field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

The Assistant Dean for Academic Affairs is a core member of the leadership team in the office of the Dean for Academic Affairs. Provides high level organizational and administrative support and advice to the dean, utilizing tact, discretion, and confidentiality on a variety of complex and sensitive issues. Manages the support for the dean’s calendar and oversees the support functions of the office. Maintains and develops polices and practices related to academic affairs. Serves as the clerk of the faculty providing support and information to key faculty committees. Essential Functions:<ul><li>Works regularly with academic deans on academic and administrative matters and participates in administrative decision-making processes. Participate in identifying and advancing academic priorities. Oversees follow-up for items discussed at staff meetings. Manages support for the Dean.</li><li>Drafts communications and reports for the dean and takes appropriate action on items in coordination with the dean. Complies, organizes, and evaluates information needed to help the dean and others develop academic and faculty policy recommendations relating to the curriculum, faculty support, pedagogical needs, and other matters, often in partnership with others across campus, as appropriate.</li><li>Provides research and analysis to the dean and associate deans on issues related to policy, inquiries, historical precedent and/or past practice information, in partnership with others across campus as appropriate. Develops appropriate responses, in coordination with other offices as appropriate, on matters of significance and/or sensitivity as well as routine matters. Maintains and stewards policies and practices.</li><li>Serves as primary contact for campus colleagues needing to work with the dean. Maintains strong working relationships with colleagues throughout campus, including the offices of the president, communications, alumni relations, student affairs, registrar, institutional research, library.</li><li>Serves as Clerk of the Faculty. As such, provides organizational support to the Committee on Governance and Faculty Affairs in preparing for faculty meetings and takes minutes at faculty meetings. Manages logistical support for faculty meetings.</li><li>Assists the Committee on Governance and Faculty Affairs with the annual faculty committee election and appointment process. Oversees staff in providing eligibility data and administering elections.</li><li>Supports the Committee on Curriculum and Educational Policy, which is chaired by the Dean. Provide background materials, helps plan and prepare for meetings, serves as liaison for committee members, takes minutes at meetings.</li><li>Supervises 3 office support staff including hiring, evaluation, and management of staff. Provides leadership to manage operations within the dean’s office.</li></ul>Education/Skills RequirementsBachelor’s degree required; Master's degree or equivalent work experience is preferable. Ability to exercise initiative and good judgment in execution of duties; superior customer service skills; excellent project management skills; strong oral and written communication skills; ability to manage multiple priorities/deadlines, with timely follow-up; ability to work independently as well as collaboratively; Ability to understand, analyze, and report on data; demonstrates a commitment to inclusive excellence and promotes diversity, inclusion, and equity.Experience RequirementsMinimum 5 years’ office experience as assistant to a senior administrator, preferably in an academic setting. Supervisory experience required. Advanced technical and computer skills preferred, specifically in Microsoft Suite (Word, Excel, Forms, Teams); Adobe; FileMaker Pro; Canvas. Experience with maintaining web pages, CourseLeaf preferred.This is a full-time position working 40 hours/52 weeks, (1.00 FTE) with occasional evening or weekends as required. This is an exempt level position that requires the time commitment to complete the essential duties of the position. Standard office hours are 8:30am - 5:00pm. This is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine. The anticipated start dates the for candidate selected will be on or after March 10, 2025. The hiring range for this position is expected to be: $81,600 - $85,000

