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Position OverviewThe <a href="http://www.nspra.org/" target="_blank">National School Public Relations Association</a> is in search of a director of finance and operations. This is a senior level position responsible for leading and directing the critical financial and operational functions of the association. This position plays a key role in ensuring the efficient and effective management of the association’s financial resources, conference registration, human resources, office administration and program revenues and expenses.&nbsp;Reports to: Executive DirectorDirect reports:&nbsp;<ul><li>Business Services Specialist</li><li>Administrative Assistant</li></ul>Position ResponsibilitiesA. Financial Management<ol><li>Manage and maintain the association's financial records, including budgets, income statements, and balance sheets.</li><li>Manage and maintain the association’s education foundation financial records, including donations and scholarships.&nbsp;</li><li>Oversee accounts payable and receivable, ensuring timely and accurate processing of financial transactions.</li><li>Collaborate with the executive director to develop annual budgets and financial forecasts.</li><li>Monitor financial performance and provide regular reports to staff program managers, executive director and executive board.&nbsp;</li><li>Monitor and analyze program revenues and expenses to ensure fiscal responsibility and sustainability.</li><li>Identify opportunities to increase revenue and reduce costs while maintaining program quality.</li><li>Monitor bank operating accounts and investment accounts.&nbsp;</li><li>Reviews and oversees contracts for the association.</li><li>Oversee bi-weekly payroll processing.&nbsp;</li><li>Develop SOPs related to finances and operations.</li><li>Renew IATA status annually to ensure hotel commission receipts&nbsp;</li></ol>B. Annual Financial Audit<ol><li>Coordinate the annual financial audit process, liaising with external auditors and ensuring compliance with audit requirements.</li><li>Prepare and provide necessary financial documentation and reports for the audit.</li><li>Implement audit recommendations and maintain strong financial controls.</li></ol>C. Annual Conference Registration<ol><li>Oversee conference registration process.&nbsp;</li><li>Collaborate with conference organizers, in advance and on site as needed, to ensure a smooth registration experience for attendees.</li></ol>D. Chapter Finance Oversight<ol><li>Provide guidance for the association’s chapters on annual IRS requirements for Group Exemption members and general financial best practices.</li><li>Monitor and ensure chapter compliance with annual IRS requirements.&nbsp;</li></ol>E. Human Resources<ol><li>Oversee human resources management functions including recruiting, hiring, training, position descriptions, onboarding, termination and offboarding, compensation and benefits (including retirement) programs.&nbsp;</li><li>Assist executive director in ensuring best practices in human resources as well as compliance with local, state and federal regulations.&nbsp;</li></ol>F. Property Management<ol><li>Serve as liaison to the office building property manager.&nbsp;</li><li>Ensure the smooth operations of the office condo space.&nbsp;</li></ol>Position Requirements&nbsp;The requirements listed below are representative of the education, experience, knowledge, skills and/or abilities to successfully perform the job:&nbsp;<ul><li>Financial management and human resources management skills commensurate with director-level oversight.&nbsp;</li><li>Excellent analytical skills and ability to synthesize and clearly present information quantitatively and qualitatively.&nbsp;</li><li>Customer service-oriented approach to working with colleagues, volunteer leaders and members.&nbsp;</li><li>Excellent organizational skills.&nbsp;</li><li>Ability to work as an enthusiastic active team member as well as a leader.</li><li>Excellent written and verbal communication skills.&nbsp;</li></ul>Education and Experience<ul><li>Bachelor's degree in finance, accounting, business administration, or a related field (master's degree preferred).</li><li>Minimum of 10 years of experience in financial management, accounting, program management or operations in a nonprofit organization.&nbsp;</li><li>Experience with managing staff and working with external contractors.&nbsp;</li><li>Knowledge of non-profit accounting principles and regulations.</li><li>High level of proficiency in financial software (QuickBooks) and Microsoft Office Suite (Excel, Word, PowerPoint).&nbsp;</li><li>Experience with association membership management software is a plus.</li><li>Strong analytical and problem-solving skills.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work collaboratively in a team environment.</li><li>Ability to travel annually for national conference.&nbsp;</li></ul>Benefits<ul><li>Strong collaborative and collegial work environment</li><li>90% NSPRA-funded health insurance program</li><li>4 weeks of vacation</li><li>11 paid holidays</li><li>Up to 12 sick days</li><li>3% 401(k) program with matching contributions up to 4%</li><li>NSPRA-funded disability and life insurance&nbsp;</li><li>Optional annual bonus (at discretion of the board) &nbsp;</li></ul>Salary range:&nbsp;$117,000 - $135,000 based on experience LocationThis position will be located in the Rockville, Md., offices, with an opportunity to remote work one or two days per week.&nbsp; How to ApplySend a cover letter and resume to&nbsp;<a href="mailto:jobopp@nspra.org" target="_blank">jobopp@nspra.org</a>&nbsp;by Friday, January 17, 2025. No calls, please. NSPRA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. NSPRA makes hiring decisions based solely on qualifications, merit, and business needs at the time.

