Director of Administration, Statistics

12-Dec-2024

Director of Administration, Statistics

Faculty of Arts and Sciences

67593BR

Job Summary

Reporting to the Department Chair, the Director of Administration provides administrative leadership to the Department of Statistics. The Director of Administration is responsible for the overall strategic management of the administrative, financial, and faculty support operations of the department as well as lead and implement significant departmental changes.

Position Description

In collaboration with the Department Chair, the Director of Administration:

• sets strategic objectives and allocates resources to support these objectives.
• advises and supports the Department Chair and works collaboratively with faculty in support of their teaching and research objectives. May represent the Chair in meetings.
• actively participates in faculty meetings including drafting agendas and taking meeting minutes.
• oversees human resources function for eleven staff members, including recruitment, performance management, staff relations, and training and development, and directly supervises eight staff.
• develops departmental budget in partnership with the Division of Science and FAS Finance and oversees all financial activities, does financial analysis and forecasting on departmental accounts, manages multiple payrolls, and provides oversight for sponsored research activities.
• develops and implements policies and procedures for effective administration of the department and serves as the primary source of policy information for faculty and staff.
• determines needs and priorities for department space planning and management and shared operational resources. 
• works with Harvard International Office to initiate and manage visa and permanent residency sponsorship for faculty, and oversees the management of visas for postdoctoral fellows and visitors.
• works with Chair and faculty committees on policy and planning matters and visiting committee activities.
• oversees faculty services including searches and reviews, appointments, promotions, and new faculty onboarding including drafting and/or contributing to dossiers, letters, and reports.
• oversees student services function, including graduate student funding and processing research appointments.
• serves as staff liaison to work closely with Faculty of Arts and Sciences (FAS), FAS Division of Science, and University offices to ensure that the Department's administrative procedures are in line with core mission and policies.
• handles special projects and initiatives for the Chair and performs other duties as required.

Basic Qualifications

Bachelor's degree required and seven years of progressively responsible administrative management experience that includes staff supervision and financial management in an academic or research environment.

Additional Qualifications and Skills

Strong interpersonal and oral communications skills are essential, including the ability to deal diplomatically with a wide range of people. Demonstrated sound judgment and discretion in handling confidential information. Strong leadership and negotiation skills. Ability to work collaboratively with a variety of constituents, managing change, establishing priorities, and meeting deadlines. Demonstrated writing ability, as well as excellent editing and proofreading skills. Thorough understanding of budgets, budget preparation, and financial monitoring. Familiarity with HR practices (evaluation, hiring, etc.). Ability to learn and use multiple software applications and systems. Strong skills in Microsoft Office Suite, including Word and Excel. Sponsored research experience is strongly preferred.

Additional Information

We are unable to provide visa sponsorship for this position

All formal offers will be made by FAS Human Resources

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community

Work Format Details

This position is based in Massachusetts. Additional details regarding hybrid work will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). 

About Us

The Faculty of the Department of Statistics at Harvard seeks to advance statistical methodology and theory by thinking hard about novel and complex applied problems. By solving challenging problems in many areas of science, social science, humanities and technology, and then generalizing them into broadly applicable statistical techniques, our faculty and our students have generated some of the largest breakthroughs in our field since our founding in 1957. The deep interplay between application, computation, and theory is the cornerstone of our community, as well as the backbone of data science.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

361058 Administrative Manager

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Sciences

Salary Grade

058

Department

Statistics

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Credit, Criminal, Education, Identity

Schedule

35 hours per week

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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