Fiscal/Administrative Manager 1(Hybrid)

Introduction

The State of Connecticut, Department of Public Health (DPH) is seeking a current DPH employee to manage our Procurement and Accounts Payable Unit as a Fiscal/Administrative Manager 1. This unit includes both the contractual and general services processing. See below for additional information on this great opportunity!

POSITION HIGHLIGHTS:

• Work Schedule: Typically Monday - Friday
• Work Hours: Full-time, First Shift, 40 hours per week
• Location: 410 Capitol Avenue, Hartford, CT

There may be opportunities for an alternate work schedule and working remotely in accordance with State policies. Although a hybrid position may be considered, preference is for this role to be in the office most days.

WHAT YOU'LL BE DOING:

• Coordinating the procurement and accounts payable unit, ensuring all operations are managed efficiently and effectively.
• Managing the processing of state contractual procurement and general services.
• Interpreting and applying State statutes to ensure compliance in all financial activities.
• Collaborating with various departments to successfully implement financial policies and procedures.
• Applying the CoreCT Financial modules - Eprocurement and Payables - to maintain accurate financial records and reports.

MORE ABOUT THE AGENCY AND FACILITIES:

The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by:

• Assuring the conditions in which people can be healthy
• Preventing disease, injury, and disability
• Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.

DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

To Apply:

• The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
• You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
• In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
• This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

Important Next Step Information for After You Apply:

• Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
• For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

Connect With Us:

• Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
• Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Joseph K. Fried at Joseph.Fried@ct.gov, 860-924-7053.

FOR ASSISTANCE IN APPLYING:

Please read or watch our Applicant Tips on How to Apply!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

• Schedules, assigns, oversees and reviews the work of staff; 
• Provides staff training and assistance; 
• Conducts performance evaluations; 
• Determines priorities and plans unit work; 
• Establishes and maintains unit procedures; 
• Develops or makes recommendations on the development of policies and standards; 
• Interprets and administers pertinent laws; 
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; 
• Assists in planning and implementation of financial aspects of EDP systems; 
• Utilizes EDP systems for financial records, reports and analyses; 
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; 
• Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; 
• In addition to supervising fiscal/administrative functions may supervise support services; 
• In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; 
• Performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

• Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; 
• Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; 
• Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; 
• Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; 
• Works with state agency contracting staff to implement requirements of the State Contracting Standards Board; 
• Researches, interprets and administers pertinent laws and regulations; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; 
• Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; 
• Considerable
  • interpersonal skills; 
  • oral and written communication skills; 
• Considerable ability
  • to understand and apply relevant state and federal laws, statutes and regulations; 
  • to prepare and analyze financial and statistical reports; 
• Ability to
  • analyze budgetary and related problems; 
  • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Experience with CoreCT Financial modules – Eprocurement and Payables.
• Experience creating business and operational efficiencies.
• Experience with state contractual procurement.
• Experience interpreting and applying State statutes.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.