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Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: College Work Study Program (Academic Affairs Office Assistant)
Employee Classification:&nbsp;Other
Institution:&nbsp;Southwest Tennessee Community College
Department: Academic Affairs 
Campus Location: STCC - Multiple Campus Locations
Job Summary
The Southwest Tennessee Community College Academic Affairs Office is looking for a well motivated student to perform the role of Office Assistant.
Job Duties
<ul>
<li>Perform clerical support tasks such as:
<ul>
<li>Handling calls and correspondence.</li>
<li>Preparing, processing, and distributing documents.</li>
<li>Greeting office visitors, and setting up facilities.</li>
<li>Responsible for processing paperwork and filing.</li>
</ul>
</li>
</ul>
Minimum Qualifications
<ul>
<li>Must be a registered student of Southwest Tennessee Community College. 
</li>
<li>Only students who are approved for Federal Work Study are qualified for this position. 
<ul>
<li>If you have any questions regarding this requirement, please reach out to the Financial Aid Office.</li>
</ul>
</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Requires regular attendance for the allotted hours per week. 
</li>
<li>Dependable, courteous, and possess good communication skills.</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Motlow State Community College


      College Work Study Program (Academic Affairs Office Assistant)
    

Title: OSHA Education Center Administrator
Institution:&nbsp;Volunteer State Community College
Job Summary:
This position provides support for OSHA Safety and Health Instructors and staff by assisting with the management, coordination, and upkeep of curricula and related materials. The role focuses on maintaining and updating student materials, evaluating and selecting textbooks, exercises, and activities for incorporation into occupational safety and health courses. Additionally, the position ensures that OSHA educational programs meet federal and state regulations, supports instructors in integrating technology into the classroom, and manages general administrative functions, including data entry, report preparation, and business administration. This position also involves organizational management, program management, and project management to ensure the smooth operation and successful delivery of OSHA training programs. Effective project management skills will be essential for planning, executing, and evaluating initiatives to improve program outcomes and meet the needs of both instructors and students. This role requires an ability to manage multiple tasks simultaneously, set priorities, and ensure that deadlines are met while maintaining a high level of quality and compliance with OSHA standards.
Job Duties:
Update and maintain instructor led presentations with current OSHA information, including updating sections of student materials/manuals and managing course related materials. Proofread and edit instructional materials as needed for consistency, accuracy, and quality. Assist with the upkeep and organization of the learning management system (LMS) collaborating with Center administrative support and instructors to ensure an intuitive system. Oversee certificate program completion and coordinate with program assistants for certificate awards. Assist with the administration of OSHA course pre-requisites, certificates, and other program related processes. Maintain and organize course-related data, ensuring accurate records of participant information, course completion, and other relevant details. Support the coordination of curriculum updates, ensuring that materials are current and meet the requirements of OSHA regulations. Assist with program evaluations, including course presenters, content, and methodologies. Promote OSHA and related safety and health offerings through the preparation of marketing material, business and industry visits, and other outreach activities. Other duties as assigned.&nbsp;
Minimum Qualifications:
A Bachelor’s degree from an accredited institution. Three years of related experience.
Preferred Qualifications:
Bachelor’s degree in Occupational Safety and Health or related field OR hold a current Certified Safety Professional (CSP) credential. Experience teaching Outreach Training Program classes (10- and 30-hour classes). Experience teaching OSHA Training Institute Education Center classes. Two years of experience in teaching adults in an academic or training environment. Three years experience working with learning management systems. Possess a current OSHA Authorized Outreach Trainer Card. Program management experience, including overseeing the administration of safety training programs and compliance. Business administration skills, including budgeting, financial tracking, and reporting for training programs. 
Knowledge, Skills, and Abilities:
Must have experience using Learning Management Systems and MS Office – Outlook, Word, PowerPoint, Excel. Must have experience in the use of a variety of instructional delivery modes. Must possess strong communication skills, organizational skills, analytical skills, Microsoft Office skills, human relation skills, and a collaborative leadership style.
Pay Rate: $47,276 - $59,095 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      OSHA Education Center Administrator
    