Assistant Dean for Academic Affairs

amfAR, The Foundation for AIDS Research, is seeking a dynamic and strategic Grants Administrator, Research and Systems.amfAR, The Foundation for AIDS Research, is one of the world’s leading nonprofit organizations dedicated to the support of AIDS research, HIV prevention, treatment education, and advocacy.&nbsp;Since 1985, amfAR has invested more than $635 million in its programs and has awarded grants to more than 3,800 research teams worldwide.PRIMARY FUNCTIONS:Implements and maintains procedures in keeping with amfAR policy and funder requirements for the efficient administration of research grant and award programs, to ensure alignment with amfAR’s mission and program-specific objectives. Takes a lead role in ensuring the effective operation of the foundation’s grants management system (GMS) including business process interfaces and utilities for internal and external users. Works closely with amfAR’s Accounting Department to ensure accuracy and consistency of grant and award funding information. Maintains records for all solicited proposals and applications, review processes and results, and funded grants and awards; provides information and analysis as required. Provides project coordination support to the VP and Director, Research as required. Provides grants administration support for public policy and global initiative grant programs as required.&nbsp;DUTIES AND RESPONSIBILITIES:Coordinates the entire grant lifecycle from RFP announcement to grant closeout.&nbsp;Facilitates the creation of RFP/grant docket schedules and announcements and coordinates their timely dissemination.Coordinates the development of grant application materials including external portal layouts, attachment templates, applicant guidance, etc.&nbsp;Serves as a lead system administrator for the GMS including internal user interfaces and utilities, external user portals, and related databases. Coordinates with the Database Administration Department as needed.Coordinates external user registration and manages external user accounts in the GMS.Provides help support to applicants, grantees and reviewers using the portal.Ensures that accurate and complete database records are maintained for solicited proposals and applications, grants and awards, advisory committee members, and ad-hoc reviewers.&nbsp;Receives, acknowledges, processes, and tracks applicant submissions and conducts initial administrative reviews.Assists in identifying potential reviewers for grant applications including monitoring for potential conflicts of interest.&nbsp;Coordinates and provides administrative and technical support for application reviews and review meetings including facilitating and tracking of reviewer solicitation, distribution of review assignments and application materials, the development and maintenance of GMS portals for application review, coordinating teleconferences or in-person meetings. Assists with arrangements for other program-related meetings as required.Prepares research funding recommendation materials for staff and board review.Prepares and disseminates notices of award and agreements; prepares and disseminates declination notices.Tracks and verifies status and completes initial review of grantee receivables, routes for review, and tracks approvals.Receives and acknowledges administrative requests (e.g., extension requests) from grant and award recipients; routes for review and tracks required approvals; provides timely notice of decisions to grant and award recipients.Prepares payment authorization/requests and financial closeout summaries, routes for approval and submits to accounting; tracks and maintains records of payments issued to grant and award recipients; provides summary reports to accounting as requested; provides explanation and/or resolves noted variance between accounting and grants administration records and reports.Develops and implements procedures to maintain accurate, consistent grants data in all program areas.Prepares accurate information regarding current and historic grants and awards in response to staff requests and external inquiries.class=WordSection5&gt;Coordinates meeting and travel logistics for the VP and Director, Research.Serves as a liaison to the Scientific Advisory Committee and other research department committees.Serves as a liaison with the fundraising and public information teams to provide updates on research grant awards.Conducts research (e.g., web-based) relevant to the goals of the research program.Provides administrative support for awards and grants in other program areas as required.QUALIFICATIONS:BA/BS (minimum) and at least 1 year experience in grants management or with complex project management. Knowledge of: HIV/AIDS and/or biomedical research concepts and terminology important. Experience working with cloud-based, constituent relationship management (CRM) systems and databases, (Salesforce (NPSP, NPC, or Experience cloud) a plus), high-level proficiency using business applications such as MS Excel, Word and Outlook. &nbsp;Excellent written and verbal communications skills, experience with detail-oriented, deadline-driven projects, managing multiple demands, prioritizing tasks and working independently; discretion and tact in handling sensitive or confidential information; ability and willingness to undertake self-directed learning about the science relevant to the foundation’s biomedical research and other program priorities and/or database/CRM administration; flexibility to work some extended hours and weekends, and to travel occasionally.&nbsp;Outstanding benefits package that encompasses: medical, dental, life, STD, LTD, vision coverage, commuter, dependent care and medical FSA savings, 403B with a very generous employer match.&nbsp; Time off includes: vacation, personal, sick days, and Summer Fridays.Salary range: $57,000 to $65,000Interested applicants should forward their resume, cover letter and salary requirement to: <a href="mailto:jobs@amfar.org" target="_blank">jobs@amfar.org</a>.We are an Equal Opportunity EmployerThis position is in the office in NYC 4 days per week.&nbsp; We are currently on a temporary hybrid work schedule.&nbsp; Relocation assistance is not offered.&nbsp; Prior COVID vaccination plus one booster is required to work at amfAR.No agencies please.

