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Overview &nbsp;We are seeking a highly organized professional to serve as an Administrative Assistant to the Associate Director of the Getty Conservation Institute. You will provide a range of administrative support, including complex calendaring, internal and external communications, travel arrangements, and expense reporting. You will be an integral member of the Administration Department and you will also work with all staff of the Getty Conservation Institute, organizing meetings, events, or other special projects.This job will be based in our office at the Getty Center in Los Angeles. It will begin in the office full-time and the opportunity to request a telework schedule may be available after an initial period of training and orientation and will be discussed and approved by your supervisor. Typically, staff with approved telework schedules at the Getty Conservation Institute are in the office more than half of the time.About UsThe <a href="https://www.getty.edu/conservation" target="_blank">Getty Conservation Institute</a> is dedicated to finding ways to improve the conservation of the world’s cultural heritage—its art objects, museum collections, historic buildings, and archaeological sites. We are located at the Getty Center in Los Angeles, and our work often takes us to heritage sites across the globe including locations in South America, Asia, and the Middle East, where we work in partnership with heritage professionals from the region. Our staff come from diverse disciplines including architecture, archaeology, conservation, information science, chemistry, engineering, operations management, administration, and communications. Responsibilities &nbsp;As an Administrative Assistant, you will support the work of the Associate Director, which includes:<ul><li>Manage a complex calendar, which involves scheduling meetings with competing requests and multiple scheduling priorities.</li><li>Organize meetings for the Associate Director and the staff of the Administration Department, as well as meetings and events including the staff of the Getty Conservation Institute.</li><li>Coordinate all aspects of business travel for the Associate Director and, as needed, Administration Department staff, by preparing travel planning documents, booking local and international flights and lodgings, gathering background materials, arranging transportation, processing visas, and preparing expense reports in compliance with Getty policies.</li><li>Assist in the administration and tracking of contracts, processing invoices for payment, assisting with preparation of budget materials, and tracking and monitoring expenditures.</li><li>Develop a comprehensive knowledge of Getty policies/procedures and apply that knowledge as you complete a wide range of complex administrative tasks; be a resource for others within the Administration Department and throughout the Getty Conservation Institute who have questions about policies or need to resolve issues within policies.</li><li>Be a representative of the Associate Director while interacting with individuals at all levels of the organization, developing effective working relationships with colleagues across Getty.</li><li>Regularly communicate with colleagues inside and outside of Getty, on behalf of the Associate Director. In all of your work, you will manage and access confidential material; discretion, professionalism, and sound judgement are required.</li><li>Oversee special projects as requested by the Associate Director, and perform other duties as assigned.</li><li>Participation in professional development opportunities is encouraged and supported through on-the-job learning, specialized training courses, and participation in professional meetings and workshops.</li></ul> Qualifications &nbsp;<ul><li>High school diploma/GED; Bachelor’s degree. Minimum 4-6 years related experience in administrative support is necessary.</li></ul><a href="https://www.click2apply.net/pAEQmLs5VxVPKuEenFrR5M" target="_blank">Apply Here</a> PI244944886

