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Compensation Type: HourlyCompensation: $16.50Job SummaryThe Office Associate, Allied Health provides general administrative, clerical, project, and legal case management support for a department, division, or other area. This role utilizes basic or advanced office and research skills depending upon position assignment and skill level demands. The incumbent is typically assigned to work within a given department, division, or other area and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment. This position also supports the academic functions of all department programs, programmatic accreditation functions, faculty, and Chairperson.Clerical <ul><li>Provides administrative and clerical support to Chairperson, faculty, and staff. Maintains and sets up a filing system that is virtual and physical.</li><li>Files, organizes and cross-indexes virtual and physical files. Completes and process forms, records, and other documents in accordance with established procedures.</li><li>Organizes the ordering and storing of supplies as needed. Assists the department in scheduling/setting up meetings, preparing certificates of completion, running weekly reports, and room scheduling.</li><li>Assists with special events by coordinating rooms and partnering with other departments to ensure successful set-up and execution of special events.</li><li>Maintains confidential or sensitive records and information. Assists faculty with bookstore purchases for books, classroom and office supplies.</li></ul>Customer Service <ul><li>Provides customer service to students, the general public, and others within assigned department or functional area by: furnishing and obtaining information; resolving routine problems; assisting with procedures, processes and requirements; and performing other customer service responsibilities, as necessary.</li><li>Maintains exceptional public relations and customer service to the general public, students, faculty, staff and others. Greets and routes students and other visitors to the appropriate place, answers telephone and routes calls, takes messages, and provides general information about the department.</li><li>Initiates work orders such as housekeeping, general maintenance, etc. and follows through until completion. Furnishes and obtains information and works to resolve issues with the Chairperson.</li><li>Assists with setting up interviews and provides applicant information to the program hiring using Cornerstone. Provides assistance to work study students and helps cover projects to be completed within the department. Communicates with faculty and staff regarding messages and student questions in a timely manner.</li></ul>Financial <ul><li>Runs weekly budget reports. Monitors the program budget accounts and informs the faculty of the amounts left in the accounts, as needed.</li></ul>Culture of Respect<ul><li>Fosters, practices, and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.</li></ul>Minimum Qualifications<ul><li>High School Diploma or GED and one (1) years’ experience in a customer service position.</li><li>State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).</li></ul>WORKING CONDITIONSNormal office working conditions. Regular exposure to moderate noise typical to business offices. CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.Full Time/Part Time:Full timeUnion (If Applicable):Scheduled Hours:40Additional InformationIn order to ensure your application is complete, you must complete the following:<ul><li>Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. </li><li>Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.</li></ul>If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

