field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

Salary Range:&nbsp;&nbsp;$88,854.00&nbsp;(Min.) -&nbsp;$115,509.00&nbsp;(Mid.) -&nbsp;$142,166.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Utilization Management Nurse Specialist RN II facilitates, coordinates, and approves medically necessary referrals that meet established criteria. Assures timely and accurate determination and notification of referrals and reconsiderations based on the referral determination status. Generates approval, modification and denial communications, to include member and provider notification of referral determination. Actively monitors for admissions in any inpatient setting. Performs telephonic and/or onsite admission and concurrent review, and collaborates with onsite staff, physicians, providers, member/family interaction to develop and implement a successful discharge plan. Works with the UM Manager and Physician Advisor on case reviews for pre-service, concurrent, post-service and retrospective claims medical review. Monitors and oversees the collection and transfer of data (medical records) and referral requests by Providers. Acts as a department resource for medical service requests /referral management and processes. Receives incoming calls from providers, professionally handles complex calls, researches to identify timely and accurate resolution steps. Follows up with caller to provide response or resolution steps. Answers all inquiries in a professional and courteous manner.<h4>Duties</h4>Promote and support team engagements, programs and activities to create and ensure a positive and productive workplace environment.Perform telephonic and/or onsite admission and concurrent review, and collaborates with onsite staff, physicians, providers, the member and significant others to develop and implement a successful discharge plan. Process, finalize and facilitate inbound requests that are received from providers. Generate appropriate member and provider communication for all determinations within the required timelines as defined by the most current department policy.Facilitate/review requests for Higher level of care or skilled nursing/discharge planning needs. Research for appropriate facilities, specialty providers and ancillary providers to utilize for all lines of business. Identification of potential areas of improvement within the provider network.Identify and initiate referrals for appropriate members to the various L.A. Care programs/processes and external community based programs or Linked and Carve Out Services (e.g. DDS/CCS/MH). Potential quality of care/potential fraud issues are identified and documented per L.A. Care policy. High risk/high cost cases and reports are maintained and referred to the Physician Advisor/UM Director. Document in platform/system of record. Utilize designated software system to document reviews and/or notes. Receive incoming calls from providers, professionally handle complex calls, research to identify timely and accurate resolution steps. Follow up with caller to provide response or resolution steps. Answer all inquiries in a professional and courteous manner.<h4>Perform other duties as assigned. </h4><h4>Duties Continued</h4><h4>Education Required</h4>Associate's Degree in Nursing<h4>Education Preferred</h4>Bachelor's Degree in Nursing<h4>Experience</h4>Required: At least 5 years of varied clinical experience in an acute hospital setting. At least 2 years of Utilization Management/Case Management experience in a hospital or HMO setting .&nbsp;Preferred: Managed Care experience performing UM and CM at a medical group or management services organization.Experience with Managed Medi-Cal, Medicare, and commercial lines of business.<h4>Skills</h4>Required: Must be computer literate, with expertise in Outlook, Word, Excel, PowerPoint. &nbsp;Effectively utilizes computer and appropriate software and interacts as needed with L.A. Care Information System. Knowledge of personal computer, keyboarding, and appropriate &nbsp;software to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment. Prepare clear, comprehensive written and oral reports and materials.&nbsp;Provision of excellent customer service required due to frequent communication with providers and other members of the interdisciplinary team &nbsp; Excellent time management and priority-setting skills.Maintains strict member confidentiality and complies with all HIPAA requirements.Strong verbal and written communication skills. &nbsp; &nbsp;Preferred: Knowledge of National Committee for Quality Assurance (NCQA) requirements for Utilization Management or Care Management (CM).&nbsp;Knowledge of Department of Health Care Services (DHCS) or Centers for Medicare and Medicaid Services(CMS) requirements for health plan compliance with UM or CM.<h4>Licenses/Certifications Required</h4>Registered Nurse (RN) - Active, current and unrestricted California License<h4>Licenses/Certifications Preferred</h4>Certified Case Manager (CCM)<h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>May work on occasional weekends and some holidays depending on business needs.Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Nearest Major Market: Los Angeles Job Segment: Nursing, Registered Nurse, Medicare, Medicaid, Claims, Healthcare, Insurance

