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04-Feb-2025<h4>Building Services Coordinator</h4>Faculty of Arts and Sciences 67792BRJob SummaryThe Office of Physical Resources &amp; Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the FAS campus.The Building Services Coordinator for the Library’s Building Operations team is responsible for coordinating a wide range of day-to-day support functions and activities relating to building systems, maintenance, and services for FAS Libraries and Harvard Library locations.Position DescriptionThe Building Services Coordinator:<ul><li>Performs daily inspections of all buildings and mechanical areas, as well as regularly scheduled tours of the Harvard Depository.&nbsp;</li><li>Responsible for the oversight of daily maintenance &amp; day-to-day work / work order management system.</li><li>Directs and coordinates trades and service providers for the day-to-day building system repairs and customer requests.</li><li>Assists with the coordination and execution of a range of maintenance and renewal projects.</li><li>Interacts daily with building occupants, responding to occupant building problems/requests promptly and resolving them quickly.</li><li>Provides excellent customer service and support to all staff, patrons, and visitors to the Libraries.</li><li>Maintains building key lists and distributes keys as necessary and assists with access systems requests and programming.</li><li>Assist in creating and maintaining building databases.</li><li>As a member of Building Operations, works closely with OPRP and Harvard University Office for Sustainability staff to implement best operations and maintenance practices, and to actively participate in FAS greenhouse gas and energy reduction efforts and goals for the Libraries.</li><li>Performs other related tasks as required.</li></ul>Basic Qualifications3+ years of experience in maintenance, construction, or building trades. Familiarity with building trades, construction methods and materials, HVAC systems, mechanical, electrical, and plumbing (MEP) systems, repairs, and maintenance required.Additional Qualifications and Skills<ul><li>College background preferred.</li><li>Ability to work as part of a collaborative team responding to daily service requests, planning and executing a variety of projects as well as responding to emergencies.</li><li>Possesses the ability to make sound and immediate decisions and solve problems including thoroughly gathering information to inform problem-solving.</li><li>Strong written and oral communication skills.</li><li>Has the capacity to manage, prioritize, and respond to requests or emails in a timely and concise manner.</li><li>Strong interpersonal communication skills, including the ability to communicate with faculty, staff, students, and administrators at all levels.</li><li>Must be highly organized, display initiative, and follow through on assigned time-sensitive tasks and commitments.</li><li>Proficiency with Windows, Microsoft Office Suite, MS Project, Siemens Desigo, and CCURE.</li></ul>Certificates and LicensesMust have a valid U.S. driver’s license.Physical RequirementsWalking throughout facilities, stairs, mechanical rooms, roofs, etc. Ability to lift up to 30 pounds.Working ConditionsDuring emergency situations and severe inclement weather, this position is designated as essential and critical to the operations of the FAS.Additional InformationIMPORTANT NOTE:&nbsp; Applicants are encouraged to submit a cover letter and resume. We regret that we are unable to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities Department Office LocationUSA - MA - Cambridge Job Code402071 Building Services Coordinator Work FormatOn-Site Sub-UnitAdministration and Finance Salary Grade055DepartmentOffice of Physical Resources and PlanningUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningCriminal, IdentityScheduleM-F:&nbsp; 8:00am-4:00pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CK1

Harvard University FAS Human Resources

Building Services Coordinator

04-Feb-2025<h4>Graphic Designer</h4>University Administration 67782BRJob SummaryHarvard Human Resources (HHR) seeks a talented and collaborative creative professional dedicated to designing high-quality visual materials that support HHR’s initiatives. This position is a unique opportunity to shape how HHR communicates with staff and stakeholders across the University. Reporting to the Associate Director, HR Communications, the Graphic Designer will work collaboratively with the Communications team and other HHR colleagues to deliver visually compelling content that advances HHR’s mission.&nbsp; The Graphic Designer will develop impactful designs for a variety of digital and print media, including social media graphics, annual reports, presentation decks, branded collateral, event materials, and more. As a steward of the HHR brand, the Graphic Designer will ensure all visual materials uphold brand standards and accessibility requirements while contributing to a cohesive and professional identity. This role requires strong creative and production skills, a keen eye for design, and the ability to manage multiple projects in a fast-paced environment.&nbsp;Position DescriptionDesign and Creative Development<ul><li>Create designs and assets for a variety of HHR projects and programs.</li><li>Develop graphics and visual elements for annual reports, presentations, advertisements, branded collateral, event materials, social media, and motion graphics.</li><li>Design and distribute marketing emails and newsletters that effectively engage target audiences.</li><li>Adapt existing design materials for use across different formats and media as needed.</li><li>Collaborate on the development of polished and impactful presentation decks for departmental use.</li><li>Participate in the full creative cycle, from brainstorming to strategy to design to production, across a wide array of print and digital projects.&nbsp;</li><li>Prepare final files to approved specifications, pre-flighting, packaging, and uploading to vendors for print.</li></ul>Brand Stewardship<ul><li>Act as a brand ambassador by guiding colleagues on brand guidelines, ensuring consistent adherence to visual standards, copyright and trademark compliance, and ADA compliance.</li><li>Develop and update brand assets, including templates, logos, color schemes, patterns, and photographic treatments.</li><li>Manage project timelines to ensure on-time delivery of high-quality work.</li></ul>Other Responsibilities<ul><li>Stay updated on emerging design software, trends, and techniques through professional seminars or Harvard-provided training.</li><li>Additional duties as assigned. &nbsp;</li></ul>Basic Qualifications<ul><li>Minimum of 3 years of professional experience in graphic design, relevant college-level experience in design or a related field may contribute toward this requirement.&nbsp;</li></ul>Additional Qualifications and Skills<ul><li>Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign). &nbsp;</li><li>Strong foundation in graphic design principles with experience in both digital and print media.&nbsp;</li><li>Highly organized, collaborative, and able to manage multiple projects and deadlines in an agile environment.</li><li>Self-starter capable of completing assignments independently with minimal supervision.</li><li>A strong eye for design and commitment to delivering high-quality results.</li><li>Ability to explore and adapt to new skills and technologies.</li><li>Enjoys working in a collegial, fast-paced, and deadline-driven environment.</li><li>Excellent verbal and written communication skills</li></ul>Working ConditionsThis is a full-time non-exempt hybrid position.Additional InformationPortfolio RequirementShortlisted applicants will be required to submit a portfolio of work. Examples may include logos, graphics, illustrations, and PowerPoint or other slide decks. Candidates without a portfolio will not be considered. Please Note: Harvard University requires pre-employment screening and cannot provide Visa Sponsorship or Work Authorization for this positionWork Format DetailsThis is a hybrid position that is based in Cambridge Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHarvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, Central Administration provides high-quality and efficient services to the schools to help them achieve their goals.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionArts Department Office LocationUSA - MA - Cambridge Job Code402040 Graphic Designer Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentHR CommunicationsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityScheduleMonday-Friday 9-5pm, 35 hours per weekCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-RT1

