Administrative Associate - Compliance and Affiliations

Administrative Associate - Compliance and Affiliations

Job ID: 13243
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: College of Nursing

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends.

FLSA status: Non-exempt.

Earliest Start Date: As soon as possible.

Salary: $34,320.00 Annually.

Required Application Materials:

• Resume
• Cover Letter
• List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.



Purpose of Position

Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials.

Essential Functions

Provides administrative support to the College of Nursing Compliance and Affiliations department. Coordinates projects and prepares and distributes reports or other communications on a regular schedule.

Perform specific tasks & responsibilities for site affiliation and clinical compliance. Timely and accurate process students/facility's paperwork ensuring deadlines are met.

Schedules and coordinates meetings, travel, and other group activities. May manage expense reporting, invoicing, office supply inventory, or other routine processes.

Prepares memorandums; and gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents; files correspondence and other records.

Manages calendars and independently schedules appointments. Attends department meetings and offers input and effective communication; active participant in planning/coordinating.

Acts as a liaison for management by effectively interacting and communicating with faculty, campus personnel, and contacts/site affiliation personnel.

Assists with preceptor and site affiliation paperwork, standard agreements and data collection.

Assist with clinical compliance clearances for students & faculty, i.e. help with informational emails, inputting information as needed, and cross-training of Clinical Clearance modalities.

Assist with state regulation documents for distant education and organization and written documents as laws change.

Assist with verification document completion for former students.

Assist with College of Nursing events as needed; orientations and recognition events/ceremonies for Undergraduate and Graduate Programs.

Maintains files, databases, and archives of relevant records.

Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.

Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; creates and maintains database and spreadsheet files.

Maintains a high degree of confidentiality on all sensitive information this position is privy to.

Greets and assists visitors.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: High school diploma or general education degree (GED).

Experience: Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Strong organizational skills & attention to detail. Ability to manage time effectively & work independently/interdependently. Proficient in Excel, PowerPoint, Microsoft Word, Adobe.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.


To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=13243&PostingSeq=1

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