L.A. Care Health Plan

Utilization Management Nurse Specialist RN II

Salary Range:&nbsp;&nbsp;$88,854.00&nbsp;(Min.) -&nbsp;$115,509.00&nbsp;(Mid.) -&nbsp;$142,166.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Utilization Management (UM) Admissions Liaison RN II is primarily responsible for receiving/reviewing admission requests and higher level of care (HLOC) transfer requests from inpatient facilities within regular timelines. Reviews clinical data in real-time and post admission to issue a determination based on clinical criteria for medical necessity. Assures timely, accurate determination and notification of admission and inter-facility transfer requests. Generates approval, modification, and denial communications for inpatient admission requests. Actively monitors for appropriate level of care (inpatient vs. observation) admission in the acute setting. Works with UM leadership, including the Utilization Management Medical Director, on requests where determination requires extended review. Collaborates with the inpatient care team for facilitation/coordination of patient transfers between acute care facilities. Acts as a department resource for medical service requests/referral management and processes. Actively participates in the discharge planning process, including providing clinical review and authorization for alternate levels of care, home health, durable medical equipment, and other discharge needs. Provides support to the inpatient review team as necessary to ensure timely processing of concurrent reviews.<h4>Duties</h4> Provides the primary clinical point of contact for inpatient acute care hospitals requesting Inpatient care/post-stabilization admission requests, Higher level of care transfers and other emergent transfers or needs. Ensures appropriate determination for admission requests/HLOC transfers based on clinical data presented and established criteria/guidelines, escalating to the medical director if needed. &nbsp;Triages and assesses members for admission needs, including, but not limited to, bed and accepting physician availability. (40%)Establishes and maintains ongoing communication with internal stakeholders and external customers while securing the L.A. Care member's admission or inter-facility transfer. &nbsp;Interfaces with physicians, house supervisors, and other hospital delegates to ensure that telephone triage results in appropriate patient placement. (10%)Applies clinical expertise and the nursing process to triage and prioritize admission acuity, servicing as an expert clinical resource for patient placement while utilizing medical knowledge and experience to facilitate consensus-building and development of satisfactory outcomes (10%)Continually seeks new ways to improve processes and increase efficiencies. Takes the initiative to communicate recommendations to UM Leadership. (5%)Completes all inpatient and discharge planning requests appropriately and timely including, but not limited to: &nbsp;Skilled nursing facility, outpatient needs (home health, physical therapy, infusion), and case management referrals (5%) Performs prospective, concurrent, post-service, and retrospective claim medical review processes. Utilizes clinical judgement, independent analysis, critical-thinking skills, detailed knowledge of medical policies, clinical guidelines and benefit plans to complete reviews and determinations within required turnaround times specific to the case type. Identifies requests needing medical director review or input and presents for second level review (20%)Performs other duties as assigned. (10%)<h4>Duties Continued</h4><h4>Education Required</h4>Associate's Degree in Nursing<h4>Education Preferred</h4>Bachelor's Degree in Nursing<h4>Experience</h4>Required: Minimum of 7 years of clinical experience in an acute hospital setting.&nbsp;Previous experience to have a strong understanding of Utilization Management/Case Management practices including, but not limited to, placement (with level of care) criteria (MCG, InterQual), concurrent review, and discharge planning.Preferred: Consistent Critical Care experience (Emergency Department, Intensive Care, Labor &amp; Delivery) background highly desirable.Experience in bed placement decision-making highly desirable.<h4>Skills</h4>Required: Must be computer literate, with expertise in Outlook, Word, Excel, PowerPoint. &nbsp;Provision of excellent customer service required due to frequent communication with providers and other members of the interdisciplinary team &nbsp;Knowledge of personal computer, keyboarding, and appropriate software to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment. Prepare clear, comprehensive written and oral reports and materials.&nbsp;Excellent time management and priority-setting skills.Maintains strict member confidentiality and complies with all HIPAA requirements.Strong verbal and written communication skills. &nbsp; &nbsp;Preferred: Knowledge of National Committee for Quality Assurance (NCQA) requirements for Utilization Management or CM.&nbsp;Knowledge of Department of Health Care Services (DHCS) or Centers for Medicare and Medicaid Services(CMS) requirements for health plan compliance with UM or CM.<h4>Licenses/Certifications Required</h4>Registered Nurse (RN) - Active, current and unrestricted California License<h4>Licenses/Certifications Preferred</h4>Certified Case Manager (CCM)American Case Management Association (ACM)<h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Required: Attend mandatory department trainings as scheduledFinancial Impact: Management of all medical services has a tremendous potential impact on the cost of health care and budget. This position manages determinations to ensure services requested are medically appropriate and provided in the most cost effective manner without compromising quality healthcare delivery.Types of Shift: &nbsp;Day (7:00am - 3:30pm), Evening (3:00pm -11:30 pm), Night (11:00pm -7:30am).&nbsp; Float (Varies)* *All possible shifts.Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Job Segment: Nursing, Emergency Medicine, Registered Nurse, Rehabilitation, Physical Therapy, Healthcare

Utilization Management Admissions Liaison RN II (After Hours Evening)

