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SUMMARY:<h4>The Office Assistant/Process Service Specialist is accountable for providing a positive client experience through daily email correspondence and management of data entry requirements. Process Service Specialist receives emails from new and existing customers. This position is responsible for the onboarding of new clients into the various systems. This position will also engage with specific job requests, and the coordination of job fulfillment across departments. This position will receive and submit client orders and confirmations, update customer preferences, enter new client/firm details in database, upload order and liaise with other departments as assigned.</h4>ESSENTIAL FUNCTIONS:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Accountable for providing clients with service excellence through hyper-responsive replies to client emails and accurately capturing job details that include, but are not limited to, direct/specific billing details, preferred service and product requirements, additional parties associated with case or job.</li><li>Manage data entry requirements; including entering notices, new attorneys/firms, resources, locations and client preferences.</li><li>Responsible for timely send out of daily job entries.</li><li>Assist with coordinating and scheduling locations for deposition services.</li><li>Monitor resource back log and jobs in progress, update with status notes and provide updates as directed.</li><li>Assist sales team by providing information pertaining to new leads and/or potential client concerns.</li><li>Correct and modify inaccurate information as requested.</li><li>Runs, monitors, and distributes reports pertaining to job execution for clients.</li><li>Ensures billing is accurate and sent to management for approval of specific, outlying jobs.</li><li>Assists with call Que when needed.</li><li>Actively demonstrate company values of SPIRIT.</li><li>May participate in on-call duty after hours and on weekends.</li><li>Safeguards confidentiality of the medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage and sharing of medical records.</li><li>Other duties as assigned.</li></ul>COMPETENCIES, SKILLS AND ABILITIES<ul><li>Strong attention to details, efficient and highly organized.</li><li>Demonstrate a strong attitude with the ability to adjust to changing priorities</li><li>Able to quickly and accurately type and enter data.</li><li>Ability to work with deadlines and work well under pressure.</li><li>Knowledge of touch-typing system preferred.</li><li>Must have strong written and verbal communication.</li><li>Familiarity with deposition notices a plus.</li></ul><ul><li>Flexible schedule and availability to work occasional overtime as required.</li><li>Excellent Customer Service skills, with an upbeat and positive attitude.</li><li>Take ownership and accountability, as well as manage internal and external expectations.</li><li>Adheres to compliance policies.</li><li>Constantly strives to achieve excellence in day-to-day operations of respective department.</li><li>Strong sense of integrity, initiative and extraordinary teamwork aptitude.</li><li>Exhibits company’s values of SPIRIT on a consistent basis.</li><li>Ability to multi-task.</li><li>Accepts direction well.</li><li>Works collaboratively with all members of management to resolve departmental and organizational challenges. expeditiously, economically, professionally and with minimum disruption to the practice.</li><li>Excellent attendance and punctuality.</li><li>General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows.)</li></ul>EDUCATION / EXPERIENCE<ul><li>High school diploma or equivalent required.</li><li>Legal terminology preferred, but not required.</li><li>A minimum of 1-year experience in the litigation service or customer service fields</li><li>Adheres to compliance policies.</li><li>Constantly strives to achieve excellence in day-to-day operations of respective department.</li><li>Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.</li><li>Team player approach</li></ul>SUPERVISORY RESPONSIBILITIESThis role is not a supervisor position.LANGUAGE SKILLSAbility to effectively present information and respond to questions from internal and external customers whose first language is English.CERTIFICATES, LICENSES, REGISTRATIONSNonePHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.TRAVEL REQUIREMENTSNo travel is expected for this position.OTHER DUTIESPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.AAP/EEO STATEMENTLexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.EOE Employer/Vet/DisabledIf you require reasonable accommodation in the application process, please contact Human Resources at&nbsp;<a href="mailto:HRDept@lexitaslegal.com" target="_blank">HRDept@lexitaslegal.com</a>&nbsp;for assistance. All other applications must be submitted online. Apply Now <h4>Other details</h4><ul><li> Pay Type Hourly</li><li> Min Hiring Rate $16.00</li><li> Max Hiring Rate $19.00</li></ul>