COLUMBUS STATE COMMUNITY COLLEGE

Office Associate

02-Dec-2024<h4>Executive Assistant/ Project Coordinator</h4>University Administration 67395BRJob SummaryReporting to the Senior Director of Academic-Corporate Initiatives and the Snr. Director of Compliance for Strategic Initiatives, the Executive Assistant and Project Coordinator will provide high-level administrative and project support for the Senior Director of Academic-Corporate Initiatives and ensure smooth operations of emerging priorities in University-wide academic-corporate partnerships. S/he will also provide calendaring and administrative support for the Senior Director of Compliance for Strategic initiatives within the Office of the Vice Provost for Research, and will participate in a wide range of projects identified as priorities by the Senior Director of Academic-Corporate Initiatives and the Office generally.Position DescriptionGeneral administrative support&nbsp;<ul><li>Providing executive assistance for the Senior Director of Academic-Corporate Initiatives and Snr. Director of Compliance for Strategic Initiatives, and related office administrative management, including managing calendars, planning, scheduling, and preparing materials for meetings; scheduling and booking travel; composing and distributing meeting minutes; coordinating/planning office events/meetings; maintaining office supplies; coordinating IT/space needs; and processing invoices and expense reports.</li></ul>Corporate engagement&nbsp;<ul><li>Supporting the development and promotion of pilot programs in priority areas that foster connections between faculty-led research efforts and presenting attractive opportunities for investment and direct engagement from corporate entities.</li><li>Supporting information technology capabilities and tools to foster productive academic-corporate collaborations. &nbsp;</li><li>Coordinating and staffing University-wide committees, meetings with external partners, and events.</li><li>Conducting research and analysis, and preparing presentations, reports, briefings, and memos.</li><li>Coordinating IT/space needs for events, presentations, and meetings.</li><li>Managing complex calendars, planning, scheduling, and organizing meetings.</li><li>Preparing materials for meetings including agendas and briefings by compiling relevant information and data related to strategic performance metrics.</li><li>Providing timely follow-up as needed, including tracking items and ensuring their completion.</li><li>Maintaining and organizing electronic files and materials for various projects and committees.</li><li>Perform other duties as needed or required.</li></ul>Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role: Minimum 5 years’ related experience.Additional Qualifications and Skills<ul><li>A college degree is strongly preferred</li><li>Excellent writing skills and polished verbal communication &nbsp;</li><li>Ability to support projects with a high degree of coordination</li><li>Capability to understand the complexity of the comprehensive, research-intensive &nbsp;organizational context of Harvard</li><li>Ability to take direction and proceed with tasks with minimal oversight</li></ul>Additional InformationThis position has a 3-month orientation and review period.&nbsp; Harvard University does not provide visa sponsorship. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp; &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsAbout The Office of the Vice Provost for ResearchThe Office of the Vice Provost for Research reviews, develops, and implements Harvard’s research-related policies, as well as the organization and execution of academic research, especially in the sciences. With Harvard’s increasing pursuit of cross-disciplinary ventures, the Vice Provost for Research (VPR) works closely with university and school leadership to identify and ease the practical impediments inherent to interdisciplinary research in a highly decentralized academic environment. Additionally, a critical mission of the Office is to develop best practices for education, training, and guidance to promote the responsible conduct of research and to ensure compliance in all areas of research administration. &nbsp;The Office, with the concurrence of the Provost, convenes as appropriate university-wide committees that bring together key faculty and administrators from across Harvard to address matters relating to research and research training policies and practices. These committees, with full cognizance of applicable federal and state law, regulation, and guidance, review existing institutional policies and implementation practices that bear on the oversight and conduct of research, and consider ways to enhance, harmonize, supplement or supplant them. The VPR works closely with faculty and administrative colleagues in government affairs, sponsored research, technology licensing, university development, and other domains to cultivate and sustain sound and appropriate relations with industry and with private and government agencies involved with academic research. &nbsp;The Office also assists faculty in securing the necessary support for their important scholarly work – be it through one of the five internal funding opportunities it oversees; coordinating, in conjunction with the schools, the university’s competitive process for federal and foundation funding; or establishing university guidance around corporate giving.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-UnitOffice of the President and Provost Salary Grade055DepartmentOVPRUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KP1

Harvard University FAS Human Resources

Executive Assistant/ Project Coordinator

Admissions Counselor II-MSSC Job ID: 12232 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Military Student Success Center Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience and education Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Essential Functions Provide leadership, guidance and supervision to VA School Certifying Official I- MSSC Develop and lead training for VA School Certifying Official I- MSSC Assist in improving the current MSSC processing procedures through implementing of new data collection efforts and reports Verify accuracy of work completed by VA School Certifying Official I. Supervise a team of VA School Certifying Officials I. Processes incoming applications, ensures necessary documents are submitted, and performs data entry as necessary. Maintains knowledge of various benefits and services available and regulations governing their administration. Provides assistance to veterans/dependents in securing benefits to ensure veterans/dependents are receiving all benefits entitled to. Executes with collaboration from bursars office, overpayments from educational benefits that will be satisfied within VA entities. Assists and reports graduation to the Department of Veterans Affairs (DVA). Answers questions over email regarding program policies, practices, and operations. Provides veterans/dependents with benefit counseling, coordination of services, and policy advocacy. Assists in resolving problems with VA educational benefits encountered by veterans/dependents by searching out information as necessary. Composes, prepares, proofreads confidential correspondence, reports, and other complex documents; files correspondence and other reports; acts as custodian of university documents and records. Tracks, reports, reviews, and evaluates statistical data for accuracy and trends and makes needed corrections to report parameters. Processes grades or changes to grades on federal military benefits portals as needed. Acts as primary lead on VA compliance surveys (audits), including preparation of files for compliance visits. Serves as liaison to University departments or administrative areas as needed. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities Supervise up to three (3) VA School Certifying Officials Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree from a 4-year accredited institution. Experience: Three years of experience, related to the statement of duties and responsibilities. One year experience as a VA School Certifying Official (SCO) at an accredited institution, cannot be substituted for education. Has been placed and executed supervisory responsibilities for a minimum of one year. Experience and use of the Veteran Affairs Enrollment Management (EM) system. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5836369&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5836369" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12232&amp;PostingSeq=1</a> jeid-f2fa9bfb1faf69419320954df7af7070

