field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYProvides administrative support to the Managing Director and other senior managers in the division, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events. Acts as the liaison between the Managing Director and other team members, and others outside of the Company.JOB DESCRIPTION <ul><li>Maintains calendars for events and appointments for the Managing Director and other senior managers within the department by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.</li><li>Manages the daily schedule and calendar for the Managing Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.</li><li>Makes travel arrangements for the Managing Director, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.</li><li>Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.</li><li>Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.</li><li>Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.</li></ul>#LI-KD1The salary range for this position will be between $62,500 - $72,500.Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.CLOSING DATEOctober 27, 2024

Greystar

Executive Assistant

Administrative AssistantReady to take your career to the next level? We're looking for a motivated and highly organized individual to join our team as an Administrative Assistant.Who is Colorado Gives?&nbsp;Colorado Gives Foundation&nbsp;has been connecting donors and innovative Colorado nonprofits since 1975. As the community foundation serving Jefferson County, we are committed to activating ideas, people, and resources so that all Jeffco communities have the opportunity to thrive. We help donors with philanthropic planning, support nonprofits with grants and resources, and build resilient and connected communities together. Our work is rooted in radical listening and a commitment to equity and inclusion. We like trying new things, so let’s dream big and make something better today!Benefits and Perks:We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $49,000 - $54,000 annually, depending on experience, and an extensive benefits package including:&nbsp;<ul><li>Health insurance</li><li>Dental Insurance</li><li>Vision insurance</li><li>401(k) / retirement plan</li><li>401(k) employer matching</li><li>Life insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health savings account</li><li>Paid time off</li><li>Flexible schedule</li><li>Employee assistance program</li><li>Paid family leave</li><li>Professional development assistance</li><li>Paid holidays</li><li>Remote work/telecommuting options</li><li>Workplace perks</li></ul>We are also conveniently located on the G-line in Old Town Arvada. We’re pretty fun, so you’ll like working with us.What is the Job?As the Administrative Assistant for two departments at Colorado Gives Foundation, you’ll gain insight into the Foundation's operations, engage with donors and nonprofits, and support fundraising efforts, making a community impact.This role requires attention to detail, catching errors, and enhancing communication clarity. You excel at keeping departments organized and prepared, often anticipating needs before they arise. This job could be a perfect fit if you thrive behind the scenes, ensuring everything runs smoothly and deadlines are met!To succeed, you should have:<ul><li>Highly organized, detail-oriented, and able to manage multiple tasks under tight deadlines.</li><li>Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.</li><li>High school diploma (or equivalent) with at least 1 year of experience in administrative or customer service roles.</li></ul>Your essential duties and responsibilities as the Administrative Assistant will include:<ul><li>Assist with event planning, logistics, and webinar facilitation.</li><li>Manage meeting scheduling, preparation, and follow-up for department heads.</li><li>Draft, proofread, and distribute correspondence, including emails and presentations.</li><li>Organize and maintain physical and digital files; handle phone and visitor inquiries.</li><li>Coordinate travel, expense reports, and special projects for department heads.</li></ul>Diversity, Equity, and InclusionWe are committed to maintaining the best environment for our employees where people can show up as their authentic selves and grow with the Foundation. We are committed to creating an equitable and inclusive workplace and can only achieve this together.&nbsp;In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Insperity

