orders, grants, and resolutions of the General Assembly, receives and maintains legislation, regulations and a wide range of other public documents as required by statute, and administers Connecticut’s notary public program. <h4>Selection Plan</h4> For assistance in applying, please visit our 'Applicant Tips on How to Apply' page APPLYING FOR THE POSITION <ul><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Judicial or Legislative) to the other.</li><li>To be considered for this job opening, you must meet the Minimum Qualifications listed on the job opening. The minimum experience and training requirements must be met by the close date of the job opening, unless otherwise specified. You must specify your qualifications on your application.&nbsp;</li><li>Ensure that your application is complete before submitting it. To comply with Public Act 21-69, the State of Connecticut no longer requests resumes during the initial application process. Once your application is submitted into the JobAps system, you cannot make revisions.</li><li>To receive educational credits toward qualification for this job posting, the institution must be accredited. For institutions located outside of the U.S., you must provide documentation from a recognized USA accrediting service specializing in determining foreign education equivalencies to the recruiter listed on this job posting.</li><li>All application materials must be received by the recruiting agency by the specified deadline. Late applications will not be considered. Candidates may request a rare and documented exception for events that incapacitate them during the entire duration of the job posting period by providing a legally-recognized justification to accommodate such an exception. Requests may be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> WHAT TO EXPECT AFTER APPLYING <ul><li>Applicants will receive correspondence via email and are also encouraged to monitor their Personal Status Board daily for status updates, notices, and tasks required in the recruitment process.</li><li>Some postings may require additional referral questions (RQs). You will receive an email with these questions after the posting’s closing date. Check your email and Personal Status Board for notifications, including your spam or junk folders.&nbsp;</li><li>You may be required to submit additional documentation supporting your qualifications at any point during the recruitment process. The documentation may include a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, or licensure, at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>Candidates offered a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> CONNECT WITH US <ul><li>Due to the high volume of applications, we cannot confirm receipt or status during the recruitment process. Updates will be available through your JobAps portal account.&nbsp;</li><li>If you have any questions about this recruitment, please contact Emily Kennedy at <a href="mailto:emily.kennedy@ct.gov" target="_blank">emily.kennedy@ct.gov</a>.&nbsp;</li><li>Follow the State of Connecticut on LinkedIn to stay updated on our career opportunities and news.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In the Office of the Secretary of the State this class is accountable for assisting in the direction of programs, activities and operations of a division. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Assists in directing staff and operations of a programmatic division and works in consultation with the Office of the Attorney General;</li><li>Coordinates, plans and manages division activities;</li><li>Assist in formulating and implementing goals and objectives;</li><li>Assists in the development of related policy;</li><li>Interprets and administers pertinent state and federal laws, statutes, regulations, policies and legislation to ensure conformance with statutory purpose and authority;</li><li>Evaluates staff;</li><li>Assists in the preparation of the division budget;</li><li>Establishes and maintains contacts with individuals within and outside of the division who might impact on program activities;</li><li>Assists in the implementation of new procedures and procedural revisions;</li><li>Provides or directs staff training and development;</li><li>Prepares and oversees the preparation of reports and correspondence;</li><li>Performs public relations tasks;</li><li>Serves as the Division Director in their absence;</li><li>Participates in the recruitment and hiring of staff, including outreach, interview and selection;</li><li>Performs related duties as required.</li></ul> LEGISLATIVE AND ELECTION ADMINISTRATION <ul><li>Oversees the preparation and editing of nominating and primary petition forms, nominating forms, ballots, lists of candidates;</li><li>Assists in the drafting of legislation and testimony for legislative committees related to election law;</li><li>Assists the Director with Election Official Conferences and conducts training for election officials;</li><li>Oversees the preparation and publication of State Register and Manual and other governmental information;</li><li>Oversees the transmittal of Public and Special Acts passed by the General Assembly;</li><li>Oversees the appointment of Notaries Public;</li><li>Oversees and advises attorneys in conduct of disciplinary hearings;</li><li>Oversees the filing of regulations, special acts, executive orders, ordinances, extradition papers, official bonds of all state agencies and municipalities.</li></ul> BUSINESS SERVICES – COMMERCIAL RECORDING <ul><li>Oversees the examination of all documents submitted for filing for conformance with corporation, limited partnership, uniform commercial code and trademark laws and payment of statutory fees and taxes;</li><li>Renders assistance to attorneys on all legal aspects of corporation, limited liability companies, limited partnerships, limited liability partnerships, statutory trusts, general partnerships, writs and Uniform Commercial Code, trademark laws, church corporations, insurance companies and bank filings;</li><li>Oversees preparation of special certificates and certification of documents of record.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>and ability to apply management principles and practices;</li><li>relevant state and federal laws, statutes and regulations;</li><li>Uniform Administrative Procedures Act;</li><li>legislative process and procedures;</li></ul></li><li>Knowledge of <ul><li>Connecticut and federal election law;</li><li>corporation, limited partnership, statutory trust, limited liability company, limited liability partnership, general partnership statement of authority and trademark, Uniform Commercial Code, banks, insurance companies and public service corporation laws;</li><li>records management;</li></ul></li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Considerable ability to interpret, analyze and prepare complex legislation and other legal documents;</li><li>Ability to <ul><li>analyze organizational problems and determine effective solutions;</li><li>apply relevant agency policies and procedures.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Nine (9) years of experience in the area of election, corporate, or trademark law or a related field. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been in a supervisory or consultative capacity.&nbsp; <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor’s degree.&nbsp;</li><li>A Master’s degree in public administration, public policy or a closely related field may be substituted for one (1) additional year of the General Experience.&nbsp;</li><li>A law degree may be substituted for two (2) additional years of the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience in elections administration, including interpreting and applying election laws and maintaining election security.</li><li>Experience with the political and legislative process.</li><li>Experience communicating to a diverse population and building consensus, preparing correspondence and presentations in a public relations capacity, and managing interpersonal relationships, utilizing verbal and written communication.</li><li>Experience applying budget management principles in the development and maintenance of a departmental budget.</li><li>Experience gathering and analyzing data to make evidence-based decisions.</li><li>Experience managing change, exercising judgement and oversight, and developing and motivating cross-functional teams in a supervisory capacity.</li><li>Experience interpreting and applying complex laws, regulations, and policies and explaining interpretation to broad audiences in an accurate, complete, and understandable manner.&nbsp;</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Assistant Elections Director(Secretary of the State Assistant Division Director)