Salary Range:&nbsp;&nbsp;$135,136.00&nbsp;(Min.) -&nbsp;$175,676.00&nbsp;(Mid.) -&nbsp;$216,218.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4> The Director, Care Management &nbsp;will mainly be responsible for the operational component of the Care Management (CM) Department with the main goal of improving key L.A. Care members healthy and access appropriate services. The Director will also work with the CM Medical Directors and key staff in designing, enhancing and implementing programs, plan strategically and report on regulatory requirements. &nbsp;&nbsp;One of the key initiatives is to increase our community CM presence. The Director is also responsible for providing evidence of ongoing compliance with all regulatory and accreditation requirements (i.e. health risk assessments and interdisciplinary care plan and care team programs, population health management. The Director is also responsible for outreaching and working with key stakeholders and provide subject matter expertise in support of the oversight, outreach and training of our Plan Partner Health Plans and Delegated Provider Groups.This position will direct all aspects of running an efficient &nbsp;team, including hiring, supervising, coaching, training, disciplining, and motivating direct-reports.<h4>Duties</h4>General Essential functions:&nbsp; Collaborating with the Medical Director, responsible for the operations, programming and oversight of internal L.A. Care’s Care Management Department, collaborates with internal and external delegates and any operations associated with the Care Management department. &nbsp;Functions currently include all care management programs (Complex Care Management, Care Coordination and Disease Management). &nbsp;Ensures the CM department performs the following: &nbsp;All contracts [(i.e. Centers for Medicare and Medicaid Service (CMS), California Department of Health Care Services (DHCS)], California Department of Managed Health Care (DMHC) regulations, applicable state and federal regulations, National Committee on Quality Assurance (NCQA) CM Certification, Management Services Agreements &amp; Other Contracts. &nbsp;Oversees and monitors operational compliance with organizational standards, policies and procedures and regulatory requirements. &nbsp;Assures department meets all regulatory time frames on CM.Develops and implements departmental policies and procedures. &nbsp;Develops and maintains departmental statistical and performance reports. &nbsp;Develops, implements and monitors performance standards.Develops and maintains effective communication mechanisms at various levels of the organization and with external organizations.Develop and maintain departmental budgets in line with organizational goals. &nbsp;Assure operational effectiveness to meet MCR targets and optimize health care resource utilization.&nbsp;Assures appropriate staff support of Utilization Management and other relevant committees. &nbsp;Supports the maintenance of positive relationships between L.A. Care and external groups.Identifies and implements, with approval, programs that improve the provision of services to members. &nbsp;Supports Clinical Assurance/Delegation Oversight in the measurement and analysis of delegated Participating Physician Group (PPG) functions.<h4>Duties Continued</h4>Internal Health Plan Operational Management:&nbsp; Proactively identifies and implements operational modifications to enhance departmental performance. &nbsp;Develops and implements operational business plans and departmental objectives to support organization strategies and tactics. &nbsp;Interfaces with and collaborates with other service areas to assure optimal service delivery to members, compliance, and efficiency. Maintain compliance with all internal audits.Human Resource Management:&nbsp; Develops goals, objectives and actions plans for assigned staff which includes full management responsibility for the hiring, performance reviews, salary reviews and disciplinary matters for direct reporting employees.Develops and maintains a culturally sensitive work environment that promotes staff growth and education.&nbsp; Completes performance appraisals in accordance with established policies and based upon achievement of the L.A. Care mission, value, objectives and management expectations.&nbsp;Assures staff have access to appropriate training and educational opportunities.Oversees development of staff planning, including recruitment and retention.Data System Development and Data Analysis: Directs oversight and responsible for identifying and developing business needs for complex ongoing data projects and communicating with I.T. team on business needs.&nbsp;Assesses and revises program goals and staff training based on data analysis and review.&nbsp;Responsible for the Policies, Procedures, Budget and Program Documentation.Develops and regularly reviews and maintains Care Management program documents to be in compliance with all regulatory and accreditation requirements and to be in line with current program activities. Prepares briefings, reports, consultation documents and presentations that clearly articulate L.A. Care's &nbsp;regulatory position and policy. &nbsp;Develop regulatory position and policy based on research and evidence.Vendor Management and Oversight: Oversees existing contracts invoice processing, budget maintenance and compliance with contract’s scope of work.Assesses and evaluates contract extensions and development of new vendor contract partnerships in alliance with enterprise–wide and departmental goals, objectives and members’ needs to achieve quality healthcare services and improves members’ quality of life.Performs other duties as assigned.<h4>Education Required</h4>Bachelor's Degree in Nursing<h4>Education Preferred</h4>Master's Degree in NursingIn lieu of degree, equivalent education and/or experience may be considered.<h4>Experience</h4>Required:Minimum of 7 years of Care Management experience including progressively responsible leadership experience facilitating quality/process improvement, updating policies/procedures with the latest regulatory and accreditation standards.&nbsp; At least 5 years of leading staff or supervisory/management experienceMinimum of 3 years of relevant Health Plan experience.<h4>Skills</h4>Required: Excellent verbal, written and presentation skills.Critical thinking skills.Ability to efficiently and effectively assimilate information and communicate clearly and promptly to key stakeholders.Ability to analyze and identify trends in reports to facilitate decision for enhancements to program.Proven effective leadership skills.Proficient with MS Office (Word, Excel, Outlook, PowerPoint, etc.)Motivational interviewing skills.Knowledge of compliance standards in the operational function.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4>Licensed Master of Social Worker (LMSW) - Active, current and unrestricted California LicenseRegistered Nurse (RN) - Active, current and unrestricted California License<h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Nearest Major Market: Los Angeles Job Segment: Nursing, Registered Nurse, Social Worker, Medicaid, Medicare, Service, Healthcare

Director, Care Management

Initial Posting Date: 01/03/2025Application Deadline:01/19/2025Agency:Oregon Health AuthoritySalary Range:$6,348 - $9,370Position Type:EmployeePosition Title:Plans Examiner (Health Facilities Consultant) - HYBRIDJob Description:The Oregon Health Authority (OHA), Public Health Division (PHD), Center for Health Protection, Facilities Planning and Safety Program &nbsp;in Portland, Oregon has a fantastic career opportunity for a Plans Examiner (Health Facilities Consultant). The Plans Examiner will conduct reviews of schematic design (architectural) plans for health care facilities regulated by the Health Care Regulation and Quality Improvement Section.This is a full-time, management service position, not represented by a union. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.What will you do? The primary purpose of this position is to ensure that newly constructed or remodeled health care facilities provide safe and adequate care and lodging for persons who receive medical services therein.To this end, program Plans Examiners will:<ul><li>Conduct architectural reviews of submitted projects.</li><li>Manage the coordination of engineering and Fire Life Safety plan reviews.</li><li>Support project sponsors and architects of record in their efforts to comply with applicable regulations.</li><li>Assist licensing agencies to ensure that completed projects comply with applicable regulations.</li></ul>What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.<ul><li>We offer exceptional medical, vision and dental benefit packages for you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here: <a href="https://www.oregon.gov/oha/pebb/pages/alex.aspx&amp;nbsp" target="_blank">https://www.oregon.gov/oha/pebb/pages/alex.aspx&amp;nbsp</a>;</li><li>Paid Leave Days:<ul><li>11 paid holidays each year.</li><li>3 additional paid personal business days each year.</li><li>8 hours of paid sick leave accrued each month.</li><li>8 hours of vacation leave accrued each month with increases every 5 years.</li></ul></li><li>Pension and Retirement plans. After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in the Oregon Public Service Retirement Plan (OPSRP).</li><li>Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) opportunity. The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.&nbsp;</li><li>Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li><li>Continuous growth and development opportunities.</li><li>Click here to learn more and access a summary of State of Oregon benefits.</li></ul>The Oregon Health Authority is committed to:<ul><li>Eliminating health inequities in Oregon by 2030</li><li>Becoming an anti-racist organization</li><li>Developing and promoting culturally and linguistically appropriate programs, and</li><li>Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.</li></ul>Minimum Qualifications: Two years of experience in the research, development, design, construction, alteration, or repair of Oregon health and residential care facilities.ANDBachelor's degree in Architecture or three more years of pertinent architecture experience.Desired Attributes: The position requires skills necessary to manage various often unrelated tasks concurrently. The ability to demonstrate competence in application of rules and codes is essential. In addition, the ability to productively interact with diverse partners and facilitate the development of draft rule language is required.Experience in the research, development, design, construction, alteration, or repair of Oregon health and residential care facilities; AND a bachelor’s degree in architecture or three or more years of pertinent design and construction industry experience.Working Conditions: Regular travel throughout the state to complete construction project inspections. At least 75% of the work of this role may be conducted remotely with full access to the needed operating systems and technology. There are times that work will need to be conducted onsite. On site work occurs in a standard office environment or at construction sites with no unusual physical demands or exposures.Directions to Apply:Please fill out the online application and submit a resume and cover letter telling us about yourself and how your personal (lived), educational, and/or professional experience qualifies you for this position.<ul><li>External Applicants: Click the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.</li><li>Current State of Oregon employees: Apply through your employee Workday account. View this job aid for assistance.</li></ul>Resources:<ul><li>Workday will timeout after 20 minutes of inactivity.</li><li>Workday performs best in Google Chrome.</li><li>Check both your e-mail and Workday account for updates regarding this recruitment.</li><li>Oregon Health Authority (OHA)<ul><li>Oregon Health Authority Website</li><li>Mission, Vision and Core Values</li><li>Programs and Divisions</li></ul></li><li>Career Resources<ul><li>State of Oregon Career Resources Page</li><li>Get Your Application and Resume Noticed</li><li>Ace the Interview</li><li>Search for State of Oregon jobs</li><li>How to Set Job Alerts</li></ul></li></ul>Additional Information:<ul><li>Visa Sponsorships: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.&nbsp; OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.</li><li>Pay Scale: Upon receiving a salary offer, we will conduct a pay equity assessment using the information provided in your application to determine your salary placement upon hire. To ensure a comprehensive evaluation, please make certain your application materials are up-to-date and thorough. Include relevant details such as your work history, education, volunteer work, lived experiences, and any other pertinent information related to the position you are applying for. Please visit the Pay Equity Project homepage to learn more.</li><li>Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check, and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Veterans: If you are a veteran, you may receive veterans’ preference points. Click here for more information about veterans’ preference. If you checked that you are a veteran, you will receive a notice in your Workday inbox and will be required to provide your documents at that time. Veterans | Oregon Department of Veterans Affairs: 1-800-692-9666</li><li>This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.</li></ul>Questions?If you have questions or would like assistance, including an accommodation request under the Americans with Disabilities Act, please contact Juan McGruder, HR Analyst, at <a href="mailto:juan.a.mcgruder@oha.oregon.gov" target="_blank">juan.a.mcgruder@oha.oregon.gov</a>.TTY users, please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll-free 1-855-524-5627, for customer service assistance.Affirmative Action, Equal Opportunity, and Pay Equity:The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.