Lexitas

Office Assistant / Process Service Specialist

<h4>Security Receptionist</h4>Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Security Receptionist to work in Durham, NC!<h4>The Role</h4>The Security Receptionist conducts general front desk customer facing duties, such as answer general customer inquiries, create/issue badge and other duties required by management. This position is a standard hours Monday through Friday schedule (7:30 AM – 4:30 PM).<h4>The Expertise and Skills You Bring</h4><ul><li>Previous security experience is a plus </li><li>Excellent communication skills and an ability to work without direct supervision </li><li>Excellent organizational ability </li><li>PC literacy including Word for Windows &amp; Excel (or willingness to learn) </li></ul><h4>The Responsibilities</h4><ul><li>Answer the phone and provide assistance as necessary or transfer calls to the appropriate office </li><li>Provide assistance and direction to all persons requiring access to the building </li><li>Create new hire and replacement badges </li><li>Issue temporary badges to visitors, contractors, and temporary employees </li><li>Assist Security Officers with the identification card, fingerprinting and I9 completion process </li><li>Maintain and ensure accuracy of the visitor’s log and files as needed. </li><li>Other duties required by management </li></ul><h4>Company Overview</h4>Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at&nbsp;FTSJobs.com.We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging. Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com.<h4>Information about Fidelity investments</h4>At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money. For information about working at Fidelity, visit FidelityCareers.com.Fidelity TalentSource’s working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

Fidelity TalentSource

Security Receptionist

29-Aug-2024<h4>Staff Assistant III (Administrative Assistant)</h4>Harvard T.H. Chan School of Public Health 66636BRJob SummaryThe Department of Biostatistics is a very busy and diverse department focused on research and teaching. Our 60+ faculty are leaders in the development of statistical methods for clinical trials and observational studies, studies on the environment, computational biology, and genomics/genetics.&nbsp; We offer degree programs in biostatistics, computational biology and data science; currently, more than 200 students are enrolled in these programs. Reporting to the Assistant Director of Administration, the Administrative Assistant will provide administrative and clerical support for the Department of Biostatistics, performing a wide range of duties to ensure smooth daily operations, effective administration, and clear communications in a fast-paced, diverse educational and research environment. In addition to providing general support for the Department, the incumbent will provide administrative support for the National Studies on Air Pollution and Health (NSAPH) group and its PIs. This Administrative Assistant will work with minimal supervision performing a wide range of complex and confidential duties, which requires using multiple software applications including MS Office (Word, Excel and Powerpoint), Outlook calendar and email, Concur expense management, Zoom video conferencing, and other Harvard software and systems. Position DescriptionDuties and responsibilities include, but are not limited to, the following: Department of Biostatistics support (60%):<ul><li>Serves as the administrative contact for assigned department faculty members</li><li>Arranges meetings among department faculty with internal and external participants; coordinates meeting dates, locations, etc.</li><li>Arranges domestic and international travel and accommodations for department faculty and their affiliated trainees, in alignment with the Harvard Travel Policy, the Business Expense Reimbursement Policy, and other administrative and financial policies</li><li>Compiles and prepares monthly corporate card reconciliation reports, as well as out-of-pocket expenses for reimbursement, including expenses from domestic and international travel for faculty and their affiliated trainees</li><li>Provides assistance with room scheduling, catering, IT requests, updating CVs, PMCIDs, etc.</li><li>Assists with Department events and other projects as needed</li><li>Manages inventory and purchases of office and kitchen supplies</li><li>Updates and regularly maintains department and faculty webpages</li><li>Provides support for troubleshooting Zoom and AV technical issues</li><li>Serves as liaison with Harvard operations, security, IT, etc. when needed</li><li>Other duties as assigned</li></ul>National Studies on Air Pollution and Health (NSAPH) group support (40%):<ul><li>Manages Professor Francesca Dominici’s calendar and schedules meetings, including research and project meetings for the NSAPH group</li><li>Provides general administrative support to Professor Dominici, including but not limited to room scheduling, catering, IT requests, and supply ordering.</li><li>Books and facilitates travel arrangements for Professor Dominici; processes corporate card reimbursements; submits all travel reimbursements; and ensures payment requests are submitted in proper format and in a timely manner</li><li>Creates and maintains filing system(s) for Professor Dominici, both electronic and paper, as needed</li><li>Regularly updates curriculum vitae, PMCID, and websites (Professor Dominici’s webpages and NSAPH group website)</li><li>Maintains NSAPH members training documentation to ensure compliance with data provider and funder requirements.</li><li>Provides onboarding and off-boarding support of NSAPH members to the research lab</li><li>Provides support for NSAPH project management</li><li>Performs other duties as assigned</li></ul>The Staff Assistant will observe a hybrid schedule, working at least three days a week in the office. Basic Qualifications<ul><li>3+ years of relevant experience is required; a combination of education and experience may be considered</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's Degree preferred</li><li>Harvard or other experience in academia</li><li>Experience providing complex administrative support in a high-profile environment with tact and diplomacy</li><li>Solid working knowledge of office processes and related computer software and electronic communications tools </li><li>Experience providing complex administrative support in a high-profile environment with tact and diplomacy</li><li>Solid working knowledge of office processes and related computer software and electronic communications tools</li><li>Experience working independently with minimal supervision</li><li>Experience handling complex and confidential information with discretion</li><li>Excellent computer skills, including proficiency with MS Office applications and web-based applications preferred</li><li>Experience being a flexible team player who can assist with other departmental duties</li><li>Strong communication and interpersonal skills</li><li>Works well across teams in supporting a variety of projects and constituencies preferred</li><li>Experience working in a fast-paced environment with multiple priorities</li><li>Strong organizational skills and attention to detail</li><li>Strong judgement &amp; discretion dealing with confidential information </li></ul>The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period. The O&amp;R period will be waived for any internal Harvard employee transfers.</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403033 Staff Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade053DepartmentBiostatisticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Harvard University FAS Human Resources

