11-Dec-2024
Finance Associate I
Faculty of Arts and Sciences
67505BR
Job Summary
This Finance Associate position falls within the Finance Department of the Phillips Brooks House Center for Public Service and Engaged Scholarship. The position supports the financial operations of both the PBH Center as well as the Phillips Brooks House Association (PBHA), the separate non-profit entity and the largest component of the PBH Center.
This is a renewable one-year term position.
Position Description
- Provides A/P and administrative support to the PBHA Financial Administrator, PBHA student treasurer and the PBH department finance team through various platforms and system including but not limited to B2P, Jotform, QuickBooks Online and Harvard term billing (my.harvard).
- Works collaboratively with the overall PBH Department finance team including attending and completing regular payment related check-in’s with various department program managers
- Responsible for processing PBHA reimbursement requests, monitoring A/P and A/R email accounts.
- Prepares weekly ACH payment batches and enter transactions into QuickBooks Online
- Processes all of PBHA’s credit card transactions from its separate banking institution
- Works in collaboration with the other Finance Associate to ensure timely A/P and A/R related communication and problem resolution
- Together with the second Finance Associate, monitors and reconciles (including matching donations to specific PBHA programs within QuickBooks GL)
- Performs weekly check scans and tracking incoming cash and check donation and corresponding documentations received by PBHA.
- Contributes to the completion of monthly KPI reports and other critical financial reports that tracks PBHA-related transactions. Attend weekly finance meeting
- Serves as primary backup and liaison for the other department finance associate and PBHA Finance Administrator when needed
- Assists with the annual PBHA financial audit by completing assigned auditor A/R and A/P selections and gather Quickbooks reports assigned by the Director of Administration and Finance
Basic Qualifications
- Associate’s Degree or a minimum of two years of relevant job experience
Additional Qualifications and Skills
- Experience with essential financial operations
- Attention to detail, great organizational & communication skills
- the ability to adapt to new finance related systems and platforms.
- Knowledge of QuickBooks and Salesforce is preferred.
Physical Requirements
Must be able to sit and work in front of a computer monitor throughout the workday. Must be able to lift 20 lbs.
Working Conditions
This is an in person position with the possibilty of a hybrid schedule.
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Finance
Department Office Location
USA - MA - Cambridge
Job Code
400110 Financial Associate I
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
College
Salary Grade
054
Department
Phillips Brooks House
Union
55 - Hvd Union Cler & Tech Workers
Time Status
Full-time
Pre-Employment Screening
Criminal, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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