STEPS Administrative Assistant

Job Title
STEPS Administrative Assistant


Requisition Number
TE08471


Department Name
1B260:Student Support Services


Work Location
Lexington, KY


Salary Range
$19.00 - $24.00/hour


Type of Position
Temporary


Position Time Status
Full-Time


Required Education

High School Education/AA preferred



Required Related Experience

Budget management, Grant management



Required License/Registration/Certification

N/A



Physical Requirements

General office environment, occasional walking, lift 20lbs



Shift

Monday-Friday 8am-5pm



Job Summary

Perform administrative support functions for the Student Support Services (SSS) Department which includes, assisting with travel plans, staff conference registration, sending emails, communicating with campus partners, coordinating meetings, submitting surplus forms, gathering data for the annual equipment and space inventory, processing correspondence, and submitting job orders.

This position will work with the Student Success Business Office (SSBO) to process university and vendor business forms. Provide direct support to SSS Director and SSBO hiring officials during new staff hire searches. Work with the Program Advisor’s (Learning Skills Specialist and Counselor) and SSBO during the tutor and peer coaching hiring process. This person will approve work study students’ time sheets and support the Program Advisors with payroll documentation and process. Work with the SSBO financial staff to prepare and submit SAG forms for SSS scholarships.

Additionally, they will maintain and manage departmental files, work with the Director to coordinate onboarding of new staff, take meeting minutes and distribute to attendees, and work with the Student Success Marketing and Communications team to maintain social media platforms. This person will independently trouble shoot problems for professional staff, faculty, students, parents, and other office visitors. All functions of SAP for the SSS office, prepare monthly budget report and reconciliation for departmental/pertinent accounts, perform as time administrator to oversee payroll entries, monitor purchases for office along with the director, process travel reimbursements, and input new temporary/part-time staff in SAP.



Skills / Knowledge / Abilities

Planning, organizing, communication, attention to details, time management



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Associate Degree (business certifications)



Deadline to Apply
12/23/2024


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.