Staff Assistant III (Administrative Assistant)

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYThis role is for an experienced Company Secretary to work with, and provide support to, the European business. This will include working closely with the legal, finance, investment, compliance and tax teams within the Greystar business and external service providers in the UK and Europe. This role will report to the Managing Director, Finance.JOB DESCRIPTIONKey Role Responsibilities<ul><li>Overall responsibility for ensuring our corporate entities in the UK and Europe comply with their respective company secretarial and administrative responsibilities (including maintaining statutory books, filing necessary documents, informing the registrar of key corporate changes and organising board meetings).</li><li>Managing relationships with UK administrators (where relevant) and overseas administrators (for European corporate activity), as well as taking overall responsibility for directing strategy with regard to administrator appointments</li><li>Responsibility for reporting status of all statutory filing requirements, and for monitoring / managing any changes in statutory regulations, as well as planning for and implementing procedural changes arising from these.</li><li>Review, and where applicable, work with stakeholders across the business to enhance processes, tools, systems, and methods for tracking, managing, and reporting progress on the completion and delivery of statutory filings, with a view to transitioning additional processes in-house.</li><li>Stay abreast of emerging issues, regulatory changes and company secretarial market practices in the real estate industry, providing updates to Greystar’s key business leaders as relevant, and recommend, develop and implement policies, practices, and other strategies to ensure compliance and mitigate or reduce risk.</li><li>Work with relevant internal and external advisors to set up and support new corporate entities in the UK and Europe and respond to inbound “KYC” (know your customer) requests &amp; due diligence processes from lenders, investors and other third parties.</li><li>Oversee and co-ordinate the liquidation of entities no longer required by the business.</li><li>Review corporate documents to opine on transactions that require board consent for each entity, board meeting frequency and delegation of authority process.</li><li>Support legal, compliance, finance and tax teams with transactions (acquisitions, financings, restructuring) from a corporate administration perspective.</li><li>Communicate and work with the legal and compliance team in Europe and the US as needed.</li></ul>Experience &amp; Skills<ul><li>Significant relevant experience in a company secretarial role with a good understanding of commercial processes, procedures and operational drivers.</li><li>Working knowledge of both UK and overseas incorporated entity compliance requirements.</li><li>Sound understanding of corporate governance issues.</li><li>Strong organisational and project management skills to juggle tasks and manage the workload with the ability to meet deadlines.</li><li>Have a methodical approach, with good attention to detail and the ability to communicate clearly and confidently at all levels.</li><li>Able to manage negotiations with a range of stakeholders.</li><li>A positive team player and attitude, with an adaptable and flexible approach along with ability to work collaboratively to drive results and support the wider team and business objectives.</li><li>Demonstrates willingness to be flexible and adaptable to changing priorities in a fast-paced environment, characterised by change and rapid growth.</li><li>Relevant experience gained in private equity / real estate would be advantageous.</li></ul>