Receptionist
Position Title: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Receptionist
Department:&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Student Services
Job Summary: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; This is a part-time, support position reporting to the Student Services Coordinator and provides office and clerical support for effective, efficient, and successful operation of the front office.
Job Duties:

<ul>
<li>Serves as Office Receptionist and answers/appropriately handles/routes telephone calls.</li>
<li>Provides outstanding customer service to faculty, staff, students, and the general public.</li>
<li>Receiving mail.</li>
<li>Efficiently manages student files.</li>
<li>Scheduling HESI test and accepting payment.</li>
<li>Assists with admissions processes.</li>
<li>Effectively communicates with and provides follow-up with students, faculty, staff, and the public.</li>
<li>Assists students with TCAT portal access.</li>
<li>Making student ID Badges.</li>
<li>May perform other duties as assigned.</li>
</ul>




Minimum Qualifications:
<ul>
<li>High School Diploma or equivalent.</li>
<li>Attention to detail, time management, and organizational skills are required.</li>
<li>Must be able to maintain confidentiality and have a strong work ethic.</li>
<li>Proficiency with Microsoft Office programs, including Excel, Outlook, and Word.</li>
</ul>
For the application, go to: &nbsp;<a href="https://tcatelizabethton.edu/about/jobs-and-employment" target="_blank">https://tcatelizabethton.edu/about/jobs-and-employment</a>

Salary Range:

$17/Hour
Tennessee College of Applied Technology-Elizabethton does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex disability, age, status as a protected veteran on any other class protected by the Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.