The University of Texas at El Paso

Admissions Counselor II-MSSC

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Administrator

Dialysis Facility Administrator

27-Nov-2024<h4>Executive Assistant</h4>Harvard T.H. Chan School of Public Health 67347BRJob SummaryThe Department of Molecular Metabolism (MET) at the Harvard T.H. Chan School of Public Health works to discover the root causes of major non-communicable diseases that adversely affect public health, including neurodegenerative disorders, cancer, and chronic diseases of metabolism. We are seeking a talented, dependable, energetic, and enthusiastic Executive Assistant to join their team. The Executive Assistant will directly support Dr. Gökhan S. Hotamışlıgil, James S Simmons Chair and Director of the Center, and the personnel and staff associated with the laboratory. This includes interacting with all levels of the organization, including scientific teams in and out of the center, high profile benefactors, academic and industry professionals, as well colleagues within the MET administrative team, School and University.Position DescriptionAdditional duties and responsibilities include, but are not limited to, the following:<ul><li>Strategically and effectively manage Dr. Hotamışlıgil and Center calendars. This includes handling complex scheduling requests, including arranging institutional meetings, lab meetings, press interviews, speaking engagements, postdoctoral fellow visits, journal club, collaborator meetings, etc.</li><li>Plan and coordinate extensive and complex domestic and international travel for Dr. Hotamışlıgil and lab members on tight timelines, submitting all reimbursements in a timely and effective manner.</li><li>Represent the office in a professional manner, exercising judgment and discretion regarding confidential issues and materials when responding to mail, telephone, electronic, and in-person inquiries, including addressing issues independently or making referrals, as appropriate.</li><li>Prepare and organize briefing materials for Dr. Hotamışlıgil, including copying, printing, binding, and filing materials.</li><li>Draft and proofread correspondence and other written material on behalf of Dr. Hotamışlıgil. Work in close collaboration with the members of the lab and Center.</li><li>Actively participate actively in the ongoing partnership with Center and lab members to maintain an effective, supportive, and stimulating laboratory environment for everyone involved.</li><li>Liaise with the Office for External Relations and MET administration to plan and execute events, including identifying and coordinating catering, creating agendas and itineraries, and securing meeting space.</li><li>Manage office paper and electronic records, files, and documents, with particular care in the handling of sensitive materials.</li><li>Manage web, social media presence, and public relations, including securing and presenting content for Twitter feed and the website (presenting content with a strong design sense, using of WordPress software), and interacting with School and University public relations units for paper and electronic stories of interest designed to boost the visibility of the Center.</li><li>Contribute in a collaborative way and participate as a member of the MET administrative and support team as appropriate.</li><li>Perform other duties as assigned.</li></ul> A successful candidate will have excellent written and oral communication and organizational skills with demonstrated experience working collaboratively and in a highly demanding and fast-paced environment. They will also have experience using judgment and discretion to handle complex situations and effectively prioritize a wide variety of tasks, balancing multiple longer-term projects and goals with the immediate needs of the office. PLEASE NOTE: This is a benefits-eligible position with a 40 hour work week. PLEASE NOTE: This position requires in person work which is estimated to be 3-4 days a week in office. There is a possibility of flexibility when Dr. Hotamisigil is traveling. PLEASE NOTE: This position has a term date of June 30, 2025 with the possibility of extension. Basic Qualifications<ul><li>5+ years of relevant experience is required; a combination of education and experience may be considered.</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's Degree</li><li>Demonstrated understanding of current technologies including Drobox, Zoom, Google Docs, Twitter</li><li>Demonstrated experience with Microsoft Office Suite (Word, PowerPoint, and Excel) in an Apple environment</li><li>Understanding of Apple Operating system for computers and iPhones</li><li>Experience providing support to a high level executive(s) with an international presence</li><li>Experience taking initiative, executing tasks with enthusiasm, and providing positive motivational energy to colleagues</li><li>Experience working both independently and as part of a team, and multi-tasking and prioritizing work by importance, urgency, and impact</li><li>Strong organization skills, attention to detail and accuracy, including careful record keeping, proofreading and copy editing of materials</li><li>Strong interpersonal skills, including demonstrated experience building working relationships with colleagues</li></ul> The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion</li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period. The O&amp;R period will be waived for any internal Harvard employee transfers.&nbsp;</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403035 Executive Assistant Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentMolecular MetabolismUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Executive Assistant