Oregon Health Authority

Plans Examiner (Health Facilities Consultant) - HYBRID

Initial Posting Date: 01/03/2025Application Deadline:01/13/2025Agency:Oregon Health AuthoritySalary Range:$4,207 - $5,842Position Type:EmployeePosition Title:Claim Analyst &amp; Process Improvement CoordinatorJob Description:Do you have experience supporting the implementation of policies, projects and programs at the community, state, or national level? Do you enjoy assisting the team and manager in developing planning tools and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We look forward to hearing from you!Click Here to view a Dashboard of all current recruitments for the Behavioral Health Division, Medicaid Division, and the Office of Data Strategy &amp; Operations (which were previously all part of OHA's Health Systems Division). The dashboard identifies the business area (“Section”) and Unit for each position and also provides a link to a position description to offer you greater context for the role. Section 1 of the position description outlines Position Information, including Work Location and Supervisor Name. Section 3 outlines the Description of Duties.This posting will be used to fill one (1) permanent, full-time position. The position is classified and is represented by a union.&nbsp;Work Location: Salem/Marion; hybrid position.What you will do!This position involves maintaining Electronic Data Interchange (EDI) registration efforts, processing Fee For Services (FFS) claims, handling Trading Partner Agreements (TPA), configuring the Medicaid Management Information System (MMIS) for electronic claims, an collaborating on process improvements. It requires knowledge of contracting, Medicaid laws, and experience in designing and monitoring large projects.&nbsp;OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.WHAT WE ARE LOOKING FOR:Minimum QualificationsThree years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;ORAn associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;ORAn equivalent combination of education and experience.Desired Attributes<ul><li>Evidence of ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.</li><li>Experience factoring in the perspectives of diverse populations most harmed by social injustice and inequities including communities of color, immigrant groups, the disability and neurodivergent communities, veterans, older adults, individuals identifying as LGBTQIA+ and other communities that have been traditionally marginalized.</li><li>Knowledge of Oregon Administrative Rules and Oregon Revised Statutes, other applicable regulations, and program requirements.</li><li>Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid administration in Oregon, and experience in working with Community Mental Health Programs, Behavioral Health Service Providers, Coordinated Care Organizations or other managed care entities. </li><li>Experience within the context of healthcare claims processing.</li><li>Experience analyzing complex, detailed problems within the context of an extremely automated, highly complex Information System, such as the Medicaid Management Information System (MMIS).</li><li>Ability to explain and offer expert level technical assistance on rules, policy, and procedures. </li><li>Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint and Smartsheet. </li><li>Demonstrates skills in the following areas: <ul><li>Community and Partner Engagement</li><li>Constructive and Collaborative Working Relationships</li><li>Customer Service and Person-centered Engagement</li><li>Critical Decision-making and Problem-solving</li><li>Data Synthesis, Analysis and Reporting</li><li>Performance / Process / Quality Improvement</li><li>Project Coordination and Monitoring</li><li>Team Collaboration &amp; Group Facilitation</li><li>Expert level Technical Assistance</li><li>Written and oral communication, including preparation of reports and presentations.</li></ul></li></ul>What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.<ul><li>We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: <a href="https://www.oregon.gov/oha/pebb/pages/alex.aspx" target="_blank">https://www.oregon.gov/oha/pebb/pages/alex.aspx</a> &nbsp;</li><li>Paid Leave Days:<ul><li>11 paid holidays each year</li><li>3 additional paid "Personal Business Days" each year</li><li>8 hours of paid sick leave accumulated every month</li><li>Progressive vacation leave accrual with increases every 5 years</li></ul></li><li>Pension and retirement programs</li><li>Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li><li>Click here to learn more about State of Oregon benefits.</li></ul>How to apply:<ul><li>Complete the online application</li><li>Attach a Cover Letter, no more than 2 pages, specifically focused on your qualifications for this position as identified in the Desired Attributes section of this announcement. Please note: a cover letter is not required for your application to be considered; however, cover letters are reviewed as part of candidate prioritization and selection for interviews. A cover letter provides you the opportunity to clearly state your interest in the position, and what aspects of your professional and lived experience you believe are relevant to the role.</li><li>Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Update professional, educational, voluntary, and personal experience on your resume. Your application materials will be used to determine salary based on a pay equity assessment.&nbsp; For further information, please visit the Pay Equity Projecthomepage.</li></ul>OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values.Questions/Need Help?If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Stephanie Mitchell at Voice: [503-979-7679] (TTY 711) or Email: <a href="mailto:stephanie.d.mitchell@oha.oregon.gov" target="_blank">stephanie.d.mitchell@oha.oregon.gov</a>.TTY users &nbsp;may dial 711 or 1-800-735-2900.For Workday technical support dial 1-855-524-5627.Additional Information<ul><li>Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.</li><li>Candidates gathered from this job announcement may be used to fill future vacancies.</li><li>If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.</li><li>Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.&nbsp; OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.</li><li>If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.</li><li>Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.</li><li>Applicant Help and Support webpage </li></ul>The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