      Receptionist
    

Title:&nbsp;Administrative Assistant IV
Department:&nbsp;Human Resources
Number of Positions:&nbsp;1
Classification:&nbsp;3/Campus
Position #:&nbsp;650890
Type of Appointment:&nbsp;Full-Time
FLSA Status:&nbsp;Non-Exempt
Pay Rate:&nbsp;$36,270 - $44,390.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Required Documents Needed to Upload at Time of Application:&nbsp;Resume, transcripts and three professional references.
Reference check requirements:&nbsp;Non-supervisory roles: two (2) current or former supervisors and one professional reference.
Personal references (friends, clergy, customers, relatives) are not considered acceptable references
Position Summary:&nbsp;The administrative assistant plays a vital role to the Human Resources department, providing essential support to ensure the smooth and efficient operation of HR functions. This position involves a variety of administrative tasks that facilitate effective communication, organization, and coordination within the HR team and across the college.&nbsp;
Essential Functions:
35%​ Office Management 
Oversee day-to-day operations of the HR office, ensuring that administrative processes run smoothly and efficiently. This includes managing (monitoring and ordering) office supplies and equipment, general office organization; handling purchasing for the HR department and assisting in monitoring HR department expenditures; maintaining inventory of HR forms and materials; mail and package handling such as sorting and distributing incoming mail, preparing outgoing mail packages, managing courier services as needs; coordinating with facilities management for any office maintenance needs, etc.&nbsp;
20% Staffing Support 
Assists with HR staffing needs by coordinating job postings and recruitment efforts, scheduling interviews as needed and liaising with candidates; preparing onboarding materials and assisting with the facilitation of the onboarding process for new hires; maintaining accurate employee records and databases; maintaining calendar for executive director and the department such as scheduling meetings, interviews, appointments, etc.; coordinating room reservations for HR events; arranging refreshments for HR events as necessary; assisting with the preparation of materials for training sessions or orientations; supporting the organization of HR events or employee programs.
20% Communication
Serve as a point of contact for internal and external inquiries related to HR functions by greeting visitors to the HR department, directing visitors to appropriate staff members, answering phone calls and emails, drafting and sending correspondence, and routing inquiries to appropriate HR team members. Communicate effectively with employees, candidates, and other stakeholders to provide information and support.
Potentially interacting with venders for routine purchases and maintaining relationships with regular suppliers.
20% Documentation and Reporting
Prepare and maintain HR documentation, including reports, presentations, and employee files. Ensure that all records are kept up-to-date, confidential, and compliant with board and college policies and regulations.
Prepare and manage documentation related to the onboarding process; handle exit documentation for departing employees.
Monitor and manage programs involving volunteers and minors on campus, ensuring compliance with relevant policies and regulations.
Administer the Public Service Loan Form (PSLF) program.
Verification of Employment (VOE).
Maintain and update HR policies and procedures. Ensure that these documents are easily accessible to employees and regularly updated to reflect any changes.
5% Collaboration
Work closely with HR team members to support various HR initiatives and projects. Chair the employee recognition committee in collaboration with the executive director, HR and the executive director, Foundation. Actively participate in the support staff committee. Supervise department student employees and/or interns. Other duties as assigned.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Results Areas: Maintain accuracy in employee records and HR documentation; maintain an average response time to HR inquiries; achieve on-time start for scheduled interviews, meetings, events, etc.; satisfaction rate from internal clients on HR communication clarity
Job Requirements:&nbsp;
<ul>
<li>Associate’s degree required. Bachelor’s degree preferred.</li>
<li>A minimum of 3 years administrative experience. A background in Human Resources is preferred.</li>
</ul>
Part-time work experience is calculated at 50% credit of full-time work experience.
Special Skills/Application of Knowledge:
<ul>
<li>Understanding of basic HR principles, policies, and procedures</li>
<li>Skill in providing excellent service to internal and external clients</li>
<li>Strong organizational, time management, and multitasking skills</li>
<li>Excellent verbal and written communication abilities</li>
<li>Familiarity with office and HR software (e.g., Microsoft Office Suite, HRIS systems), and other relevant digital tools</li>
<li>Attention to detail and accuracy in documentation</li>
<li>Ability to maintain confidentiality and handle sensitive information</li>
<li>A proactive and positive attitude toward problem-solving and teamwork</li>
<li>Flexibility to handle changing priorities and new tasks as they arise</li>
<li>Able to engage in the college’s mission and values</li>
</ul>
Complexity &amp; Creativity: The administrative assistant must have a solid understanding of HR principles, community college operations, and office management practices. They need to be able to apply this knowledge in various contexts, from routine tasks to more complex HR-related issues. This role requires a balance of technical skills, interpersonal abilities, and analytical thinking to effectively support the HR department and contribute to the overall functioning of the college. Continuous learning and adaptability are also crucial, as HR practices and technologies evolve over time. Additionally, the assistant must have the ability to juggle multiple tasks, prioritize effectively and meet deadlines, manage budgets, confirm vendors, and arrange travel. These skills are necessary for event planning and support to the department.
Magnitude of Impact:&nbsp;The administrative assistant serves as a key point of contact for HR-related inquiries from faculty, staff, and external stakeholders, influencing the college’s communication and service quality. By supporting HR functions like recruitment, onboarding, and record-keeping, this role indirectly impacts all departments and employees across the college. The administrative assistant often handles sensitive information and contributes to maintaining compliance with employment laws and regulations, which affects the entire institution. This role, while primarily supportive, has a wide-reaching influence on the college’s operations, employee experience, and overall organizational effectiveness.
Responsibility for Accuracy: Given the sensitive nature of HR information and the potential impact of errors on employees and the institution, maintaining a high level of accuracy is a critical responsibility of this role. The administrative assistant must be detail-oriented and committed to ensuring the correctness of all information handled and processed within the HR department.
Financial Impact:&nbsp;This role involves assisting with payroll-related tasks, benefits administration, purchasing for the HR department, accurate record-keeping and compliance with employment laws and regulations, and streamlining office operations and improving administrative processes. Based on these responsibilities, accuracy and efficiency of the administrative assistant’s work has significant financial implications for the college.
Budgetary: While the administrative assistant plays a role in budget-related tasks (purchasing, budget monitoring, record keeping, cost-saving initiatives, etc.), the assistant does not have significant budgetary authority. Major financial decisions and budget allocations are usually made by the executive director.
Judgement and Decisions:&nbsp;The administrative assistant may make independent decisions as it relates to office management, scheduling and coordination, documentation preparation and record keeping, purchasing and budget monitoring, communication and information dissemination, etc. These decisions are to be guided by established policies, procedures, and standards to ensure the assistant is operating within the framework set by the HR department and the college. This role involves a balance of following guidelines and using judgment to make decisions that support the overall efficiency and effectiveness of the HR function.
Nature of Contacts: The administrative assistant will have daily interactions with members of the HR department, college faculty and staff, and job applicants and candidates. Regular contact and collaboration may look like meetings or as-needed communication to address HR-related inquiries, assistance with paperwork, benefits questions, or other HR processes, communication during the recruitment and hiring process (ex. scheduling interviews, providing information about the college and positions, etc.), etc.
Physical Demands:&nbsp;This role primarily involves sitting for long periods while working at a desk, using a computer, and handling phone communications. Frequent use of hands such as typing, data entry, and handling office equipment. This includes substantial movements of the wrists, hands, and fingers. Close visual acuity is required for tasks such as preparing and analyzing data, transcribing information, viewing a computer terminal, and extensive reading. Occasionally lifting and carrying light objects, such as office supplies or small parcels, typically up to 10 lbs. Ability to move about through and to short distances within the office or campus, and occasionally drive a vehicle to deliver or pick up materials.
Hazards: There may generally be low-risk hazards including but not limited to ergonomic hazards, eye strain, stress, confidentiality risks, minor physical risks, potential for workplace conflict, sedentary work, etc.
Full-time Employment Benefits:
• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if&nbsp; enrolled in health plan
• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
• Employee Discount program with over 900+companies
• 13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
• Longevity Pay
• Many opportunities for professional development
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on the link to the left to apply.
#mrp
​