Greystar

Director, Company Secretary

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYProvides administrative support to the Executive Director and/or other senior managers in the Division, department, and/or city office, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events, and acts as the liaison between the Executive Director and other members of the Executive team and team members, and others inside and outside of the Company.JOB DESCRIPTION<ul><li>Maintains calendars for events and appointments for the Executive Director and/or other senior managers within the Department or city office by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.</li><li>Manages the daily schedule and calendar for the Executive Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.</li><li>Makes travel arrangements for the Executive Director, external consultants, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.</li><li>Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.</li><li>Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.</li><li>Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.</li><li>Oversee and manage the day-to-day operation of the office by handling incoming and outgoing mail and packages, maintaining an appropriate inventory of and ordering office supplies, coordinating with building and facilities management to maintain the work environment, setting up and taking down meeting rooms, maintaining files and records, and welcoming visitors and guests.</li><li>May directly supervise one or more Receptionists/Administrative Support team member(s).</li></ul>#LI-KD1The salary range for this position is between $80,000.00 - $115,000.00.Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.

Executive Assistant

20-Aug-2024<h4>Lab Administrator (Parker Lab)</h4>Harvard John A. Paulson School of Engineering and Applied Sciences 66569BRJob SummaryReporting to the&nbsp;Director of Faculty Support and Administration, the Lab Administrator performs a wide range of complex and confidential administrative and financial duties that support research, teaching, advising, travel, and related activities. The Lab Administrator anticipates and resolves problems and provides updates on the status of projects and tasks as needed. This position will work closely with Research Portfolio Managers (RPMs) to support the faculty and research group(s) with their financial portfolios.Position DescriptionLAB FUNCTIONS:<ul><li>Organizes and maintains the structure of the lab by managing day to day activities including business operations, purchasing/procurement, shipping, compliance, electronic document organizing, etc.&nbsp;</li><li>Serves as principal administrative contact for faculty, researchers, and students in the lab(s)/group(s). Interacts with research group(s) daily, building knowledge of lab structures and needs, developing lab/group processes as needed. May manage lab group websites and prepare slides for group meetings.</li><li>Manages capital equipment and all lab inventory and ordering. Oversees the maintenance of equipment, liaisons with vendors, and maintains service/warranty contracts. May serve as a point of contact to respond to equipment alarms.</li><li>Works independently with minimal supervision in collaboration with faculty PI in a work environment with multiple conflicting priorities. Takes the lead in solving critical lab issues and supports various lab related functions as needed.&nbsp;&nbsp;</li><li>Maintains animal protocols, DEA sensitive compounds compliance, and all records regarding biomaterials coming into the laboratory. Maintains infection control protocols in the lab environment. Acts as Environmental Health and Safety (EH&amp;S) liaison relative to training and record keeping.&nbsp;</li></ul>GENERAL ADMINISTRATIVE DUTIES:<ul><li>Prepares appointments for incoming lab members and assists with hiring of temporary staff and consultants, including all paperwork. May assist with onboarding and orientating new group members (including liaising with IT for access, internal lab file sharing and communication access, lab safety officer), building access. Maintains lab roster, updates PI when appointments are ending, and manages submission of timesheets and invoices.&nbsp;</li><li>Maintains a reference binder (Job Book) to manage deadlines, scheduling, documents for review, information on job applicants or lab visitors, travel itineraries, and Faculty Council or committee work.</li><li>Maintains updated electronic access to lab file/data sharing and communication platforms (e.g., google drive, HUIT services, HMS services, slack etc.).&nbsp;</li><li>Manages complex calendars for faculty, coordinates scheduling and logistics for meetings, and visitors, tours, appointments, and travel.&nbsp;May assist with planning events and meetings and receiving visitors/guests. Maintains and updates biographical information including CVs/biosketches for faculty, publication, and collaborator lists. May provide general administrative assistance to lab members.&nbsp;</li><li>May provide course assistance by maintaining a course website, tracking grades, and&nbsp;general support for semester-end presentations. May&nbsp;process recommendation letters.</li><li>Makes sure publications are posted to relevant websites.</li><li>Collaborates with grant managers to review grant expenditures and uses Harvard financial systems to process financial transactions.</li><li>Accomplishes related duties and takes on new responsibilities in response to changing office needs including learning new software and systems as needed, participating in team meetings, trainings, and activities for faculty support staff and provides back-up to other labs as needed in consultation with the PI and Director for Faculty Support.</li></ul>Basic QualificationsFive or more years of related experience. Education beyond high school may count toward experience.Additional Qualifications and Skills<ul><li>College degree, or an equivalent of college level coursework preferred.</li><li>Relevant experience in an office environment; experience supporting faculty or executives, particularly with documents and file organization, calendar management and travel; and experience supporting multiple principals strongly preferred.</li><li>Experience working in or with a biological lab and basic familiarity with IACUC a plus.</li><li>Excellent time management and organizational skills, and the ability to prioritize competing demands in a fast-paced environment. Ability to work with interruptions, adapt to change, and respond quickly to last-minute alteration requests regarding calendars, schedules, and travel.</li><li>Prior work experiences that called for independent initiative, and ability to work independently with minimal supervision, make appropriate adjustments to workflow, and problem solve.</li><li>Strong attention to detail, accuracy, follow-through, and dependability is essential.</li><li>Project management skills and experience preferred.</li></ul>Communication Skills:<ul><li>Ability to establish effective work relationships across all levels.</li><li>Excellent customer service and oral and written communication skills.</li></ul>Computer Skills:<ul><li>Competency using a variety of computer software, including Microsoft Word, Excel, and PowerPoint Adobe Suite and Zoom. </li><li>Must possess the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools. </li><li>Experience with updating websites and using Harvard systems a plus.</li></ul>Physical RequirementsThere are no significant physical requirements.Working ConditionsWork is performed in an office environment.&nbsp;Additional Information<ul><li>Applicants should submit a resume and cover letter.</li><li>The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.</li><li>This is an on-site position (5 days/week) based in Allston, MA.</li><li>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.</li></ul>Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard’s teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit <a href="http://www.seas.harvard.edu" target="_blank">www.seas.harvard.edu</a>.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Allston Job Code403040 Coordinator II Work FormatOn-Site Sub-Unit------------ Salary Grade055DepartmentSEAS Faculty and Lab AdministrationUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. SEAS Commitment to Diversity SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. &nbsp;EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CB1