Claim Analyst & Process Improvement Coordinator

Job Description and RequirementsThe Business Development Representative will be responsible for creating relationships within the local community to increase total membership growth and develop strategic partnerships in their assigned region.The area of assignment will be in the greater Garland and surrounding area.&nbsp; Must be within a reasonable commute to these cities.&nbsp; This area will expand in the future as our credit union expands in the Dallas Region.Bilingual in Spanish and English?&nbsp; Employees can earn an additional $2.00 per hour upon the successful completion of the RBFCU Bilingual Spanish/English certification.Essential Functions and Responsibilities:<ul><li>Serve as a liaison for the credit union with the communities it serves</li><li>Must meet deadlines on all reports as required to maintain on weekly, monthly, quarterly and annual periods</li><li>Conduct cold calling either by phone or in person to arrange meetings or setups with companies, civic organizations, and associations to grow the credit union field of membership</li><li>Develop new and existing relationships that result in increased membership and market growth</li><li>Promote credit union visibility through participation in community events and sponsorships</li><li>Attend events that the credit union participates in on a weekly basis</li><li>Serve as primary liaison and contact for promotional affairs for assigned communities.</li><li>Communicate effectively with prospective and current members, contacts and teammates to represent the credit union in a positive and professional manner</li><li>Must meet monthly, quarterly and annual goals</li><li>Become highly knowledgeable in Products &amp; Services RBFCU offers and have the ability to explain them to the public</li><li>All other duties as assigned (note: essential functions and responsibilities may change or new ones may be assigned at any time with or without notice)</li></ul>Requirements:<ul><li>High School Diploma or GED required. Associate's or Bachelor's Degree preferred</li><li>Minimum of one year previous job-related work experience</li><li>Valid Drivers License</li><li>The area of assignment will be in the greater Garland and surrounding area. Must be within a reasonable commute to these cities.</li><li>Must be able to work weekends and evenings when needed</li><li>Flexibility to attend events and conferences when required</li><li>Work independently and assist other team members when needed</li><li>Must pass a Defensive Drivers Class and retake course as required</li><li>Ability to stay calm while under pressure</li></ul>All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RBFCU

