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ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYProvides administrative support to the Managing Director and other senior managers in the division, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events. Acts as the liaison between the Managing Director and other team members, and others outside of the Company.JOB DESCRIPTION <ul><li>Maintains calendars for events and appointments for the Managing Director and other senior managers within the department by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.</li><li>Manages the daily schedule and calendar for the Managing Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.</li><li>Makes travel arrangements for the Managing Director, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.</li><li>Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.</li><li>Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.</li><li>Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.</li></ul>#LI-KD1The salary range for this position will be between $62,500 - $72,500.Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.CLOSING DATEOctober 27, 2024

Greystar

Executive Assistant

Administrative AssistantReady to take your career to the next level? We're looking for a motivated and highly organized individual to join our team as an Administrative Assistant.Who is Colorado Gives?&nbsp;Colorado Gives Foundation&nbsp;has been connecting donors and innovative Colorado nonprofits since 1975. As the community foundation serving Jefferson County, we are committed to activating ideas, people, and resources so that all Jeffco communities have the opportunity to thrive. We help donors with philanthropic planning, support nonprofits with grants and resources, and build resilient and connected communities together. Our work is rooted in radical listening and a commitment to equity and inclusion. We like trying new things, so let’s dream big and make something better today!Benefits and Perks:We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $49,000 - $54,000 annually, depending on experience, and an extensive benefits package including:&nbsp;<ul><li>Health insurance</li><li>Dental Insurance</li><li>Vision insurance</li><li>401(k) / retirement plan</li><li>401(k) employer matching</li><li>Life insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health savings account</li><li>Paid time off</li><li>Flexible schedule</li><li>Employee assistance program</li><li>Paid family leave</li><li>Professional development assistance</li><li>Paid holidays</li><li>Remote work/telecommuting options</li><li>Workplace perks</li></ul>We are also conveniently located on the G-line in Old Town Arvada. We’re pretty fun, so you’ll like working with us.What is the Job?As the Administrative Assistant for two departments at Colorado Gives Foundation, you’ll gain insight into the Foundation's operations, engage with donors and nonprofits, and support fundraising efforts, making a community impact.This role requires attention to detail, catching errors, and enhancing communication clarity. You excel at keeping departments organized and prepared, often anticipating needs before they arise. This job could be a perfect fit if you thrive behind the scenes, ensuring everything runs smoothly and deadlines are met!To succeed, you should have:<ul><li>Highly organized, detail-oriented, and able to manage multiple tasks under tight deadlines.</li><li>Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.</li><li>High school diploma (or equivalent) with at least 1 year of experience in administrative or customer service roles.</li></ul>Your essential duties and responsibilities as the Administrative Assistant will include:<ul><li>Assist with event planning, logistics, and webinar facilitation.</li><li>Manage meeting scheduling, preparation, and follow-up for department heads.</li><li>Draft, proofread, and distribute correspondence, including emails and presentations.</li><li>Organize and maintain physical and digital files; handle phone and visitor inquiries.</li><li>Coordinate travel, expense reports, and special projects for department heads.</li></ul>Diversity, Equity, and InclusionWe are committed to maintaining the best environment for our employees where people can show up as their authentic selves and grow with the Foundation. We are committed to creating an equitable and inclusive workplace and can only achieve this together.&nbsp;In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Insperity

Administrative Assistant

Administrative Services ManagerAre you passionate about making a difference and supporting the growth of innovative nonprofits? &nbsp;Since 1975, our client’s foundation has connected generous donors with visionary Colorado nonprofits.&nbsp;As the community foundation serving Jefferson County, they are committed to activating ideas, people, and resources so that all Jeffco communities have the opportunity to thrive. They help donors with philanthropic planning, support nonprofits with grants and resources, and together, build resilient and connected communities. Their work is rooted in radical listening and a commitment to equity and inclusion. &nbsp; They like trying new things, so let’s dream big and make something better today!Benefits and Perks:Our client values their employees’ time and efforts. Their commitment to your success is enhanced by a competitive compensation of $82,000 - $91,000 annually, depending on experience, and an extensive benefits package including:&nbsp;<ul><li>Comprehensive Insurance: Health, dental, vision, life, and disability insurance.</li><li>Retirement Plans: 401(k) with employer matching.</li><li>Paid Time Off: PTO, paid family leave, and holidays.</li><li>Flexible Options: Flexible schedule, remote work/telecommuting.</li><li>Additional Support: Flexible spending account, health savings account, employee assistance program, and professional development assistance.</li></ul>They are conveniently located on the G-line in Old Town Arvada. Oh, and they’re pretty fun, so they think you’ll like working with them.As the Administrative Services Manager, you will be a dynamic leader overseeing the Foundation's administrative support, facilities, meeting space management, and event planning functions. It is pivotal that you ensure the smooth operation of these areas while providing leadership to ensure the administrative team can anticipate and meet the organization's needs, oversee budgets, and foster a collaborative work environment. As an ideal candidate, you must possess exceptional leadership skills, attention to detail, and the ability to multitask effectively.&nbsp;To succeed, you should have:<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum of 3 years of experience in hospitality, event planning, customer service, or a similar administrative role, showcasing expertise in managing and coordinating collaborative work across teams and events, delivering exceptional customer service, and ensuring smooth operations.</li><li>Proven experience in a managerial role with the ability to lead and motivate a diverse team effectively.</li><li>Ability to communicate clearly and effectively with individuals at all levels of the organization, as well as external vendors and stakeholders.</li><li>Capacity to anticipate needs, adapt to changing priorities, and address multiple demands efficiently.</li></ul>Your essential duties and responsibilities as the Administrative Services Manager will include:<ul><li>Supervision and Leadership: Lead a team of administrative assistants, provide guidance and training, and foster a collaborative work environment.</li><li>Meeting Space Management: Oversee meeting space accessibility, coordinate technical assistance, and ensure a positive user experience with optimized usage reporting.</li><li>Facility and Office Management: Manage day-to-day facility operations, budget for maintenance and repairs, and oversee vendor services to ensure optimal functionality and safety.</li><li>Event Management: Plan and execute events, coordinating logistics such as venue selection and audiovisual setup, ensuring alignment with organizational objectives and budget.</li><li>Budget Management: Optimize resource allocation and manage budgets effectively for administrative and facility operations.</li><li>Policy Development: Develop and implement policies and procedures for facility usage and maintenance, ensuring consistency, efficiency, and compliance.</li></ul>Diversity, Equity, and InclusionOur client is committed to maintaining the best environment for their employees where people can show up as their authentic selves and grow with the Foundation. They are committed to creating an equitable and inclusive workplace and can only achieve this together.&nbsp;In that spirit, they provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Administrative Services Manager