Graphic Designer

04-Feb-2025<h4>Program Coordinator, Executive Education</h4>Harvard Business School 67784BRJob SummaryThe Program Coordinator works alongside another Program Coordinator and Program Manager to make up an Executive Education Program Delivery team. The Program Coordinator is responsible for pre-planning through the delivery of Executive Education programs, coordinating all logistics, both on-site and virtual delivery, facilitation of remote sessions, and day-to-day operations for the team's assigned portfolio of programs.Position Description<ul><li>Work closely with faculty to confirm session details, coordinate program material, arrange Information Technology (IT) and Audiovisual (AV) needs, and provide classroom support when programs are in session</li><li>Be the primary contact for faculty and participants for all pre, during, and post program-related support</li><li>Work closely with other Harvard Business School (HBS) support departments to include operations, media services, housekeeping, catering, and other constituents to ensure appropriate operational support</li><li>Coordinate and administer program schedules for domestic and international programs Build and maintain participant websites for each program</li><li>Coordinate experiential learning exercises and team-building activities</li><li>Maintain records to document faculty material, participant feedback, schedules, vendors, and evaluations associated with program delivery</li><li>Coordinate program logistics for on-campus programs, to include meals, housing, and special events, both on campus and at local venues</li><li>Coordinate and host online sessions to include sharing documents and videos, administering polls, coordinating breakout rooms, monitoring attendance, and facilitating communication with faculty, participants, and the technology team, delivered primarily via Zoom or the HBS Online Classroom Use</li><li>Salesforce to track and manage participant enrollment and cancellations, and other program-related data</li><li>Coordinate, process, and track program purchases and other expenses</li><li>Staff the program office when programs are in session Facilitate online Zoom sessions</li><li>Coordinate online live sessions, working closely with the HBS Live Online Classroom team</li><li>Collaborate with other executive Education (Exec Ed) teams, including Program Directors, Enrollment and Admission Services, Finance, Client Services, Resource Allocation Associate Director, Coaching Directors, etc.</li><li>Support the larger program delivery team in “all hands-on deck” activities</li><li>Support other projects, department-wide initiatives, and other responsibilities at the discretion of the program manager and program delivery directors</li><li>Responsible for other duties as assigned</li></ul>Basic Qualifications<ul><li>High school diploma, GED, or equivalent required.</li><li>3+ years of experience in a customer service-oriented and/or administrative support role(s) or related experience is required.</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.</li></ul>Additional Qualifications and Skills<ul><li>This position requires a team player with a willingness and ability to work with multiple groups within Executive Education and across campus in a fast-paced, customer-oriented, high-energy environment.</li><li>Demonstrated ability to think quickly, manage multiple priorities and generate solutions when unexpected problems arise.</li><li>Candidates must show strong verbal and written communication skills.</li><li>Excellent customer service and organizational skills, as well administrative coordination experience.</li><li>Candidates must be highly motivated, solution driven, take initiative and work well both independently and in a team approach.</li><li>Must be flexible, energetic, diplomatic and detail oriented.</li></ul>Working Conditions<ul><li>Ability to work extended overtime hours (including some evenings and weekends) is a must.</li><li>This position may also include domestic or international travel depending on program needs.</li></ul>Additional InformationThis is a 40 hours/week, overtime-eligible position. This is a hybrid position which we consider to be a combination of onsite and remote work at our Boston, MA based campus. Please note that for the first 90 days of employment, you will be expected to be onsite 5 days/week. This role is required to be onsite for the entire duration of a program when in-session. When not in session, Executive Education expects Program Delivery staff to be onsite a minimum of 2 days per week and departments to provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.Work Format Details.About UsFounded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globBenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General AdministrationDepartment Office LocationUSA - MA - Boston Job Code403033 Staff Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade053DepartmentExecutive EducationUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WB1