Department &nbsp;SSD M. A. Programs Administration - Staff and Temporary Employees - Robinson About the Department &nbsp;SSD MA Career Services provides career-related support and professional development to our three rapidly expanding MA programs in the Social Sciences Division. Specifically, we serve the Master of Arts Programs in the Social Sciences (MAPSS – 1 year program), the Committee on International Relations (CIR- 1 year program), and the Master’s in Computational Social Science (MACSS – 2 year program), totaling approximately 525 students. Job Summary &nbsp;The job assists in the design and implementation of advisory programs focused on students' career developments. The Assistant Director, Career Services will be part of a small, but high-functioning team of career professionals serving the MA programs in the Social Sciences (525 students). As an advisor, coach and educator, the role provides one-on-one and small group support for all phases of the career and job search lifecycle, creates and facilitates innovative career management programming including large classroom workshops, experiential learning opportunities, and special events (i.e., panels, webinars, conferences) while sourcing expert alumni and corporate volunteers. The role will also be responsible for a variety of other high-level responsibilities, for which they will exercise leadership, collaborate with other offices as needed, contribute to the ongoing development of a strategic vision, innovate improvements, and take ownership of an essential part of our Career Services operation including employer and alumni relations, resource development, MA leadership initiatives and support, and general communications. The SSD MA Career Services team draws on the best contemporary practices to address the employment needs and hiring protocols of small businesses, large corporations, government, and nonprofit organizations in the U.S. and abroad.ResponsibilitiesParticipate fully in Career Services advising, programming, and outreach activities.Coach and advise MA students and recent alumni from the Social Sciences Division on topics including career exploration within the social sciences and related fields, job search strategies, resumes and cover letters, networking and professional development, job search techniques, interviewing, and salary negotiation. Conduct mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings.Design, develop, and facilitate large career workshops / lectures and other professional development opportunities appropriate for SSD MA students (as influenced by student feedback, emerging trends, and strategizing with SSD MA Career Services team).Identify, build, and maintain relationships with a diverse set of employers and alumni, on and off campus, domestically and internationally; Network with various local, state, regional, and national organizations, chambers of commerce, societies of human resource management, state and federal agencies, and other professional associations.Provide planning, logistical support, and promotions for alumni and employer events, workshops, and annual conferences.Participate as a team member in program goals and activities; Collect evaluations, solicit recommendations, and assist with the improvement of program events and services; Update appropriate administrative systems as needed.Analyze markets and trends as they relate to job searches. Assess student feedback and evaluations and collaborate with other career services staff members, student organizations, program leadership, or other instructional staff to determine program offerings and innovations.Lead special programs and initiatives based on skills and experience in coordination with Director.Contribute to general administrative and support functions.Serve as liaison to various career development teams; Contribute to large-scale collaborative events (i.e., UChicago GRAD).Provide administrative and program support including research, data management, program assistance, and training in MA Connect and on special projects (e.g., web updates, counseling notes, generating reports, listing events, posting job/internship opportunities, employer engagement, alumni outreach, and placement).Develop relationships with faculty and staff in support of MA student career development initiatives.Create or contribute to bi-weekly digest and other communications that inform students of relevant opportunities and events. Develop original content for career related publications and assists with the editing and distribution of Career Services communications materials.Contribute to survey development and distribution related to student outcomes; Assist with data collection and analysis.Represent the programs at special events (may include an occasional evening or weekend work / flex time is available).Develop and maintain resources that help social science MA students navigate their career at UChicago and beyond.Advises and counsels students concerning employment opportunities and careers by acting as a liaison between students and prospective employers.Provides guidance and training to student career counselor interns.Performs other related work as needed. Minimum Qualifications &nbsp;Education:Minimum requirements include a college or university degree in related field.--- Work Experience:Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.--- Certifications:---Preferred QualificationsEducationBachelor’s degree.Master's degree in social science (i.e., anthropology, economics, history, political science, psychology, sociology) or related field strongly preferred.ExperienceExperience advising diverse groups of graduate students and alumni.2-5 years of experience providing career services or leading career development programs for graduate students or working in higher education administration, talent acquisition/recruiting in a corporate or nonprofit setting, client management, sales, or marketing.Preferred CompetenciesStrong customer service orientation and general collaborative spirit. Professional, effective communication skills including proper email and phone etiquette (oral, written, and interpersonal).Excellent event and project management skills.Excellent collaborator with experience working in a team environment.Familiarity with some of the industry, government, and nonprofit career options that are common for MA students in the social sciences, including recruitment and application processes.Ability to gain proficiency in MS Office365 and career services management tools; Technical knowledge sufficient to learn Mailchimp, Box, WordPress/Drupal, SurveyMonkey, Qualtrics, CMS, College Central, etc.Excellent cultural competency and ability to interact successfully with a diverse student body.Required DocumentsResume (required)Cover letter (required)Writing sample: 1-3 pages of original writing, promo, blog, seminar paper (required)3 Professional references (required) When applying, the document(s) MUST&nbsp;be uploaded via the My Experience page, in the section titled Application Documents of the application. Application Review Date:January 6thJob Family &nbsp;Student Affairs &amp; Services Role Impact &nbsp;Individual Contributor FLSA Status &nbsp;Exempt Pay Frequency &nbsp;Monthly Scheduled Weekly Hours &nbsp;37.5 Benefits Eligible &nbsp;Yes Drug Test Required &nbsp;No Health Screen Required &nbsp;No Motor Vehicle Record Inquiry Required &nbsp;No Posting Statement &nbsp;The University of Chicago is an <a href="http://humanresources.uchicago.edu/fpg/policies/200/p201.shtml" target="_blank">Affirmative Action/Equal Opportunity/Disabled/Veterans</a> and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <a href="http://www.uchicago.edu/about/non_discrimination_statement/" target="_blank">University's Notice of Nondiscrimination.</a>Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <a href="https://uchicago.service-now.com/services?id=services_sc_cat_item&amp;sys_id=8ff79243dbe91c1029f52ad94b961946" target="_blank">Applicant Inquiry Form.</a>We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.All offers of employment are contingent upon a background check that includes a review of conviction history.&nbsp; A conviction does not automatically preclude University employment.&nbsp; Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:&nbsp;<a href="http://securityreport.uchicago.edu/" target="_blank">http://securityreport.uchicago.edu</a>.&nbsp;Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Assistant Director, Career Services