Administrative Assistant

Title:&nbsp;Senior Administrative Assistant (Pott College of Science, Engineering, and Education) Division: Provost's Office Department: Pott College of Science, Engineering, &amp; Education FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant (Pott College of Science, Engineering, and Education). Provide administrative assistance to staff and faculty members of the Department of Biology and College Administration. Duties/Responsibilities&nbsp; <ul><li>Assist chair in preparation of correspondence, forms, reports, and memos; prepare mailings as needed. </li><li>Serve as office receptionist and receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders, and deliver/distribute mail/packages as needed. </li><li>Assist with routine clerical duties such as scanning/copying student materials as requested by faculty, collecting, and scanning syllabi, originating and maintaining advising folders for students, and order textbooks as needed. </li><li>Assist in the preparation of academic schedules (classes, faculty student advising). Under the Dean’s approval, schedule classes/rooms and enter into Banner each semester; report changes for room/faculty/max to Registrar’s office as it occurs. </li><li>Assist the Biology Department with SIAASGN for FLP/FTE. Under Dean’s approval, complete faculty office hour schedule per semester and post on web. </li><li>Communicate with students daily, help resolve issues/problems/situations that may occur. Answer student questions regarding school policy, faculty availability, and general university procedures. </li><li>Assist faculty members with travel requests, travel expense reports, and scanning receipts and other travel related documentation. </li><li>Order and maintain inventory of office supplies and forms. Assist chairs and faculty with orders in BuyUSI and monthly reconciliation of purchases made using the Departmental purchase card. </li><li>Other related duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High School diploma/GED with two years office experience or an equivalent combination of education and experience. </li><li>Knowledge of microcomputers, word processing, spreadsheet, and electronic mail. </li><li>Strong time management, interpersonal, written, and oral communication skills. </li><li>Ability to work with a diverse group of internal and external individuals.</li></ul> Preferred Knowledge and Skills Professional working knowledge of multiple software packages, including Windows 11. Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional overtime or irregular hours may be required. About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. &nbsp; Application Process &nbsp; Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply. &nbsp;

University of Southern Indiana

Senior Administrative Assistant (Pott College of Science, Engineering, and Education)

26-Aug-2024<h4>Department Administrator</h4>Office of the General Counsel 66654BRPosition DescriptionHarvard University’s Office of the General Counsel is responsible for all legal work in furtherance of Harvard’s teaching and research mission. The Office strives to render timely and thoughtful advice on the broad range of legal issues that Harvard leadership, administrators, and faculty confront in their work on behalf of the University. The Office is organized on the model of a small law firm, comprising of 18 attorneys with experience in private practice, higher education, and government, who are both generalists capable of handling a wide variety of legal matters and specialists with expertise in key areas. The Office embraces a team culture, collaborating and consulting with their colleagues and with outside counsel as appropriate.Reporting to the Deputy General Counsel, this position is responsible for managing the day-to-day administrative and financial operations for the Office of the General Counsel (OGC).Job-Specific Responsibilities:<ul><li>Manages a team of six administrative staff to ensure robust support of OGC’s mission; also works with OGC senior staff to identify and implement improvements and with other Harvard offices as needed.</li><li>Helps address the administrative needs of the attorney staff and helps keep the OGC running smoothly.</li><li>Prepares and manages the OGC budget, finances, and multi-year plans; builds custom financial reporting tools; oversees spending, policies, and approvals.</li><li>Oversees the OGC’s legal billing operations, including managing the workflow of a team of four administrative staff responsible for billing functions.</li><li>Collaborates with Central Finance &amp; Administration (CF&amp;A) to implement policies and ensure compliance with University, legal, and contractual requirements.</li><li>Oversees orientation and onboarding of new employees, temporary staff, and interns.</li><li>Oversees the regular monitoring and auditing of paid time off and internal records.</li><li>Responsible for IT-related operations in OGC, including liaising with Administrative Technology Services and others in Harvard University Information Technology for help desk issues, OGC’s electronic docket and document management systems, computer refreshes and upgrades, implementation of new applications, etc.</li><li>Serves as member of the Local Emergency Management Team, responsible for business continuity, emergency management plans, and disaster recovery issues.</li><li>Works with legal staff to provide input for risk assessments and compliance programs.</li><li>Conducts business needs assessments, drafts business plans, identifies new vendors, and manages contracts in collaboration with OGC senior staff.</li><li>Works with Human Resources (HR) Director and the HR team on issues including performance management, strategic HR initiatives, and headcount requests.</li><li>Oversees all administrative operations, including space and facilities management, office systems, purchasing, facilities, and records management and retention, in collaboration with&nbsp;OGC senior staff.</li><li>Act as a member of the Activities Committee, managing and budgeting for in-office and off-site events.</li><li>Performs other duties and manages other projects as assigned or necessary.</li></ul>Basic QualificationsBachelor’s degree with a minimum of five or more years of progressively responsible experience in finance, operations and/or administration.Additional Qualifications and SkillsStrong organizational skills. Superior interpersonal skills with proven ability to successfully interact and collaborate with varied constituencies in a professional manner, exhibiting excellent written and oral communication skills, team-building skills, and demonstrating tact, poise and diplomacy. Demonstrated ability to cultivate relationships and work collaboratively with all levels of staff. Proven record of outstanding service orientation. Ability to initiate, collaborate, implement, monitor, evaluate, and advance strategic plans that contribute to the overall goals and objectives of a team. Supervisory experience preferred. Key Competencies:<ul><li>Solid business acumen.</li><li>Demonstrated ability in navigating large or complex institutions such as a university.</li><li>Ability to engage, inspire and influence people.</li><li>Ability to work productively and without supervision in a team environment.</li><li>Strong interpersonal, communication, and client service skills.</li><li>Ability to develop clear, actionable steps in support of an overall business strategy.</li><li>Knowledge of financial policies and processes.</li><li>Demonstrated ability to work in an environment where confidential information is present and protected against disclosure by appropriate federal and state statutes.</li><li>Demonstrated ability to handle and safeguard sensitive information that may arise in legal matters, such as financial data, personnel files, and information pertaining to business operations.</li><li>Demonstrated ability to understand and assess complex issues, analyze programs and activities, and recommend necessary actions where appropriate.</li></ul>Additional InformationPlease note that Harvard University cannot provide Visa Sponsorship or Work Authorization for this position.<ul><li>This position involves a hybrid work schedule (currently three days onsite/two days remote). The Office of the General Counsel may alter this schedule as the office’s needs and circumstances change. Employees must be willing to commute to the office in Cambridge as required. All remote work must be performed in a state in which Harvard is registered to do business.</li><li>Due to the confidential nature of the information to which the candidate will have access, a background investigation will be required.</li></ul>Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code359057 Admin Dept/Program Admin Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentOffice of the General CounselUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCredit, Criminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-AB1

