Executive Secretary(Hybrid)

Introduction

Are you an innovative clerical professional looking for the next step in your career?

If so, we encourage you to read the posting below and apply today!

The State of Connecticut, Department of Economic and Community Development (DECD), Office of the Commissioner, is currently recruiting an Executive Secretary to support the Commissioner.

WHAT WE OFFER

• Visit our newState Employee Benefits Overview page!
• The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
• Professional growth and development opportunities
• A healthy work/life balanceto all employees

POSITION HIGHLIGHTS

• Full time, 40 hours per week
• Monday through Friday schedule
• First shift hours, 8:30 am to 5:00 pm
• Location: DECD Commissioner's Office, 450 Columbus Blvd, Hartford, CT 06103
• Hybrid opportunity, combination of in-office and telework, in accordance with the Telework Policy

THE ROLE
In this role, you will have the prestigious opportunity to serve at the pleasure of the DECD Commissioner. In this environment, the ideal candidate would posses the following:

• People skills-working with a diverse group of individuals, displaying patience when needed
• High degree of organizational and time management skills
• Ability to weigh and balance competing priorities

ABOUT US
The Department of Economic and Community Development is the state's lead agency responsible for strengthening Connecticut’s competitive position in the rapidly changing, knowledge-based global economy. The agency takes a comprehensive approach to economic development that incorporates community development, transportation, education, and arts and culture.

Selection Plan

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jasmyn Raymond at Jasmyn.Raymond@ct.gov.

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

Acts as personal secretary and provides office management to the administrative head and/or to each undersecretary or deputy to such head of a department or institution as authorized by Section 5-198(11) of the Connecticut General Statutes.

EXAMPLES OF DUTIES

• Acts as confidential secretary to an executive;
• Relieves superior of administrative details through interaction with the public and routine contacts with other state executives;
• Complies and coordinates data for action by superior;
• Takes and transcribes confidential correspondence from supervisor or at meetings and/or hearings;
• Types a wide variety of correspondence, notes, memorandums, drafts, transcripts, charts and forms following proper format;
• Prepares own letters or reports and advises superior of appropriate action taken on routine matters;
• Schedules appointments and arranges meetings;
• Acts as receptionist;
• Maintains and checks records and files;
• Performs special assignments, studies and routine administrative functions as specifically directed;
• Screens incoming correspondence, refers to appropriate staff and follows up to insure timely response;
• May supervise a clerical staff assigning work and following up to insure completion;
• May transmit to or request information from agency staff for agency head;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • office administration and management;
  • functions, procedures, programs and regulations of relevant organizational unit;
  • English grammar, spelling and punctuation;
• Considerable interpersonal skills;
• Ability to
  • interact effectively with supervisor, co-workers and general public;
  • work independently on administrative tasks and make decisions within framework of departmental policies;
  • follow complex instructions;
  • take accurate and complex dictation;
• Supervisory ability.

PREFERRED QUALIFICATIONS

• Experience in Microsoft Outlook, Calendar, and Teams.
• Experience preparing communications on behalf of a C-Suite Executive.
• Experience at scheduling competing priorities.
• Experience in writing memos.
• Experience preparing the paperwork and coordinating travel arrangements in accordance with State policy.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.