      Administrative Assistant IV
    

Title: Health Sciences Division Administrator
Institution:&nbsp;Volunteer State Community College
Job Summary:
Reporting to the Dean of Health Sciences, the Health Sciences Division Administrator will be a 12-month non-faculty position. This role will include, but is not limited to, providing the following administrative leadership for Division: academic assessment and discipline-specific accreditation, clinical reporting requirements, program marketing and recruitment, clinical affiliate and articulation agreements, course scheduling, offsite/dual offerings, and faculty workload and evaluation.
Job Duties:
Work closely with the Dean of Health Sciences in creating a vision for growth and maintenance of excellency and to ensure that the programs are up to date with current developments. Lead, evaluate, plan, and coordinate divisional compliance (Department of Education (DOE), Southern Association of College and Schools Commission on Colleges (SACSCOC), Tennessee Board of Regents (TBR), Volunteer State Community College (VSCC)) efforts, divisional projects, and compliance/accreditation priorities in consultation with the Divisional Dean. Interface with Dean, faculty, staff, and ancillary offices to develop and execute enrollment management strategies to affect recruitment, retention, and student success. Work collaboratively with Admissions to recruit student populations for programs within the Health Sciences. Work with Marketing, Communications, and Media Services to develop marketing materials for recruitment purposes and to promote media recognition of faculty and students to enhance the image of programs and the College. Coordinate medical terminology courses during the summer term. Assist in the coordination of the Division’s First Year Experience courses and offsite/dual offerings. Ensure the Division’s Advisory Boards follow College and accreditation identified processes. Develop Health Science articulation agreements with Program Directors and the Assistant Vice President for Academic Affairs. Participate in the Collegewide scheduling processes, meeting established deadlines, and coordinating with Directors in scheduling classes at the College’s various sites. Aid and promote professional development among faculty and staff. Participate in Health Sciences related community events in the College’s 11-county service area. Serve as the Division’s liaison for clinical reporting requirements. Coordinate with the Grants office to manage grants and associated projects. Assist the Dean in day-to-day operations and directs the Division in the Dean’s absence. Attend state, national, and local meetings geared toward program's growth and enhancement. Other duties as assigned.&nbsp;
Minimum Qualifications:
Bachelor’s degree from an accredited institution in one of the Health Sciences programs VSCC offers. Tennessee licensure or the ability to obtain a license in one of the Health Sciences programs VSCC offers. Teaching experience: 2 years in higher education. Clinical experience: 2 years in healthcare. Academic assessment and accreditation experience: 2 years. Work-related experience specific to a VSCC Health Sciences program: 4 years. 
Preferred Qualifications:
Master’s degree from an accredited institution. Community college teaching experience. Health Sciences Program Director experience. 
Knowledge, Skills, and Abilities:
Must be a willing advocate of the mission of the college. Excellent interpersonal skills using tact, courtesy, and patience. Ability to problem solve. Proficiency in Microsoft Office applications. Ability to gather and effectively analyze information, trends, and data to facilitate program improvement as well as program identification, development, and implementation. Ability to provide leadership and inspire cooperation and collaboration amongst Division employees. Ability to communicate inter-departmentally, cross-divisionally, and externally across the College’s 11-county service area. Ability to plan and manage projects.
Pay Rate: $56,881 - $71,101 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      Health Sciences Division Administrator
    

