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<h4>Introduction</h4> The Boating Division has one seasonal Office Assistant positions available.&nbsp;Join a group of passionate full time and seasonal staff to promote clean and safe boating.&nbsp; Much of the work is office based but diverse in scope. You will answer questions on the phone and in-person about certification, boating laws, class schedules and data entry. The duty station will be the Department of Energy &amp; Environmental Protection- Marine Headquarters located at 333 Ferry Road, Old Lyme, CT. The start date is April 2024. Boating Office Assistants <ul><li>Needed April to September.</li><li>40 hours per week though work hours may vary daily but typically Monday through Friday with some evening and weekend work required.</li></ul> Responsibilities Include: <ul><li>Provides general office and operation support services. Performs a wide variety of basic clerical functions including but not limited to typing, word processing, filing, answering telephones, handling routine requests for information or program materials, assisting with mass mailings, preparing routine forms;</li><li>Receives and organizes weekly paperwork and reports from seasonal field staff;</li><li>Writes a weekly summary of issues from field reports;</li><li>Assists with Safe Boating class data entry;</li><li>Assists with public outreach events and other office related duties, as needed.</li></ul> <h4>Selection Plan</h4> 1. Complete a Master Application and directly apply to this recruitment. 2. Ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the State of Connecticut. 3. Regularly check your email for notifications (be sure to check your SPAM and/or Junk folders, as emails could end up there in error). 4. For questions about the position, please contact Gwendolynn Flynn, Environmental Analyst, 860-447-4339, <a href="mailto:Gwendolynn.Flynn@ct.gov" target="_blank">Gwendolynn.Flynn@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In the Department of Energy and Environmental Protection, as a limited duration employee, performs one or more of a variety of tasks and assigned duties of a seasonal nature. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> Ability to follow instructions. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Must be proficient with Microsoft Office programs and able to perform a variety of entry level clerical duties.&nbsp;</li><li>May be required to accompany boating staff to various training sessions to provide clerical assistance.&nbsp;</li><li>Candidate must have a valid driver’s license.&nbsp;</li><li>Knowledge of boating is a plus.&nbsp;&nbsp;</li><li>Must be able to periodically work weekends and holidays.</li></ul> <h4>SPECIAL REQUIREMENTS</h4> <ul><li>Incumbents in this class who are assigned as supervisors of small recreational units will perform emergency first aid as needed and will be required to obtain and retain a Basic First Aid Certificate.&nbsp;</li><li>Incumbents in this class may be required for certain positions to meet any of the following: <ul><li>Proof of possession of a valid Motor Vehicle Operator license.&nbsp;</li><li>Possession of a valid license to apply pesticides.&nbsp;</li><li>College training in a specific field.&nbsp;</li><li>Emergency Medical Technician (EMT) certification may be required by specific State facilities.&nbsp;</li></ul></li><li>Incumbents performing lifeguard services must have and retain an American Red Cross (ARC) Lifeguarding Certification (includes CPR for the Professional Rescuer and Basic First Aid). An EMT or MRT certification may be substituted for the CPR and First Aid requirements.</li></ul> <h4>PHYSICAL REQUIREMENTS</h4> 1. Incumbents in this class must possess and maintain adequate physical strength and stamina to perform the duties of the class. 2. Incumbents performing lifeguard services must be able to demonstrate American Red Cross (ARC) waterfront lifeguarding swimming skills. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Boating Office Assistant