SciTec has been awarded multiple government contracts and is growing our creative Team! SciTec, Inc. is a dynamic small business with the mission to deliver advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense. We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique world-class data exploitation capabilities. Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. SciTec cannot sponsor or assume sponsorship of employee work visas of any type. Further, U.S. citizenship is a requirement to obtain and keep a security clearance. Applicants that do not meet these requirements will not be considered.SciTec has an immediate opportunity for a talented Linux System Administrator. Our ideal candidate will be responsible for helping to architect, as well as implement, administer and manage the various Linux technologies deployed across the organization.Responsibilities <ul><li>Installation and configuration of workstations and servers in accordance with a defined baseline</li><li>Troubleshoot systems running RedHat Enterprise Linux 7/8 </li><li>Security, system hardening, system integrity, system backup, and continuous monitoring/auditing</li><li>Patch / package management, third-party software installation and maintenance</li><li>Manage VMware virtualization infrastructure </li><li>Server installation and configuration</li><li>Troubleshooting hardware and software issues</li><li>Networking configuration in a mixed Linux</li><li>Other duties as assigned</li></ul><h4>Requirements</h4><ul><li>A 4-year degree in Information Technology, Network Engineering, Computer Engineering, other relevant technical field, or equivalent experience</li><li>Ability to work with others in a constructive and collaborative manner</li><li>Enthusiastic, dynamic self-starter able to own issues to conclusion</li><li>The ability to obtain and maintain a DoD security clearance</li><li>Three to ten years of Linux admin experience </li><li>Detail oriented</li><li>Good verbal and written communication skills</li></ul>Candidates who have at least one/two years of ongoing professional experience in one or more of the following areas will be preferred<ul><li>RedHat Enterprise Linux 8/9</li><li>Dell switches, servers, or SAN</li><li>VMware vSphere</li><li>Experience with Kubernetes (RedHat Openshift preferred) </li><li>RHCSA / RHCE </li><li>Security+</li><li>Network-attached storage (NAS) and/or Storage Area Network (SAN) configuration and maintenance</li><li>Automation using shell / perl / python / powershell</li><li>CI/CD or Gitlab Runners</li><li>Configuration management using Ansible or similar</li><li>Docker or Rootless Podman</li></ul>*Resumes, Cover Letters, and Applications which are generated by AI will not be considered for employment.Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.<h4>Benefits</h4>SciTec offers a highly competitive salary and benefits package, including:<ul><li>Employee Stock Ownership Plan (ESOP)</li><li>3% Fully Vested Company 401K Contribution (no employee contribution required) </li><li>100% company paid HSA Medical insurance, with a choice of 2 buy-up options</li><li>80% company paid Dental insurance</li><li>100% company paid Vision insurance</li><li>100% company paid Life insurance</li><li>100% company paid Long-term Disability insurance</li><li>100% company paid Hospital Indemnity insurance</li><li>Voluntary Accident and Critical Illness insurance</li><li>Short-term Disability insurance</li><li>Annual Profit-Sharing Plan</li><li>Discretionary Performance Bonus</li><li>Paid Parental Leave</li><li>Generous Paid Time Off, including Holiday, Vacation, and Sick Pay</li><li>Flexible Work Hours</li></ul>The pay range for this position is $100,000 - $140,000 / year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation. SciTec is committed to hiring and retaining a diverse workforce and is proud to be an Equal Opportunity/Affirmative Action employer.

4 Administrative Jobs in Colorado