amfAR, The Foundation for AIDS Research

Grants Administrator

Commitment to MissionThis job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position.&nbsp; A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.Cultural Beliefs<ul><li>One LSC</li><li>Student Focused</li><li>Own It</li><li>Foster Belonging</li><li>Cultivate Community</li><li>Choose Learning</li></ul>The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.Lone Star College has been recognized in multiple categories.Campus Marketing StatementLone Star College-Houston North FairbanksLone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.LSC-Houston North Fairbanks is located at Highway 290 and West Little York Road, near the Sam Houston Tollway. The Fairbanks location&nbsp;provides a variety of services to students including advising, registration, counseling, and tutoring. Academic programs include basic transfer courses, developmental studies, and English for Speakers of Other Languages.Location address is 14955 Northwest Freeway, Houston, TX 77040.Job DescriptionPURPOSE AND SCOPE:The PT Receptionist acts as the initial contact person and representative of the assigned department.&nbsp; Performs standard administrative support duties and ensures a customer friendly environment, providing excellent customer service at all times. Activities are generally routine and may be repetitive. ESSENTIAL JOB FUNCTIONS:<ul><li>Answers in-coming phone calls and emails responding to basic questions and/or forwarding calls and issues to appropriate parties as needed</li><li>Greets all visitors to the area in a courteous and professional manner.&nbsp; Answers questions within scope of responsibility, or directs higher-level questions and issues to the appropriate area as needed</li><li>Performs basic administrative support functions, including but not limited to scheduling conference rooms, receiving and logging information, making copies, sorting and distributing mail, preparing basic correspondence or documents, answering routine questions, providing information and directions, and taking and delivering messages for employees</li><li>Maintains neat/organized work area at all times</li><li>May contact outside emergency organizations such as fire, EMS or police if an emergency is indicated</li><li>Responsible for other reasonable related duties as assigned</li></ul>KNOWLEDGE, SKILLS, AND ABILITIES:<ul><li>Excellent customer service skills</li><li>Ability to maintain a positive and courteous attitude and professional demeanor at all time</li><li>Clear and effective written and verbal communication skills</li><li>Strong interpersonal communication and customer-service skill</li><li>Ability and willingness to learn new hardware and software </li><li>Good organizational skills</li><li>Ability to work independently and as part of a team</li><li>Ability to maintain confidentiality at all times</li><li>Strong knowledge of Microsoft Office products</li><li>Strong worth ethic, as well as reliability and dependability</li></ul>PHYSICAL ABILITIES:The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.WORK SCHEDULE AND CONDITIONS:&nbsp;&nbsp; <ul><li>Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment</li><li>Interface with internal and external contacts as needed to carry out the functions of the position</li><li>Work is performed in a climate-controlled office with minimal exposure to safety hazards</li></ul>REQUIRED QUALIFICATIONS:<ul><li>High school diploma or GED</li></ul>SalaryHourly Pay Rate is $11.78Benefits Marketing StatementBy joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.Special InstructionsGo to the Job Search page, click on `My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on `Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.You must limit your file name for any attachment to 40 characters or less.PLEASE NOTE - although location on posting is listed as Houston North Fairbanks, hire could be assigned and work at any/all of the four Houston North locations, as needed.&nbsp; Locations include Houston North&nbsp;Greenspoint, Houston North Victory, Houston North Fairbanks and&nbsp;Houston North Fallbrook.How to ApplyALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application material received via fax, email, mail, or hand delivered.Postings for part-time and adjunct positions are active for the academic year.&nbsp; By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.More information on the E-Verify program is available at <a href="http://www.dhs.gov/E-Verify" target="_blank">www.dhs.gov/E-Verify</a>.Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