<h4>Introduction</h4> The Connecticut Department of Administrative Services (DAS) is proud to offer internships in a variety of fields.&nbsp;Our offices and programs will allow students to gain real-world insights on employment in a diverse ​environment and will provide a valuable experience as they prepare to enter the workforce. Below, you will find information on internships currently offered by DAS. A Message from DAS Commissioner Michelle Gilman <blockquote><blockquote><blockquote><blockquote><blockquote>“There is no better way to learn about state government than through an internship with one of our agencies. DAS provides individuals with practical hands-on experience in range of fields including finance and procurement, construction services and facilities management, information and technology services, human resources and more. We have an excellent team ready to share their technical and professional knowledge with students interested in public service.”</blockquote></blockquote></blockquote></blockquote></blockquote> Current Opportunities Construction Services <ul><li>Internship Highlights:&nbsp;As a Construction Services Intern, you will gain hands-on experience with impactful construction projects at State-owned buildings and properties by collaborating with various experienced professionals throughout the construction industry. This internship is ideal for those currently matriculated in an accredited Associate's, Bachelor's, or advanced degree program, pursuing a degree in Construction Management, Engineering, or Architecture.</li><li>Location and Schedule: This position will begin after Spring 2025 finals week and end by August 2025. The schedule is 40 hours per week for 12 weeks. On-site work is expected for the duration of the internship at 450 Columbus Boulevard in Hartford, CT, but occasional telework may be available.</li><li>To Apply: Visit the job posting here to apply.</li></ul> Internal Audit Division <ul><li>Internship Highlights:&nbsp;As an Internal Audit Intern at the Department of Administrative Services, you will gain hands-on experience working with Internal Audit professionals. This internship is designed to help you develop a diverse range of skills and prepare you for a professional career in the field of auditing. This internship is ideal for those currently matriculated in a Bachelor's, or advanced degree program, pursuing a degree in Accounting.</li><li>Location and Schedule: This internship will start in January 2025 and end in December 2025. This is a part-time, 15-20 hours per week position. Hours of work will be scheduled Monday through Friday between 8:00am and 4:30 pm.&nbsp;On-site work is expected for the duration of the internship at 450 Columbus Boulevard in Hartford, CT, but occasional telework may be available.</li><li>To Apply: Visit the job posting here to apply.</li></ul> Legal and Legislative Unit Coming soon! About DAS The Connecticut Department of Administrative Services (DAS) provides timely and cost-effective services to state agencies, state employees, municipalities, private industry, and the public. DAS offers a diverse array of programs, encompassing statewide human resources, information technology, fleet vehicle services, building and construction, procurement, grants administration, and beyond. Our Offices The Office of the Commissioner provides communications for the agency, ensures a diverse and inclusive working environment for it’s employees, and houses the Internal Audit Division for DAS.&nbsp; Procurement Services handles bid and contract opportunities for anyone seeking to do business with the State of Connecticut.&nbsp; Collection Services helps state and other agencies collect monies, with a focus on billing, recovery, delinquent accounts, the Connecticut State Tax Intercept Program, and central accounting (CAU).&nbsp; The Business Office helps agencies with financial and fiscal services, ranging from managing physical assets, to providing grant management services, to purchasing office equipment and supplies.&nbsp; Fleet Operations supplies over 3,600 vehicles to over 90 state agencies and departments across the state of Connecticut.&nbsp; Human Resources handles hiring, job classifications, compensation plans, employee benefits, learning and development, workers’ compensation, and additional areas of interest. Construction Services works on new construction of state buildings, and regulatory compliance, inspections, and fire safety as it relates to state properties. Facilities Management administers the operations, maintenance and security of some state-owned buildings. The Bureau of Information and Technology Solutions (BITS) provides IT, application, data, hosting, and network services to state agencies. Our offices are located at 450 Columbus Boulevard ​in downtown Hartford. Positioned conveniently near ​Dunkin’ Park, Constitution Plaza, the Connecticut ​Convention Center, UConn Hartford, the CT Science ​Museum, and numerous great places to eat, our ​building will keep you connected with co-workers ​and the general public we serve. The office space is located on the top floors of the ​north tower at 450 Columbus Boulevard, providing ​the latest technology to help get our work done ​efficiently and outstanding views of the ​Connecticut River and the Hartford skyline. Additional Opportunities On occasion, internships will be posted through the State of Connecticut’s Online Employment Center, ​ct.gov/CTStateJobs. To receive a notification when these are posted, you can sign up for Job Alerts for ​the following classifications: <ul><li>State Intern</li><li>High School Cooperative Education Intern</li><li>Seasonal Worker</li></ul>To learn how to sign up for Job Alerts, please watch this video. Intern Testimonials <blockquote><blockquote><blockquote><blockquote> "The best part of interning at the DAS Commissioner's Office is the amount of exposure to diverse fields. Although my internship is sustainability focused, I got to navigate in the construction world, finance world and consulting world because all of those fields are involved in the sustainability projects I have gotten to work on."-Diarra Sadji, Intern for DAS Commissioner's Office </blockquote></blockquote></blockquote></blockquote><blockquote><blockquote><blockquote><blockquote> “My internship at DAS has provided me with substantial insight into auditing. During my time at the DAS, I have had the fortunate opportunity to work alongside incredible and experienced auditors. I have learned a great deal about accounting, communication, analytical thinking, and ethical judgement.”&nbsp; -John McCarthy, Intern for DAS Internal Audit Division </blockquote></blockquote></blockquote></blockquote><blockquote><blockquote><blockquote><blockquote>“I have been given the opportunity to gain real-life experience in auditing. It has been helpful to work with such experienced and helpful auditors that have helped me explore the many aspects of internal auditing. DAS has provided a well-rounded learning environment that has fostered growth within my career."-Kylie Vermilya, Intern for DAS Internal Audit Division</blockquote></blockquote></blockquote></blockquote>

