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Title: Executive Assistant - Academic Affairs Programs &amp; Services
Employee Classification:&nbsp;Clerical/Support Staff
Institution:&nbsp;Northeast State Community College
Department: Academic Affairs Programs and Services
Salary:&nbsp;$34,091-$37,842&nbsp;dependent on education and experience
Please use the Total Compensation Calculator found on the <a href="https://www.northeaststate.edu/faculty-and-staff/human-resources/careers.html" target="_blank">Northeast State Careers Page</a> for a breakdown of the value of the benefits offered to employees of the college.
Job Summary
Reporting to the Assistant Vice President for Academic Affairs, Programs and Services, the Executive Assistant completes administrative tasks for the Assistant Vice President and supports efforts and initiatives handled by the Offices of Academic Affairs, Programs and Services and Teaching Excellence and Academic Resources.
Job Duties
Academic Affairs Support Duties
• Maintain the College’s official advisor directory.
• Develop and maintain layout and content of curriculum guides.
• Assist with creating, proofing, and researching materials for articulation agreements.
• Assist in High Impact Practices (HIPs) mapping.
• Assist in researching and collecting information for possible new courses or programs.
• Assist in the collection, organization, verification, and interpretation of information for various reports and projects including accreditation related activities and the Center for Teaching and Learning.
• Serve as backup for Degree Works and Acalog administration.&nbsp;
Administrative Support Duties
• Assist in monitoring the budgets and accounts for expenditures related to the appropriate budget accounts within Academic Affairs, Programs and Services and Teaching Excellence and Academic Resources.
• Review, monitor, and advise divisions on correct submission of Field Trip Request packets
• Collect and maintain beginning of semester documents for divisions within Academic Affairs.
• Process travel documents and purchase requisitions for Academic Affairs, Programs and Services and Teaching Excellence and Academic Resources.
• Take, prepare, and post meeting minutes as needed.
• Assist with committee assignments as it pertains to the Academic Affairs Unit.
• Order supplies.
• Provide backup assistance for the Senior Executive Assistant for Academic Affairs.
• Support efforts and initiatives handled by the Assistant Vice President for Academic Affairs, Programs and Services and by the Dean of Teaching Excellence and Academic Resources.
• Prepare, proofread, and distribute complex documents, reports, and correspondence.
• Assist with coordination, planning, and preparation for college functions hosted by the Academic Affairs Division.
General Employment Duties
• Maintain confidentiality in all aspects of office operations for Academic Affairs, Programs and Services and Teaching Excellence and Academic Resources
• Travel to other campuses, as needed, for specific projects.
• Provide effective customer service to current and potential students, faculty, administrators, and external constituents.
• Complete other assignments as directed by supervision.
Minimum Qualifications
• Associate degree from an accredited institution
• Two (2) or more years of experience as an administrative assistant or a similar position providing administrative support 
Preferred Qualifications
• Bachelor's degree from an accredited institution.
• Experience in a higher education office setting.
• Experience with Banner system.
• Experience with budget management. 
•Conversational ability or fluency in a second language.
Knowledge, Skills, and Abilities
• Technology Skills: MS Office suite; videoconferencing software; digital records management systems; general operating systems and data information systems • Ability to maintain confidentiality • Strong organizational skills • Capable of prioritizing and managing time and workload to meet strategic planning, budgeting, and other assigned deadlines • Excellent written and oral communication skills
For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or <a href="mailto:HRstaffing@northeaststate.edu" target="_blank">HRstaffing@northeaststate.edu</a>. 
Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.

Motlow State Community College


      Executive Assistant - Academic Affairs Programs & Services
    

SUMMARYEssential Duties and Responsibilities include the following. Other duties and tasks may be assigned.<ul><li> Creates and maintains production, reports and development databases</li><li> Performs proactive capacity planning to ensure database availability is not affected</li><li> Performs proactive monitoring and performance tuning of the database instances</li><li> Install various patches to keep databases up to date and install new versions of the Oracle/SQL Server database to ensure compatibility with existing applications</li><li> Plans and implements backup and recovery of the databases.</li><li> Good experience to manage and implement encryption (SSL &amp; TDE).</li><li> Experience to migrate Non-CDB database to CDB database.</li><li> Implements and enforces security for all of the Databases(Oracle/SQL Server).</li><li> Puts standards in place to ensure that all application design and code is produced with proper integrity, security and performance. The DBA will perform reviews on the various database objects design and code to ensure the site standards are being adhered to.</li><li> Evaluates releases of Oracle/SQL Server and its tools, and third party products to ensure that the site is running the products that are most appropriate.</li><li> Planning is performed by the DBA to ensure that application release takes place with minimal impact.</li><li> Provides technical assistance from database perspective to application development teams in designing various objects in the database schema.</li><li> Administers all database objects, including tables, clusters, indexes, views, sequences, packages and procedures, as well as Database Replication.</li><li> Assists with impact analysis of any changes made to the database objects.</li><li> Troubleshoots problems regarding the databases, applications and development tools.</li><li> Configures and maintains Cross Database Replication tools(Eg. Oracle Golden Gate Services) to ensure reports databases stays in sync</li><li> Setup new users and privileges as required</li><li>The DBA has ultimate responsibility for the physical database design.</li></ul>

