Administrative Support Associate I

Job Title
Administrative Support Associate I


Requisition Number
RE48583


Working Title
ASA I


Department Name
7H400:Microbiology, Immunology & Molecular Gen


Work Location
Lexington, KY


Grade Level
41


Salary Range
$15.83-25.30/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


3 yrs




Required License/Registration/Certification

None



Physical Requirements

On occasion, may lift objects up to 25 lbs, sitting for long periods of time.



Shift

Monday through Friday, 8:00AM – 5:00PM. May require after hours when needed.



Job Summary

An Administrative Administrative Support Associate is needed to provide high level support to the Leadership Team of the Department of Microbiology, Immunology and Molecular Genetics. The position will be responsible for managing the calendar of the chair, including scheduling meetings with faculty, staff, and learners within and outside the department, prioritizing meetings requests, and resolving scheduling conflicts while maintaining a positive image of Chair and department. This would include logical needs for the meetings. Completes travel arrangements and processes associated expenses for the chair. Serves as liaison with internal and external constituents, answers phones, Maintains files, drafts correspondence on behalf of Chair. This position will also work with members of the department to ensure website content is up to date with relative context. Disburses central business office communications. Oversees departmental calendar of scheduled events of weekly meetings (Chalk Talks, Journal Club, Seminars), as well as makes room reservations, sends out calendar reminders and materials. Oversees departmental social engagement activities. Works with guest speakers and recruitment candidates to build itineraries and travel arrangements.



This role will also provide high level, detailed support for the newly established Consortium for Infectious Disease Research, CURE KY at the University of Kentucky. Responsibilities include scheduling meetings and seminar, assistance with meeting agendas, taking minutes. Will build and maintain a website for the consortium, a listserv for the group, and monthly newsletter. Will serve as main event coordinator of annual Infectious Disease Day. Works with faculty and staff to develop, implement and maintain key project management and spreadsheet software to crate and/or maintain timelines and track resource allocation, performance metrics and other project related information such as PowerPoint presentations, organization charts and other tools. Willing to learn and navigate extramural funding website to help stimulate collaborations and grant submissions. Assists with grant preparations and submissions.



Skills / Knowledge / Abilities

Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Deadline to Apply
01/02/2025


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.