Title: Academic Assistance Center (Tutor and Clerical Temporary Part-Time)
Institution:&nbsp;Jackson State Community College
Job Summary
Tutors work one-on-one and with groups of students to help them learn an academic subject or a specific skill. 
Job Duties
<ul>
<li>Must effectively communicate with students to help them learn complex subject-matter while maintaining their professionalism.</li>
<li>Tutors should be organized and patient communicators with a friendly and approachable disposition that lends itself to work with students of all ages, backgrounds, and abilities.</li>
<li>Tutoring sessions are typically scheduled for an hour.</li>
</ul>
Minimum Qualifications
<ul>
<li>Successfully completed the course, which will be tutored with an A or high B.</li>
</ul>
Pay Rate:
Starting pay is $15.00/ hour. Pay is increased based on experience and level of degree obtained.
Schedule/Hours:
No more than 29 hours may be worked a week (hours depend on budget availability and need). Hours are scheduled during normal business hours of 8:00-4:30, as well as evenings.&nbsp;&nbsp;
Closing Date: October 31, 2025
Availability/Closing Date:
This posting is not a guarantee of an open position. Applications are accepted on a continuous basis and reviewed by the department when openings become available. Postings close yearly on October 31; to maintain your application within the system, you will need to re-apply each year.
Special Instruction to the Applicants:&nbsp;
To be considered for this position, we require an attached resume and cover letter.
Applicants will be subject to a background check upon hire.&nbsp;


      Academic Assistance Center (Tutor and Clerical Temporary Part-Time)
    

Title: Senior Administrative Assistant
POSITION SUMMARY To provide advanced administrative support to the Chief Information Officer as well as the Office of Technology Services.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Performs a variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items. Interacts and communicates with students, staff and community partners. Responds to inquiries from faculty and staff concerning technology matters. Tracks interactions with, and outcomes of reported technology inquiries, issues or concerns. Assists with providing support for Banner security access requests and assignments.
Prepares and submits monthly travel and credit card records. Supports the $1M+ Technology Access Fee program, including record keeping, tracking and reporting. Maintains a master list of the department’s budget and reports variances. Manages the CIO’s appointment schedule, including scheduling meetings and interviews as necessary. Maintains a record system for all current and expired contracts for the technology services department, including tracking renewal and expiration dates for action. Assists with the department’s audit process to provide contractual commitments to auditors, as needed.
REQUIRED QUALIFICATIONS Associate’s degree
Three (3) years’ experience in providing direct administrative support to management
Proficiency in Microsoft Office
Experience balancing multiple priorities and projects successfully
PREFERRED QUALIFICATIONS Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with a diverse population of faculty, staff and students. Effective communication skills, including the ability to express ideas clearly and concisely in both oral and written communication. Must be able to work independently, demonstrate initiative and make substantive decisions quickly. Ability to work occasional evenings and weekends to support events.
Open Until Filled: Yes
Rate of Pay: $45,006.00 - $54,015.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Senior Administrative Assistant
    