U.S. Renal Care

Database Administrator

Title: Executive Assistant - Economic and Workforce Development
Employee Classification:&nbsp;Clerical/Support Staff
Institution:&nbsp;Northeast State Community College
Department: Economic and Workforce Development
Campus Location: Northeast State at Kingsport - Regional Center for Advanced Manufacturing (RCAM)
Salary:&nbsp;$34,091-$37,842&nbsp;dependent on education and experience
Please use the Total Compensation Calculator found on the <a href="https://www.northeaststate.edu/faculty-and-staff/human-resources/careers.html" target="_blank">Northeast State Careers Page</a> for a breakdown of the value of the benefits offered to employees of the college.
Job Summary
Reporting to the Vice President of Economic and Workforce Development, the Executive Assistant serves to enhance executive’s effectiveness by providing information management support, project management support, and representing the executive to others. The position is also responsible for administrative tasks such as maintaining correspondence and schedules, taking minutes for meetings, and managing office expenses.
Job Duties
• Assist the Vice President in various capacities as liaison with potential and current students, faculty, administrators, and external clients and constituents.
• Maintain mail, email, phone calls, walk-ins and other personal and electronic correspondence on behalf of the Vice President.
• Assist the Vice President with correspondence, calendaring, community engagement, and meeting minutes.
• Develop and maintain personnel, financial, statistical, and other important records.&nbsp;
• Create and assist in collection, organization, verification, and interpretation of information for various reports and projects.
• Process purchase order and requisitions, order supplies and publications.
• Maintain, review and edit content web pages for the Economic and Workforce Development Division.
• Assist in coordination of all areas of Economic and Workforce Development grant initiatives.
• Assist in regional community economic development efforts.
• Manage projects in support of efforts and initiatives to promote and grow the Economic and Workforce Development Division.
• Maintain and coordinate the vice president's calendar and travel schedule.
• Coordinate the preparation and logistics for the Vice President's meetings by attending meetings, preparing and distributing meeting agendas and drafting of minutes.
• Receive and respond to requests for speaking engagements, telephone inquiries, and incoming mail.
• Arrange and prepare all travel and conference activities, workshops, tours, and special events.
• Adhere to RCAM schedule and inclement weather policies, which may differ from other NESCC schedules and/or closures.
• Complete other assignments as directed by supervision.
Minimum Qualifications
• Associate degree or higher from an accredited institution. • At least two years of experience providing administrative support in a multi-office business or higher education environment. 
Preferred Qualifications
• Bachelor’s degree from an accredited institution. • Conversational ability or fluency in a second language
Knowledge, Skills, and Abilities
• Technology Skills: MS Office skills, Word, Excel, Outlook; videoconferencing software; digital records management systems; general operating systems and data information systems. • Understanding of senior-level administrative office procedures in a confidential setting. • Strong ability to build relationships with constituents with varying levels of education and experience. • Ability to express ideas clearly, concisely, and convincingly. • Ability to organize, prioritize, and perform multiple tasks. • Dependable with the ability to work unsupervised. 
For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or <a href="mailto:HRstaffing@northeaststate.edu" target="_blank">HRstaffing@northeaststate.edu</a>. 
Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.


      Executive Assistant - Economic and Workforce Development
    

Title: Admissions Records Clerk/Receptionist
Employee Classification:&nbsp;
Institution:&nbsp;TCAT-Jackson
Department: Student Services
Campus Location: TCAT Jackson
Job Summary
The Tennessee College of Applied Technology Jackson is accepting applications for the position of a full-time Admissions Records Clerk/Receptionist. This position will be located on the Stanton Extension Campus.
Job Duties
Minimum Qualifications
• Technical diploma or associate degree from a regionally accredited college. • Two — Five (2-5) years of relevant office experience. 
Preferred Qualifications
• Bachelor's degree from a regionally accredited college. 
Knowledge, Skills, and Abilities
• Strong communication skills both written and verbal; Attention to detail, office administration, customer service, time management, and organizational skills required. Must be able to maintain confidentiality and have a strong work ethic. Proficiency with Microsoft Office programs including Excel, Outlook, and Word.
Physical Demands / Working Conditions 
{sTAOther1}