Harvard University FAS Human Resources

Department Administrator

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYProvides administrative support to the Executive Director and/or other senior managers in the Division, department, and/or city office, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events, and acts as the liaison between the Executive Director and other members of the Executive team and team members, and others inside and outside of the Company.JOB DESCRIPTION<ul><li>Maintains calendars for events and appointments for the Executive Director and/or other senior managers within the Department or city office by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.</li><li>Manages the daily schedule and calendar for the Executive Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.</li><li>Makes travel arrangements for the Executive Director, external consultants, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.</li><li>Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.</li><li>Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.</li><li>Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.</li><li>Oversee and manage the day-to-day operation of the office by handling incoming and outgoing mail and packages, maintaining an appropriate inventory of and ordering office supplies, coordinating with building and facilities management to maintain the work environment, setting up and taking down meeting rooms, maintaining files and records, and welcoming visitors and guests.</li><li>May directly supervise one or more Receptionists/Administrative Support team member(s).</li></ul>#LI-KD1The salary range for this position is between $80,000.00 - $115,000.00.Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.

Department: Business and Transactions
Ballard Spahr LLP, is seeking a dedicated and reliable individual to provide support to lawyers in the business and transactions practice group in the Sioux Falls office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.
Responsibilities include but are not limited to:
<ul>
<li>Maintaining and processing case information, managing the progression of cases to final disposition.</li>
<li>Creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, e-filings, and performing other administrative functions.</li>
<li>Administrative duties which include travel coordination, scheduling meetings, maintaining attorney calendars and contact information.</li>
<li>New client intake, file maintenance utilizing the firm's electronic records management system.</li>
<li>Time entry and billing.</li>
</ul>
The selected individual must be very organized, have superior technical skills, a keen attention to detail, have excellent communication and interpersonal skills, and work in a fast-paced, team-oriented environment. Excellent time management skills and the ability to prioritize efficiently and effectively are required.
Qualified applicants will have 2-5 years of relevant experience with a law firm. Knowledge of standard B&amp;T practices and transaction closings are a plus. Requirements include technical proficiency in Microsoft Office Suite, experience with e-filing, document management time and billing systems.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Ballard Spahr LLP