Business Development Representative - Dallas

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!SIGN ON BONUS AVAILABLE! BENEFITS DAY 1! Role: The RN, Care Coordinator is responsible for assessing and identifying patient/family needs, utilizing the nursing process, coordinating the Plan of Care with the Interdisciplinary Group (IDG), and providing palliative and supportive care to the patient/family unit.Qualifications: • Current license as RN in the state where the employee will be working • Minimum one (1) year of in-patient nursing or hospice experience for external candidates; for internal applicants, minimum of 6-months of LPN experience with hospice/home health within an affiliate • Previous experience working with an EMR/EHR (Electronic Medical/Health Record) system • Mobile Driver - Valid driver’s license and automobile insurance per Company policy • Reliable transportation to meet visit schedule • Ability to use equipment with visual and auditory mechanisms • Ability to effectively communicate in English (verbal and written) • Flexible schedule to meet the needs of Hospice House patients • Ability to manage the emotional stress of working with and caring for terminally ill patients and their families • Ability to physically access patient rooms, other areas of the Hospice House/Hospital/ALF, etc., and any home (i.e., navigate stairs and narrow spaces, tolerate heat and lack of air conditioning) within any part of the service area • Ability to perform the essential functions and physical requirements (including, but not limited to: lifting patients and/or equipment, bending, pushing/pulling, kneeling) of the job with or without reasonable accommodation•&nbsp;Active BLS for healthcare professionals from the American Heart Association or Red Cross. Employees hired prior to 12/31/2022 must obtain certificate prior to 10/1/2023Some locations may require:<ul><li>Provides reassurance on the phone to patients and families. Assists in finding solutions to their questions and/or recognizes the need for an in person visit. Coordinates in person visit when needed/or requested.</li><li>Assists the patient and family to achieve the desired comfort levels.</li><li>Utilizes appropriate support/expert resources or personnel to resolve complex or difficult situations.</li><li>Documents patient/family contact information in the EMR and communicates with the Interdisciplinary Group (IDG).</li><li>Completes clinical admissions for all Company services including, but not limited to:<ul><li>Explains services to potential patients/families and addresses questions regarding patient fears, physical limitations, while putting the patient/family at ease; presents services in an empathetic and compassionate manner&nbsp;</li><li>Identifies admission objections, concerns or other entry barriers and provides responses</li><li>Educates patient/family on admission requirements and addresses immediate needs</li><li>Completes informed consents and initial assessment according to regulations and Company policy</li><li>Provides information to Physicians and initiates Plan of Care to address patient’s immediate needs</li><li>Initiates skilled nursing interventions to prevent complications, alleviate symptoms and maximize physical and emotional comfort</li><li>Obtains Physician orders</li><li>Completes documentation per Company policy</li></ul></li></ul><ul><li>Acts as the Company representative at assigned facilities while facilitating referrals to all service lines; works closely with referring hospitals, physicians, facilities, patients, families, and the general public.</li><li>Communicates frequently with Admissions to ensure timely follow-up.&nbsp; When assignment is complete, informs Admissions and prepares for next assignment.</li><li>Provides all necessary clinical communication timely using SBAR.</li><li>Discusses any potential needs with after-hours staff.</li><li>Obtains consents for services and arranges safe discharge in an efficient manner for referred and eligible patients while meeting productivity expectations.</li><li>Obtains medical record information for the referral.</li><li>Develops strong relationships with case managers, physicians, etc. at facilities.</li><li>Works with Professional Relations Representatives (PRRs) to provide education on all available services.</li><li>Provides care for any GIP patients in a hospital including daily visits, professional management, documentation and efficient discharge.</li></ul> Competencies: • Satisfactorily complete competency requirements for this position. Responsibilities of all employees: • Represent the Company professionally at all times through care delivered and/or services provided to all clients. • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse. • Comply with Company policies, procedures and standard practices. • Observe the Company's health, safety and security practices. • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company. • Use resources in a fiscally responsible manner. • Promote the Company through participation in community and professional organizations. • Participate proactively in improving performance at the organizational, departmental and individual levels. • Improve own professional knowledge and skill level. • Advance electronic media skills. • Support Company research and educational activities. • Share expertise with co-workers both formally and informally. • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position. Job Responsibilities: • Provides and manages direct care to patients and families as part of Interdisciplinary Group (IDG), incorporating psychosocial, spiritual, cultural, physical and biological components, and appropriate nursing intervention and follow-up. • Coordinates the Plan of Care, ensuring that an individualized Plan of Care is developed that accurately reflects the patient’s evolving needs. • Educates patient, family, caregivers and other health professionals about disease process and decline, palliative interventions, care giving, dying process and safety practices. • Reports changes in the patient’s condition to appropriate members of the IDG or other health professionals. • Participates with the IDG to evaluate hospice referrals/admissions for level of care appropriateness. • Attends patient deaths; prepares body for transport; oversees disposal of medications. • Provides appropriate bereavement interventions to the family and caregiver in conjunction with psychosocial staff. • Presents concise and pertinent oral and written reports to IDG; respects and encourages input from all disciplines. • Communicates accurately and completely to physicians, staff members, patients, families, and supervisors; utilizes positive approaches when working with others. • Supervises patient care given by other nursing team members (i.e., LPNs, Hospice Aides, and contract nurses). • Performs other duties as assigned. Physical Demands for Post Offer/Pre-Placement (The demands described below are representative of those that must be met by an individual to perform the essential functions of the job, with or without reasonable accommodation.): While performing the duties of this job, the following abilities are required: see; hear; talk; walk; use hands to finger, handle or feel. Frequently required to: stand; sit; reach with hands/arms; lift; bend; balance. Occasionally required to: pull; push; stoop/crouch; kneel; climb stairs.This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

Chapters Health System

RN, Care Coordinator- Facilities Team Good Shepherd Hospice

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!Job Summary: The Director of Practice Management for Hospice and Palliative Care is responsible for leading and overseeing administrative and organizational aspects of the hospice and palliative care practices across the organization. This individual will ensure compliance with regulatory standards, operational excellence, and the achievement of organizational goals. The role requires strategic planning, staff leadership, relationship management, and operational oversight to optimize service delivery and outcomes. The Director reports directly to the Chief Medical Officer of Chapters Health System.Key Responsibilities:Strategic Leadership:<ul><li>In partnership with the CMO, develop and execute medical staff strategic plans for hospice and palliative care service lines, ensuring alignment with the organization's mission and goals.</li><li>Analyze market trends, develop business strategies, and lead initiatives to ensure organizational excellence in hospice and palliative care services.</li><li>Collaborate with executive leadership to set annual objectives and KPIs for operational and clinical excellence.</li><li>Partner with CMO to continuously evaluate staffing models.&nbsp; Develop and implement model innovation.</li><li>Analyze opportunities to participate in model innovation; develop proposals, write applications, respond to RFPs and participate in negotiations for new business opportunities.&nbsp;</li></ul>Operational Management:<ul><li>Oversee daily operations of hospice and palliative care provider staffing to ensure efficiency, productivity, and high-quality care.</li><li>Manages and ensures maintenance of appropriate business licenses and malpractice policies and ensures communication of COIs as required to facilities.</li><li>Implement and maintain best practices for workflow optimization and patient-centered care.</li><li>Monitor performance metrics, ensuring that all providers/groups meet or exceed quality, safety, and compliance standards.</li><li>Serves as point of contact for medical staff question and issue resolution.</li><li>Standardize policies and procedures across all practice locations.</li><li>Provides oversight of intake and scheduling staff.&nbsp;</li><li>Facilitates onboarding of new medical staff, ensuring coordination of orientation schedules, ensures required licensure for all providers.</li></ul>Financial Oversight:<ul><li>In partnership with the CMO and CFO, develop and manage budgets for all hospice and palliative care medical staff, ensuring financial sustainability and profitability.</li><li>Monitor financial performance, identify opportunities for cost savings, and drive revenue growth through service optimization.</li><li>Collaborate with finance teams to manage billing, coding, and reimbursement processes specific to hospice and palliative care.</li><li>Reviews and approves payroll and invoices for staff contractors; analyzes productivity;</li><li>Monitor and review revenue cycle for hospice and palliative care services.</li></ul>Clinical Quality and Compliance:<ul><li>Partner with clinical leadership to ensure delivery of evidence-based, high-quality patient care.</li><li>Ensure all programs comply with federal, state, and local regulations, as well as accreditation standards.</li><li>Monitor and address patient satisfaction and outcomes, utilizing feedback to implement improvements.</li></ul>Relationship Management:<ul><li>Serve as a liaison between practice staff, patients, families, and community stakeholders.</li><li>Build and maintain relationships with key partners, including referring providers, health systems, and community organizations.</li><li>Represent the organization at professional conferences and community events to enhance visibility and engagement.</li></ul>Qualifications:Education:<ul><li>Master’s degree in healthcare administration (MHA) or business administration (MBA) or equivalent.&nbsp;</li><li>Minimum of 10 years of medical practice leadership experience in hospice, palliative care, or healthcare operations.</li><li>Proven track record in managing multi-site physician practices or programs.</li><li>Expertise in regulatory compliance and quality assurance within hospice and palliative care.</li></ul>Skills:<ul><li>Strong strategic planning and organizational skills.</li><li>Excellent leadership and team-building abilities.</li><li>Proficiency in financial management, including budgeting and forecasting.</li><li>In-depth knowledge of hospice and palliative care standards, regulations, and billing requirements.</li><li>Substantive experience in credentialing providers with government, managed care, commercial payers. and establishing institutional privileges.</li><li>Familiarity with requirements for CAQH attestations and file maintenance.</li><li>Exceptional communication, interpersonal, and relationship management skills.</li><li>Ability to analyze complex data and make informed decisions.</li></ul>This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