      Admissions Records Clerk/Receptionist
    

Title: Senior Administrative Associate
POSITION SUMMARY Under the supervision of the Executive Director, the Senior Administrative Associate performs a variety of administrative and clerical functions in the human resources department to meet compliance requirements and internal/external deadlines and to support the strategic goals of the department.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets visitors, screens/routes calls, processes department mail and responds to general inquiries related to the College’s applicant tracking system (ATS), job postings and application process. Works closely with the HR Administrator, Recruiting and Compensation to ensure all pre-employment tasks and documentation are complete, including sending/receiving new hire documents via DocuSign. Creates and maintains all physical personnel files. Ensures filing is completed timely and file rooms are organized. Enters, updates and maintains personnel data in the College’s HRIS/Banner system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles and updating records with status changes and terminations as appropriate.
Completes I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, and maintains/audits I-9 records in accordance with federal guidelines and systems records retention policies and guidelines. Executes State new hire reporting. Assists with annual temporary personnel and faculty contract renewal processes. Updates the College’s organizational chart and catalog. Initiates and processes purchasing and travel requisitions for the department, including ordering and maintaining an inventory of office supplies. Responds to non-financial requests for employment verification, as well as Public Service Loan Forgiveness (PSLF) requests. Prepares routine correspondence, generates reports, maintains office calendar and performs other clerical tasks as needed. Performs other duties as assigned.
REQUIRED QUALIFICATIONS High school diploma
Two (2) years’ experience in an office setting
PREFERRED QUALIFICATIONS Associate's degree or CAP certification
Prior work experience providing administrative support in a human resources department
Prior work experience in higher education
Prior experience with HRIS systems/Banner, purchasing software, DocuSign, Dynamic Forms and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of basic office filing systems. Proficient in Microsoft Office applications. Ability to enter data accurately, timely and consistently. Ability to be detail-oriented despite competing priorities/deadlines. Knowledge of basic office workflows. Must possess sound judgement, be discreet and able to maintain confidentiality. Ability to manage a high- volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines, both internal and external. Demonstrated ability to follow-through and follow-up timely.
Open Until Filled: Yes
Rate of Pay: $37,187- $44,636 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Senior Administrative Associate
    

The Transportation Coordinator is responsible for the daily administrative functions in the Transportation department. They ensure that drivers are aware of any changes that may or will occur and provide route change information to customers as needed. McLane promotes earning, learning, and living a great life. We are a team, and we want to work with you. So, here's the details: <ul><li>Generous benefits available on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance. </li><li>401(k) Profit Sharing Plan after 90 days.</li><li>Paid holidays, vacation time, educational assistance program, and more! </li></ul> ESSENTIAL FUNCTIONS: <ul><li> Prepare delivery paperwork for drivers. </li><li>Pull and put away keys. </li><li>Confirm driver on routes. </li><li>Perform DOT file maintenance. </li><li>Process payroll. </li><li>Check in driver and verify paperwork. </li><li>This position has additional responsibilities. Special projects may be assigned at the position supervisor's discretion. </li></ul> MINIMUM QUALIFICATIONS &amp; REQUIREMENTS: <ul><li>Have a high school diploma or equivalent. </li><li>At least 2 years of work experience in a similar function is preferred. </li><li>Have good computer skills, including Microsoft products. </li><li>Candidates may be subject to a background check and drug screen, in accordance with applicable laws.</li></ul> Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

McLane

TRANSPORTATION COORDINATOR

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: College Work Study Program (Academic Affairs Office Assistant)
Employee Classification:&nbsp;Other
Institution:&nbsp;Southwest Tennessee Community College
Department: Academic Affairs 
Campus Location: STCC - Multiple Campus Locations
Job Summary
The Southwest Tennessee Community College Academic Affairs Office is looking for a well motivated student to perform the role of Office Assistant.
Job Duties
<ul>
<li>Perform clerical support tasks such as:
<ul>
<li>Handling calls and correspondence.</li>
<li>Preparing, processing, and distributing documents.</li>
<li>Greeting office visitors, and setting up facilities.</li>
<li>Responsible for processing paperwork and filing.</li>
</ul>
</li>
</ul>
Minimum Qualifications
<ul>
<li>Must be a registered student of Southwest Tennessee Community College. 
</li>
<li>Only students who are approved for Federal Work Study are qualified for this position. 
<ul>
<li>If you have any questions regarding this requirement, please reach out to the Financial Aid Office.</li>
</ul>
</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Requires regular attendance for the allotted hours per week. 
</li>
<li>Dependable, courteous, and possess good communication skills.</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.