Program Coordinator, Executive Education

04-Feb-2025<h4>General Service Employee</h4>Campus Services 67822BRPosition Description<ul><li>Sets-up&nbsp;and&nbsp;maintains&nbsp;assigned&nbsp;station&nbsp;before,during&nbsp;and after meal&nbsp;periods.</li><li>Keeps serving areas supplied with clean dishware, glasses, silverware, trays and other supplies&nbsp;needed&nbsp;during&nbsp;meals.</li><li>Monitors serving lines during meals to ensure quality and quantity is suitable to provide for customer&nbsp;demand.</li><li>Communicates in a timely manner to Supervising Manager or Person-in-Charge concerning food&nbsp;quality&nbsp;and&nbsp;issues&nbsp;of&nbsp;keeping&nbsp;food onthe hot and&nbsp;cold&nbsp;food stations&nbsp;abundant&nbsp;during&nbsp;meal&nbsp;periods.</li><li>Notifies&nbsp;staff responsible&nbsp;for&nbsp;preparingfood&nbsp;of needs&nbsp;prior torunning&nbsp;out.</li><li>Monitors serving lines during meals to ensure quality and quantity are suitable to provide for&nbsp;customer demand.</li><li>Utilizing knowledge of food allergies/intolerances, directs students/guests to safe menued items and&nbsp;food storage areas such as refrigeration, freezer, and dry storage.&nbsp;Informs students/guests on foods to&nbsp;avoid by knowing the menu items and the ingredient listings or by referring them to the person in&nbsp;charge.</li><li>Maintains&nbsp;safe area&nbsp;by&nbsp;displaying&nbsp;wet&nbsp;floor&nbsp;signs&nbsp;and promptly&nbsp;responding&nbsp;to&nbsp;spills and&nbsp;breakages.</li><li>Cleans and sanitizes surface areas including but not limited to walls, cabinets, countertops, shelving,&nbsp;refrigeration&nbsp;and freezer&nbsp;units.</li><li>Keeps&nbsp;all&nbsp;storageareas&nbsp;organized&nbsp;and&nbsp;clean.</li><li>Leaves&nbsp;work&nbsp;stationsclean&nbsp;and&nbsp;re-stocked.</li><li>Accurately fills out sanitation and temperature logs and food service records as required.&nbsp;Informs&nbsp;personin&nbsp;charge when corrective action&nbsp;is needed.</li><li>Follows sanitation standards in compliance with all regulatory agencies including Harvard&nbsp;Environmental Health and&nbsp;Safety&nbsp;regulations.</li><li>Recycles&nbsp;per policy&nbsp;and&nbsp;procedure,&nbsp;empties&nbsp;trash&nbsp;and&nbsp;cleansreceptacles.</li><li>Reports&nbsp;malfunctioning&nbsp;equipment to&nbsp;management&nbsp;or person&nbsp;in&nbsp;charge.</li><li>Complies&nbsp;with&nbsp;State&nbsp;of&nbsp;Massachusetts&nbsp;and&nbsp;Dining&nbsp;Services’&nbsp;“Food&nbsp;Employee&nbsp;IllnessPolicy”.</li><li>Supports&nbsp;all&nbsp;eventsas assigned&nbsp;to&nbsp;include,but&nbsp;not limited&nbsp;to&nbsp;setup,&nbsp;execution and&nbsp;clean&nbsp;up.</li><li>Represents&nbsp;HUDS&nbsp;to&nbsp;students,&nbsp;faculty,staff&nbsp;and&nbsp;guestsin&nbsp;a&nbsp;positive&nbsp;and&nbsp;professional&nbsp;manner.</li><li>Works&nbsp;to&nbsp;meet&nbsp;the&nbsp;missionand&nbsp;core&nbsp;valuesof Harvard&nbsp;University&nbsp;Dining&nbsp;Services&nbsp;withenthusiasm&nbsp;and a&nbsp;spirit of&nbsp;cooperation.</li><li>Attends&nbsp;trainings&nbsp;as&nbsp;assigned.</li><li>Maintains&nbsp;current&nbsp;certifications&nbsp;as&nbsp;required.</li><li>Performs&nbsp;other&nbsp;dutiesas&nbsp;assigned.</li></ul>Basic Qualifications<ul><li>High&nbsp;School&nbsp;Diplomaor equivalent.</li><li>Must&nbsp;have&nbsp;proficiency&nbsp;with&nbsp;the&nbsp;Englishlanguage (speaking,&nbsp;readingand&nbsp;writing).</li><li>Must have basic math skills and ability to analyze digital and analog thermometers and other&nbsp;measuring&nbsp;devices.</li><li>Must&nbsp;be&nbsp;able&nbsp;to&nbsp;followdirections.</li><li>Must&nbsp;be&nbsp;neat in&nbsp;appearance&nbsp;and&nbsp;comply&nbsp;with proper&nbsp;dress&nbsp;code&nbsp;as&nbsp;designated by&nbsp;HUDS.</li><li>Must&nbsp;be&nbsp;able&nbsp;to work independently&nbsp;and&nbsp;as partof&nbsp;a&nbsp;team.</li><li>Must&nbsp;have&nbsp;strongmulti-tasking&nbsp;skills.</li><li>Communicates&nbsp;effectively&nbsp;and workscooperatively&nbsp;and respectfully&nbsp;with&nbsp;a diverse&nbsp;set&nbsp;of&nbsp;staff,&nbsp;management team&nbsp;and guests.