Director of Finance and Operations

Position Overview

The National School Public Relations Association is in search of a director of finance and operations. This is a senior level position responsible for leading and directing the critical financial and operational functions of the association. This position plays a key role in ensuring the efficient and effective management of the association’s financial resources, conference registration, human resources, office administration and program revenues and expenses. 

Reports to: Executive Director

Direct reports: 

• Business Services Specialist
• Administrative Assistant

Position Responsibilities

A. Financial Management

1. Manage and maintain the association's financial records, including budgets, income statements, and balance sheets.
2. Manage and maintain the association’s education foundation financial records, including donations and scholarships. 
3. Oversee accounts payable and receivable, ensuring timely and accurate processing of financial transactions.
4. Collaborate with the executive director to develop annual budgets and financial forecasts.
5. Monitor financial performance and provide regular reports to staff program managers, executive director and executive board. 
6. Monitor and analyze program revenues and expenses to ensure fiscal responsibility and sustainability.
7. Identify opportunities to increase revenue and reduce costs while maintaining program quality.
8. Monitor bank operating accounts and investment accounts. 
9. Reviews and oversees contracts for the association.
10. Oversee bi-weekly payroll processing. 
11. Develop SOPs related to finances and operations.
12. Renew IATA status annually to ensure hotel commission receipts 

B. Annual Financial Audit

1. Coordinate the annual financial audit process, liaising with external auditors and ensuring compliance with audit requirements.
2. Prepare and provide necessary financial documentation and reports for the audit.
3. Implement audit recommendations and maintain strong financial controls.

C. Annual Conference Registration

1. Oversee conference registration process. 
2. Collaborate with conference organizers, in advance and on site as needed, to ensure a smooth registration experience for attendees.

D. Chapter Finance Oversight

1. Provide guidance for the association’s chapters on annual IRS requirements for Group Exemption members and general financial best practices.
2. Monitor and ensure chapter compliance with annual IRS requirements. 

E. Human Resources

1. Oversee human resources management functions including recruiting, hiring, training, position descriptions, onboarding, termination and offboarding, compensation and benefits (including retirement) programs. 
2. Assist executive director in ensuring best practices in human resources as well as compliance with local, state and federal regulations. 

F. Property Management

1. Serve as liaison to the office building property manager. 
2. Ensure the smooth operations of the office condo space. 

Position Requirements 

The requirements listed below are representative of the education, experience, knowledge, skills and/or abilities to successfully perform the job: 

• Financial management and human resources management skills commensurate with director-level oversight. 
• Excellent analytical skills and ability to synthesize and clearly present information quantitatively and qualitatively. 
• Customer service-oriented approach to working with colleagues, volunteer leaders and members. 
• Excellent organizational skills. 
• Ability to work as an enthusiastic active team member as well as a leader.
• Excellent written and verbal communication skills. 

Education and Experience

• Bachelor's degree in finance, accounting, business administration, or a related field (master's degree preferred).
• Minimum of 10 years of experience in financial management, accounting, program management or operations in a nonprofit organization. 
• Experience with managing staff and working with external contractors. 
• Knowledge of non-profit accounting principles and regulations.
• High level of proficiency in financial software (QuickBooks) and Microsoft Office Suite (Excel, Word, PowerPoint). 
• Experience with association membership management software is a plus.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Ability to travel annually for national conference. 

Benefits

• Strong collaborative and collegial work environment
• 90% NSPRA-funded health insurance program
• 4 weeks of vacation
• 11 paid holidays
• Up to 12 sick days
• 3% 401(k) program with matching contributions up to 4%
• NSPRA-funded disability and life insurance 
• Optional annual bonus (at discretion of the board)
  
   

Salary range: $117,000 - $135,000 based on experience

Location

This position will be located in the Rockville, Md., offices, with an opportunity to remote work one or two days per week. 

How to Apply

Send a cover letter and resume to jobopp@nspra.org by Friday, January 17, 2025. No calls, please.

NSPRA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. NSPRA makes hiring decisions based solely on qualifications, merit, and business needs at the time.