National School Public Relations Association

Director of Finance and Operations

Job Title Administrative Support Associate I Requisition Number RE47600 Working Title Department Name 81270:Research Farms Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Sitting for extended periods of time. Shift Monday – Friday 7:30 am- 4:30 am Job Summary The Martin-Gatton College of Agriculture Food and Environment seeks an Administrative Support Associate for the Research Farms division. The Research Farms provide a vast array of teaching, research and extension opportunities for the faculty, staff and students of the college. The Administrative position is a key member of the team. This position is responsible for administrative tasks ranging from payroll, leave administration, position management, and coordinates all recruitment and hiring procedures. Additionally, the position supports account payable, purchasing and inventory (Capital, minor, vehicle, space) functions. Duties also include maintaining student and employee housing paperwork, employee uniform orders, and janitorial/office supplies. The position serves as the main delegate for entering departmental procard transactions, prepares cash/check transmittals for checks and cash received, track commodities inventory &amp; sales, and aids in reconciliation and Federal Excess Property processes. This position includes excellent benefits and provides opportunities for professional development. The Martin-Gatton College of Agriculture, Food and Environment is an inclusive and welcoming workplace that offers a variety of employee enhancement initiatives, such as a formal mentoring program and a staff professional development fund. To find out more about M-G CAFE and how the college supports the mission of this being the University of, for, and with Kentucky, Click Here. This position is located off-campus at the scenic 1800-acre North Farm in north Lexington. For additional information on the Research Farms divisions, please click here (<a href="https://research.ca.uky.edu/content/central-ky-farms" target="_blank">https://research.ca.uky.edu/content/central-ky-farms</a>). Skills / Knowledge / Abilities SAP, Concur, Microsoft Office (Excel, word, etc..) Does this position have supervisory responsibilities? No Preferred Education/Experience Associates Degree ; Driver’s license preferred Deadline to Apply 01/08/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

<dt><h4>Description</h4></dt>Pay Grade: G Job Code: GST051 Click HERE for Video Who we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp; What we offer.&nbsp;As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. &nbsp;No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:<ul><li>Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play</li><li>Enjoy Workplace Flexibility&nbsp;– Experience flexibility in how you work so you can be your best self for you and Georgia Residents</li><li>Work with&nbsp;a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths&nbsp;</li><li>Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career</li><li>Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role</li><li>Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you</li></ul>The Elbert County Health Department is seeking an Office Manager to provide support to health department staff, provide direct customer service, and programmatic support for the clinic. Duties include supervision of clerical staff including assisting with resolution of problems and technical assistance, oversight of patient charts, insurance billing and providing assistance to the clinic manager. Requires excellent customer service, communication, and computer skills.As an Office Manager within the Elbert County Health Department at the Georgia Department of Public Health,&nbsp;you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways. <dt><h4>Job Responsibilities</h4></dt><ul><li>Supports company operations by maintaining office systems and supervising staff.</li><li>Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.&nbsp;</li><li>Provides historical reference by defining procedures for retention, protection, retrieval, transfer, transfer, and disposal of records.&nbsp;</li><li>Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.</li><li>Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.</li><li>Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul><dt><h4>Minimum Qualifications</h4></dt>High school diploma/GED AND Three (3) years of job-related experienceOROne (1) year of experience required at the lower-level Admin Assistant 1 (GST050) or positionAnnual salary $39,500. Plus, generous benefits include 13 paid holidays, annual and sick leave, health insurance, and retirement plans.No phone calls, applications accepted ONLINE ONLY through link posted.<dt><h4>Additional Information</h4></dt>The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.&nbsp; &nbsp; The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. &nbsp;A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break. &nbsp;&nbsp; &nbsp;Employment Information &nbsp;&nbsp; Current State employees are subject to State Personnel Board rules regarding salary. &nbsp; DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc. &nbsp;&nbsp; The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.&nbsp; &nbsp; Relocation assistance is not provided.&nbsp; As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. &nbsp;&nbsp; If you require accommodations under the American Disability Act (ADA), email you request to&nbsp;<a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a> by the closing date of this announcement. &nbsp;&nbsp; DPH is an Equal Opportunity Employer &nbsp;&nbsp; Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.&nbsp;