</li><li>Must&nbsp;be&nbsp;able&nbsp;to&nbsp;work ina fast-paced&nbsp;diverse&nbsp;environment.</li><li>Must&nbsp;be&nbsp;customerservice&nbsp;oriented,&nbsp;able&nbsp;and&nbsp;willingto&nbsp;provide customers with&nbsp;the&nbsp;best&nbsp;possible&nbsp;dining&nbsp;experience.</li><li>Must&nbsp;have&nbsp;excellentcommunication&nbsp;skills.</li><li>Must&nbsp;be&nbsp;able&nbsp;to work&nbsp;cooperatively&nbsp;and&nbsp;respectfully&nbsp;with&nbsp;a&nbsp;diverseset&nbsp;of&nbsp;staff,&nbsp;management&nbsp;and&nbsp;guests.</li><li>Must&nbsp;be&nbsp;customerservice&nbsp;oriented.</li></ul>Additional Qualifications and Skills<ul><li>ServSafe&nbsp;certification&nbsp;withinone&nbsp;year&nbsp;of&nbsp;employment.</li><li>At&nbsp;least&nbsp;one&nbsp;year&nbsp;of&nbsp;related&nbsp;food&nbsp;industry&nbsp;experience.</li><li>Previous&nbsp;experience&nbsp;workingin&nbsp;a&nbsp;University&nbsp;preferred.</li></ul>Physical Requirements<ul><li>Routine: must be able to lift 50 lbs. without restrictions.&nbsp;Continuous: standing, walking,&nbsp;lifting,&nbsp;manual dexterity, reaching, handling, bending</li><li>Frequent: push/pull,&nbsp;bending,&nbsp;ascending&nbsp;and&nbsp;descending&nbsp;stairsand&nbsp;ladders</li><li>Occasional:&nbsp;climbing,&nbsp;squatting,&nbsp;sitting,&nbsp;kneeling</li></ul>Additional InformationNOTE:The General Service position is comprised of three main functions:Front-of-House, BusPerson, Dishroom.In addition to the responsibilities above, employees will be required to perform inanyofthefollowingareas:&nbsp;Bus&nbsp;Person<ul><li>Maintains,&nbsp;fills&nbsp;and&nbsp;restocks&nbsp;all stations&nbsp;as&nbsp;needed.</li><li>Cleans, sanitizes and maintains soft-serve machine ensuring all local regulations are adhered to.&nbsp;Records&nbsp;temperature of&nbsp;soft-serve&nbsp;machine.</li><li>Sweeps,&nbsp;mops&nbsp;or&nbsp;vacuums&nbsp;floorsin&nbsp;serving&nbsp;and&nbsp;dining&nbsp;area.</li><li>Keeps&nbsp;all&nbsp;beveragemachines&nbsp;and&nbsp;equipment in&nbsp;serving&nbsp;area&nbsp;cleanand&nbsp;sanitized.</li></ul> Dishroom<ul><li>Maintains&nbsp;and&nbsp;fills all necessary&nbsp;chemicals&nbsp;and&nbsp;detergent.</li><li>Fills,&nbsp;empties,&nbsp;cleansand&nbsp;de-limes&nbsp;dish&nbsp;machine.</li><li>Responsible&nbsp;for all&nbsp;ware-washing&nbsp;and&nbsp;sanitation&nbsp;of allfood&nbsp;and&nbsp;non-foodcontact&nbsp;surfaces.</li><li>During meal periods, checks temperature of dish machine tanks to ensure accuracy for wash and final&nbsp;rinse.&nbsp;Accurately record temperature in log book as required.&nbsp;Inform person in charge when&nbsp;corrective&nbsp;action is needed.</li><li>Sweeps,&nbsp;mops&nbsp;or vacuums&nbsp;floor in dishroom&nbsp;and&nbsp;tray&nbsp;drop&nbsp;off&nbsp;(conveyor belt) area</li><li>Keeps&nbsp;all&nbsp;equipment in dishroom&nbsp;clean&nbsp;and sanitized&nbsp;including&nbsp;dish&nbsp;racks,&nbsp;carts and caddies.</li><li>Cleans&nbsp;tables,&nbsp;conveyor belt&nbsp;and&nbsp;disposal units.</li></ul> Front-of-House<ul><li>Ensures&nbsp;food&nbsp;is&nbsp;properly&nbsp;labeled,garnished&nbsp;and&nbsp;utensils are&nbsp;in&nbsp;place.</li><li>Keeps&nbsp;serving&nbsp;and&nbsp;dining&nbsp;areasclean.&nbsp;Replenishes&nbsp;napkinholders&nbsp;and salt/pepper shakers.</li></ul>EmergencyStatusDesignation:EssentialNote:&nbsp;This&nbsp;job&nbsp;description&nbsp;may vary&nbsp;or&nbsp;change based&nbsp;on the&nbsp;needs of&nbsp;the business.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionHospitality &amp; Dining Services Department Office LocationUSA - MA - Cambridge Job Code230001 General Service Employee Work FormatOn-Site Sub-UnitDining Services Salary Grade000DepartmentDining Services/ Annenberg HallUnion21 - Hotel, Rest Emp Int Loc 26 Hourly Rate and/or Rate Range25.92 - 27.42Time StatusPart-time Pre-Employment ScreeningCriminal, Drug Testing, Employment, IdentityScheduleSunday, Thursday &amp; Friday 4:30pm - 8:30pm Tuesday &amp; Saturday 7:00am - 11:00amCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-SP1