Lab Administrator (Parker Lab)

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: Adult MedicineAll Locations: East BostonPosition Summary: A Practice Secretary performs a wide variety of clerical and reception activities that support the delivery of services to patients/staff of the Adult Medicine department. A Practice Secretary utilizes excellent customer service to greet patients and others, and screen walk-ins to the practice. Practice Secretaries report to a Clinical Coordinator.Essential Duties and Responsibilities:<ul><li>Interacts with patients or other staff in a professional and respectful manner, which reflects the needs and concerns of the individual. Consistently provides excellent customer service and makes patients feel welcome. Maintains a positive attitude. Uses communication devices appropriately.</li><li>Promotes a sense of “teamwork” through demonstration of self-direction and self-motivation. Solves problems independently or knows when to seek consultation.</li><li>Checks out patients in the computer prior to the end of each day and enters requested follow-up, referral, and/or X-file appointments upon check-out. Reviews After Visit Summary instructions with patient as needed. Prints additional labels as needed.</li><li>Responsible for early am chart preparation and other opening/closing procedures.</li><li>Uses computer to schedule, cancel and confirm appointments, to request records, to pull up and print information, to manage X-file appointments and to communicate by e:mail or staff message.</li></ul>Qualifications and Requirements:<ul><li>High School Diploma or GED</li><li>At least one year in a medical office setting</li><li>Demonstrated personal computer skills in a Windows environment required. Medical Terminology preferred</li></ul>Benefits:<ul><li>MEDICAL, DENTAL, AND VISION COVERAGE</li><li>LIFE AND DISABILITY INSURANCE</li><li>401(K) RETIREMENT PLAN</li><li>TUITION REIMBURSEMENT</li><li>FLEXIBLE SPENDING AND TRANSPORTATION ACCOUNTS</li><li>PAID HOLIDAYS, VACATIONS, SICK, AND PERSONAL TIME</li><li>STAFF DEVELOPMENT BENEFIT</li><li>EXCELLENT MALPRACTICE COVERAGE</li><li>PET INSURANCE</li><li>FREE PARKING</li><li>MBTA BENEFIT</li><li>AND MUCH MORE</li></ul>

