Commencement Graduate Assistant

Job Title
Commencement Graduate Assistant


Requisition Number
DU13105


Department Name
3DH40:Aux Services - Student Center


Work Location
Lexington, KY


Salary Range
This position offers a compensation package that includes a combination of a standard tuition waiver (with the student responsible for any additional costs above standard) and a bi-weekly stipend of $800 per pay period.


Type of Position
Student


Position Time Status
Part-Time


Required Education

Bachelor’s degree pursuing a master’s degree



Required Related Experience

None



Required License/Registration/Certification

None



Physical Requirements

Able to lift, push, pull objects up to 25 lbs, able to climb stairs, and walk for long distances



Shift

Flexible. Assignments will be project-focused, therefore hours will vary based on deadlines and upcoming events. Schedule to be determined in coordination with supervisor.



Job Summary

The ideal candidate will be an individual who can commit to this role for two years.  

The Commencement Graduate Assistant is responsible for supporting the planning, coordination and execution of the University of Kentucky’s December and May Commencement ceremonies.  This role involves managing various aspects of the Commencement process, including website maintenance, registration, communication, inventory control, event logistics, and collaboration with College Coordinators.  The successful candidate will possess strong organizational, communicating, and interpersonal skills, as well as the ability to work effectively both independently and as part of a team.

Key Responsibilities:
·       Manage day-to-day operations, preparations, and execution of Commencement ceremonies.
·       Maintain and update the Commencement website.
·       Oversee the Commencement registration process, including student communication and data management.
·       Utilize Excel to manage student registration data, generate reports, and analyze commencement-related information.
·       Coordinate and facilitate monthly meetings with Commencement coordinators from each College.
·       Manage inventory of Commencement equipment, supplies, and signage.
·       Periodically review vendor relationships in partnership with the Associate Director to optimize cost and service quality.
·       Identify and implement continuous improvements to the Commencement experience.
·       Lead projects and manage tasks independently.
·       Assist in recruitment, training, and management of student volunteers for the day of Commencement.
·       Utilize SharePoint to organize and maintain Commencement-related files and documents.
·       Demonstrate strong critical thinking skills.
·       Assist with other university events as needed.





Skills / Knowledge / Abilities

Required Skills:
·       Strong interpersonal and customer service skills
·       Proficiency in website content management systems, Excel, and SharePoint
·       Ability to work under pressure and meet deadlines in a fast-paced environment
·       Strong organizational and time management skills
·       Attention to detail and accuracy
·       Excellent problem-solving skills
·       Effective oral and written communication skills
·       Proficiency with Microsoft Office Suite 
·       Ability to work both independently and as part of a team 

Preferred Skills:
·       Project management experience

·       Experience in event planning or coordination





Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Deadline to Apply
03/01/2025


Our University Community


We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.