General Service Employee

Initial Posting Date: 02/04/2025Application Deadline:02/16/2025Agency:Oregon Health AuthoritySalary Range:$4,853 - $6,469Position Type:EmployeePosition Title:Health Equity Support Services (HESS) Administrative SpecialistJob Description:Attention Current State of Oregon Employees: To apply for posted positions, please close this window, log into your Workday account, and apply through the Career worklet.The Administrative Specialist serves as the primary administrative coordinator, managing both on-site and off-site logistics while ensuring seamless administrative support for OSH Health Equity Support Services (HESS) team members and other Oregon State Hospital (OSH) staff. This role is pivotal in facilitatingpublic services and fostering operational efficiency.Reporting directly to the HESS Manager, this position plays a key role in aligning with Oregon Health Authority (OHA) strategic priorities—particularly embedding health equity into every aspect of OSH and OHA operations. The Administrative Specialist takes ownership of critical administrative projects, acting as a go-to resource and problem solver for OHA staff, community partners, the public, and contractors.This position provides confidential administrative support, addressing staff and patient concerns related to culturally and linguistically appropriate services, equity initiatives, and compliance standards. It also involves collaboration with other support roles across OSH and OHA to ensure smooth integration of equity-focused policies and procedures.Success in this role requires exceptional judgment, organizational expertise, and problem-solving skills. The specialist must navigate complex policies and procedures, adapting to dynamic circumstances where clear directives may be absent or where guidance from various entities may be misaligned. The ability to proactively interpret, implement, and reconcile policies is essential to maintaining operational integrity and advancing OHA’s mission of health equity and inclusion.What You Will DoThis position provides administrative support for the Admissions Department at both the Salem and Junction City campuses. Key responsibilities include:Admission Office Support<ul><li>Assist in daily office operations and administrative tasks.</li></ul><ul><li>Answer phones, manage electronic documentation, and maintain patient records.</li></ul><ul><li>Assist the property specialist with patient belongings.</li></ul><ul><li>Coordinate transportation with external agencies.</li></ul><ul><li>Send notifications to clinical staff regarding admissions and patient status.</li></ul><ul><li>Maintain and organize confidential electronic and paper files.</li></ul><ul><li>Enter, maintain, retrieve, and update patient data using Avatar and other systems.</li></ul><ul><li>Work with internal and community partners to gather necessary information for patient admissions, transfers, and discharges.</li></ul><ul><li>Assist in tracking data collection and generating reports for admissions leadership.</li></ul>General Administrative Responsibilities<ul><li>Coordinate schedules, meetings, and appointments.</li></ul><ul><li>Prepare and distribute forms, reports, and correspondence.</li></ul><ul><li>Provide front-office coverage, assisting visitors, staff, and external partners.</li></ul><ul><li>Maintain office equipment and supplies.</li></ul><ul><li>Ensure compliance with OSH policies, OARs, ORS, and admission guidelines.</li></ul>Work Environment &amp; Physical Demands<ul><li>The role involves moving around the hospital to attend meetings and assist staff.</li></ul><ul><li>Regular interaction with patients, clinical teams, external agencies, and family members.</li></ul><ul><li>May require standing, walking, and lifting office supplies or patient belongings.</li></ul><ul><li>This role requires strong problem-solving skills, as issues may not always have clear guidance or established solutions.</li></ul>What’s in It for You?We offer a workplace that balances productivity with enjoyment, fostering a culture of respect, dedication, and teamwork. Benefits include:<ul><li>Full medical, vision, and dental coverage</li></ul><ul><li>Paid time off (vacation, sick leave, personal leave)</li></ul><ul><li>10 paid holidays per year</li></ul><ul><li>Pension and retirement plans</li></ul><ul><li>A mission-driven environment dedicated to health equity and patient-centered care</li></ul>Minimum Qualifications<ul><li>Two years of general clerical experience, including keyboarding, word processing, or document generation; OR</li></ul><ul><li>An associate degree in any field; OR</li></ul><ul><li>An equivalent combination of education and experience.</li></ul>Preferred Skills &amp; Attributes<ul><li>Experience working in healthcare, social services, or government settings.</li></ul><ul><li>Strong organizational skills and attention to detail.</li></ul><ul><li>Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).</li></ul><ul><li>Experience using electronic health records (EHR) or HRIS systems.</li></ul><ul><li>Ability to work in a fast-paced, high-stakes environment.</li></ul><ul><li>Strong interpersonal and communication skills.</li></ul><ul><li>Commitment to diversity, equity, and inclusion.</li></ul>How to ApplyComplete the online application via Workday.Attach a cover letter (required).Attach a resume (required).Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.Additional Information<ul><li>Application Process: All communication will be sent via Workday. You must have a valid email address.</li></ul><ul><li>Veteran’s Preference: Veterans may receive preference. Click here for details.</li></ul><ul><li>Work Authorization: We do not offer VISA sponsorships or transfers at this time.</li></ul><ul><li>Background Check: Employment is contingent upon passing a criminal background check, abuse check, and driving records check.</li></ul><ul><li>Drug Screening: A pre-employment drug test is required.</li></ul>For application assistance or accommodation requests under the Americans with Disabilities Act, contact Melissa M. Perez at [503-209-7058] (TTY 711) or <a href="mailto:melissa.m.perez@state.or.us" target="_blank">melissa.m.perez@state.or.us</a>.Additional Information<ul><li>Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.</li></ul><ul><li>If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.</li></ul><ul><li>We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.</li></ul><ul><li>If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li></ul><ul><li>Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.</li></ul><ul><li>Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.</li></ul><ul><li>Applicant Help and Support webpage</li></ul>The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of process).The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.