NeighborHealth

NeighborhoodHealth

Practice Secretary

Admissions Processing Specialist UIW Mission Position Summary The Admissions Processing Specialist is responsible for data entry duties and document scanning related to prospective main campus student inquiries, applications, transcripts, test scores and other supporting documents into electronic systems for the Main Campus Office of Admissions. The Admissions Processing Specialist reports to the Assistant Director of Admissions Processing. Essential Functions Job Duties Knowledge Skills and Abilities <ul> <li>Must possess strong customer service skills.</li> <li>Intermediate proficiency in Microsoft Office, specifically Microsoft Word and Excel.</li> <li>Ability to work independently and as part of a team.</li> <li>Ability to consistently report to work on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.</li> <li>Follows instructions, responds reasonably to management direction; takes responsibility for own actions; completes tasks on time or notifies appropriate person with an alternate plan.</li> <li>Ability to meet productivity standards and complete work in timely manner.</li> <li>Strong attention to detail; proficient in managing multiple priorities and meeting deadlines.</li> <li>Must possess a strong work ethic, be goal oriented and self-motivated.</li> <li>Ability to learn and successfully use admissions systems such as Banner, BDM/Imaging systems, and CRM management systems.</li> <li>Able to communicate clearly and informatively via email, must possess strong written and verbal communication skills.</li> <li>Treats people with respect, professionalism and consideration regardless of their status or position; inspires the trust of others; works with integrity and ethics; upholds organizational values.</li> <li>Employee shall adhere to all applicable rules and regulations regarding the Family Educational Rights and Privacy Act (FERPA).</li> <li>Ability to work effectively with individuals from diverse communities and cultures.</li> <li>Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.</li> </ul> Required Education High school diploma or its equivalent. Required Work Experience Two (2) years of experience in complex data entry in an office environment. Preferred Qualifications <ul> <li>Some college;</li> <li>Experience in a higher education setting;</li> <li>Experience with Banner software;</li> <li>Experience with BDM/Extender digital document imaging;</li> <li>Experience with Microsoft CRM Recruiter.</li> </ul> Required Certifications, Licenses or Registrations N/A. Work Hours Monday through Friday, 8 am to 5pm, with occasional extended hours to meet departmental needs especially during peak periods. Physical Demands Ability to lift up to 10 lbs of admission documents and transcripts. Posting Number: AS1968PO Job Type: Full Time Job Category: Staff (non-exempt) Desired Start Date: 07/01/2024 Position End Date (if temporary): Reports To: Director of Admissions Salary: $31,200 Annualized Open Date: 06/03/2024 Close Date: Open Until Filled: Yes Special Instructions to Applicant N/A. To apply, visit <a href="https://apptrkr.com/5525762" target="_blank">https://jobs.uiw.edu/postings/25579</a> UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-912564ce13c28f43a944e35414098cce