Director, Practice Management

02-Jan-2025<h4>Equal Opportunity Coordinator</h4>Harvard Law School 67579BRJob SummaryThe Equal Opportunity (EO) Coordinator will assist the Office of Equal Opportunity in supporting a program of community engagement and education for the Harvard Law School (HLS) community, as well as compliance with federal and state equal opportunity laws and regulations.&nbsp;&nbsp;Position DescriptionAs an Equal Opportunity Coordinator, you will:&nbsp;<ul><li>Assist in ADA, Title IX, and Title VI compliance and provision of services, as well as supporting programming for core functional areas, including community building, Equity, Diversity, Inclusion and Belonging, and skill-building.&nbsp;</li><li>Meet with students requesting disability accommodations for initial intakes.&nbsp;&nbsp;</li><li>Provide administrative and executive support for the Assistant Dean, the HLS Administrative Board, and other OEO staff members as appropriate.&nbsp;</li><li>Perform administrative functions related to scheduling, convening meetings, management of student note-takers, class recordings, CART captioning, and implementation of accommodations.&nbsp;</li><li>Assist with and coordinate events run by the OEO, engaging with relevant students and staff members as necessary and appropriate.&nbsp;</li><li>Provide support with logistics for compliance- and education-related training on topics such as harassment, bystander intervention, cultural competence, conflict resolution, dialogue, gender diversity and inclusion, and others.&nbsp;</li><li>Coordinate and maintain relationships with other support staff in offices such as Dean of Students, Registrar’s Office, Events Management, Finance, and the Dean’s Office as necessary and appropriate.&nbsp;</li><li>Take appropriate actions to support a diverse workforce and participate in the Law School’s efforts to create a respectful, inclusive, equitable, diverse, and welcoming work environment.&nbsp;</li></ul>Basic QualificationsMinimum of three years of related experience. Education beyond high school may count toward experience.&nbsp;&nbsp;Additional Qualifications and SkillsWe are looking for people who:<ul><li>Handle confidential student and personnel matters with utmost sensitivity and good judgment.&nbsp;</li><li>Take ownership, work independently, and enjoy being proactive and resourceful to solve problems.&nbsp;</li><li>Follow through, close loops, and can work on multiple projects simultaneously.&nbsp;</li><li>Have prior experience working with multicultural communities.&nbsp;</li><li>Are organized and detail-oriented.&nbsp;</li><li>Are able to effectively interact with people of all backgrounds and participate as part of a cohesive, collaborative team working toward a shared mission.&nbsp;&nbsp;</li></ul>Additional InformationWe regret that Harvard Law School is unable to provide visa sponsorship for staff positions.&nbsp; &nbsp; All offers to be made by HLS Human Resources.Work Format DetailsThis is an in-person/on-campus position based in Cambridge, MA, with possible flexible work options.&nbsp;About UsBe a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General AdministrationDepartment Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentOffice of Equal OpportunityUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35hrs/week, M-FCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-TB1