Administrative Assistant

Title: Foundation/Marketing Administrative Assistant
Institution:&nbsp;Jackson State Community College
Job Summary
As the Administrative Assistant for the JSCC Foundation, you will play a pivotal role in supporting the strategic initiatives and operations of the Foundation and the Office of Marketing and Communications. This position requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and a proactive approach to administrative tasks. You will be responsible for providing comprehensive administrative support to the Foundation team and the Marketing and Communications Office, contributing to the overall success of the college's donor relations, outreach and engagement efforts.
Job Duties
<ul>
<li>30% - Administrative Support: Provide administrative assistance to the Foundation team, including scheduling meetings, managing calendars, handling correspondence, and maintaining departmental records and files. Correspondence by phone, in person, or electronically with internal or external constituents, including senior officials. Prepare meeting agenda, project timelines, and materials for Foundation Board meetings. Attend Foundation Board meetings, keep records and prepare drafts of minutes for review. Make travel arrangements, prepare for conferences, appointments, special events, and other activities. Determine type of data, forms, records, or methods to be used and collect or compile information for monthly, quarterly, and annual reports. Summarize programs and reports. Monitor and maintain office supplies as needed. Prepare accurate reports and summaries of donations, pledges, interest, monthly payroll deductions, and expenses. Manage donor and potential donor records, log visits, correspondence, personal and professional information. Provide administrative support to the Offices of the President as needed, including but not limited to: Purchasing Scheduling, maintaining, and overseeing travel expenses. Other tasks and assignments as needed. - (Essential)</li>
<li>20% - Event Coordination: Assist in the planning and execution of various events and initiatives, including community outreach programs, fundraising events, and alumni gatherings. This includes logistical coordination, scheduling, and communication with stakeholders. - (Essential)</li>
<li>20% - Communication Management: Support the development and distribution of marketing materials, newsletters, press releases, and other communications collateral. Assist in maintaining the Foundation's social media account(s) and website content to ensure accurate and up-to-date information. - (Essential)</li>
<li>20% - Database Management: Maintain databases and office filing system of contacts, donors, alumni, and other stakeholders. Ensure data accuracy, update records regularly, and generate reports as needed to support fundraising and outreach efforts. - (Essential)</li>
<li>5% - Financial Administration: Assist in budget tracking, expense reconciliation, and purchase order processing for the Marketing, Communications, and Advancement departments. Work closely with the finance team to ensure compliance with college policies and procedures. Support Fundraising Initiatives: Assist with donor stewardship activities, gift processing, and acknowledgment letters. Collaborate with the Advancement team to identify funding opportunities and support fundraising campaigns and appeals. Collaborative Engagement: Coordinate with other college departments and external partners to facilitate collaborative projects and initiatives. Serve as a liaison between the Marketing, Communications, and Foundation Offices and various stakeholders, including faculty, staff, students, alumni, donors, and community members. - (Essential)</li>
<li>5% - Other duties as assigned - (Marginal)</li>
</ul>
Minimum Qualifications
High School diploma or equivalent Two years of previous experience in administrative support roles, preferably in advancement, marketing, communications, in a fundraising setting, or other applicable field.
Preferred Qualifications
Associate degree from a Regionally accredited institution Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and familiarity with database management systems. Certified Administrative Professional Certification
Knowledge, Skills, and Abilities
Strong organizational skills Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions Excellent interpersonal and public relations communication skills Strong written and verbal communication skills. Effective time management skills Experience or knowledge of Banner Database and Raiser’s Edge Ability to work as part of a team or work alone without close supervision Ability to perform basic math functions including accounting calculations related to cash and other transactions.
Pay Rate:&nbsp;&nbsp;$31,677-$38,011&nbsp;Annual salary depending on eligible experience which is defined by the current compensation plan.
Open Until Filled:&nbsp;Yes. For best consideration apply by September 6, 2024.
Special Instructions to Applicants:
To be considered for this position, you must submit an application.&nbsp; Prior applications will not be used to fill this vacancy.&nbsp;&nbsp;
A completed satisfactory background check will be required before hire.&nbsp;

Motlow State Community College


      Foundation/Marketing Administrative Assistant
    

As the academic administrative assistant, you will provide support to the university’s academic services administration with academic projects and university initiatives under the direction of the senior vice president for academic services, the vice president for academic services, and the assigned school dean or associate dean. In this role you will provide coordination support, maintain a comprehensive project timeline through measurable goals and meet benchmarks, maintain the assigned dean/associate dean’s calendar and schedule, and maintain excellence in office operations and procedures. Responsibilities include acting as a representative of the office of academic services and a professional role model through all interactions and professional appearance, hosting visitors and guests of the dean/associate, sharing achievements and accolades with guests to articulate why SCAD is the preeminent source of knowledge in the disciplines we teach, and liaising various departments.&nbsp;&nbsp;In the position of administrative assistant, you must follow and articulate university policies and procedures and distribute information to departments. You will coordinate and manage meetings and travel arrangements, prepare travel requests and related forms, compile information for reports, research and compile statistical reports, proactively maintain departmental and school data, and organize all written departmental communication and business in a timely manner. Responsibilities include coordinating with HR on new hires, preparing quarterly teaching rosters, compiling faculty Curriculum Vitae (CV) annually, maintaining a filing system, running official errands, participating in events and activities as needed, and managing attendance tracking. As the assistant you must collect and review documents submitted for quarterly curriculum council, prepare executive summaries, contribute to the execution of student course evaluations, and collaborate with internal partners to support students and address their concerns in an expeditious manner.&nbsp;&nbsp;Departmental responsibilities include coordinating and reviewing quarterly departmental reports on all projects pertaining to the promotion of the school and with award and ranking submissions. You must ensure that all facilities within your assigned school showcase the best student work and assist academic departments with their questions. You must also assist students with questions about academic policies or provide direction to the appropriate office and attend departmental meetings on a quarterly basis. Additional responsibilities include tracking departmental budgets and purchase requisition and acting as a liaison with the travel office and purchasing department.&nbsp;&nbsp;The ideal candidate must demonstrate advanced project and people management skills through operational and administrative responsibilities, including tasks that require confidentiality, accuracy, punctuality, responsiveness, and agility. They must be able to work independently and collaboratively with the initiative to stay on and ahead of tasks. The assistant leads the departmental administrative assistants within the assigned school on academic projects and university initiatives and collaborates with the academic operations managers to help academic departments meet requirements and deadlines.&nbsp;&nbsp;Minimum Qualifications:      &nbsp; • Bachelor’s degree with at least two years of related experience&nbsp; • Demonstrated success working with executive-level personnel&nbsp; • Excellent communication, organizational, and project management skills&nbsp; • Ability to multitask and manage deadlines with a commitment to discipline, honesty, and integrity&nbsp; • Computer skills including Microsoft Office software suite, BANNER, or similar database&nbsp;Preferred Qualifications:      &nbsp;<ul><li>Adobe Creative Suite skills&nbsp;&nbsp;</li></ul>Certificates, licenses, and registrations:  &nbsp;<ul><li>Valid driver’s license&nbsp;&nbsp;</li></ul>Travel Required:  &nbsp;<ul><li>Less than 10%&nbsp;</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.    &nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.  &nbsp;