Part-Time Receptionist, Student Services

School Board Executive AdministratorSummary:The Board of Directors (“Board") of Hoosier Academy, Inc. (“Hoosier") is hiring a School Board Executive Administrator to coordinate the Board’s activities and serve as the liaison between the Board, School administrators, and staff.About the School:Hoosier operates the Hoosier College and Career Academy (“HCCA" or “School") pursuant to a charter issued by Ball State University (the “Authorizer"), offering a virtual curriculum to students in grades 7-12. HCCA’s mission is to provide personalized, virtual learning opportunities to all Indiana students regardless of circumstances and abilities. Utilizing research-based virtual platforms, Indiana Department of Education aligned academic standards, and meaningful partnerships, HCCA aims to prepare today’s learners for tomorrow’s ever-changing career and academic opportunities.The Board is the Governing Authority responsible for overall governance of the School. The Board contracts with Stride K12, Inc. (“Stride") to serve as its Educational Service Provider. Stride is responsible for the School’s administration, management, and day to day operations.Aout the Work:As the School Board Executive Administrator, you will be responsible for the coordination of activities and timely flow of information to and from the Board and the School’s administrators and staff. The successful candidate must have a demonstrated ability to independently manage multiple tasks and projects with competing priorities and deadlines and to organize and maintain administrative processes. It is a full-time, primarily remote position, but the employee will be required to attend and facilitate periodic Board and committee meetings at the School’s administrative office in Indianapolis.Responsibilities include:<ul><li>Create and maintain a database of Board policies, resolutions, and other documents</li><li>Assist with Board member recruitment and work with the Authorizer to organize training sessions for new Board members</li><li>Ensure compliance with Hoosier’s Conflict of Interest Policy and its Policy Regarding Criminal History, Child Protection Index, and Employment Reference Checks in connection with the appointment of new Board members</li><li>Help the Board develop a process for evaluating the performance of the Educational Service Provider and coordinate the annual review process</li><li>Set Board meeting agendas in collaboration with Board members and School administrators, including coordinating, scheduling, and attending planning sessions</li><li>Coordinate, prepare, and distribute Board presentations and packets</li><li>Facilitate, including management of technology needs, and attend meetings of the Board and its committees</li><li>Prepare Board meeting minutes and ensure they are posted in compliance with the School’s Charter</li><li>Coordinate with Stride administrative staff and the Board’s legal counsel to oversee compliance with corporate and regulatory directives, including the Indiana Open Door Law, the Indiana Access to Public Records Act, Hoosier’s By-Laws and Fiscal Policies and Procedures, the School’s grant-funded programs, and the School’s Charter</li><li>Coordinate with Stride administrative staff to ensure compliance with any corrective action plan required by the Authorizer or regulators</li><li>Attend educational and training sessions offered by the School’s Authorizer</li><li>Coordinate communications between Stride and the Authorizer and serve as the Board’s representative in meetings with the Authorizer</li><li>Coordinate with the Head of Schools regarding the posting of job openings for the School’s teachers and local administrative staff positions</li><li>Participate in interviews for the hiring of all teachers and local administrative staff</li><li>Manage Board responsibilities related to periodic charter renewal processes</li></ul>Additional duties as assigned by the BoardPreferred qualifications include:<ul><li>Experience working in a regulatory compliance/audit/reporting setting or related education</li><li>Experience in a virtual school model as a parent, learning coach, board member, instructor, or volunteer</li><li>Technology skills, including but not limited to PowerPoint, Excel, and Zoom</li><li>Experience working in human resources or related education</li><li>Ability to communicate effectively and confidently, both verbally and in writing</li><li>Ability to function well independently and to collaborate with a small team</li><li>Time management and ability to meet deadlines</li><li>Ability to handle details of a highly confidential and critical nature including financial reports, contract negotiations, personnel matters, and student information</li></ul>Compensation<ul><li>$47,000-$50,000 annually. HCCA also offers an attractive benefits package.</li></ul>To Apply for This Position:Please follow this link into the Indiana Department of Education career site Nimble to create your profile, upload your resume and any other documents that you wish to have considered, and apply directly for this position: <a href="https://app.hirenimble.com/jobview/76529" target="_blank">https://app.hirenimble.com/jobview/76529</a>.Hoosier Academy, Inc. is an equal opportunity employer. All employment decisions are made on the basis of qualifications, merit, and business need and without regard to sex, sexual orientation, gender identity, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law.