<h4>Introduction</h4> Office Assistant <ul><li>Needed Summer through early Winter.</li><li>Schedule is&nbsp;Monday-Friday, 8:00am – 4:30pm (40 hrs.)</li></ul>Roles and responsibilities include: <ul><li>Supporting all divisions;</li><li>Opening and closing office;</li><li>Customer service – on phone and in-person;</li><li>Handling routine requests for information and/or program materials;</li><li>Boot up computers;</li><li>Register and licensing terminals as well as preparing register for sales;</li><li>Check email, prepare mail (including mass mailings), disperse mail, filing;</li><li>Provide applications and permits for youth group, backpack camping and parking;</li><li>Data input, organize mileage, gas and diesel sheets and send to Hartford Office;</li><li>Sell park passes, sport licenses, prepare SIMS reports prepare and make bank deposits;</li><li>Closedown systems including setting alarm on building and other related duties.</li></ul> <h4>Selection Plan</h4> 1. Complete a Master Application and directly apply to this recruitment. 2. Ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the State of Connecticut. 3. Regularly check your email for notifications (be sure to check your SPAM and/or Junk folders, as emails could end up there in error). 4. For questions about the position, please contact&nbsp;Meghan Frommer,&nbsp;860-424-4116,&nbsp;<a href="mailto:Meghan.frommer@ct.gov" target="_blank">Meghan.frommer@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In the Department of Energy and Environmental Protection, as a limited duration employee, performs one or more of a variety of tasks and assigned duties of a seasonal nature. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> Ability to follow instructions. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Applicants must have a good attitude, a good work ethic and willingness to learn.&nbsp;</li><li>Working knowledge of Microsoft Suite.</li></ul> <h4>SPECIAL REQUIREMENTS</h4> <ul><li>Incumbents in this class who are assigned as supervisors of small recreational units will perform emergency first aid as needed and will be required to obtain and retain a Basic First Aid Certificate.&nbsp;</li><li>Incumbents in this class may be required for certain positions to meet any of the following: <ul><li>Proof of possession of a valid Motor Vehicle Operator license.&nbsp;</li><li>Possession of a valid license to apply pesticides.&nbsp;</li><li>College training in a specific field.&nbsp;</li><li>Emergency Medical Technician (EMT) certification may be required by specific State facilities.&nbsp;</li></ul></li><li>Incumbents performing lifeguard services must have and retain an American Red Cross (ARC) Lifeguarding Certification (includes CPR for the Professional Rescuer and Basic First Aid). An EMT or MRT certification may be substituted for the CPR and First Aid requirements.</li></ul> <h4>PHYSICAL REQUIREMENTS</h4> 1. Incumbents in this class must possess and maintain adequate physical strength and stamina to perform the duties of the class. 2. Incumbents performing lifeguard services must be able to demonstrate American Red Cross (ARC) waterfront lifeguarding swimming skills. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Office Assistant - Eastern District Headquarters

POSTING NUMBER: (N124-2425)POSTING DATE:&nbsp;&nbsp;&nbsp;August 9, 2024 CLOSING DATE:&nbsp;&nbsp;&nbsp;Until FilledPOSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive Assistant to the Chief Operating OfficerREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Chief Operating OfficerLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Central Office PRIMARY FUNCTION: Provide diversified administrative support to the senior executiveTYPICAL DUTIES AND RESPONSIBILITIES:<ul><li>Maintain schedule and appointments and resolve conflicts as needed.</li><li>Compose and prepare correspondence and reports independently.</li><li>Respond to incoming phone correspondence.</li><li>Maintain budget for the Chief Operating Officer’s department.</li><li>Arrange meetings/conferences; assemble materials in preparation for meetings.</li><li>Under the supervision of the executives, develop and implement procedures to improve efficiency.</li><li>Maintain attendance records for all department staff.</li><li>Assist in the preparation of Board agenda items and other reports/presentations.</li><li>Order all supplies, equipment; prepare requisitions, standard invoices, receiving reports; complete payment process.</li><li>Prepare Employee Reimbursement Request and accompanying documentation on behalf of executives.</li><li>Develop and maintain an electronic library of materials related to the departments.</li><li>Perform other related tasks as requested.</li></ul>SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: <ul><li>High school diploma or GED supplemented by courses in secretarial training or business administration.&nbsp;Associate Degree in Secretarial Sciences preferred.</li><li>Minimum five years of executive secretarial experience, preferably supporting the Director level or higher.</li><li>Proficient in the use of Microsoft Windows, Excel, PowerPoint, Access and any other applicable programs and equipment.&nbsp;Knowledge of Internet/Intranet and MUNIS preferred.</li><li>Must attend training to update computer skills as needed.</li><li>Excellent verbal and written communications skills; bilingual English/Spanish preferred.&nbsp;</li><li>Demonstrated ability to consistently make work decisions in accordance with department policies and procedures.</li><li>Strong verbal and written communication skills.</li><li>Ability to maintain confidentiality.</li><li>Familiarity with Hartford Public School System policies and procedures preferred.</li><li>Demonstrated ability to deal effectively, fairly and courteously with people, and to establish and maintain effective work relationships.</li><li>Ability to take directives and follow through with initiative.</li><li>Ability to exercise tact and courtesy in discriminating between callers who should have access to the executives and those who should be referred elsewhere.&nbsp;</li><li>Demonstrated ability to maintain professional demeanor in stressful situations</li><li>Must be flexible to provide support periodically which may fall outside of the normal workday.</li></ul>CERTIFICATION REQUIREMENTS: Non-certifiedSALARY AND TERMS OF EMPLOYMENT:Pay will be commensurate with experience level and education.&nbsp;Annual step increases contingent upon satisfactory performance and Board approval. Twelve-month work year.UNION AFFILIATION:&nbsp;The Hartford Federation of School Secretaries (HFSS) 125 Level Agreement.APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Hartford Public Schools