Title: Executive Administrative Assistant for Financial and Administrative Affairs
&nbsp;
Job Summary
This job supports the Executive Vice President of Financial Affairs and Student Services, the Division of Financial and Administrative Affairs, and other offices within the finance college unit.
Job Duties
• Performs finance-related support functions, including implementing process improvement activities, financial data analysis, and professional correspondence.
• Enters all purchase requests, extra pay authorizations, MOU's, and travel for the Office of Financial Affairs and employees as requested. May review travel requests, advancements, and claims for policy compliance.
• Assist the Assistant Vice President of Financial Reporting with various administrative and reporting tasks, including analyzing data reports and preparing professional reports/presentations.
• Coordinating and tracking the time and leave reporting activities of Executive Vice President of Financial Affairs and Student Services direct reports for Financial Affairs division.
• Overseeing general office operations, office equipment, office supplies, filing, and paperwork that requires approval from the Executive Vice President of Finance Affairs and Student Services.
• Assist with planning and facilitating college functions and events.
• Coordinate with the Executive Vice President of Finance Affairs and Student Services on meeting schedules, record appropriate meeting minutes, and report minutes from committees/departments that report to the Executive VPFSA.
• Coordinate with the Assistant Vice President of Financial Reporting, to ensure the Finance division’s annual Business Continuity plan and Institutional Effectiveness plans are on track by working with the appropriate department heads.
• Assist in the division’s policy and procedure annual review.
• Coordinate and track direct reports of the Executive Vice President of Financial Affairs and Student Services, projects and reporting due dates.
• Perform other duties as assigned.
Minimum Qualifications
• Associate degree in Accounting or Business field • 3 years’ experience as an Administrative Professional • 3 years' experience in Higher Education • High-level experience with all Microsoft Office suites at a minimum intermediate level – (Excel, Outlook, PowerPoint) 
Preferred Qualifications
• Certified Professional Secretary • BANNER Finance and ARGOS experience • Experience as an executive-level administrative professional • Experience in higher education administrative processes 
Knowledge, Skills, and Abilities
• Ability to analyze data and inquiries effectively, think critically, and make appropriate decisions. • Excellent written and verbal communication skills. • Effective organizational and time management skills • Ability to work as part of a team or work alone without close supervision • Strong interpersonal skills 
Pay Rate:&nbsp;&nbsp;$42,161 - $50,593 (Annual salary depending on eligible experience which is defined by the current compensation plan.)
Open Until Filled:&nbsp;Yes; for best consideration, apply by: 12/24/2024
Special Instructions to Applicants:
To be considered for this position, you must submit an application.&nbsp; Prior applications will not be used to fill this vacancy.&nbsp;&nbsp;
A completed satisfactory background check will be required before hire.&nbsp; &nbsp;&nbsp;


      Executive Administrative Assistant for Financial and Administrative Affairs
    

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Administrative Assistant 3 (Allied Health / EMS) 
Employee Classification:&nbsp;Clerical &amp; Secretarial
Institution:&nbsp;Southwest Tennessee Community College
Department: Allied Health / EMS
Campus Location: STCC - Multiple Campus Locations
Job Summary
This is a full-time permanent, fiscal year clerical, support staff position serving both the Allied Health and Emergency Medical Services departments. The Administrative Assistant 3 acts as a personal assistant and provides clerical and operational support. May oversee, coordinate flow, or check work of student workers and temporary employees. Answers telephone calls in order to give information to callers and or route calls to the appropriate person.
Job Duties
<ul>
<li>All full-time personnel shall be required to devote a minimum of 37.5 hours per week to their duties.</li>
<li>Greets visitors, ascertains nature of business, assists visitors, or conducts visitors to the appropriate person.</li>
<li>Interacts daily with faculty, staff, and students.</li>
<li>Checks the work of student workers, temporary employees, and/or lower-level clerical employees.</li>
<li>Maintains and orders office supplies and other materials as needed. Monitors and/or responds to routine emails.</li>
<li>Types correspondence, purchase orders, forms, reports, and other documents.</li>
<li>Answers telephone, giving routine information and routing other calls to the appropriate person.</li>
<li>Reads and determines the disposition of incoming correspondence, reports, and other information.</li>
<li>Assembles and assists in assembling information for various reports and projects.</li>
<li>Receives and screens telephone calls, take messages, and routes to the appropriate staff member(s).</li>
<li>Communicates with internal and external agencies on issues pertaining to the Department.</li>
<li>Manages multiple calendars and schedules; makes travel arrangements for conferences and appointments; maintains general filing system; orders office supplies.</li>
<li>Research policies, procedures, and guidelines as requested.</li>
<li>Picks up mail daily from the College's mail room; opens and disseminates mail.</li>
<li>Attends staff meetings; prepares meeting agenda and minutes.</li>
<li>May perform other duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>High School graduate or equivalent. 
</li>
<li>Two years of clerical or secretarial experience.</li>
</ul>
Preferred Qualifications
<ul>
<li>Associate Degree 
</li>
<li>Clerical or secretarial experience in higher education 
</li>
<li>Professional Administrative Certification of Excellence (PACE) certified, by the American Society of Administrative Professionals (ASAP)</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Knowledge of modern office practices, procedures, and equipment. 
</li>
<li>Knowledge of administrative procedures and filing systems. 
</li>
<li>Ability to use business English effectively. 
</li>
<li>Ability to interact and work with co-workers, faculty, staff, students, and the general public. 
</li>
<li>Ability to type accurately from plain copy and from rough draft. 
</li>
<li>Ability to calculate arithmetic accurately. 
</li>
<li>Ability to establish and maintain effective working relationships. 
</li>
<li>Ability to express ideas clearly and concisely. 
</li>
<li>Office Management ability. 
</li>
<li>Basic Computer skills. 
</li>
<li>Excellent oral and written communication skills.</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.