Oregon Health Authority

Health Equity Support Services (HESS) Administrative Specialist

Initial Posting Date: 02/04/2025Application Deadline:02/25/2025Agency:Oregon Health AuthoritySalary Range:$6,031 - $9,133Position Type:EmployeePosition Title:Remote Services Administrator (Information Systems Specialist 6)Job Description:PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.The job application, resume, and a cover letter are required for this posting and should address the skills in this section clearly. Applications without the required documentation will not move forward in the selection process.The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority in helping Oregonians achieve health, well-being, and independence.The Oregon Health Authority has a fantastic opportunity for a Remote Services Administrator to join an excellent team and work to advance their IT career.&nbsp;The Oregon Health Authority is committed to: <ul><li>Eliminating health inequities in Oregon by 2030</li><li>Becoming an anti-racist organization</li><li>Developing and promoting culturally and linguistically appropriate programs, and</li><li>Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.</li><li>Click here to learn more about OHA’s mission, vision and core values.</li></ul>This is a full-time permanent opportunity for anyone to apply. This is a classified position and is represented by a union.What you will do! The primary purpose of the Remote Services Administrator is supporting Citrix, Virtual Desktop Infrastructure (VDI), and future remote service technologies such as cloud base virtual desktops and Zero Trust Network Access (ZTNA) environments. The primary focus is to ensure secure, efficient, and reliable remote access to organizational resources for users, while maintaining and optimizing the performance, security, and functionality of the underlying infrastructure. Their responsibilities revolve around providing a seamless remote work experience, managing access to virtualized applications and desktops for ODHS|OHA staff and partners.What's in it for you?<ul><li>Medical, vision, and dental benefits</li><li>11 paid holidays</li><li>8 hours of vacation per month</li><li>8 hours of sick leave per month, eligible to be used as accrued.</li><li>24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.</li><li>Pension and retirement programs&nbsp;</li><li>Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)</li><li>Continuous growth and development opportunities</li><li>Opportunities to serve your community and make an impact through meaningful work.</li><li>A healthy work/life balance, including fulltime remote options as well.</li></ul>What we are looking for:MINIMUM QUALIFICATIONS: (a) Five (5) years of information systems experience in: troubleshooting and supporting remote access services including Citrix, Virtual Desktop Infrastructure (VDI), and a foundational understanding of Zero Trust Network Access (ZTNA); OR (b) An Associate's degree in Computer Science, Information Technology, or related field, OR completion of a two (2) year accredited vocational training program in information technology or related field; AND three (3) years of information systems experience in: troubleshooting and supporting remote access services including Citrix, Virtual Desktop Infrastructure (VDI), and a foundational understanding of Zero Trust Network Access (ZTNA); OR (c) A Bachelor's degree in Information Technology, Computer Science, or related field AND one (1) year of information systems experience in: troubleshooting and supporting remote access services including Citrix, Virtual Desktop Infrastructure (VDI), and a foundational understanding of Zero Trust Network Access (ZTNA). Working ConditionsPosition may require periodic travel throughout the state.While performing the duties of this job, you will be in an open landscape environment and may be exposed to the sounds and activity of those working around you. These conditions may be in high traffic areas with moderate to loud noises and frequent interruptions. May require long hours with night and weekend work and occasional travel.The working location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing.Desired Attributes: <ul><li>Knowledge of theories and principles of Information Systems (IS) technology.</li></ul><ul><li>Excellent communication skills (written and verbal) and the ability to work within a team environment and with a diverse group of individuals.</li><li>Proficiency in Citrix (e.g., Virtual Apps, ADC, Citrix Cloud).</li><li>Experience with VDI platforms (e.g., Nutanix, VMware Horizon, Microsoft AVD).</li><li>Knowledge of ZTNA technologies (e.g., Zscaler, Palo Alto Prisma Access).</li><li>Strong grasp of networking protocols (e.g., TCP/IP, VPNs, load balancing).</li><li>Experience with SD-WAN and network optimization for remote access.</li><li>Proficiency with authentication technologies (e.g., MFA, SSO, Active Directory).</li><li>Familiarity with hybrid cloud/on-prem integration.</li><li>Integration of Endpoint Detection and Response (EDR) solutions.</li><li>Managing endpoints with Unified Endpoint Management (UEM) tools (e.g., Microsoft Intune, Citrix Endpoint Management).</li><li>Regular patching and updating of endpoint and remote systems.</li><li>Configuring logging and monitoring for compliance.</li><li>Expertise in backup and restore procedures for critical systems.</li><li>Configuring high availability (HA) for Citrix and VDI environments.</li><li>Planning for failover and disaster recovery.</li><li>Relevant certifications: Citrix Certified Associate (CCA-V), VMware Certified.</li><li>Performance tuning of virtual desktops and remote environments</li><li>Capacity planning to handle growth in remote access traffic</li><li>Experience with monitoring tools (e.g., Citrix Director, VMware vROps).&nbsp;</li><li>Ability to lead and / or mentor other team members including contracted staff.</li><li>Automating tasks using scripting languages (e.g., PowerShell, Python)</li><li>Familiarity with Infrastructure as Code (IaC) tools (e.g., Ansible, Terraform)</li><li>Leading or supporting large-scale deployments of Citrix, VDI, and ZTNA solutions</li><li>Working cross-functionally with IT, network, and security teams</li><li>Coordinating with vendors for system upgrades and troubleshooting.</li><li>Creating detailed documentation of systems, policies, and troubleshooting procedures.</li><li>Knowledge of technological changes and developments in Information Systems.</li><li>Knowledge, skills, and experience in analyzing business procedures, processes and policies.</li><li>Knowledge, skills, and experience in business requirements collection, analysis and attendant technical specifications development.</li><li>Knowledge of structured design, analysis and programming of computer systems.</li><li>Knowledge of System problem analysis and testing.</li><li>Knowledge of coordinating small projects.</li></ul>How to Apply<ul><li>Complete the online application</li><li>Complete questionnaire</li><li>Attach a resume</li><li>Attach a cover letter of no more than two pages addressing the “What we are looking for?” section including required and preferred skills.</li></ul>Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the career worklet.To apply as a job rotation/developmental candidate, you must be currently employed by the State of Oregon (this includes regular status employees, who have completed trial service, as well as limited duration employees).Help Your Application Rise to the Top!Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).<ul><li>This posting closes at 11:59 PM on the close date listed.</li><li>Workday will timeout after 15 minutes of inactivity.</li><li>Workday performs best in Google Chrome.</li><li>You must have a valid email address to apply.</li><li>Check both your email and Workday account for updates regarding this recruitment.</li><li>Please print or save a copy of this announcement. You will not have access to it once the posting closes.</li></ul>Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the position, and are the successful candidate, you may qualify for work out of class. For further information, please visit the Pay Equity Project homepage.Questions/Need Help?If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Uma Abdullahi at <a href="mailto:Umulkher.Abdullahi@oha.oregon.gov" target="_blank">Umulkher.Abdullahi@oha.oregon.gov</a>&nbsp;&nbsp;TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll free 1-855-524-5627, for customer service assistance.Additional Information<ul><li>Please monitor your Workday account to view all communication regarding your application. You must have a valid e-mail address to apply.</li><li>Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check and driving records check.&nbsp; The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Visa Sponsorship: We do not offer VISA sponsorships or transfers currently. You will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.</li><li>Please attach only the documents that are related to the position. Additional documents that are attached will not be reviewed.</li></ul>Affirmative Action and Equal OpportunityThe Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.Agency – OHAAOOISMore information about the Office of Information Services and current job opportunities can be found at &nbsp;<a href="https://www.oregon.gov/oha/FOD/OIS/" target="_blank">https://www.oregon.gov/oha/FOD/OIS/</a>”?