Executive Assistant to the Chief Operating Officer for Central Office (N124-2425)

Assistant Dean for Assessment Job ID: 12302 Location: El Paso, TX Full/Part Time: Part Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Department of Pharmacy Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: 09/01/2024. Salary: Commensurate with experience. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Incomplete applications will not be considered. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary: The Assistant Dean for Assessment's primary responsibility is to provide leadership, expertise, and support for assessment, accreditation, and strategic planning efforts within the School of Pharmacy. The Assistant Dean for Assessment is responsible for overseeing the Assessment Office, including working with the School's faculty-led Assessment Committee, holding a leadership role in coordinating accreditation-related activities, collaborating with the Office of Academic Affairs to coordinate assessment efforts related to the curriculum, and other academic concerns relating to assessment and program planning. Essential Functions Supervises the assessment operations, manages the Assessment office and oversees activities related to degree program design, evaluation of prior learning, review of degree programs and assessment committee deliberations. Actively participates in supporting the activities of the School's Assessment Committee and serves as ex-officio Committee member in Associate Dean's absence to help ensure that all important academic concerns are addressed, consistency of fair judgment is maintained, and students and faculty are given clear and concise communication. Schedules and prepares agenda for Assessment Committee meetings in coordination with the faculty committee chair;; bringing relevant information to the committee regarding concerns of students and mentors, SOP policies, curricular guidelines, similar programs or requirements of other school and universities, professional organizations and industries; and communicates Assessment Committee deliberations to key stakeholders. Facilitates an open channel of communication on assessment issues by encouraging and participating in faculty discussion of program planning and assessment issues in faculty business meetings colloquia, area of study meetings, and less formal groups. Coordinates evaluation of prior learning activities by soliciting all evaluations, developing resources and maintaining procedures to provide appropriate materials to evaluators, , reviewing all evaluations of both classroom-based and experiential learning for adherence to SOP standards and approving evaluations prior to committee review. Participates in forums on assessment-related topics including meeting weekly with the Associate Dean of Academic Affairs to review assessment policy issues and faculty development activities. Partners with the Assessment Committee and assessment office staff to establish objectives and procedures for further improvements of assessment resources and procedures and interacting with assessment personnel from other programs at UTEP and other Universities (School of Pharmacy). Participating actively in the School of Pharmacy governance system as appropriate, including service in different school committees. Occasionally, representing the School of Pharmacy at UTEP and community functions. Mentoring academic expertise, as other responsibilities permit, or leading small group studies for the collection of assessment information. Managing and compiling the School of Pharmacy strategic plan. Complies with all State and University policies. Other duties may be assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Master's degree and Experience: Five years of related experience and training to the statement of duties and responsibilities; or equivalent combination of education and experience. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5495756&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5495756" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12302&amp;PostingSeq=1</a> jeid-c05c03d1a60a2349aebecba060c9bd2b

