Executive Assistant

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Senior Executive Assistant Associate to work in Westlake, TX!

The Role

The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You will work directly with, and provide support to, management at all levels of the company and frequently share standard methodologies as well.
As an important member of the FI/FBOT IWMS Admin Team, you will provide administrative support for the ICG team. In this role, you frequently will be called upon to use organizational, communication and administrative skills to complete business unit tasks.

The Expertise You Have

• Bachelor's degree is strongly preferred, but not required.
• Must have 6+ years of senior executive admin experience or equivalent administrative experience.
• This position requires a broad understanding of company/functional policies and practices, financial industry background is highly preferred but not required.

The Skills You Bring

• Effectively work in a high volume, face-pace environment, handling multiple priorities
• Diligent, proactive, and possess strong organizational skills.
• Self-starter with a strong sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance.
• Have the ability to exercise sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and complex in nature.
• Proven track record to effectively interact with senior level management and have excellent social skills.
• Advanced administrative skills to provide daily executive support, while simultaneously working on administrative projects and other broader tasks
• Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities.
• A teammate who develops strong working relationships with colleagues across the company
• Willing to learn and advance your skills.
• Have excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)

The Value You Deliver

• Provide administrative operational support to executive team members.
• Coordinate client facing meetings.
• Coordinate travel, organize expense reports, and process invoices.
• Provide support in various administrative projects, assisting executives by taking responsibility for complex details and implement independently.
• Initiate resolution of complex problems and inefficiencies
• Maintain confidentiality and possess a thorough knowledge of the Executive’s span of control and company policies and procedures.
• Work with advanced spreadsheets, databases, and word processing software packages to support executives by creating quality presentations, reports and current data and information.

Dynamic Working

Fidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite all business days of every other week in a Fidelity office.

Company Overview

 
Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at FTSJobs.com(opens in a new tab).
We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.
Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com.

Information about Fidelity Investments

At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money. For information about working at Fidelity, visit FidelityCareers.com(opens in a new tab).

Fidelity’s hybrid working model (opens in a new tab)blends the best of both onsite and offsite work experiences. Having the majority of our associates work onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most roles listed as Hybrid will require associates to work onsite all business days of every other week in a Fidelity office. This does not apply to roles listed as Remote or Onsite.

Fidelity Investments and Fidelity TalentSource are equal opportunity employers.