Savannah College of Art and Design

Academic Administrative Assistant

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

Title:&nbsp;Senior Administrative Associate Division: Finance and Administration Department: Business Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 7: $15.78/hour EEO Job Group:&nbsp;5 E5 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Associate. Support operations of the University Business Office through the coordination of processes, projects, meetings, and events; the retention and maintenance of financial records; the monitoring of financial activities; the recording of financial transactions; and the completion of other administrative duties. Duties/Responsibilities&nbsp; <ul><li>Greet visitors to the Business Office. Evaluate needs and provide assistance according to established procedures. Refer customers to other employees, offices, or resources according to guidelines provided by Business Office directors. </li><li>Receive and route telephone calls to Business Office staff. Refer callers to appropriate employee or office. Record telephone messages, including name, full telephone number, and nature of the call for Business Office staff. Transmit telephone messages to appropriate parties through email. </li><li>Receive incoming mail. Distribute to appropriate University Business Office employees through designated mailboxes. Deliver incoming payments to Bursar’s Office immediately to protect University assets. Safeguard confidential and sensitive information. </li><li>Maintain official Business Office records, including digital and paper files, according to the requirements of the State of Indiana, University Archives, and related Business Office policies. </li><li>Prepare payroll recaps for the Business Office. Collect time and attendance data from employees. Obtain approval from direct supervisors and financial managers. Submit approved time to Payroll as required. </li><li>Coordinate the cancellation of lost checks payable to students, employees, and vendors. Communicate with payees in person, by telephone, and in writing. Submit online stop payment requests through bank website. Notify appropriate University Business Office staff to void check in University records. </li><li>Coordinate routing, approval, and return of required bank documents for investments, new accounts and changes to existing accounts. Ensure secure transmission of documents to safeguard University assets. Maintain secure and accurate repository of bank documents for audit and reference purposes. </li><li>Manage University Business Office supply inventory. Monitor inventory levels and budget availability. Solicit staff input and submit orders to ensure the effective, efficient, and timely acquisition of materials. </li><li>Manage University Business Office computer and equipment inventory. Maintain database of employee computer assignments and acquisition dates. Procure replacement computer equipment annually through approved University process according to schedule approved by Assistant Vice President for Finance and Administration and Assistant Treasurer. </li><li>Coordinate the acquisition of all supplies, services, and equipment for University Business Office. Submit electronic purchase requisitions. Review Accounts Payable invoice reports and submit payment recommendation to appropriate Business Office financial manager. Allocate procurement and travel card charges as required by Accounts Payable as requested by University Business Office cardholders. </li><li>Prepare Payment Notifications to record bond principal payments, bond interest payments, and related fees from bond trustee invoices and associated documents. Enter related journal entries as requested. </li><li>Prepare Payment Notifications for various University Business Office expenses paid outside the standard Accounts Payable process. Send to appropriate financial manager for approval. </li><li>Coordinate publication of annual financial and budget reports. Submit orders for printed reports to Creative and Print. Proofread report drafts and compare with source documents to confirm accuracy. Identify and resolve exceptions. Update list of internal and external recipients annually to ensure timely and accurate delivery of reports to stakeholders. </li><li>Coordinate repairs and maintenance for University Business Office equipment and facilities. Maintain inventory of related supplies to sustain uninterrupted operations. Train new employees on printer, copier and fax machine policies and procedures. </li><li>Review monthly University Business Office telecommunication reports. Identify exceptions and work with Information Technology and University Business Office employees to resolve. Refer unresolved issues to the appropriate University Business Office director. </li><li>Enter accounting and budgeting transactions into accounting information system as requested by University Business Office staff. </li><li>Coordinate travel arrangements for University Business Office employees as requested. Determine availability of funds for professional development travel. Prepare preapproval notifications. Reserve ground or air transportation. Provide required supporting documentation. Reconcile expenses following trip and obtain necessary approvals for expenses and associated reimbursements. </li><li>Perform other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school education or equivalent with three years of related office experience. </li><li>Attention to detail and accuracy with ability to prioritize tasks effectively. </li><li>Demonstrated proficiency with spreadsheet and word processing programs. </li><li>Demonstrated professionalism with business casual attire appropriate for interactions with the public. </li><li>Strong interpersonal, written, and verbal communication skills. </li><li>Ability to apply knowledge and skills to new activities. </li><li>Ability to read, interpret and follow policies and procedures. </li><li>Ability to proofread and identify inaccuracies and exceptions in the work of others. </li><li>Ability to maintain confidentiality and react appropriately with sensitive information. </li><li>Ability to calculate equations of addition, subtraction, multiplication, and division including interpreting percentages, fractions, and decimals.</li></ul> Preferred Knowledge and Skills <ul><li>Associate degree or some college coursework. </li><li>Previous accounting or bookkeeping experience. </li><li>Experience with Ellucian Banner. </li><li>Willingness and ability to serve as a notary public.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Some overtime is required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. &nbsp; Application Process &nbsp; Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply. &nbsp;