Legal Administrative Assistant

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!Role: The Team Secretary is responsible for taking and directing phone calls and messages, and processing mail. She/he provides administrative support to the Clinical Manager and overall clerical support for the Clinical Team.Qualifications: • High School Diploma required; Associate’s Degree preferred • Previous administrative experience preferred • Excellent typing, organizational, time management and communication (written and verbal) skills • Computer literate with familiarity of Word processing and spreadsheet applications • Customer relations’ experience preferred • Medical terminology preferred • Able to remain calm and troubleshoot/handle patient/family crisis situations • Ability to shift priorities • Able to manage the emotional stress of working with terminally ill patients and their families • Ability to perform the essential functions and physical requirements (including, but not limited to: lifting items, bending, pushing/pulling, kneeling) of the job with or without reasonable accommodation Competencies: • Satisfactorily complete competency requirements for this position. Responsibilities of all employees: • Represent the Company professionally at all times through care delivered and/or services provided to all clients. • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse. • Comply with Company policies, procedures and standard practices. • Observe the Company's health, safety and security practices. • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company. • Use resources in a fiscally responsible manner. • Promote the Company through participation in community and professional organizations. • Participate proactively in improving performance at the organizational, departmental and individual levels. • Improve own professional knowledge and skill level. • Advance electronic media skills. • Support Company research and educational activities. • Share expertise with co-workers both formally and informally. • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position. Job Responsibilities: • Provides administrative support for Clinical Manager and Clinical Team. • Orders office supplies and processes mail. • Responds as a professional first-line resource for answering clients' concerns. • Assists with computer, phone, voicemail and service issues. • Updates daily census and prepares weekly IDG paperwork. • Triages physician order calls to appropriate person. • Completes and follows through on requests for Per Diem staff. Follows through with scheduling process per established policy. • Maintains stock forms. Responsible for exchanging revised forms and replacing with new forms. • Sends out and assists manager with reports. • Responsible for physician and team notification of patient expiration, change in location (transfer to hospital, SNF, ALF, home) and revocation. • Performs other duties as assigned.This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

Chapters Health System

Team Secretary Capital Caring Health

Howmet Aerospace, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. The Company’s primary businesses focus on jet engine components, aerospace fastening systems and titanium structural parts necessary for mission-critical performance and efficiency in aerospace and defense applications, as well as forged wheels for commercial transportation. Howmet Aerospace is transforming the next phase of more fuel-efficient, quieter aerospace engines and sustainable ground transportation. For more information, visit&nbsp;<a>www.howmet.com</a>. Follow @howmet:&nbsp;Twitter,&nbsp;Instagram,&nbsp;Facebook,&nbsp;LinkedIn&nbsp;and&nbsp;YouTube. Take a look inside Howmet Aerospace! <a>https://howmet.widen.net/s/hzdvfnbjlz/howmetaerospace2022</a> Manufacturing Data Management (MDM) Administrator This 1st&nbsp;shift&nbsp;MDM Administrator&nbsp;position will support Whitehall Casting operations and will be responsible for: - Create and administer operational work instructions - Administration of customer specifications and blueprint specifications - Quality systems administrative activities, including supporting the Training Tracking System with training assignments and attendance record-keeping - Material processing administrative activities (mold sheet creation, material testing, raw material inventory and associated activities) - Assist with other administrative tasks to support engineering, operations, and quality teams Basic Qualifications: <ul><li>High school diploma or GED from an accredited institution.&nbsp;</li><li>Minimum of two years’ working a technical, manufacturing, office, or administrative environment.</li><li>Employees must be legally authorized to work in the United States.&nbsp; Verification of employment eligibility will be required at the time of hire.&nbsp; Visa sponsorship is not available for this position. </li></ul> Preferred Qualifications <ul><li>Associate degree in a technical discipline, business systems, manufacturing technology, or quality.</li><li>Strong computer skills, including familiarity with Teamcenter, Microsoft Office Suite</li><li>Exceptional attention to detail</li><li>Strong organizational skills</li><li>Written and oral communication skills along with interpersonal skills for a team environment.</li><li>Ability to time manage and complete projects within strict deadlines.</li></ul> About Howmet Aerospace Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $6.6 billion in revenue in 2023, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers’ success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2023 Environmental Social and Governance report at&nbsp;<a>www.howmet.com/esg-report</a>. Follow: <a>LinkedIn</a>, <a>Twitter</a>, <a>Instagram</a>, <a>Facebook</a>, and <a>YouTube</a>. Howmet is proud to be an Equal Employment Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics. If you need assistance to complete your application due to a disability, please email&nbsp;<a href="mailto:TalentAcquisitionCoE_Howmet@howmet.com" target="_blank">TalentAcquisitionCoE_Howmet@howmet.com</a>