The University of Texas at El Paso

Assistant Dean for Assessment

Admissions Counselor II-MSSC Job ID: 12232 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Military Student Success Center Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience and education Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Essential Functions Provide leadership, guidance and supervision to VA School Certifying Official I- MSSC Develop and lead training for VA School Certifying Official I- MSSC Assist in improving the current MSSC processing procedures through implementing of new data collection efforts and reports Verify accuracy of work completed by VA School Certifying Official I. Supervise a team of VA School Certifying Officials I. Processes incoming applications, ensures necessary documents are submitted, and performs data entry as necessary. Maintains knowledge of various benefits and services available and regulations governing their administration. Provides assistance to veterans/dependents in securing benefits to ensure veterans/dependents are receiving all benefits entitled to. Executes with collaboration from bursars office, overpayments from educational benefits that will be satisfied within VA entities. Assists and reports graduation to the Department of Veterans Affairs (DVA). Answers questions over email regarding program policies, practices, and operations. Provides veterans/dependents with benefit counseling, coordination of services, and policy advocacy. Assists in resolving problems with VA educational benefits encountered by veterans/dependents by searching out information as necessary. Composes, prepares, proofreads confidential correspondence, reports, and other complex documents; files correspondence and other reports; acts as custodian of university documents and records. Tracks, reports, reviews, and evaluates statistical data for accuracy and trends and makes needed corrections to report parameters. Processes grades or changes to grades on federal military benefits portals as needed. Acts as primary lead on VA compliance surveys (audits), including preparation of files for compliance visits. Serves as liaison to University departments or administrative areas as needed. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities Supervise up to three (3) VA School Certifying Officials Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree from a 4-year accredited institution. Experience: Three years of experience, related to the statement of duties and responsibilities. One year experience as a VA School Certifying Official (SCO) at an accredited institution, cannot be substituted for education. Has been placed and executed supervisory responsibilities for a minimum of one year. Experience and use of the Veteran Affairs Enrollment Management (EM) system. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5506053&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5506053" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12232&amp;PostingSeq=1</a> jeid-84be751302b9394186ba0fe9eaaeac66

Admissions Counselor II-MSSC

Job Title: Administrative Assistant – Lynde School (On Call) Position Summary: Ensure efficient and professional implementation of administrative functions in the Lynde School in the absence of full-time staff members. Compensation $18.00 per hour Position Specific Duties/Responsibilities: <ul><li>Greet all visitors and callers in a cordial, professional manner; maintain reception area</li><li>Distribute mail and messages and manage program correspondence</li><li>Ensure prompt, accurate communication of important information to involved staff (bus arrivals, unscheduled parent visits, student absences, and building security-related matters). Convey messages to students’ family members as assigned</li><li>Complete correspondence and reports as assigned in a timely and accurate manner</li><li>Maintain adequate amounts of necessar school and office supplies and tracking of the same.</li><li>Assist with coordinating ongoing maintenance of copier and fax machines and alert Maintenance department of relevant concerns</li></ul><ul><li>Other duties as assigned</li></ul> Knowledge, Skills, and Abilities <ul><li>Must have excellent communication skills and customer service</li></ul><ul><li>Ability to multi-task and be detail oriented</li><li>Ability to work independently and be an enthusiastic team player</li><li>Must have computer skills and proficiency in Word and Excel</li><li>Ability to work effectively with clients, staff, families, and community contacts</li></ul> Qualifications <ul><li>HS Diploma with at least two years of Administrative Assistant experience.</li><li>Associates Degree preferred</li></ul>