University of Southern Indiana

Senior Administrative Associate

Title:&nbsp; Test Administrator
Department:&nbsp;Academic Testing
Number of Positions:&nbsp;1
Classification:&nbsp;3/On-Campus

Position #:&nbsp;600110

Type of Appointment:&nbsp;Full-Time

Pay Rate:&nbsp;$33,060 $40,310/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Required Documents Needed to Upload at Time of Application:&nbsp;Resume, transcripts and three professional references.
Reference check requirements:&nbsp;Non-supervisory roles: three (3) current or former supervisors. A professional reference such as a co-worker can be submitted.
Personal references (friends, clergy, customers, relatives) are not considered acceptable references

Position Summary:&nbsp;The overall purpose of this job is to assist in developing, administering and maintaining the Testing Center Program, which includes administering, scoring and reporting information regarding standardized tests, in-house tests, and high school equivalency exams. Responsibilities also include day-to-day support and/or management of the HV Testing Center and managing standardized testing programs, including Certiport, CLEP, HESI, HiSET, Kryterion, DSST, Correspondence Testing etc.
Essential Functions:
77% Testing Center Operation 
<ol>
<li>Staff the Academic Testing Center/Office as required.&nbsp;&nbsp;</li>
<li>Monitor e-mail/phone and respond to testing requests/questions. Print dynamic forms, correspondence or PSCC test materials received by e-mail and forward to the Testing Center files.&nbsp;&nbsp;</li>
<li>Administer in-house and standardized exams per written and verbal instructions.</li>
<li>Follow all Testing Center policies/procedures for test administration.&nbsp;</li>
<li>File new and completed exams.&nbsp;</li>
<li>Assist instructors with test pick-up.&nbsp;&nbsp;</li>
<li>Prepare an Incident/Test Irregularities Report to document irregularities, testing discrepancies, or dishonesty and forward report and copies of pertinent materials to faculty and Test Director.&nbsp;</li>
<li>Collaborate with faculty regarding test revisions, availability of tests, and guidelines and testing options for various tests.&nbsp;</li>
<li>Successfully complete requirements necessary to achieve certification to administer a number of standardized exams, such as CLEP, DSST, Pearson-Vue and HISET.&nbsp;&nbsp;</li>
<li>Maintain an optimal testing environment that adheres to college, standardized and National College Testing (NCTA) standards.&nbsp;</li>
<li>Maintain security and accountability before, during, and after testing in compliance with established procedures.&nbsp;&nbsp;</li>
<li>Assist with the intercampus test transfer system.&nbsp;&nbsp;</li>
</ol>
20% Test Program Management 
<ol>
<li>Collaborate/communicate effectively with Test Director, other Test Administrators, and other testing staff regarding improving/changing testing operations, staffing, and updating of testing policies/procedures.&nbsp;</li>
<li>Update Quickstarts for testing programs.&nbsp; Assist with managing correspondence testing and standardized testing programs (CLEP, DSST, HESI, HiSET, Kryterion, etc.) as assigned, including establishing test dates.&nbsp;</li>
<li>Monitor the TutorTrac System and ensure Check In/Out is as efficient as possible.&nbsp;</li>
</ol>
3% Other 
<ol>
<li>Report all IT/Computer problems to the Helpdesk and provide any assistance as required.&nbsp;</li>
<li>Order supplies needed for testing.&nbsp;</li>
<li>Other duties as assigned.</li>
</ol>
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Results Areas: Administer tests within the established guidelines. No security violations. 95% of tests administered without errors (correct exams, no misfiling’s/lost tests, complaints, etc.). Student and faculty satisfaction survey must result in 95% or better satisfaction rate. &nbsp;
Job Requirements:&nbsp;
Bachelor’s Degree and two years of experience required, or an Associate’s Degree and three years of experience required. Certification training and testing must be completed prior to administering tests that require such certification (HiSET, CLEP, HESI, etc.).&nbsp;
Experience with the use of computer equipment and knowledge of office related skills.
Part-time work experience is calculated at 50% credit of full-time work experience.
Additional Skills &amp; Abilities: Communication, decision-making, program management, computer usage, customer service
Complexity &amp; Creativity:&nbsp;Must know the departments’ responsibilities and scope of influence on all customers involved. Employee must read and follow Administrator Manuals/Quickstarts for all testing programs. Also, an understanding of all incoming non PSCC exams and the policies of those schools/companies. Constant review of procedures and guidelines is required in order to maintain a vibrant operation, keep up-to-date with technology and maintain testing protocols.&nbsp;Must be able to prioritize and multi-task. Must be able to remain calm and work efficiently during high volume times.