<h4>Overview</h4>Why Singer?Singer Equipment Company, is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.We are the proud recipient of the Foodservice and Supplies Dealer of the Year award for 2023. Our commitment to our customers has earned us an unbeatable reputation within our industry.&nbsp;This is your opportunity to join a winning team!At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.Why You'll Love Working Here:<ul><li>Make a Difference: Assisting a team with enthusiasm and integrity while ensuring communication, coordination and collaboration.</li><li>Collaborative Spirit: Be part of a supportive and dynamic team environment.</li><li>Growth Opportunities:&nbsp;Develop your skills and advance your career in a dynamic industry.</li><li>Competitive Compensation &amp; Benefits:&nbsp;Enjoy a rewarding package that reflects your contributions.</li></ul><h4>Responsibilities</h4>Singer Equipment Company, a leading food service and equipment distributor, is seeking a Warehouse administrative assistant.&nbsp; The Warehouse Admin will be responsible for a variety of clerical tasks to aid management with the day to day operations of the warehouse.<ul><li>Invoicing parcel orders through the internal system</li><li>Clearly and efficiently communicate information to all levels within the organization; in particular the sales and customer service teams</li><li>Field phone calls throughout the shift</li><li>Maintain daily warehouse reporting</li><li>Company uniform inventory and billing</li><li>Office supplies inventory, delivery and ordering for the warehouse and home office area’s</li><li>Breakroom supplies stock, ordering and replenishment for warehouse and office use area’s</li><li>Support for set up and breakdown of showroom area adjacent to warehouse</li><li>Other clerical duties as assigned</li></ul>Available to work a Monday- Friday; 7:30 am-4:00 pm schedule<h4>Ideal Candidate Will Possess the Following Skills and Abilities</h4><ul><li>Excellent communication skills (via calls and emails)</li><li>Proficient with Excel, Word, Outlook</li><li>Ability to multi-task</li><li>Detail oriented and ability to effectively organize tasks</li><li>High School Diploma or GED required</li></ul>Work Location: Elverson, PA / In-OfficeCompensation: $16-$20/hrPlease visit our careers page today to upload your resume and apply online!EOE/M/F/Veterans/Disability