Gateway Longview

Administrative Assistant - Per Diem

Job Description:1. GENERAL POSITION INFORMATION Position Name: Clinic Office ManagerClassification: ExemptFTE: 1.0Work Hours: Monday-Friday 8:00am – 4:30pmDepartment/Division: Clinic ServicesSupervisor: Associate Vice President for Clinic Services and Community-Based Clinical EducationLocation: Onsite, 8000 NE Tillamook St., Portland, OR 97220Benefits: Comprehensive benefits package including employer paid and employer sponsored health, dental and vision insurance plan options. 403(b) retirement plan with up to 10% match after one year. Tuition waiver eligibility for UWS academic programs after one year of employment. Free and reduced cost care in the campus health center for employees and their immediate family members. Paid vacation, sick, wellness time and holidays.2. POSITION SUMMARY The Clinic Office Manager supports patient care services by:1. Monitoring healthcare operations compliance with respect to local, State, and Federal regulations, including HIPAA.2. Providing leadership to the team of Patient Service Representatives (PSRs) to ensure exceptional patient experiences.3. Collaborating with program leadership to effectively manage student intern and clinician schedules.4. Ensuring the appropriate maintenance and certification of clinic equipment and adequate supply of clinical inventory.3. SUPERVISOR RESPONSIBILITIES # of employees this position supervises: 4Job titles of employees supervised: Patient Service Representatives4. KEY RESPONSIBILITIESHealthcare operations compliance (50%):<ul><li>Maintain a centralized database of compliance documents for clinical personnel including proof of licensure, CPR/BLS, and CE.</li><li>In collaboration with the AVP and Human Resources, administer required training in HIPAA, FERPA, and Title IX for all clinic personnel.</li><li>Ensure physical and electronic documents are handled in a secure, HIPAA compliant manner.</li><li>Ensure the records request process is secure and HIPAA compliant.</li><li>Routinely monitor healthcare operations for compliance purposes.</li><li>Generate end of month patient visit reports.</li><li>Close encounters in EPIC HER.</li><li>In collaboration with the AVP, implement a quarterly compliance audit process.</li><li>Serve as a designated site specialist, and the primary liaison between UWS and OCHIN, including OCHIN billing services (OBS). This includes ensuring the EHR is being used optimally, and patient encounters are being coded and discounted appropriately.</li></ul><ul><li>Ensure compliance with the clinic’s fee schedule.</li><li>Serve as the clinic’s designated records custodian, including being the liaison with 3rd parties (e.g., attorneys).</li><li>In collaboration with the PSRs, monitor the patient’s experience through feedback and resolution of concerns, escalating appropriately when necessary.</li><li>Support Diagnostic Imaging operations in collaboration with the Director.&nbsp;</li><li>Collaborate with facilities on emergency preparedness plan design and drill execution including recording of trainings.</li><li>In collaboration with PSRs, ensure voicemails are returned in a timely manner and mail is filed daily.</li><li>Process clinic deposits and report financials to the business office weekly.</li></ul>Providing leadership to the team of PSRs (30%):<ul><li>Supervise and manage PSRs</li><li>Ensure adequate staffing with front desk coverage between clinic operating hours. This may require the office manager to cover as needed.</li><li>Oversee PSR duties, including checking patients in for appointments, scheduling new and follow-up appointments, fulfilling records requests, managing patient complaints, scanning and indexing clinic documents, and administering quality surveys.</li><li>Conduct regular check-ins with all direct reports to monitor performance, track progress on the completion of work duties and responsibilities and discuss successes and challenges.</li><li>Conduct annual performance evaluations for all direct reports.</li></ul><ul><li>Maintain safe and healthy work environment by establishing and enforcing organization standards and adhering to legal regulations.</li></ul>Managing scheduling (15%):<ul><li>Collaborate regularly with program leadership in all academic programs to ensure clinician and student scheduling needs are met.</li></ul>Clinic equipment and inventory (5%):<ul><li>Ensure supplies and inventories are fulfilled and within budget to effectively operate and deliver a positive patient experience.</li><li>Collaborate with AVP on the development and oversight of the annual clinic budget.</li><li>Maintain a centralized database for annual equipment maintenance.</li><li>Maintain a centralized database for clinic supplies.</li><li>Ensure vendors are paid when due. &nbsp;</li></ul>5. UWS CORE VALUESBest Practices:&nbsp;We maintain high standards by using and integrating evidence across multiple disciplines.Curiosity:&nbsp;We are innovative, open minded, and forward thinking.Inclusiveness:&nbsp;We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.Professionalism:&nbsp;We are responsible, respectful, and accountable.Student-Focus:&nbsp;We work for the common good of students’ academic and professional success.Whole-Person Health:&nbsp;We promote physical, mental and emotional wellness in all facets of the UWS experience.6. EXPECTED COMPETENCIES FOR SUPERVISORS Developing &amp; Retaining Talent: Ability to recruit, retain, and develop high performing individuals aligned with UWS’ core values and institutional goals. Completes performance reviews and development plans for all direct reports on time. Ability to provide constructive feedback and coaching to direct reports, including individuals who are underperforming.Managing &amp; Stewarding Resources: Prepares budget(s) to appropriately support department/division functions and goals. Meets or exceeds performance goals and budget targets. Effectively manages departmental resources and processes and seeks opportunities to create efficiencies. Effectively manages relationships with vendors and/or contractors.Leading &amp; Managing Change: Promotes a culture of continuous improvement within department/division with a focus on effective and efficient processes and procedures. An openness to change and the ability provide leadership and clear communication to stakeholders throughout the change process. Engages employees in the change process and develops commitment for sustaining change.7. POSITION QUALIFICATIONSRequiredEducation &amp; Training: High school education or equivalentExperience: 1-3 years’ experience in supervisory role within a healthcare settingRelated knowledge, Skills, and Abilities: Effective communication skills, leadership/team building, and strong organizationPreferredEducation &amp; Training: Bachelor’s degreeCertifications &amp; Licenses: Project management certificationExperience: 3-5 year's experience in supervisory role within healthcare settingRelated knowledge, Skills, and Abilities: Creating clinic budgets, and effective management of labor productivityOther Qualifications: EPIC electronic medical record experience8. APPLICATION, SCREENING AND HIRING PROCESS:Screening of applicants will begin immediately, and the position will remain open until filled. To apply, please submit a resume and cover letter; you may attach your materials as Word or PDF documents.University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.University of Western States offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.uws.edu/about/employment/" target="_blank">https://www.uws.edu/about/employment/</a>University of Western States is an Equal Opportunity Employer.