Magnitude of Impact:&nbsp;Normally impact is within 1 to 48 hours, depending on the delivery of the exam, paper or computer. Those impacted may include instructors, students, the college administration, testing companies, other colleges/businesses, etc. Director will be the first to address issues and it goes up the chain of command from there.&nbsp;
Responsibility for Accuracy: Any error while giving exams could affect student success. Typical errors include: failing to allow students to use necessary items, giving a student the wrong exam, misfiling an exam, etc. More serious type errors could result in a lawsuit, loss of testing program or financial penalty for lost materials. Errors are usually caught by the employee or instructor.&nbsp;
Nature of Contacts: College administration, faculty, staff and students; TBR TN-E program representatives; community members; high school representatives, other colleges in state and out; other testing program representatives (e.g., CLEP, DSST, CERTIPORT); etc.&nbsp; To provide or get information, to discuss and seek understanding, to persuade, to negotiate and resolve conflicts. To provide test results to other schools, obtain payments. To answer questions, resolve testing and computer problems, request test materials, clarify scheduling, and determine testing-related needs.&nbsp;
Judgement and Decisions:&nbsp;Employee makes day-to-day operational decisions. Policies and procedures must be adhered to for the department regarding all aspects of testing, management of test appointments, security of tests, and administration of exams. Some departmental policies are developed or recommended by testing personnel involved with the exams and discussed and approved as a department.&nbsp; Test Center Procedural Manuals (general and by site) are available to assist with establishing testing center protocol developed and/or approved by the Testing Director. The Procedural Manual is used to assist in the training of Testing Center personnel.&nbsp;
Constantly working with student and faculty to meet their testing needs while maintaining a fair and secure testing environment. This can be challenging when students are emotional about their testing and passing a course. Calmly and effectively prioritizing during high traffic hours is a must.&nbsp;&nbsp;
Physical Demands:&nbsp;
<ul>
<li>Lifting (5-30 pounds)&nbsp;</li>
<li>Standing/walking&nbsp;</li>
<li>Visual/auditory monitoring of tests - constant&nbsp;</li>
</ul>
Full-time Employment Benefits:
&nbsp;• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if&nbsp; enrolled in health plan
&nbsp;• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
&nbsp;• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
• Employee Discount program with over 900+companies
• 13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
&nbsp;• Longevity Pay
• Many opportunities for professional development
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on the link to the left to apply.
#mrp
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      Test Administrator
    

The Office of Finance &amp; Administration for University Advancement is currently seeking a Temporary Administrative Support professional to join their team.&nbsp; This position will assist with budgetary functions, including but not limited to maintaining budget files and spreadsheets. &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Duties include:<ul><li>Prepares and processes Travel Authorizations, Expense Reimbursements and purchasing requisitions using PantherSoft Financials for Advancement staff.</li><li>Prepares requisitions or invoices for needed supplies, equipment and other services.</li><li>Processes monthly DSO reimbursement forms</li><li>Assists with gathering backup documents for timely credit card reconciliation</li><li>Assists in monitoring and reconciling monthly expenses for departments.</li><li>Assists with projects/reports relating to department budget and expenses.</li><li>Assists with updating the department’s contract log repository</li><li>Assists in the maintenance of property records.&nbsp; Completes forms for transfer and surplus of property.</li><li>Updates and maintains the division budget trackers with all expense transactions.</li><li>Assists in the management of the department’s electronic filing system.</li><li>Uploads requisitions, reimbursement and paid invoices, and other documents to the &nbsp;SharePoint e-Archive repository.</li><li>Assists with special projects, including research and draft reports.</li><li>Provides support to department staff on special projects as needed.</li><li>Makes copies, and scan documents as needed.</li></ul>Minimum Qualifications:<ul><li>High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.</li></ul>

