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Coordinates and manages the day-to-day operations and activities, by serving as the lisison between the critical units in Central Advancement (Reserch &amp; Prospect Management, Donor Relations &amp; Stewardship, Gift Services &amp; Data Processing, IT, and Development) and the development/ advancement team within the College of Engineering &amp; Computing.&nbsp; In accordance with established policies, procedures, and protocols, works in collaboration to implement activities in support of strategic fundraising framework including the provision of accurate and updated prospect/donor data, donor research and analysis, implementation and follow-up of stewardship plans, and other related activities. &nbsp;<ul><li>Ensures effective management and coordination of all programmatic meetings, events, vendor relations, and management. Manages all event logistics such as scheduling, budget oversight, pre-event preparation, and post-event evaluation and debriefing. Collaborates with the development/advancement team in securing appropriate resources in support of program development and direction. Liaises with the unit and Central Advancement communications teams to ensure appropriate coverage of events and/or donors.</li><li>Interacts with various university administrators and staff, and with the university constituents and VIPs. May serve as a liaison between the department and other agencies, departments, and vendors.</li><li>Manages the input, retrieval, analysis, and communication of prospect/donor data in RE (Raisers Edge) for college. Initiates requests for profiles on individuals and foundations, prospect lists, and specific fundraising initiatives and campaigns. Composes correspondence, reports, forms, and acknowledgment letters, and assists with compiling grant proposals and other written materials and presentations. Consolidates and reconciles records based on donor relationships. Manages and audits all prospect/donor information for the college and development team. Works with Research &amp; Prospect Management in Central Advancement on all research and data points and research needs. Works with Advancement IT to establish and implement the use of new queries and reports. Generates regular and ad-hoc reporting requirements and requests in Advancement databases (Raisers Edge, Tableau, etc.). Coordinates necessary efforts to ensure data quality and integrity for the College. Identifies trends in data and metric analysis.</li><li>Creates monitoring and tracking mechanisms for required metrics and measurements for fundraising activity. Pulls data for all reporting needs, tracks related activity, and keeps the development team informed. Compiles data and other pertinent information for Dean and Executive Director of Development. Prepares all prospect meeting documents and information such as pre-meeting reports, memorandum, correspondence, and documents. Manages the use of project management software, BASE CAMP, for development/advancement team members. Ensures effective entry, updates, and audits of projects, assignments, and/or related actions or milestones. Share status updates and progress with the team on a regular basis</li><li>Collaborates with Central Donor Relations &amp; Stewardship to create and implement unit Stewardship Plans. Creates and monitors annual Advancement budget based on annual stewardship and fundraising goals each fiscal year, in collaboration with the Dean and Advancement team. Monitors expenditures on a regular basis to avoid overspending. Keeps unit development/advancement team abreast of abreast of stewardship activities, progress, and any adjustments made as a result of changes, as they occur. Tracks budget for all related events, travel, site visits, stewardship gifts, and conferences. Ensures compliance with existing Gift Agreements.</li><li>Review and analyze existing scholarship and endowment databases. Analyzes fund balances, pledge payment information, fund balances, matching gifts, and scholarship allocations. Makes recommendations to the development/advancement team of next steps based on analysis and findings. Manages donated funds in the forms of checks, stocks, and other negotiable securities. Ensures compliance with University and State of Florida statutes, guidelines, policies, and procedures associated with budget and procurement.</li><li>Facilitates effective and efficient documentation of prospect management process (matrix and portfolio movement for unit fundraisers). Collaborates with unit fundraisers on vetted prospects and removal of prospects no longer considered viable and with updating of portfolios, by Advancement protocols.</li><li>Manages the coordination of all development/advancement team travel. Facilitates reimbursement of incurred expenses, and initiates transfer of funds to appropriate accounts for use. Serves as the Pro-card Approver for departmental transactions. Assures compliance and adherence to university credit card policies and procedures.</li><li>Handles confidential records/information regarding gifts and donors and reports for use by the Development team.</li><li>Creates/maintains new project accounts and IDs in the foundation. Monitors and ensures the accuracy of current accounts.</li></ul>