University of Western States

Clinic Office Manager

The hiring range for this role is: &nbsp;62,976.00 - 88,320.00This is the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting.&nbsp; We may ultimately pay more or less than the hiring range andthis hiringrange may also be modified in the future. A candidate’s position within the hiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.&nbsp;This job is also eligible for annual bonusincentivepay.We offer a comprehensive package of benefits including paid time off, 11 holiday medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account and many other benefits to eligible employees.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.Job Description Summary Under limited supervision ensures the effectiveness and efficiency of the Executive vice President (EVP) or Senior Vice President (SVP) office by providing full range of secretarial/administrative support to the Executive or team and in certain instances the department, exercising confidentiality, tact and diplomacy. Functions as department information resource for internal and external inquiries regarding divisional activities, providing excellent customer service and follow-through, and maintaining positive interactions with internal and external contacts, including Member Plan CEOs and executives, federal government and industry stakeholders, and other BCBSA senior executives as appropriate. Maintains confidentiality of all information and matters.Responsibilities include but are not limited to: Functional Support - Manages the calendar/schedule of the Executive or team, coordinating day-to-day activities by maintaining a balance between meeting requests and other activities, identifying conflicts and anticipating and resolving problems through negotiation/influence. Screens all incoming telephone calls, requests for information and other general inquiries to resolve caller issues or forwards them to the appropriate area for resolution. Forwards information to Executive or team when traveling, and as necessary, to management staff in their absence. Assists in the preparation of division-wide/department-wide meetings, coordinates staff meetings, and other internal meetings and/or conference calls ensuring all logistics and materials are complete. Develops relationships with internal Association and Plan administrative staff and schedules meetings for the Executive or team and in some instances department staff, with Plan, Federal government and Association leadership as appropriate. Coordinates travel arrangements and resulting expense reports ensuring all related time frames and policies are followed. Facilitates division-wide/department-wide communication with internal staff on behalf of Executive or team, proactively identifies divisional communication needs and suggestions solutions for address such needs. Facilitates Executive or team review of contracts, agreements, and other important, confidential documents. Supports special projects on behalf of the Executive or team. Meeting Coordination - Supports Executive or team in conducting planning sessions with the leadership and management teams. Coordinates division-wide/department-wide planning meetings on a regular basis, create agendas, take notes, produce meeting summaries. Organize planning related materials, ensuring materials are prepared timely and effectively, coordinate technical support for the meetings. General Administrative Functions - Takes comprehensive notes at meetings, drafting letters and emails, word processing. Prepares Power Point presentations (slides and charts). Prepares Excel spreadsheets, Filing, faxing, photocopying, Transmitting fax\email broadcasts using Outlook, and Ordering supplies. File and Record Maintenance - , Organizes and maintains computerized data files for easy retrieval, revision, and record keeping purposes and Coordinates the timely and accurate intake and reporting of information on a regular basis from a variety of sources, including but not limited to HR, Finance, Internal Audit, and EPMO on behalf of the SVP and division leadership. Identifies and alerts Executive and Leadership Team of anomalies, due dates, variances.Required Education, Certifications and Experience<ul><li>Completion of college course work toward a degree or an undergraduate degree in a related field</li><li>A minimum of ten (10) years of experience in a professional or similar environment</li><li>Five (5) years supporting a Sr. Executive Level position</li><li>Prior experience which demonstrates the ability to problem solve and adapt to changing priorities, environment and technologies</li><li>Prior experience in relationship building and knowledge of general business practices</li><li>Exposure to business meeting / conference planning and logistics</li><li>Proficiency in Word, Excel, PowerPoint, project management and Internet applications to create professional documents, reports and presentations</li><li>Excellent communication skills which includes good written, oral and listening skills</li><li>Demonstrates tact, efficiency, initiative, and discretion when dealing with confidential information</li><li>Relationship management skills</li><li>Time management skills</li><li>Critical thinking skills</li></ul>People Management - No #LI-HYBRID