Temporary Administrative Support

Supports the vision and mission of the FIU Foundation by assisting the SVP &amp; CEO of the FIU Foundation and the Sr. Director in management and coordination of administrative functions of the Office of the SVP and the Foundation Board of Directors. Works in collaboration with the Dr. Director, senior leadership, and administrative staff to provide high level support to those offices. Ensures management and scheduling of corresponding activities resulting in operational and service excellence. Maintains a high level of public relations, confidentiality, and professionalism when representing the office. Provides leadership and oversight in the coordination and execution of special events.&nbsp; &nbsp;<ul><li>Responsible for calendar management of SVP &amp; CEO and Sr. Director, using discretion for time and availability. Schedules major development activities that the SVP &amp; CEO and Sr. Director are hosting and ensures effective scheduling for activities that require their presence. Coordinates and arranges appointments and accommodations for meetings and conferences, in addition to small events with donors, board members, administrators, deans, and/or the president. &nbsp;</li><li>Plans business trips, prepares itineraries and other supporting materials for SVP &amp; CEO. Creates, reviews, and disseminates travel itinerary, lodging and other logistics. Gathers, prepares, and presents supporting documentation, research, etc. in preparation for travel. Creates TARs for processing and approvals. Retrieves all receipts and necessary documentation immediately following completion of travel.</li><li>Provides key administrative support to the SVP &amp; CEO and the Sr. Director. Anticipates and prepares a wide variety of materials needed for meetings, appointments, calls, conferences, etc., including research, agendas, and presentations.&nbsp; Arranges reservations and necessary equipment for meetings, conferences, and events. Prepares and distributes meeting and calendar invitations, notifications and updates, and related briefing materials.</li><li>Serves as primary point of contact for administrative operations and matters pertaining to the Office of the SVP. Supervises all temporary and student staff and informs of all administrative and communications policies, procedures, practices, protocols. Interacts with various university administrators and staff. May serve as initial point of contact and liaison between the office and other departments, agencies, vendors, and constituent groups. Serves as liaison for coordination of complex administrative items and initiatives under leadership of Sr. Director.</li><li>At the direction of the Sr. Director, works with UA units to ensure projects align with FIU Foundation goals. Serves as lead administrative professional of the Foundation, providing direction in alignment with strategic goals and objectives. Hosts biweekly meetings with administrative and operational staff to share pertinent updates, gather valuable information and feedback, and to answer questions, as needed.</li><li>Gathers, assembles, and summarizes information for the Sr. Director in response to sensitive and/or confidential matters and inquiries. Drafts, monitors, and prioritizes correspondence, memoranda, forms, manuals, and reports using appropriate software tools. Monitors and coordinates flow of correspondence and other materials requiring review and approval within the office. Develops interpersonal contacts and relationships with peers, colleagues, and partners across the institution.</li><li>Prioritizes items that require the SVP's immediate attention. Appropriately responds to requests for information and escalates matters to appropriate parties, when necessary.</li><li>Evaluates office functions and makes recommendations for continuous improvement, as necessary. Provides follow-up on pending actions, facilitates workflow, and implements office procedures. Assists in developing internal processes and protocols for smooth operations and flow of information.</li><li>Works with Sr. Director to prepare and manage departmental budget. Tracks and monitors all procurement, expenditures, and miscellaneous expenses. Provides quarterly updates to Sr. Director for updating of budget activity. Facilitates the procurement of supplies, materials, and other resources needed to support strategic initiatives and program direction. Makes recommendations for further streamlining of process.</li><li>Works directly with Sr. Director in aiding for effective execution of Foundation Board of Directors meetings and corresponding events. Reaches out to board members on behalf of the SVP &amp; CEO, receives RSVPs, and collaborates with Foundation Board Relations staff members to execute on board logistics.&nbsp; Provides indirect support during peak periods and events and/or meetings that may fall outside of business hours. Completes tasks as assigned by Sr. Director.</li><li>Provides leadership and support in the coordination and execution of all&nbsp; related events for the SVP, Foundation Board, and other special events.&nbsp; Provides administrative support to staff as directed by the Sr. Director.</li><li>Establishes regular update meetings with internal event staff to discuss upcoming events and logistics. Reinforces, solidifies, and manages the Presidential Request and Event Briefing process throughout UA and development units across the university.</li><li>In conjunction with the Sr. Director, serves as the conduit for information flow between the Division and the Office of the President. Serves as liaison, maintaining a high level of public relations and interaction with senior administration, staff, faculty, donors, and community and board members.</li><li>Exercises independent thought, initiative, and judgement in the implementation of administrative activities and decision making. Recognizes, anticipates, and responds to internal concerns and/or issues. Creates and implements streamlined processes for review, approval, and follow-up on items.</li><li>Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.</li><li>Reconciles monthly P-Card Statement for SVP and CEO and manage corresponding financial forms that require Presidential approval. Serves as an approver for monthly P-Card reconciliations for several team members. Assures compliance and adherence to University credit card policies and procedures.Collaborates with Advancement Finance Team to process expense reports, invoices, and DSO's reimbursement forms.</li></ul>Minimum Qualifications:Bachelor's degree and four (4) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR eight (8) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