Department of Administrative Services Internships

POSTING NUMBER:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;N137-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive AssistantREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolPRIMARY FUNCTION: Performs administrative and secretarial duties of a confidential and responsible nature requiring broad knowledge of internal and district wide systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Compose or transcribe from rough draft, correspondence, bulletins, memoranda and other material, using Microsoft Windows ‘97, Word, Excel, Outlook, PowerPoint and Internet Mail, as appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee maintenance of principal’s calendar of meetings and school events.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Arrange for substitute teacher coverage through automated call-in service.&nbsp;Monitor proper sign in procedures and assignment area.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process payroll for staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the maintenance of all staff attendance cards and inputting of data into system on a weekly basis; process all Confidential Leave Forms; file records accordingly or delegates to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the monitoring of student attendance and input into system computer; maintain class size counts or delegate to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Monitor paraprofessional coverage in required classrooms; report findings to principal on a daily basis.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the development and/or maintenance of field trip logs; requests for approval, recording of activity, forwarding to appropriate departments.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones to provide information or take message for principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain fire drill log.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain a monthly log of suspensions; notifying parents accordingly.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review e-mail on a daily basis; distribute messages to appropriate staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Distribute paychecks.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supervise the office assistant(s) and secretary(ies); provide training when necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other secretarial and/or administrative duties as required by the principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer training as requested during work hours to update skills.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: ·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in the use of computer systems, i.e. Microsoft Word, Excel, Outlook, PowerPoint and Internet Mail or whatever is appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of routine clerical/secretarial practices and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to prioritize work; make decisions in accordance with rules, regulations, and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with students, parents, staff, and other personnel.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to maintain a variety of clerical records in an organized and systematic form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy when dealing with the public.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to present a professional appearance of oneself and exhibit professional office decorum.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be willing to attend training to update job skills as necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be punctual and have a good attendance record.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED equivalency with at least three years of responsible clerical experience, preferably in a school environment.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management to schedule an appointment.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (105-12) $44,431 - $59,601.&nbsp;Twelve-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Hartford Public Schools