Remote Services Administrator (Information Systems Specialist 6)

Initial Posting Date: 02/04/2025Application Deadline:02/18/2025Agency:Oregon Health AuthoritySalary Range:$8,097 - $12,522Position Type:EmployeePosition Title:Strategic Action Team Manager (Business Operations Manager 3) Permanent full-time positionJob Description:Opportunity Awaits, Apply Today!&nbsp; - Strategic Action Team Manager (Business Operations Manager 3)Note: This is a permanent full-time position, not a Limited Duration role.The Strategic Action Team Manager will lead a dynamic team dedicated to advancing health equity and antiracism principles within OHA’s daily operations, helping to achieve the agency’s 2030 goal of eliminating health inequities in Oregon. This role focuses on addressing systemic barriers impacting Tribes, communities of color, immigrant groups, and individuals with disabilities through strategic initiatives and equitable resource redistribution.The Strategic Action Team (SAT) provides project management, coaching, and tools designed to integrate antiracism, equity, and inclusion into OHA programs and initiatives. The team collaborates with organizational leaders, project teams, and communities to prioritize projects with high equity impact and develop resources that empower underrepresented communities affected by social injustice and health disparities.As manager, you will oversee the development and implementation of equity-driven strategies, mentor a diverse team, and foster a collaborative environment. You will also coordinate efforts across agency programs and with health equity experts to ensure alignment with the 2030 health equity goal and drive sustainable organizational change.Key responsibilities include:<ul><li>Leading and guiding the Strategic Action Team’s work, setting both short and long-term goals.</li><li>Managing resources such as project management tools, coaching, and shared learning opportunities focused on health equity and antiracism.</li><li>Mentoring team members and ensuring effective collaboration with OHA leadership, health equity specialists, and external partners.</li><li>Engaging with Tribal Affairs to uphold OHA’s Tribal Consultation policies and strengthen relationships with Oregon’s nine federally recognized Tribes.</li><li>Supporting OHA’s initiatives by addressing resistance to change and navigating sensitive, high-visibility issues.</li><li>Monitoring progress toward the 2030 goal and making strategic adjustments to ensure consistent alignment with health equity principles.</li></ul>If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At OHA, we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.What We Are Looking ForMinimum Qualifications:A) Seven years of supervision, management, or progressively related experienceORB) four years of related experience and a bachelor’s degree in a related field.Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.<ul><li>Commitment to Health Equity: Demonstrates a strong dedication to advancing health equity, with a focus on implementing actionable anti-racist practices across programs and initiatives.</li><li>Knowledge of Project Management Methodologies: Familiarity with project management methodologies, with the ability to apply these principles effectively in managing projects. PMP certification is not required, but a practical understanding of project planning and execution is essential.</li><li>Change Management Skills: Proven ability to manage and lead change efforts, including facilitating cultural shifts within organizations and guiding teams through periods of transition to ensure successful outcomes.</li><li>Continuous Improvement with an Equity Focus: Demonstrates a proactive commitment to growth by consistently evaluating, refining, and enhancing tools, processes, and techniques through an equity lens. Embraces lessons learned and fosters a culture of adaptability, inclusion, and innovation to ensure team development and organizational effectiveness advance equitably. Under strong and equity-centered leadership, continuously integrates feedback and best practices to support team growth, prioritize marginalized perspectives, and drive sustainable, inclusive improvements.</li><li>Strong Leadership and Team Guidance: Demonstrates a commitment to fostering a collaborative, inclusive, and supportive team environment by uplifting staff, adapting to diverse team needs, and promoting shared leadership. Prioritizes staff development, success, and well-being through mentorship, transparent communication, and equitable decision-making. Guides the team in achieving collective goals while encouraging individual growth and professional excellence.</li></ul>Application GuidanceHow to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume and answer all supplemental questions. <ul><li>External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.</li><li>Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.</li></ul>After You Apply:<ul><li>Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.</li><li>Remember to check your email (including your junk folder) and Workday inbox for updates on your application.</li><li>We value our veterans! If you’re claiming veterans’ preference, kindly upload your documentation in the “My Applications” section after applying. For more information, please visit Veterans Resources. </li></ul>Reminders:<ul><li>Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!</li><li>This announcement is for 1, full-time, management service, permanent, Business Operations Manager 3 position.</li><li>This position is hybrid but may work out of the Salem or Portland OHA offices as needed to meet business needs. The schedule and hybrid work approval will be discussed and agreed upon between the hiring manager and selected candidate.</li><li>Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Talent Acquisition Consultant, Kyle Phillips at: <a href="mailto:kyle.phillips@oha.oregon.gov" target="_blank">kyle.phillips@oha.oregon.gov</a> | 503-509-3589</li></ul>Benefits of Joining Our TeamThis is a unique opportunity to contribute to the health and well-being of all Oregonians while advancing public health initiatives across the state. You’ll work with a dedicated team of passionate, skilled, and highly motivated professionals committed to promoting health equity and improving lives. We also offer a competitive benefits package including:<ul><li>Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost; </li><li>Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li><li>11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.</li><li>Possible eligibility for the Public Service Loan Forgiveness Program.</li><li>Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).</li></ul><ul><li>Advancement and learning opportunities that will help grow your career with the State of Oregon.</li></ul>Additional Details<ul><li>The information in your application will be used to complete a pay equity assessment to determine salary placement upon hire. Please see the link here to our Pay Equity Project. </li><li>The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.</li><li>Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.</li></ul>Helpful Links &amp; ResourcesHow to Set Job Alerts | Workday Applicant FAQ |&nbsp; Oregon Health Authority | Facebook | Instagram | LinkedInThe Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.

Strategic Action Team Manager (Business Operations Manager 3) Permanent full-time position

Salary Range:&nbsp;&nbsp;$91,536.00&nbsp;(Min.) -&nbsp;$121,286.00&nbsp;(Mid.) -&nbsp;$151,034.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Systems Administrator III is responsible for day-to-day tasks and projects relating to Unix-based&nbsp;infrastructure (RS/6000), Linux Redhat, Windows Server 2003-2012, VMware virtualization, backup, disaster recovery, and SAN management. This position works closely with systems Administrators and Application groups in solving problems, and is responsible for managing business critical Unix and Windows Servers, Patch management, Symantec DLP, Netbackup, Network Appliance Storage and subsystems, for a variety of applications in 99.9% up-time configurations. Ensure systems are performing at peak levels; implement tools to monitor system performance. Provide regular maintenance for Unix OS(s), Redhat LINUX, Citrix XenApp, Windows Server 2008-2012 and above, routine administration, upgrades, design implementation, and documentation support. Provide training to staff as it relates to new technology implementations. Acts as a Subject Matter Expert, serves as a resource and mentor for other staff.<h4>Duties</h4>Install, maintain, and upgrade software and O/S on RS/6000/LINUX Redhat systems, Windows server, SAN/NAS NetApp devices, and Netbackup.Develop and maintain standards for all Windows server and UNIX systems.Develop and enforce industry and health care security standard across all server systems ensuring proper system logging, patch management, Antivirus, and performance monitoring.Provide project plans to support seamless implementations. Organize work sessions with support groups to ensure well-planned implementations.Troubleshoot, rebuild, recover and tune servers. Ensure standard operating procedures (SOP’s) are created and complied to ensure a stable environment.Disaster Recovery Exercises to demonstrate the capability of establishing System connectivity in the event of an outage.Applies subject expertise in evaluating business operations and processes. Identifies areas where technical solutions would improve business performance. Consults across business operations, providing mentorship, and contributing specialized knowledge. Ensures that the facts and details are correct so that the project’s/program's deliverable meets the needs of the department, organization and legislation's policies, standards, and best practices. Provides training, recommends process improvements, and mentors junior level staff, department interns, etc. as needed.<h4>Perform other duties as assigned.</h4><h4>Duties Continued</h4><h4>Education Required</h4>Bachelor's Degree in Computer Information Systems or Related FieldIn lieu of degree, equivalent education and/or experience may be considered.<h4>Education Preferred</h4><h4>Experience</h4>Required: At least 5 years of experience in managing large scale computing environment running multiple platforms (RS/6000 AIX 5.2 , LINUX Apache/Tomcat), VMware, SAN, and Windows 2008-2012 and above.<h4>Skills</h4>Required: Must be flexible and able to work on weekends and off hours.Strong interpersonal skills, excellent communication skills.Reliable and effective follow-through and demonstrated project management skills in an I.T. technical environment.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4><h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Nearest Major Market: Los Angeles

