Administrative Assistant

Description

Idaho National Laboratory is hiring an Administrative Assistant to work in our Nuclear Science and Technology Advanced Scientific Computing department. Our team works a 9x80 schedule located out of our Research Education Campus with every other Friday off.

Hybrid options available.

You will perform a variety of advanced secretarial and clerical responsibilities designed to expedite the maintenance, processing, and recording of administrative business. Process information, operating equipment to produce data and documents or to facilitate communication, or coordinating office activities and practices

Responsibilities Include:

• Compose and types, edits, and proofs a variety of documents, reports, and correspondence. Design charts and graphs to be used in oral presentations. Initiate and respond directly to correspondence. Respond to problems/inquiries and complete periodic and special reports.
• Order supplies by generating requisitions through our organization provided systems. Is the Contact (POC) and escort for vendors performing maintenance on office equipment.
• Receive, refer, and answer mail, walk-in, and telephone inquiries regarding organization activities.
• Efficiently coordinate multiple calendars with accuracy and efficiency while prioritizing needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Support office operations by coordinating requests for information or providing general direction to others across INL.
• Coordinate travel accommodations for organization(s) and prepare travel expense records.
• Handle project classified and unclassified sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations.
• Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.
• Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents.
• Logistical space coordination and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Property management and space management.
• Monitor status of critical items, assignments, and deadlines to ensure completion.

Qualifications

Minimum Requirements:

• Level 2: High school or equivalency and 2+ years related experience.
• Level 3: High school or equivalency and 4+ years related experience.
• Relevant experience commensurate with level.
• This position requires the ability to obtain and maintain a Department of Energy "Q" clearance, which requires US Citizenship.

Job Information:

• The pay range for this position is: Level 2 ($19.41/hour - $31.05/hour) / Level 3 ($21.90/hour - $36.13/hour). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.
• TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.
• Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match
• Paid time off (personal leave)
• Employee Education Program (tuition assistance)
• Comprehensive Relocation Package
• Benefit eligibility subject multiple factors, including employment status and position classification.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,800 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions.

Selective Service Requirements To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.

Reasonable Accommodation We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third-party vendors unsolicited.