Howmet Aerospace

MDM ADMINISTRATOR - Plant 10

Want to love your job? We’re hiring at the Texas Roadhouse Support Center! Flexibility, teamwork, and fun are some of the reasons our employees are proud to be Roadies. Apply today and join our team! We offer a comprehensive total rewards package on the first day of the month following 31 days of employment to Support Center Employees that meet our benefit eligibility requirements. The total rewards package includes, but is not limited to, the following: •A choice of medical plans that are best in class •Dental and Vision Insurance •Paid Vacation, Parental, Donor, Bereavement and 100% Paid Maternity Leave •Adoption Assistance •Short-Term and Long-Term Disability •Life, Accident and Critical Illness Insurance •Identity Theft Protection •Employee Assistance Program •Business Travel Insurance •401(k) Retirement Plan •Flexible Spending Accounts •Tuition Reimbursements up to $5,250 per year •Quarterly Restricted Stock Units Program •Annual holiday bonus We also offer a variety of services for our Support Center employees! Car detailing and oil changes in the parking lot, on site haircuts, workout gym with personal trainers, spray tans, dry cleaning delivery service, chair massages just to name a few! We also have a Registered Nurse in the building to help with our wellness initiatives and keep us healthy. Willie’s Joynt is our full-service café that serves breakfast and lunch and prepares delicious TO GO meals. We love taking care of our Roadie family and making our company a LEGENDARY place to work! As our founder, Kent Taylor once said, “We are a people company that just happens to serve steaks.” Check us out, you won’t be disappointed!Position OverviewThis position is a key member of the Food Team with responsibility for maintaining food safety technology systems currently in place and bringing further enhancements through innovation.&nbsp; Focus includes analysis of data along with recommendations that will move food safety and sanitation forward.&nbsp; Essential functions include but are not limited to the following.Responsibilities<ul><li>Work with IT to develop Business Intelligence (Power BI) information that will use multiple attributes to identify restaurants that need additional focus</li><li>Manage temperature monitoring system for restaurants to ensure system is running properly and assist in resolving issues. On-board NSO, and other restaurant requests, with current temperature monitoring technologies including digital cooling</li><li>Manage Digital Taste and Temp to include, but not limited to, on-boarding of new restaurants; updating Taste and Temp questions and QI’s; develop corrective actions; troubleshoot technical issues for restaurants; create training materials; and conduct webinars</li><li>Research new technologies in Food Safety that will help support and simplify the needs of our Operators. This will include the establishment of a “one stop” dashboard for our Operators. In addition, use the system to provide key food safety and other critical data that will protect our Brand.&nbsp; Partner with other Departments to use this technology to enhance their systems</li><li>Work with our chosen vendor partner to maintain the FDA required traceability of key food products.&nbsp; Work to expand the traceability beyond the required food products to other food products that will enhance our food safety and quality assurance systems</li><li>Partner with our supplier vendor (CMX) to maintain current food safety documentation and approvals for Vendor Partners and new and existing food products</li><li>Play a lead role in working with the current Product Quality Feedback (PQF) information while developing the next level systems that will simplify the process for Operators while providing timely information that can be used in decisions</li><li>Work with Food Team members to assist in nutritional or product lab work that needs to be conducted – including collection of samples. Maintain critical allergen information that will feed into our guest facing allergen apps</li><li>Work with our Procurement team to establish and maintain a tracking system of all products received by the Food Team and Procurement</li><li>Other duties as assigned</li></ul>Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.Qualifications<ul><li>Bachelor’s degree; or Associate’s degree plus two years of computer/food safety experience; or equivalent combination of education and experience preferred.</li><li>Previous Food Safety/Supply Chain experience a plus</li><li>Word, Outlook, Excel skills required</li><li>Proficient in dashboard, report creation and Power BI</li><li>General knowledge of database functions and project management preferred</li><li>Azure, Chirp Stack Technology and PQF experience a plus</li></ul>This job description includes essential functions and basic duties and is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as appropriate. This document is not a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.We are proud to be an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, gender, pregnancy, gender identity, disability, veteran status, sexual orientation, citizenship, national origin, or any other legally protected status. We encourage and welcome all applicants to apply.