      College Work Study Program (Academic Affairs Office Assistant)
    

Title: OSHA Education Center Administrator
Institution:&nbsp;Volunteer State Community College
Job Summary:
This position provides support for OSHA Safety and Health Instructors and staff by assisting with the management, coordination, and upkeep of curricula and related materials. The role focuses on maintaining and updating student materials, evaluating and selecting textbooks, exercises, and activities for incorporation into occupational safety and health courses. Additionally, the position ensures that OSHA educational programs meet federal and state regulations, supports instructors in integrating technology into the classroom, and manages general administrative functions, including data entry, report preparation, and business administration. This position also involves organizational management, program management, and project management to ensure the smooth operation and successful delivery of OSHA training programs. Effective project management skills will be essential for planning, executing, and evaluating initiatives to improve program outcomes and meet the needs of both instructors and students. This role requires an ability to manage multiple tasks simultaneously, set priorities, and ensure that deadlines are met while maintaining a high level of quality and compliance with OSHA standards.
Job Duties:
Update and maintain instructor led presentations with current OSHA information, including updating sections of student materials/manuals and managing course related materials. Proofread and edit instructional materials as needed for consistency, accuracy, and quality. Assist with the upkeep and organization of the learning management system (LMS) collaborating with Center administrative support and instructors to ensure an intuitive system. Oversee certificate program completion and coordinate with program assistants for certificate awards. Assist with the administration of OSHA course pre-requisites, certificates, and other program related processes. Maintain and organize course-related data, ensuring accurate records of participant information, course completion, and other relevant details. Support the coordination of curriculum updates, ensuring that materials are current and meet the requirements of OSHA regulations. Assist with program evaluations, including course presenters, content, and methodologies. Promote OSHA and related safety and health offerings through the preparation of marketing material, business and industry visits, and other outreach activities. Other duties as assigned.&nbsp;
Minimum Qualifications:
A Bachelor’s degree from an accredited institution. Three years of related experience.
Preferred Qualifications:
Bachelor’s degree in Occupational Safety and Health or related field OR hold a current Certified Safety Professional (CSP) credential. Experience teaching Outreach Training Program classes (10- and 30-hour classes). Experience teaching OSHA Training Institute Education Center classes. Two years of experience in teaching adults in an academic or training environment. Three years experience working with learning management systems. Possess a current OSHA Authorized Outreach Trainer Card. Program management experience, including overseeing the administration of safety training programs and compliance. Business administration skills, including budgeting, financial tracking, and reporting for training programs. 
Knowledge, Skills, and Abilities:
Must have experience using Learning Management Systems and MS Office – Outlook, Word, PowerPoint, Excel. Must have experience in the use of a variety of instructional delivery modes. Must possess strong communication skills, organizational skills, analytical skills, Microsoft Office skills, human relation skills, and a collaborative leadership style.
Pay Rate: $47,276 - $59,095 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      OSHA Education Center Administrator
    

Title: Senior Administrative Assistant
POSITION SUMMARY To provide advanced administrative support to the Chief Information Officer as well as the Office of Technology Services.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Performs a variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items. Interacts and communicates with students, staff and community partners. Responds to inquiries from faculty and staff concerning technology matters. Tracks interactions with, and outcomes of reported technology inquiries, issues or concerns. Assists with providing support for Banner security access requests and assignments.
Prepares and submits monthly travel and credit card records. Supports the $1M+ Technology Access Fee program, including record keeping, tracking and reporting. Maintains a master list of the department’s budget and reports variances. Manages the CIO’s appointment schedule, including scheduling meetings and interviews as necessary. Maintains a record system for all current and expired contracts for the technology services department, including tracking renewal and expiration dates for action. Assists with the department’s audit process to provide contractual commitments to auditors, as needed.
REQUIRED QUALIFICATIONS Associate’s degree
Three (3) years’ experience in providing direct administrative support to management
Proficiency in Microsoft Office
Experience balancing multiple priorities and projects successfully
PREFERRED QUALIFICATIONS Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with a diverse population of faculty, staff and students. Effective communication skills, including the ability to express ideas clearly and concisely in both oral and written communication. Must be able to work independently, demonstrate initiative and make substantive decisions quickly. Ability to work occasional evenings and weekends to support events.
Open Until Filled: Yes
Rate of Pay: $45,006.00 - $54,015.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.

24 Administrative Jobs in Tennessee