Blue Cross Blue Shield Association

Sr Executive Assistant

Overview &nbsp;We are seeking a highly organized professional to serve as an Administrative Assistant to the Associate Director of the Getty Conservation Institute. You will provide a range of administrative support, including complex calendaring, internal and external communications, travel arrangements, and expense reporting. You will be an integral member of the Administration Department and you will also work with all staff of the Getty Conservation Institute, organizing meetings, events, or other special projects.This job will be based in our office at the Getty Center in Los Angeles. It will begin in the office full-time and the opportunity to request a telework schedule may be available after an initial period of training and orientation and will be discussed and approved by your supervisor. Typically, staff with approved telework schedules at the Getty Conservation Institute are in the office more than half of the time.About UsThe <a href="https://www.getty.edu/conservation" target="_blank">Getty Conservation Institute</a> is dedicated to finding ways to improve the conservation of the world’s cultural heritage—its art objects, museum collections, historic buildings, and archaeological sites. We are located at the Getty Center in Los Angeles, and our work often takes us to heritage sites across the globe including locations in South America, Asia, and the Middle East, where we work in partnership with heritage professionals from the region. Our staff come from diverse disciplines including architecture, archaeology, conservation, information science, chemistry, engineering, operations management, administration, and communications. Responsibilities &nbsp;As an Administrative Assistant, you will support the work of the Associate Director, which includes:<ul><li>Manage a complex calendar, which involves scheduling meetings with competing requests and multiple scheduling priorities.</li><li>Organize meetings for the Associate Director and the staff of the Administration Department, as well as meetings and events including the staff of the Getty Conservation Institute.</li><li>Coordinate all aspects of business travel for the Associate Director and, as needed, Administration Department staff, by preparing travel planning documents, booking local and international flights and lodgings, gathering background materials, arranging transportation, processing visas, and preparing expense reports in compliance with Getty policies.</li><li>Assist in the administration and tracking of contracts, processing invoices for payment, assisting with preparation of budget materials, and tracking and monitoring expenditures.</li><li>Develop a comprehensive knowledge of Getty policies/procedures and apply that knowledge as you complete a wide range of complex administrative tasks; be a resource for others within the Administration Department and throughout the Getty Conservation Institute who have questions about policies or need to resolve issues within policies.</li><li>Be a representative of the Associate Director while interacting with individuals at all levels of the organization, developing effective working relationships with colleagues across Getty.</li><li>Regularly communicate with colleagues inside and outside of Getty, on behalf of the Associate Director. In all of your work, you will manage and access confidential material; discretion, professionalism, and sound judgement are required.</li><li>Oversee special projects as requested by the Associate Director, and perform other duties as assigned.</li><li>Participation in professional development opportunities is encouraged and supported through on-the-job learning, specialized training courses, and participation in professional meetings and workshops.</li></ul> Qualifications &nbsp;<ul><li>High school diploma/GED; Bachelor’s degree. Minimum 4-6 years related experience in administrative support is necessary.</li></ul><a href="https://www.click2apply.net/pAEQmLs5VxVPKuEenFrR5M" target="_blank">Apply Here</a> PI244944886