Senior Advancement Resource Liaison

Supports the efforts of the FIU Foundation Board by providing high-touch board and operations management. In collaboration with the Executive Director and the Office of the Senior Vice President, this position manages the many administrative functions for the FIU Foundation Board of Directors, as well as any designated and sub-committees of the Board.&nbsp; Requires knowledge of business administration and office practices and procedures to perform moderately complex duties in supporting operations of the department and Foundation Board. May supervise and evaluate, as needed, the work of students and board meeting support staff. &nbsp;<ul><li>Manages scheduling for over 100 board meetings, retreats, campus visits, planning sessions, and/or conference/zoom calls with Board and committee members, donors, and university administrators. Will make travel and/or attendance arrangements for Foundation Board Relations team, Board members and guests, when needed. Provides Executive Director with periodic briefing updates on progress of upcoming meetings and events.</li><li>Coordinates and executes all operational and fiscal functions of the Foundation Board Relations Office. Monitors all expenditures and tracking. Keeps Assistant Director abreast of budgetary expenses and any concerns. Meets regularly with Advancement Budget &amp; Operations area to participate in resolving of any issues that may arise. Processes all vicinity expenses, Travel Authorizations, and reimbursements including collection of receipts and Budget Tracker entries to ensure timely processing. Manages vendor process, proposals, and contracts, providing Executive Director with drafts for review and leadership approval.</li><li>Oversees all Foundation Board attendance RSVP and records using Qualtrics, Microsoft Office, and Raiser's Edge NXT. Analyzes and prepares attendance reports for meetings, events, and historical records. Drafts post-meeting attendance letters for absentee Directors for leadership review, signature, and distribution.</li><li>Serves as the Pro-Card User for procurement and departmental purchases. Assures compliance and adherence to university credit card policies and procedures. Ensures that all actions are processed in accordance with University policies. Makes recommendations for further streamlining of process.</li><li>Prepares and distributes material for Board of Directors and Board Committee meetings. Works with Foundation Board Relations team to ensure that meeting materials are accurate, detailed, relevant, and have a consistent and useful format. Considers perspective of Board members and other constituent groups to anticipate needs and/or questions related to documentation.</li><li>Manages the Board of Directors website and portal to ensure its functionality and that the contents are current and accurate. Manages the donor database relating to Board member giving and contact information to ensure its accuracy. Initiates requests for profiles and board dossiers on individuals for upcoming board meetings. Maintains user access and settings for the electronic Board portal, reviews, and compiles Board and Committee materials for secure transmission to Directors via the electronic Board portal.</li><li>Monitors and prioritizes day-to-day operational matters including board membership updates, historical records, correspondence, data archiving, research, and report preparation. Provides operational and administrative support as requested by Executive or Assistant Directors. Responsible for effective and efficient filing, record keeping and procedural items for area. May oversee lower-level staff/students.</li><li>Liaises with university administrators and staff, board members, and prospects. Serves as liaison between the department and other agencies, departments, and vendors. Collaborates with other administrative support team members to provide high level operational support to Foundation Board Relations team.</li><li>Manages University Advancement staffing assignments, meetings, and training for annual board meetings and events. Coordinates budgetary and travel authorization guidelines for annual destination meetings and events, providing guidance to division-wide departments. Serves as the main contact for staff during travel meetings coordinating hotel room blocks and transportation manifests. Travels in support of annual destination meetings and events.</li><li>Oversees and ensures the collection of, and handles, annual Board member give and get contributions in the forms of checks, stocks, and other negotiable securities. Prepares all documentation for processing of Deposit Transmittal and Foundation Invoices. Maintains confidential access to sensitive information regarding gifts and donor records. Prepares documentation for processing of Deposit Transmittal and Foundation Invoices. May handle donated funds in the forms of checks, stocks, and other negotiable securities.</li><li>Answers and responds to incoming telephone calls, messages, correspondence, and board relations data requests on behalf of the department. Uses initiative and judgment to address to determine items requiring leadership intervention and/or addresses matters requiring immediate attention. Utilizes discretion and maintains confidentiality in the receipt and handling of information.</li></ul>Minimum Qualifications:Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

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