Executive / Administrative Assistant

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

Our industry is rapidly evolving, and we need courageous, quick thinkers who can shape the strategic decisions that lead our business forward. Whether it’s negotiating with some of our largest global partners or creating next year’s financial plan, you can influence both our day-to-day P&L and the future direction of the company. As part of the team, you can have the opportunity to learn and use the latest data tools and technologies and explore a range of roles to grow your career. Find your place in finance on #TeamAmex.

Global Commercial Services (GCS) provides a range of card programs and expense management tools to help large, medium and small businesses around the world manage almost all the facets of their business spending.The GCS Lead Financial Office (LFO) team is responsible for providing financial management, decision support, and planning & results analysis to the GCS President and her direct reports to help achieve BU and AXP financial targets. The team works closely with GCS business partners and multiple Finance teams to drive insights which have a meaningful impact on GCS business strategy.

How will you make an impact in this role?

We are looking for a highly motivated and organized Executive Assistant to provide administrative support to the SVP/CFO, Global Commercial Services. The ideal candidate should be eager to learn about the function and willing to take on new assignments related to the teams being supported.

Role & Responsibilities:

• Responsible for calendar management on a daily, weekly and monthly basis
• Manage logistics of meeting administration (in-person, telepresence and WebEx)
• Manage domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas
• Facilitate with the organization of colleague engagement events and team-building activities for the team
• Procure laptops, office supplies, office space, etc. and manage the procurement process including researching and approving invoices, and researching standard accounting errors
• Maintain organizational charts and department distribution list
• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
• Coordinate facilities management responsibilities
• Manage general follow-ups and generate reminders to effectively meet deadlines and commitments
• Assist with special projects and initiatives as requested
• Communicate effectively with all team members and key partners of all levels and work closely with the other executive assistants on office operations

Qualifications:

• • Strong and highly developed interpersonal skills
  • Strong process orientation and analytical / problem solving skills
  • Effective verbal/written communication
  • PC and basic OS skills such as Word, Excel and Power point

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

• Competitive base salaries 
• Bonus incentives 
• 6% Company Match on retirement savings plan 
• Free financial coaching and financial well-being support 
• Comprehensive medical, dental, vision, life insurance, and disability benefits 
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy 
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) 
• Free and confidential counseling support through our Healthy Minds program 
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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