Senior Executive Assistant

Position Title: Facilities, Operations, and Maintenance Administrative Assistant Department: Facilities Planning, Plant Operations &amp; Maintenance (FPO) Division: Facilities Planning, Plant Operations &amp; Maintenance (FPO) Employee Status: Full-time Type: Support Staff Association (SSA Union) Grade: 10 ($20.00-$23.00 hourly) FLSA: Non-exempt&nbsp; Reporting Relationships &nbsp; Reports to: Executive Director, Facilities Planning, Plant Operations and Maintenance. &nbsp; Supervision Exercised:&nbsp; Supervision may be exercised over student workers. &nbsp; Job Summary Provide assistance to the Facilities &amp; Operations Department and the Executive Director Facilities Planning, Plant Operations &amp; Maintenance. &nbsp;Must exercise advanced reasoning and mature critical and analytical thinking skills.&nbsp; &nbsp;Model excellent customer service to students, faculty, administration, staff and others through all methods of contact. &nbsp; Essential Duties and Responsibilities include the following: &nbsp; Technical Duties and Responsibilities:<ul><li>Assist the Executive Director and Managers in development of departmental standard operating procedures for HVAC, Buildings, Grounds, Fleet &amp; Events and maintain as established.</li><li>Assist in the annual assessment of the department, buildings and operations, performs and maintains condition surveys and life cycle cost data.</li><li>Prepare, modify and produce blueprints/drawings/diagrams/layouts in AutoCAD.&nbsp;</li><li>Maintain the college physical facilities manual in AutoCAD and communicate with police for emergency response.</li><li>Assist with maintaining the underground utilities in WINGIS &amp; AutoCAD drawings.</li><li>Maintain RVC AutoCAD files and construction project files related to construction and remodeling.</li></ul> &nbsp; Clerical Duties and Responsibilities:<ul><li>Provide administrative support to Executive Director.</li><li>Assist with administration of department budgets and financial transactions.</li><li>Regularly monitors Facilities Department account fund balances and provides updates to supervisor upon request and process account fund transfers as authorized by supervisor.</li><li>Assist Executive Director in preparing reports for Administration and the Board of Trustees.</li><li>Assist with implementation of new work order &amp; inventory system and manage day-to-day data and reporting.</li><li>Assist and coordinate insurance claims on property/equipment damage.</li><li>Provide research on information as directed.</li><li>Assist with updating the Facilities Department directory and web page.</li><li>Handle confidential matters, including conversations, documents, and correspondence regarding facilities planning, wages, personnel, management conversations as necessary.</li><li>Make travel and meeting arrangements as necessary.</li><li>Coordinate supervisor’s schedule and make appointments.</li><li>Using tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work.</li></ul> Compliance Duties and Responsibilities:<ul><li>Prepare professional reports and financial data using a variety of software programs.</li><li>Maintain accurate knowledge of department/college resources in order to respond to the questions of both internal and external constituents.</li><li>Maintain Facilities Planning &amp; Maintenance department files for ICCB (Illinois Community College Board) and prepare reports submissions regarding facilities and construction.</li><li>Assist with the annual assessment of the department, buildings and operations, performs and maintains condition surveys and life cycle cost data.</li></ul> Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications<ul><li>Associates degree required.</li><li>Experience in AutoCAD is desirable or ability to obtain a certificate of training within the first 12 months of employment will be required.</li><li>Excellent written and oral communication skills and the ability to handle multiple projects daily.</li><li>Reasonable skills in Microsoft Office Suite required.</li><li>Ability to demonstrate independent judgment.</li></ul>Preferred Qualifications<ul><li>AutoCAD certificate.</li><li>Experience using independent judgement within the Facilities, Planning, Plant Operations, and Maintance role.</li></ul>