Administrative Assistant

Title: Foundation/Marketing Administrative Assistant
Institution:&nbsp;Jackson State Community College
Job Summary
As the Administrative Assistant for the JSCC Foundation, you will play a pivotal role in supporting the strategic initiatives and operations of the Foundation and the Office of Marketing and Communications. This position requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and a proactive approach to administrative tasks. You will be responsible for providing comprehensive administrative support to the Foundation team and the Marketing and Communications Office, contributing to the overall success of the college's donor relations, outreach and engagement efforts.
Job Duties
<ul>
<li>30% - Administrative Support: Provide administrative assistance to the Foundation team, including scheduling meetings, managing calendars, handling correspondence, and maintaining departmental records and files. Correspondence by phone, in person, or electronically with internal or external constituents, including senior officials. Prepare meeting agenda, project timelines, and materials for Foundation Board meetings. Attend Foundation Board meetings, keep records and prepare drafts of minutes for review. Make travel arrangements, prepare for conferences, appointments, special events, and other activities. Determine type of data, forms, records, or methods to be used and collect or compile information for monthly, quarterly, and annual reports. Summarize programs and reports. Monitor and maintain office supplies as needed. Prepare accurate reports and summaries of donations, pledges, interest, monthly payroll deductions, and expenses. Manage donor and potential donor records, log visits, correspondence, personal and professional information. Provide administrative support to the Offices of the President as needed, including but not limited to: Purchasing Scheduling, maintaining, and overseeing travel expenses. Other tasks and assignments as needed. - (Essential)</li>
<li>20% - Event Coordination: Assist in the planning and execution of various events and initiatives, including community outreach programs, fundraising events, and alumni gatherings. This includes logistical coordination, scheduling, and communication with stakeholders. - (Essential)</li>
<li>20% - Communication Management: Support the development and distribution of marketing materials, newsletters, press releases, and other communications collateral. Assist in maintaining the Foundation's social media account(s) and website content to ensure accurate and up-to-date information. - (Essential)</li>
<li>20% - Database Management: Maintain databases and office filing system of contacts, donors, alumni, and other stakeholders. Ensure data accuracy, update records regularly, and generate reports as needed to support fundraising and outreach efforts. - (Essential)</li>
<li>5% - Financial Administration: Assist in budget tracking, expense reconciliation, and purchase order processing for the Marketing, Communications, and Advancement departments. Work closely with the finance team to ensure compliance with college policies and procedures. Support Fundraising Initiatives: Assist with donor stewardship activities, gift processing, and acknowledgment letters. Collaborate with the Advancement team to identify funding opportunities and support fundraising campaigns and appeals. Collaborative Engagement: Coordinate with other college departments and external partners to facilitate collaborative projects and initiatives. Serve as a liaison between the Marketing, Communications, and Foundation Offices and various stakeholders, including faculty, staff, students, alumni, donors, and community members. - (Essential)</li>
<li>5% - Other duties as assigned - (Marginal)</li>
</ul>
Minimum Qualifications
High School diploma or equivalent Two years of previous experience in administrative support roles, preferably in advancement, marketing, communications, in a fundraising setting, or other applicable field.
Preferred Qualifications
Associate degree from a Regionally accredited institution Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and familiarity with database management systems. Certified Administrative Professional Certification
Knowledge, Skills, and Abilities
Strong organizational skills Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions Excellent interpersonal and public relations communication skills Strong written and verbal communication skills. Effective time management skills Experience or knowledge of Banner Database and Raiser’s Edge Ability to work as part of a team or work alone without close supervision Ability to perform basic math functions including accounting calculations related to cash and other transactions.
Pay Rate:&nbsp;&nbsp;$31,677-$38,011&nbsp;Annual salary depending on eligible experience which is defined by the current compensation plan.
Open Until Filled:&nbsp;Yes. For best consideration apply by September 6, 2024.
Special Instructions to Applicants:
To be considered for this position, you must submit an application.&nbsp; Prior applications will not be used to fill this vacancy.&nbsp;&nbsp;
A completed satisfactory background check will be required before hire.&nbsp;

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