University of the Incarnate Word

Admissions Processing Specialist

Fashion Management - Assistant Professor (Full-time, Tenure-Track Faculty) (Fall 2025) UIW Mission Position Summary The Fashion Management Program invites full-time faculty candidates for Fashion Merchandising Assistant Professor (Tenure Track) within the School of Media and Design beginning fall 2025. The Fashion Management Program offers two concentrations in face-to face format:<ol> <li>Merchandising</li> <li>Apparel Product Development and Design.</li> </ol>Full-time faculty at UIW are expected to teach four courses in the fall semester and four courses in the spring semester. In all matters, faculty are expected to maintain the highest standards of professional ethics consistent with the UIW Mission. Official duties and responsibilities of faculty members at the University include teaching, scholarship, service and professional activities. Essential Functions <ol> <li>Participate in curriculum development and advancement of the respective program.</li> <li>Prepare and deliver consistent, interactive lectures which align with curriculum goals.</li> <li>Work collaboratively with departmental faculty to ensure curriculum outcomes and accreditation standards are met.</li> <li>Prepare timely and meaningful assessments for each course including student learning outcomes.</li> <li>Mentor and provide academic advising each semester.</li> <li>Provide individual assistance to students during weekly office hours.</li> <li>Conduct respectful relationships with faculty, staff, and students both in and outside the classroom.</li> <li>Perform regular scholarly research and publication.</li> <li>Provide service to the respective department, college, university, community, and profession.</li> <li>Adhere to UIW Faculty Handbook policies and processes including timely record keeping of student activities, fair and equitable evaluation of student performance, and timely feedback to students regarding their performance in the course.</li> <li>Adhere to UIW policies and procedures as identified in the Employee Handbook.</li> <li>Perform other duties as assigned.</li> </ol> Job Duties Knowledge Skills and Abilities <ul> <li>Effective instructional delivery.</li> <li>Proficient in or ability to effectively learn and use instructional technology.</li> <li>Strong communication and interpersonal skills.</li> <li>Ability to actively engage students in the learning process.</li> <li>Ability to conduct respectful relationships with students both in and outside the classroom.</li> <li>Ability to take initiative, work collaboratively in a team, and thrive in a demanding environment.</li> <li>Ability to work collegially and productively within the university community.</li> <li>Ability to work effectively with individuals from diverse communities and cultures;</li> <li>Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.</li> </ul> Required Education Earned Doctorate in Fashion Merchandising, Apparel &amp; Textiles, Retailing, or an earned Doctorate in a closely related field with a minimum of 18 graduate hours in a relevant teaching field from an accredited institution of higher education. Note that ABD status will be considered with degree completion required before date of assignment. Required Work Experience <ul> <li>Demonstrated knowledge and ability to teach fashion courses at the undergraduate level such as: Promotional Strategies, Merchandising Math, Buying, Social Media Marketing, E-tailing and E-commerce, Global Fashion Economics, Quality Assurance, and other related courses.</li> <li>Evidence of scholarship, professional activities, and service.</li> </ul> Preferred Qualifications <ul> <li>Professional experience in the fashion industry.</li> <li>Previous higher education teaching experience at the undergraduate level.</li> <li>Experience teaching a diverse population of students and bringing a knowledge of professional and industry practices to the classroom.</li> <li>Passion for student empowerment and success.</li> <li>A maintained record of scholarly/creative accomplishments appropriate to discipline.</li> </ul> Required Certifications, Licenses or Registrations None specified. Work Hours Typical for full-time faculty. Physical Demands Typical for faculty in this discipline Posting Number: UN835PO Job Type: Full Time Job Category: Faculty Desired Start Date: 08/11/2025 Position End Date (if temporary): Reports To: Dean, School of Media &amp; Design Salary: $75,000 annualized Open Date: 08/01/2024 Close Date: Open Until Filled: Yes Special Instructions to Applicant None. To apply, visit <a href="https://apptrkr.com/5525746" target="_blank">https://jobs.uiw.edu/postings/25493</a> UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-ce4ece3e1e732447a79fe3ddc172d455

Fashion Management - Assistant Professor (Full-time, Tenure-Track Faculty) (Fall 2025)

Head Softball Coach-St. Anthony Catholic High School UIW Mission Position Summary St. Anthony Catholic High School, a private, college preparatory High school for young men and women, is seeking a Head Softball Coach. This is a seasonal part-time position. Position is expected to coach sport within the mission of St. Anthony Catholic High School and our Core Values of Honesty &amp; Integrity; Community; Service &amp; Social Justice; Scholarship; and Holistic Education. The Assistant Girls' Varsity Basketball Coach reports to the Athletic Director. Essential Functions Job Duties Knowledge Skills and Abilities <ul> <li>Must possess effective coaching techniques and skills.</li> <li>Must possess a thorough knowledge of the rules, regulations, strategies and techniques of the sport.</li> <li>Must possess the ability to establish and maintain effective working relationships with school administrators, parents and students.</li> </ul> Required Education High School Diploma for part-time positions Required Work Experience 2 years coaching experience Preferred Qualifications Bachelors Degree, experience as a player of the sport, 3 years coaching experience Prefer CDL Required Certifications, Licenses or Registrations n/a. Work Hours PT coach hours are Mon-Fri after school (school days only) from 3:30-5:30pm. Physical Demands Varies Posting Number: HS378PO Job Type: Part Time Job Category: Staff (non-exempt) Desired Start Date: 02/01/2024 Position End Date (if temporary): Reports To: Athletic Director for St. Anthony High School Salary: $5,000 Open Date: 01/25/2024 Close Date: Open Until Filled: Yes Special Instructions to Applicant To apply, visit <a href="https://apptrkr.com/5525588" target="_blank">https://jobs.uiw.edu/postings/24482</a> UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-6f1e188fc6546949897cb75113be9685

233 Administrative Jobs