Education Staff Assistant(Hybrid)

Introduction

The State of Connecticut, State Department of Education is seeking an Education Staff Assistant to facilitate the work of the newly formed Connecticut Educator Preparation and Certification Board within the Commissioner’s Office. You will contribute to the pivotal board that shapes educator preparation and certification programs in Connecticut. Join our ambitious team dedicated to fostering excellence in education and preparing educators for a dynamic landscape.

What We Can Offer You:

• Visit our newState Employee Benefits Overview page! 
• A healthy work-life balance to all employees
• Professional growth and development opportunities
• The opportunity to work for a Forbes top company - ‘Forbes’: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule

Position Highlights:

• Full Time, 40 hours per week
• Monday through Friday
• First Shift
• Hybrid role (Combination of in-office / telework)
• We are located in Downtown Hartford, easily accessible for all commuters

The Role: 

As an Education Staff Assistant, you will play a crucial role in the smooth operation and success of the Connecticut Educator Preparation and Certification Board. Your responsibilities will include:

• Coordinating the establishment of a 16-member board to ensure a flawless and efficient process.
• Providing support to establish the Board bylaws, ensuring compliance with state laws and regulations.
• Drafting agendas and preparing comprehensive meeting minutes to facilitate effective communication and decision-making.
• Coordinating meetings and managing public comment sessions to ensure a productive and inclusive environment.
• Collaboratively working with the liaison to the State Board of Education to ensure seamless integration and cooperation.

Selection Plan

To Apply:

• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. 

For Assistance In Applying:

• Please read or watch our Applicant Tips on How to Apply!

Important Information After You Apply:

• For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.

Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Hayley Newhouse, at Hayley.Newhouse@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Education assists the Secretary, State Board of Education in the performance of special assignments in matters pertaining to educational policy and other State Board responsibilities.

EXAMPLES OF DUTIES

• Acts as an executive assistant to the Secretary, State Board of Education;
• Prepares policy materials for presentation to the State Board of Education;
• Participates in the planning of educational goals and strategies;
• Coordinates the dissemination of information to interested parties;
• Assists in the organization and staffing of units of the Department;
• Prepares reports on matters of concern to the State Board of Education as required;
• Performs research projects as directed;
• Participates in the recruitment and hiring of staff, including outreach, interview and selection;
• May assist in developing the State Board of Education agenda;
• May work with representatives of the state, federal, local and legislative agencies on educational matters;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of
  • basic philosophy of education;
  • organizational behavior and planning;
• Considerable oral and written communication skills;
• Ability to
  • plan educational policy;
  • prepare comprehensive reports;
  • develop and maintain cooperative working relationships;
• Administrative ability.

MINIMUM QUALIFICATIONS

Demonstrated competence to perform the duties and responsibilities of the position as determined by the State Board of Education.

PREFERRED QUALIFICATIONS

• Bachelor's degree in Political Science or a Law degree.  
• Experience with state laws pertaining to certification and teacher preparation.
• Experience coordinating public meetings. 
• Experience drafting agendas, preparing meeting minutes.
• Experience with Robert’s Rules of Order.
• Experience with general office administration.
• Experience managing competing priorities of a large voting board.

SPECIAL REQUIREMENTS

Incumbents in this class must hold an appropriate certificate issued by the State Board of Education.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.