Insperity

School Board Executive Administrator - Indiana Statewide

Administrative Associate - Athletics Job ID: 12771 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://utepminers.com/" target="_blank">UTEP Athletics Department Overview</a> <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://utepminers.com/" target="_blank">The UTEP Athletics Department</a> is dedicated to fostering a competitive and inclusive environment where student-athletes can excel both on the field and in the classroom. As a proud member of Conference USA, UTEP's athletic programs compete at the highest levels of NCAA Division I, offering a wide range of sports, including football, basketball, track and field, soccer, and more. With a rich history of athletic success, UTEP is committed to upholding the traditions of excellence that have made it a standout institution in collegiate sports. The department is not only focused on athletic achievements but also emphasizes the holistic development of its student-athletes, ensuring they graduate with the skills and education necessary to succeed in life beyond sports. Located at the westernmost tip of Texas, UTEP Athletics embodies the spirit of resilience and determination that characterizes the borderland community, making it a key part of the university's mission to serve and uplift the region. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://utepminers.com/" target="_blank">UTEP Athletics Department Overview</a> Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Non-exempt Earliest Start Date: As soon as possible. Salary: $34,320 annually commensurate with experience. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials. Note:<a>The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.</a> Statement of Duties and Responsibilities: Provides administrative support to the Men's and Women's Basketball programs, reporting to head coaches. Prepares and distributes reports or other communications on a regular schedule. Maintains files, databases, and archives of relevant records. Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May manage expense reporting, invoicing, office supply inventory, or other routine processes Prepares memorandums, disciplinary reports, hiring requests, and purchase requisitions; and gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents; files correspondence and other records. Manages calendars and independently schedules appointments. Acts as a liaison for management by effectively interacting with faculty and campus personnel. May process personnel action paperwork in conjunction with established organizational policies and procedures. Ensures a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records. Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements. Tracks work orders and inputs employment data; tracks and ensures employment evaluations satisfy deadlines. Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; assists with budget preparation; creates and maintains database and spreadsheet files. Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested. Oversees temporary and hourly employees or other administrative staff and assigns duties; prepares timecards for payroll runs. Maintains a high degree of confidentiality on all sensitive information this position is privy to. Greets and assists visitors. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:High school diploma or general education degree (GED). Minimum Experience required:Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Internal Control: Employee will practice sound work habits as they relate to internal control responsibilities. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5798706" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12771&amp;PostingSeq=1</a> jeid-4866a98ae670a04792d44ddf20dbf30e

The University of Texas at El Paso

Administrative Associate - Athletics

Title: Executive Administrative Assistant for Academic Affairs
Job Summary
The purpose of this job is to provide support to the Office of Academic Affairs, the Vice President of Academic Affairs, and other offices within the Academic college unit regarding budget matters, external contracts, faculty contracts, promotion and tenure processes, class schedules, academic-related student issues, and other academic administrative needs.
Job Duties
<ul>
<li>Performs academic-related student support functions in Banner including repeat and other overrides, late drop/add functions; late withdrawal processing; maintaining Academic appeals/complaint log.</li>
<li>Enters all purchase requests, extra pay authorizations, academic contracts and MOU’s, and travel for the Office of Academic Affairs and faculty as requested; reviews all instructional travel for policy compliance.</li>
<li>Assist the Academic Affairs Coordinator with and serve as back-up for Faculty Load and Compensation (FLAC) for all full-time, overload, and adjunct contracts for each part of term for all semesters.</li>
<li>Oversight of general office operations, office equipment, office supplies, filing, and paperwork that requires approval of the Vice President of Academic Affairs.</li>
<li>Assist Vice President of Academic Affairs, Deans, and other Academic supervisors in preparing the budget for each fiscal year along with advising/providing input on and preparing any budget changes.</li>
<li>Assist with planning and facilitating college functions and events.</li>
<li>Assist Academic Affairs staff with updating and maintaining Promotion and Tenure processes and other processes related to academic affairs.</li>
<li>Provide administrative support for Academic Affairs staff and Administrative Assistants as needed.</li>
<li>Assist Vice President of Academic Affairs with meeting scheduling, record appropriate committee minutes, and reporting of minutes from committees that report to VPAA.</li>
<li>Maintain and update current list of committee structures and memberships, and provide information to appropriate faculty and staff.&nbsp;</li>
<li>Performs other duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>3 years' experience as Administrative Professional</li>
<li>3 years' experience in Higher Education</li>
<li>Associate degree</li>
</ul>
Preferred Qualifications
<ul>
<li>Certified Professional Secretary</li>
<li>BANNER PROD, FLAC, and ARGOS experience</li>
<li>Experience with Microsoft Office</li>
<li>Experience as an executive level administrative professional</li>
<li>Experience in higher education administrative processes</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Effective organizational and time management skills</li>
<li>Ability to work as part of a team or work alone without close supervision</li>
<li>Strong interpersonal skills</li>
</ul>
Pay Rate:&nbsp; $42,161 - $50,593 (Annual salary depending on eligible experience, which is defined by the current compensation plan.)
Open Until Filled:&nbsp;Yes; for best consideration, apply by:&nbsp;11/26/2024
Special Instructions to Applicants:
To be considered for this position, you must submit an application.&nbsp; Prior applications will not be used to fill this vacancy.&nbsp;&nbsp;
A completed satisfactory background check will be required before hire.&nbsp;

Motlow State Community College


      Executive Administrative Assistant for Academic Affairs
    

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.10-$25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

The Chicago School of Professional Psychology

Admissions Representative

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.64-25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.67-$26.67 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

206 Administrative Jobs