Singer Equipment Co

Singer Equipment

Warehouse Administrative Assistant

<h4>Overview</h4>LMI seeks a Executive Administrative Assistant to support our federal customer in Arlington, Virginia. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established in 1961, LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We believe government can make a difference, and we seek talented, hardworking people who share that conviction.Come join the organization ranked #1 Top Employer by The Washington Post in 2021!<h4>Responsibilities</h4><ul><li>Perform administrative duties as required for the Director, Industry Engagement office. Manage office functions to support the Director, IE.</li><li>Manage all assigned incoming/outgoing correspondence and suspense actions.</li><li>Coordinate and prepare directorate personnel actions, official travel arrangements and orders, and schedules and oversees meetings and conferences on behalf of the Director.</li><li>Develop and/or use simple databases and spreadsheets; assist with data collection, data analysis, and research.</li><li>Perform data quality and data assurance reviews; conduct data analyses using qualitative and quantitative methods, prepare summary displays to report analysis results and findings.</li><li>Planning and execution of studies, working groups, projects, and other activities that span across the multiple organizations and agencies.</li><li>Assist with project management and OSD action officer functions.</li><li>Develop and deliver briefings and white papers as required to document and provide the results of any analysis performed.</li><li>Perform editing, document formatting, and proofreading.</li><li>Provide assistance with meeting logistics and preparing briefings.</li><li>Respond to internal and external substantive questions and inquiries on assigned tasks and projects.</li><li>Analyze and respond to congressional, DoDIG, and GAO inquiries regarding portfolio programs.</li><li>Track programs throughout the acquisition lifecycle to monitor execution and end-to-end functionality within cost and schedule constraints.</li><li>Maintain cognizance of future programs, areas of interest and emerging requirements</li><li>Give clear oral and written explanations of assigned tasks, relevant issues, analytic approach, and results.</li></ul><h4>Qualifications</h4><ul><li>TS/SCI clearance is required</li><li>5 or more years of experience supporting DoD or other Federal agencies</li><li>Bachelor’s degree is desired</li><li>Excellent written, oral, and interpersonal communication skills</li><li>Experience as a junior or non-commissioned officer leading DoD programs is highly desired.</li><li>Prior experience providing administrative support to senior DoD leadership</li><li>Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role</li><li>Flexibility and ability to prioritize tasks according to senior staff requirements.</li><li>Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint</li><li>A true team player who maintains a positive attitude in a dynamic environment</li><li>High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.</li><li>Ability to create and foster a cooperative work environment.</li><li>Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.</li></ul><h4> LMI is an Equal Opportunity Employer. LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, age, protected veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local law. If you are a person with a disability needing assistance with the application process, please contact <a href="mailto:accommodations@lmi.org" target="_blank">accommodations@lmi.org</a> Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Need help finding the right job? </h4>We can recommend jobs specifically for you!Click here to get started.