Executive Assistant - M.D. Fox School - (N137-2425)

POSTING NUMBER:N136-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Office AssistantLOCATION(S):&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalPRIMARY FUNCTIONS:Perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general receptionist duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general bookkeeping duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones and screen incoming calls.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer and job skills training as requested during work hours.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Photocopy/collate materials.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain attendance sheets.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Type correspondence, memos and other communications.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other related clerical duties as assigned.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of bookkeeping principles and practices where necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy in dealing with the public, students, and staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to make basic arithmetical computations and speed and accuracy.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED supplemented by business courses.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under stressful conditions and work within difficult time constraints.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work effectively with diverse groups.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management toschedule an appointment at 860-695-8735.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (095-11), $37,896-$50,860. Eleven-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Office Assistant - M.D. Fox School - (N136-2425)

POSTING NUMBER: (N124-2425)POSTING DATE:&nbsp;&nbsp;&nbsp;August 9, 2024 CLOSING DATE:&nbsp;&nbsp;&nbsp;Until FilledPOSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive Assistant to the Chief Operating OfficerREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Chief Operating OfficerLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Central Office PRIMARY FUNCTION: Provide diversified administrative support to the senior executiveTYPICAL DUTIES AND RESPONSIBILITIES:<ul><li>Maintain schedule and appointments and resolve conflicts as needed.</li><li>Compose and prepare correspondence and reports independently.</li><li>Respond to incoming phone correspondence.</li><li>Maintain budget for the Chief Operating Officer’s department.</li><li>Arrange meetings/conferences; assemble materials in preparation for meetings.</li><li>Under the supervision of the executives, develop and implement procedures to improve efficiency.</li><li>Maintain attendance records for all department staff.</li><li>Assist in the preparation of Board agenda items and other reports/presentations.</li><li>Order all supplies, equipment; prepare requisitions, standard invoices, receiving reports; complete payment process.</li><li>Prepare Employee Reimbursement Request and accompanying documentation on behalf of executives.</li><li>Develop and maintain an electronic library of materials related to the departments.</li><li>Perform other related tasks as requested.</li></ul>SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: <ul><li>High school diploma or GED supplemented by courses in secretarial training or business administration.&nbsp;Associate Degree in Secretarial Sciences preferred.</li><li>Minimum five years of executive secretarial experience, preferably supporting the Director level or higher.</li><li>Proficient in the use of Microsoft Windows, Excel, PowerPoint, Access and any other applicable programs and equipment.&nbsp;Knowledge of Internet/Intranet and MUNIS preferred.</li><li>Must attend training to update computer skills as needed.</li><li>Excellent verbal and written communications skills; bilingual English/Spanish preferred.&nbsp;</li><li>Demonstrated ability to consistently make work decisions in accordance with department policies and procedures.</li><li>Strong verbal and written communication skills.</li><li>Ability to maintain confidentiality.</li><li>Familiarity with Hartford Public School System policies and procedures preferred.</li><li>Demonstrated ability to deal effectively, fairly and courteously with people, and to establish and maintain effective work relationships.</li><li>Ability to take directives and follow through with initiative.</li><li>Ability to exercise tact and courtesy in discriminating between callers who should have access to the executives and those who should be referred elsewhere.&nbsp;</li><li>Demonstrated ability to maintain professional demeanor in stressful situations</li><li>Must be flexible to provide support periodically which may fall outside of the normal workday.</li></ul>CERTIFICATION REQUIREMENTS: Non-certifiedSALARY AND TERMS OF EMPLOYMENT:Pay will be commensurate with experience level and education.&nbsp;Annual step increases contingent upon satisfactory performance and Board approval. Twelve-month work year.UNION AFFILIATION:&nbsp;The Hartford Federation of School Secretaries (HFSS) 125 Level Agreement.APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

7 Administrative Jobs in Connecticut