L.A. Care Health Plan

Systems Administrator III

Salary Range:&nbsp;&nbsp;$135,136.00&nbsp;(Min.) -&nbsp;$175,676.00&nbsp;(Mid.) -&nbsp;$216,218.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The enterprise Portfolio Management Office (ePMO) is accountable for intake, execution, and managing the oversight of strategic programs and projects approved and budgeted by L.A. Care (LAC) Leadership and the Board of Governors. These programs and projects span multiple functions and departments, and are enterprise investments in infrastructure and process excellence. The portfolio, program, and project management resources within the ePMO are uniquely positioned to support business units in the planning and delivery of large-scale programs and projects.The Portfolio Delivery team is responsible for ensuring the timely execution of programs and projects on the enterprise portfolio developed in support of LACs strategic direction. &nbsp;The Senior Manager, Portfolio Delivery (Senior Manager), is responsible for leading varying levels of portfolio delivery staff and ensuring the delivery of strategic programs and projects at the portfolio level. &nbsp;The Senior Manager will provide strategic guidance to his/her team to promote a collaborative and accountable corporate culture and manage the progress of Portfolio Delivery business operations. The Senior Manager will work collaboratively with LAC functional business units, program/project Business Owner(s), and ePMO stakeholders and assess program/project performance, resolve higher scope issues, and aggregate and provide insights on portfolio risks.This position manages all aspects of running an efficient &nbsp;team, including hiring, supervising, coaching, training, disciplining, and motivating direct-reports. <h4>Duties</h4>Establish delivery priorities related to assigned enterprise portfolio projects and associated project timelines, and provide oversight of capital and operating delivery budgets. Ensure efficient execution of assigned portfolio of projects in alignment with established strategy. Enforce ePMO established project management methodology for effective project execution, ensuring staff execute following established processes of program/project planning, scheduling, estimating and risk assessment. &nbsp;&nbsp;Manage the demand and capacity of assigned team and area of responsibility. Serve as first point of escalation for program/project issues impacting delivery targets (on scope, budget, schedule, quality, benefit). Establish and nurture positive relationships with peers across assigned functional areas.&nbsp;Oversee and manage project teams and/or programs against defined objectives, timelines and budgets. Directly responsible for ongoing staff assignments. In addition to project delivery oversight, responsibilities include staff career development, on-going mentorship and performance management.&nbsp;Responsible and accountable for increasing employee engagement and morale year over year. Assumes a leadership role in educating the business and technology partners on ePMO scope of practice, mission and accountabilities and values. &nbsp;Develop goals, objectives and actions plans for assigned staff which includes full management responsibility for the hiring, performance reviews, salary reviews and disciplinary matters for direct reporting employees.Performs other duties as assigned.<h4>Duties Continued</h4><h4>Education Required</h4>Bachelor's DegreeIn lieu of degree, equivalent education and/or experience may be considered.<h4>Education Preferred</h4>Master's Degree<h4>Experience</h4>Required:Minimum of 7 years of Project Management, Program Management, Health Care Administration, Research or Clinical field experience in a managed care environment.Minimum of 5 years of management, team lead or other equivalent leadership experience and developing business solutions with a variety of toolsExperience in managing, motivating, mentoring staff and conflict resolution. Knowledge of managed care health insurance programs with preference given to applicants with strong experience in Medicaid and Medicare managed care.<h4>Skills</h4>Required: Well versed in project management processes supporting project deliverables to facilitate the creation of standard project documents and artifacts.Strong analytical, planning, and organizational skills. Strong facilitation and mentoring skills.Excellent written and oral communication skills; speaks clearly and persuasively in positive or negative situations; Strong interpersonal and leadership skills with ability to interact with various I.T. and business client departments /project teams.Possesses excellent time management and organizational skills; is dependable, enthusiastic, self-starting and self-motivated. &nbsp;Uses time effectively, &nbsp;reacts professionally under pressure.Ability to manage priorities across multiple teams/projects, Possesses ability to work in a fast-paced and changing environment. &nbsp;Ability to work well independently.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4>Project Management Professional (PMP)Program Management Professional (PgMP)<h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Nearest Major Market: Los Angeles Job Segment: Healthcare Administration, Medicaid, Medicare, Performance Management, Healthcare, Human Resources

Senior Manager, Portfolio Delivery

Salary Range:&nbsp;&nbsp;$50,216.00&nbsp;(Min.) -&nbsp;$62,770.00&nbsp;(Mid.) -&nbsp;$75,324.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Accounting Associate II is responsible for administering the automated time and attendance system which involves daily monitoring and follow-up with employees and supervisors for missing punches, approvals, time exception reports, direct deposits, W4's and coordination with Human Resources. Other responsibilities include administrative support to the Accounting and Financial Services Department, bank reconciliation support and positive pay support such as tracking checks and processing stop payment requests through Bank of America. General office support involves filing, scanning, organizing and maintaining documentation, ordering supplies, scheduling meetings, preparing meeting materials, distributing mail and answering the telephone for the director and two managers when unavailable and managing their calendars.<h4>Duties</h4>Administration of automated time and attendance system ADI-Time. Answers employees questions, follows-up for completion and approval of automated time cards, provides training as needed, run and review reports, sort payroll. (30%)General Administrative duties: Handles meeting requests (assisting with all meeting arrangements for training, etc.), presentations, copy jobs, logistics and administrative follow-up e.g. minutes, packets etc., and the management of supply request and processing. Ensures all detailed level functions are accounted for and meetings and training sessions are prepared for properly. Coordinates calendars and answers the telephone for the Director and two Managers. (25%)Coordinates Departmental Projects: Supports and assists in all projects and assignments generated by special projects e.g. flow charts, binding documents, creating manuals, tracks and documents the departmental processes and procedures. Ensures all projects assigned to the department have proper documentation and are completed on time. Ensures all major projects have coverage and processes and procedures are properly documented. (15%)Supports bank reconciliations and positive pay. Clears checks and balances account, tracks checks and processes stop payments. (10%)Communications/Customer Service: Responds to specific service area needs by providing positive interaction regarding requests, drafting of emails and memos as directed, verifying all written materials are complete and accurate. Maintains all paper and electronic files; collects, processes, and routes routine business data and information; acts as the department administrative liaison. (10%)<h4>Performs other duties as assigned. (10%)</h4><h4>Duties Continued</h4><h4>Education Required</h4>High School Diploma/or High School Equivalency Certificate<h4>Education Preferred</h4>Associate's Degree<h4>Experience</h4>Required:At least 1 year of administrative support work experience.<h4>Skills</h4>Required:Advanced proficiency in Microsoft Word, Power Point, Microsoft Excel.Strong written and verbal communications skills.Must be able to draft professional business letters.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4><h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Nearest Major Market: Los Angeles Job Segment: Administrative Assistant, Payroll, Bank, Banking, Accounting, Administrative, Finance

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