LMI Consulting, LLC

Executive Administrative Assistant (IBP, IE) - Clearance Required

Job SummaryWe are seeking a detail-oriented and organized LTE Administrative Assistant to assist the Project and Portfolio Management Office (PPMO), with a focus on the ERP/HCM Project. The ideal candidate will assist the PPMO team with various administrative tasks, ensuring smooth day-to-day operations of the office. This role requires strong communication skills, time management, and the ability to manage multiple tasks in a fast-paced environment.Major Job Responsibilities<ul><li>Administrative Assistance: Provide general administrative assistance to the PPMO team, including scheduling meetings, preparing agendas, taking minutes, and managing calendars.</li><li>Workflow Management: Organizes and expedites the flow of work through the supervisor’s office and administrative department. Acts as a resource for company policies and procedures, resolving moderate to complex issues.</li><li>Documentation: Composes and produces various business correspondences, reports, confidential documents, and forms.</li><li>Document/Information Management: Helps to manage PPMO documents in various repositories as well as administer PPMO sites.</li><li>Calendar Management: Maintains the supervisor, department, and/or project team calendar, accepting or declining commitments on their behalf.</li><li>Travel Arrangements: Coordinates travel arrangements for the supervisor, department, or project team as needed.</li><li>Expense Reporting: Prepares expense reports in accordance with company policies and procedures.</li><li>Event Coordination: Coordinates department/program public relations functions, such as special events, conferences, seminars, and workshops. Arranges with external vendors for sites, facilities, catering, etc.</li><li>Contract Administration: Assists in the administration of contracts, drafting agreements with partners, vendors, and outside institutions, including letters of agreement, contracts, and letters of invitation.</li><li>Budget Monitoring: Monitors budgets, prepares and submits reports, and interacts with Procurement and Finance Departments to provide information and resolve issues. Assists in the preparation of budget materials, tracks and monitors budget expenditures, and reports on variances. Provides projections as requested.</li><li>Data Research and Analysis: Researches and gathers data for department/program reports, conducts preliminary analysis, and recommends report content and format to display findings effectively.</li></ul>Qualifications<ul><li>Bachelor's degree</li><li>Minimum 4-6 years related experience</li></ul>Knowledge, Skills, and Abilities<ul><li>Proficient in using various office software and technology tools, including Microsoft Office 365 and Google Workspace, to efficiently manage administrative tasks and assist team operations; experience with project management software preferred.</li><li>Excellent verbal and written communication skills; ability to interact professionally with team members and stakeholders at all levels.</li><li>Strong multitasking, time-management, and organizational skills with a keen attention to detail.</li><li>Demonstrates a positive attitude and patience in interactions, fostering a welcoming and collegial environment for colleagues and project team members.</li><li>Cultivates and maintains an environment of inclusion that empowers all individuals to contribute ideas and achieve goals; respects the talents and contributions of all individuals. Works to understand what defines differences and consciously employs measures to ensure that the workplace is respectful of everyone.</li><li>Promotes a respectful, diverse, equitable, and inclusive work environment in which concerns are addressed fairly and effectively.</li></ul>

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