Texas Roadhouse

Food Team – Data and Analytics Administrator

<h4>Summary of Position</h4>The Administrative Assistant will handle the day-to-day administrative duties for two executives, the Senior Vice President, Publicity, Events, and Awards and EVP, Insights &amp; Analytics in STARZ’s New York office. The position is a great opportunity to join a collaborative, high functioning team with opportunities for professional growth. Our ideal candidate is a resourceful problem-solver and relationship builder, with a can-do attitude and a desire to learn and grow.&nbsp;The ideal candidate is a planner, detailed orientated with excellent verbal and written communications skills and can respond effectively and efficiently. This individual will demonstrate the ability to proactively anticipate needs and have a high level of professionalism. Complex calendar management and scheduling will require attention to detail as well as superb time management and organizational skills.&nbsp;<h4>Responsibilities</h4><ul><li>Manage complex calendars and scheduling to support two executives. Extensive meeting scheduling coordination between internal and external stakeholders across NY, LA and the UK.&nbsp;</li><li>Comfortable communicating with assistants of high level executives, showrunners, talent representatives, etc. with a professional demeanor.&nbsp;</li><li>General assistant duties including, scheduling conference calls/zooms, meetings, compiling documents, creating and distributing agendas, creating travel itineraries, ordering office supplies, managing office newspaper/magazine deliveries, etc.</li><li>Arrange travel for the two executives (both domestic and international), including but not limited to booking airfare, hotel and cars; as well as for talent as needed in support of the publicity department.&nbsp;</li><li>Prepare expense reports, scan receipts, code and submit any other relevant documentation for corporate submission.</li><li>Provide departmental administrative support and other projects as assigned, including staffing red carpet premiere events, screenings, panels, NY Comic Con, Tribeca Film Festival, PaleyFest, etc.&nbsp;</li><li>Submit and process invoices, mange departmental accruals</li><li>Partner and work very closely with C-Suite executive assistants, assistants across the company and assistants for talent and executive producers in both Santa Monica, NYC and internationally.&nbsp;</li><li>Be a trusted partner to the executives they support with the ability to exercise good judgement&nbsp;</li><li>Must be proficient in Outlook and comfortable navigating various software applications</li><li>Organize meetings including booking conference room space, ordering catering and creating itineraries.&nbsp;</li><li>Receive and process departmental invoices and work with accounting and finance to ensure expenses flow through into department budgets</li></ul><h4>Qualifications and Skills</h4><ul><li>Bachelor’s degree or equivalent experience</li><li>2+ years of administrative experience</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google G Suite tools (Docs, Sheets, Slides, etc)</li><li>Must be highly competent with a range of modern communication tools such as Zoom, Teams, Slack, etc.</li><li>Exceptional communication, time management, and organizational skills</li><li>Detail-oriented and able to meet deadlines</li><li>Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner</li><li>Comfortable juggling multiple projects and managing last minute pivots and timely requests with a calm, professional demeanor</li><li>Thrives in a fast-paced environment and has excellent problem-solving skills</li><li>Resourceful and eager to implement new organizational processes for the team&nbsp;</li><li>Requires discretion in handling confidential information</li><li>Forward-thinker and a creative problem solver</li><li>Effectively partner with other assistants throughout the organization to get things done</li></ul><h4>Nice to Haves</h4><ul><li>Having an interest and is passionate about entertainment, television, media and pop culture is a plus!&nbsp;</li><li>Knowledge of SAP/Concur and AirTable&nbsp;</li></ul><h4>About STARZ</h4>STARZ (<a href="http://www.starz.com" target="_blank">www.starz.com</a>), a Lionsgate company, is a leading media streaming platform committed to delivering premium content that amplifies narratives by, about and for women and underrepresented audiences. STARZ is home to the highly rated and first-of-its-kind STARZ app that offers the ability to stream or download STARZ premium content, as well as the flagship domestic STARZ® service, including STARZ ENCORE, 17 premium pay TV channels, and the associated on-demand and online services. STARZ is available across digital OTT platforms and multichannel video distributors, including cable operators, satellite television providers, and telecommunications companies. In February 2021, STARZ launched #TakeTheLead, a multi-faceted and innovative inclusion initiative expanding its existing efforts to improve representation on screen, behind the camera and throughout the company.<h4>Our Benefits</h4><ul><li>Full Coverage – Medical, Vision, and Dental</li><li>Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day</li><li>401(k) company matching</li><li>Tuition Reimbursement (up to graduate degree)</li></ul><h4>Compensation</h4>$52,000 - $56,000<h4>EEO Statement</h4>Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law. &nbsp;

252 Administrative Jobs in United States