Harvard University FAS Human Resources

Equal Opportunity Coordinator

03-Jan-2025<h4>Operations and Events Logistics Coordinator</h4>Harvard Divinity School 67674BRJob Summary*This is a benefits-eligible term appointment through June 30, 2025, with the possibility of an extension, based on the business needs of the department.* The&nbsp;Harvard&nbsp;Divinity&nbsp;School&nbsp;(HDS)&nbsp;seeks&nbsp;a&nbsp;highly&nbsp;organized&nbsp;and&nbsp;detail-oriented&nbsp;Operations&nbsp;and Events Logistics Coordinator to join its Operations team. Reporting to the Director of Facilities and Operations, this position plays a critical role in supporting the daily operations of the physical campus and providing essential logistical support for events at HDS. This is a hybrid role, with an on-campus presence required for larger events that could take place during non-business hours. The Coordinator will work independently, performing a wide range of complex administrative and logistical tasks, focusing on providing valuable support rather than serving as the approver of event requests or the primary event planner, unless specifically requested by the Operations Department. The Operations and Events Logistics Coordinator will work closely with departments across HDS, including the Communications Office, the Office of Academic Affairs (OAA), and the Events Committee, to ensure smooth logistics for events that align with HDS’s mission. The Coordinator will maintain oversight of high-demands paces and provide essential support to event planners, facilitating successful events on campus. This individual will uphold Harvard’s standards of organization, efficiency, and positive communication in a dynamic environment.Position DescriptionOperations<ul><li>Manage&nbsp;invoice&nbsp;and&nbsp;billing&nbsp;processes&nbsp;for&nbsp;non-HDS&nbsp;use&nbsp;of&nbsp;campus&nbsp;space&nbsp;and&nbsp;for approved weekend events for HDS groups.</li><li>Oversee&nbsp;record-keeping,&nbsp;office&nbsp;occupant&nbsp;locations,&nbsp;key&nbsp;management&nbsp;software,&nbsp;new employee onboarding, parking coordination, and vendor coordination for security.</li><li>Provide&nbsp;support&nbsp;for&nbsp;C-Cure&nbsp;access&nbsp;control&nbsp;administration&nbsp;and&nbsp;act&nbsp;as&nbsp;secondary&nbsp;support to the Operations Building Services Coordinator. Provide access for new employees.</li><li>Maintain&nbsp;and&nbsp;update&nbsp;the&nbsp;HDS&nbsp;Operations/Facilities&nbsp;website,&nbsp;building&nbsp;email&nbsp;lists&nbsp;(CA Lists), and key management software.</li><li>Support space planning and leading moves, organizing both small and large-scale projects,&nbsp;setting&nbsp;project&nbsp;goals,&nbsp;tracking&nbsp;progress,&nbsp;and&nbsp;ensuring&nbsp;effective&nbsp;communication with relevant parties.</li><li>Work&nbsp;closely&nbsp;with&nbsp;the&nbsp;Custodial&nbsp;Supervisor&nbsp;and&nbsp;custodians&nbsp;to&nbsp;prepare&nbsp;spaces&nbsp;for&nbsp;classes, events, and gatherings as needed.</li></ul>EventLogistics<ul><li>Support logistical planning for a wide array of HDS events, including lectures, conferences,&nbsp;workshops,&nbsp;and&nbsp;student&nbsp;or&nbsp;faculty-sponsored&nbsp;events,&nbsp;by&nbsp;coordinating&nbsp;with various departments and service providers.</li><li>Enter&nbsp;school&nbsp;events&nbsp;into&nbsp;a&nbsp;master&nbsp;calendar,&nbsp;keeping&nbsp;it&nbsp;up&nbsp;to&nbsp;date&nbsp;and&nbsp;highlighting potential scheduling conflicts to the Events Committee.</li><li>Monitor reservations for high-demand spaces, including Cader Room, Braun, James Room,&nbsp;Commons,&nbsp;Chapels,&nbsp;and&nbsp;outdoor&nbsp;areas,&nbsp;and&nbsp;coordinate&nbsp;event&nbsp;requests&nbsp;with&nbsp;the Events Committee as needed.</li><li>Act&nbsp;as&nbsp;a&nbsp;liaison&nbsp;between&nbsp;event&nbsp;requestors&nbsp;and&nbsp;the&nbsp;Events&nbsp;Committee,&nbsp;facilitating&nbsp;the booking, approval, and confirmation process.</li><li>Serve&nbsp;as&nbsp;the&nbsp;primary&nbsp;contact&nbsp;within&nbsp;Facilities&nbsp;for&nbsp;event&nbsp;planners&nbsp;at&nbsp;HDS&nbsp;and&nbsp;be&nbsp;on-site for key events to ensure smooth operations.</li></ul>Additional Responsibilities<ul><li>Serve&nbsp;as&nbsp;the&nbsp;point&nbsp;of&nbsp;contact&nbsp;for&nbsp;event-related&nbsp;services,&nbsp;such&nbsp;as&nbsp;room&nbsp;setups,&nbsp;equipment rentals, catering, security, media services, parking, lock shop and day-of-event operations.</li><li>Communicate&nbsp;campus-wide&nbsp;policies&nbsp;and&nbsp;guidelines&nbsp;for&nbsp;space&nbsp;use&nbsp;and&nbsp;event&nbsp;services&nbsp;to internal and external inquiries.</li><li>Staff&nbsp;and assist&nbsp;with large&nbsp;campus&nbsp;events,&nbsp;coordinating&nbsp;additional&nbsp;resources&nbsp;as needed.</li></ul>Basic Qualifications<ul><li>Minimum of 3 years of relevant administrative support experience, preferably in a facilities&nbsp;or&nbsp;operations&nbsp;department.&nbsp;Education&nbsp;beyond&nbsp;high&nbsp;school&nbsp;may&nbsp;count&nbsp;towards experience.</li><li>Proficiency&nbsp;in&nbsp;Microsoft&nbsp;Office.</li><li>Ability&nbsp;to&nbsp;work&nbsp;on campus for key events, which may include occasional evening and weekend hours with advance notice.&nbsp;</li><li>Candidates&nbsp;wishing&nbsp;to&nbsp;be&nbsp;considered&nbsp;must&nbsp;supply&nbsp;a cover letter in addition&nbsp;to&nbsp;a resume.</li></ul>Additional Qualifications and Skills<ul><li>College&nbsp;degree&nbsp;preferred.</li><li>Prior&nbsp;experience&nbsp;in&nbsp;an academic&nbsp;environment,&nbsp;particularly&nbsp;in event&nbsp;logistics.</li><li>Strong&nbsp;organizational&nbsp;and&nbsp;multitasking&nbsp;skills,&nbsp;with&nbsp;the&nbsp;ability&nbsp;to&nbsp;manage&nbsp;changing priorities and meet deadlines.</li><li>Detail-oriented&nbsp;with&nbsp;excellent&nbsp;interpersonal&nbsp;and&nbsp;communication&nbsp;skills,&nbsp;fostering effective collaboration with HDS departments and vendors.</li><li>Ability&nbsp;to&nbsp;work&nbsp;both independently&nbsp;and collaboratively&nbsp;in a&nbsp;team-based setting.</li></ul>*IMPORTANT NOTE: Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. Cover letters are required for every position at Harvard Divinity School. We regret that the Harvard Divinity School does not provide Visa sponsorship.*Work Format DetailsThis hybrid position is located in Cambridge, Massachusetts, and requires the incumbent to be on campus often; on campus days will vary. Work may be remote, as directed by HDS. All remote work must be performed within one of the Harvard Registered Payroll States, which are currently Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Additional details will be discussed during the interview process.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Flex-work options at HDS,&nbsp;including an optional summer compressed workweek (end of May through mid-August)</li><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for&nbsp; administrative/professional staff), 12 accrued sick days per year, 12.5holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities Department Office LocationUSA - MA - Cambridge Job Code402067 Facilities &amp; Oper Specialist Work FormatHybrid (partially on-site, partially remote) Salary Grade054DepartmentFacilities and OperationsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Appointment End Date30-Jun-2025Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.LinkedIn Recruiter Tag (for internal use only)#LI-HY1

633 Project Management / Professional Services Jobs