Rock Valley College

Facilities, Operations, and Maintenance Administrative Assistant

We are North America’s largest book distributor with over 70,000 customer store locations. We move over 325,000,000 books per year and work with over 700 retailers and 500 publishers. If you want to help deliver a book into the hands of readers across America, let’s talk. We are currently recruiting for a SQL Server Database Administrator&nbsp;based out of our corporate headquarters in Oak Brook, Illinois. The&nbsp;SQL Server Database Administrator (DBA) position will be a member of the ReaderLink IT Data Administration and Integration team. This position requires experience with the support and maintenance of databases to preserve the security and integrity of company data resources. This is a "hands-on" position requiring solid technical skills, as well as excellent interpersonal and communication skills. What You Will Be Doing:&nbsp; <ul><li>Install, configure, and maintain database servers and processes, including monitoring system health and performance, to ensure high levels of security, performance, availability, and resilience.</li><li>Respond promptly to and resolve database-related alerts, emails, and tickets.</li><li>Identify trends and patterns in support requests that indicate a need for process or application revision.</li><li>Independently analyze, solve, and correct issues in real time, providing end-to-end problem resolution.</li><li>Maintain schema changes and scripts using version control (Visual Studio, TFS, DevOps).</li><li>Follow established team standards. &nbsp;For any gap, recommend new or updated standards. Be proactive in identifying areas of improvement.</li><li>Document and update processes and procedures when appropriate.</li><li>Take ownership, support, and follow-through of assigned deliverables, adjusting well to changes in priority. &nbsp;Demonstrate a willingness and commitment to learn.</li><li>Develop accurate estimates of effort and timelines. Ensure that all assignments are completed accurately and within approved delivery schedules.</li><li>Assist developers with complex query tuning and schema refinement.</li><li>Work closely and effectively with business and technical teams in a cross-functional and cross-matrixed business and technical environment.</li><li>Perform scheduled maintenance and support release deployment activities, including off-hours, weekends, and holidays. </li><li>Provide off-hours support, including weekends and holidays, on rotation.</li><li>Salary is commensurate with experience.</li><li>Other duties may be assigned, directed, or requested.</li></ul> What You Will Need: <ul><li>Bachelor’s degree (Information Technology or related field) or equivalent </li><li>Bachelor’s degree (Information Technology or related field) or equivalent experience is required.</li><li>Three (3) to eight (8) years of MS SQL Server database administration experience, demonstrating experience/knowledge of typical DBA tasks is required. These typical tasks required are including:<ul><li>&nbsp;Backups, restores, recovery models, patching, disaster recovery.</li><li>Implementation, configuration, troubleshooting, maintenance.</li><li>Security, data and schema standards and concepts.</li><li>Performance Tuning &amp; Optimization, indexes, index management, and statistics.</li></ul></li></ul><ul><li>Two (2) years of MS SQL Server development experience preferred. </li><li>T-SQL programming (joins, views, stored procedures, functions, etc.), database design and optimization techniques is preferred.</li><li>One (1) year of PowerShell experience is preferred.</li><li>An inclination toward scripting and automation, utilizing PowerShell, SQL, or other methods to efficiently target and manage multiple servers within specified timeframes is preferred.</li><li>Experience with SSIS is preferred.</li><li>Experience with MS Azure is preferred.</li><li>Experience using Microsoft Office tools (i.e., Word, Excel) is required. </li><li>Excellent analytical and problem-solving skills, anticipates issues and deals with them proactively (Critical Thinking).</li><li>Be able to effectively present technical concepts and technical information to a non-technical audience.</li><li>Sound judgment and personal integrity.</li><li>Good verbal and written English communication skills and organizational skills are essential to this position.</li><li>Prepare concise, yet detailed written communication (e.g. documentation, deployment plans, status reports, meeting notes) that may be shared and understood by a cross-functional audience (i.e. technical and non-technical).</li><li>The work performed is in an office environment.</li><li>This role is located in Oak Brook, Illinois, and eligible to participate in a hybrid schedule. </li></ul> Salary: $110,000.00 - $123,000.00 ReaderLink is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. EOE/Minorities/Female/Disabled/Veteran. ReaderLink is committed to recruiting, hiring and promoting people with disabilities and veterans.If you need an accommodation to assist with completing the electronic application, please email your request to <a href="mailto:info@readerlink.com" target="_blank">info@readerlink.com</a>, or call: (708) 356-3737.

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