      Administrative Assistant 3 (Allied Health / EMS)
    

Title: Executive Administrative Assistant for Academic Affairs
Job Summary
The purpose of this job is to provide support to the Office of Academic Affairs, the Vice President of Academic Affairs, and other offices within the Academic college unit regarding budget matters, external contracts, faculty contracts, promotion and tenure processes, class schedules, academic-related student issues, and other academic administrative needs.
Job Duties
<ul>
<li>Performs academic-related student support functions in Banner including repeat and other overrides, late drop/add functions; late withdrawal processing; maintaining Academic appeals/complaint log.</li>
<li>Enters all purchase requests, extra pay authorizations, academic contracts and MOU’s, and travel for the Office of Academic Affairs and faculty as requested; reviews all instructional travel for policy compliance.</li>
<li>Assist the Academic Affairs Coordinator with and serve as back-up for Faculty Load and Compensation (FLAC) for all full-time, overload, and adjunct contracts for each part of term for all semesters.</li>
<li>Oversight of general office operations, office equipment, office supplies, filing, and paperwork that requires approval of the Vice President of Academic Affairs.</li>
<li>Assist Vice President of Academic Affairs, Deans, and other Academic supervisors in preparing the budget for each fiscal year along with advising/providing input on and preparing any budget changes.</li>
<li>Assist with planning and facilitating college functions and events.</li>
<li>Assist Academic Affairs staff with updating and maintaining Promotion and Tenure processes and other processes related to academic affairs.</li>
<li>Provide administrative support for Academic Affairs staff and Administrative Assistants as needed.</li>
<li>Assist Vice President of Academic Affairs with meeting scheduling, record appropriate committee minutes, and reporting of minutes from committees that report to VPAA.</li>
<li>Maintain and update current list of committee structures and memberships, and provide information to appropriate faculty and staff.&nbsp;</li>
<li>Performs other duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>3 years' experience as Administrative Professional</li>
<li>3 years' experience in Higher Education</li>
<li>Associate degree</li>
</ul>
Preferred Qualifications
<ul>
<li>Certified Professional Secretary</li>
<li>BANNER PROD, FLAC, and ARGOS experience</li>
<li>Experience with Microsoft Office</li>
<li>Experience as an executive level administrative professional</li>
<li>Experience in higher education administrative processes</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Effective organizational and time management skills</li>
<li>Ability to work as part of a team or work alone without close supervision</li>
<li>Strong interpersonal skills</li>
</ul>
Pay Rate:&nbsp; $42,161 - $50,593 (Annual salary depending on eligible experience, which is defined by the current compensation plan.)
Open Until Filled:&nbsp;Yes; for best consideration, apply by:&nbsp;11/26/2024
Special Instructions to Applicants:
To be considered for this position, you must submit an application.&nbsp; Prior applications will not be used to fill this vacancy.&nbsp;&nbsp;
A completed satisfactory background check will be required before hire.&nbsp;

22 Administrative Jobs in Tennessee