Office Manager - Elbert

Welcome to Whataburger Careers!This position is responsible for performing various business and administrative duties for and on behalf of the CEO. Works independently, receiving minimum supervision and guidance in carrying out assigned responsibilities.Total Rewards:<ul><li>Competitive Weekly Pay</li><li>Bonus Program with 250% Upside Potential</li><li>Performance for Pay Program – Eligibility to Receive a Pay Increase Once a Year, Based on Performance</li><li>Opportunities for Career Development and Growth</li><li>Healthcare and Life Insurance Benefits</li><li>Paid Time Off - 5 Weeks on Day 1</li><li>Flex Weeks - Remote Work Arrangement</li><li>Paid Corporate Holidays</li><li>401(k) Savings Plan with a Competitive Company Match</li><li>Paid Parental Leave – Subject to Eligibility Requirements</li><li>Short-Term Disability</li><li>Long-Term Disability</li><li>Scholarship Program - You and Your Dependents are Eligible!</li><li>Whataburger Family Foundation (Hardship Grant Assistance)</li><li>Discounted Meals For You and a Guest</li><li>Wireless Service Discounts</li><li>Computer &amp; Software Discounts</li><li>Fitness / Gym Discounts</li><li>Awards and Recognition For All You Do</li><li>Retirement Celebration Program</li></ul>Responsibilities:<ul><li>Responds on behalf of the CEO to incoming emails and other written correspondence, when appropriate and decides when to forward to the CEO incoming correspondence to others to answer.</li><li>Provides strategic recommendations, monitors progress, conducts research, and ensures the execution of action items arising from meetings necessitating CEO decisions on behalf of the CEO.</li><li>Organizes and prioritizes large volumes of information and calls for the CEO and decides which calls can be handled by self or others to relieve the CEO.&nbsp;</li><li>Coordinates and manages comprehensive travel and logistical arrangements for the CEO, encompassing internal and external engagements such as board meetings, conferences, and nationwide restaurant visits. Develops detailed itineraries for restaurant visits and ensures seamless coordination.</li><li>Recommends the content for, creates, and develops visual presentations for the CEO and others in the department as needed, including charts, tables, and graphs. </li><li>Provides support for weekly/monthly meetings as needed, including taking meeting notes, conducting research on action items, and making recommendations to the CEO and other Officers of the Company on issues where decisions are needed. </li><li>Coordinates on-site and off-site meetings and other events as requested by CEO. Ensures events, both on and offsite, are planned and executed on time and on budget. When third-party vendor support or event space is needed for a meeting or event, negotiates contracts with the vendor(s), including recommending to the CEO points of contracts that need to be negotiated and revised. </li><li>Recommends budget for office supply and other administrative expenses.</li><li>Ensures department budget compliance by reviewing monthly variance reports for all Business Units and advising Finance on resolving discrepancies. </li><li>Monitors department team sites to ensure information and documents are organized and updated on a routine basis including office organizational charts and leads a process to ensure charts for the executive team are systematically updated.</li><li>Assumes additional responsibilities assigned.</li></ul>Education:<ul><li>High School Diploma or equivalent work experience</li><li>Bachelor’s Degree preferred</li></ul>Experience:<ul><li>12 or more months experience preferably in restaurant industry</li></ul>Knowledge, Skills &amp; Abilities:<ul><li>Proficiency in MS Office Word, Excel, Outlook, PowerPoint, One Note, and Microsoft Teams</li><li>Proficiency in Concur</li><li>Proficiency in Workday preferred</li></ul>Working Conditions/Travel Requirements:<ul><li>Expected to work the necessary time to satisfactorily fulfill job responsibilities</li><li>Must be able to report to work timely and as required by operational/business needs</li><li>Must be able to work a full-time schedule and work outside of normal business hours when necessary</li><li>Some travel, both locally and long distances, (including air travel), to worksites, meeting sites, and other locations may be necessary</li></ul>300 Concord Plaza Dr San Antonio TX 78216-6903

Whataburger

Specialist, Executive Administrative Assistant - Chief Executive Officer (CEO)

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

Title:&nbsp;Administrative Assistant IV
Department:&nbsp;Human Resources
Number of Positions:&nbsp;1
Classification:&nbsp;3/Campus
Position #:&nbsp;650890
Type of Appointment:&nbsp;Full-Time
FLSA Status:&nbsp;Non-Exempt
Pay Rate:&nbsp;$36,270 - $44,390.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Required Documents Needed to Upload at Time of Application:&nbsp;Resume, transcripts and three professional references.
Reference check requirements:&nbsp;Non-supervisory roles: two (2) current or former supervisors and one professional reference.
Personal references (friends, clergy, customers, relatives) are not considered acceptable references
Position Summary:&nbsp;The administrative assistant plays a vital role to the Human Resources department, providing essential support to ensure the smooth and efficient operation of HR functions. This position involves a variety of administrative tasks that facilitate effective communication, organization, and coordination within the HR team and across the college.&nbsp;
Essential Functions:
35%​ Office Management 
Oversee day-to-day operations of the HR office, ensuring that administrative processes run smoothly and efficiently. This includes managing (monitoring and ordering) office supplies and equipment, general office organization; handling purchasing for the HR department and assisting in monitoring HR department expenditures; maintaining inventory of HR forms and materials; mail and package handling such as sorting and distributing incoming mail, preparing outgoing mail packages, managing courier services as needs; coordinating with facilities management for any office maintenance needs, etc.&nbsp;
20% Staffing Support 
Assists with HR staffing needs by coordinating job postings and recruitment efforts, scheduling interviews as needed and liaising with candidates; preparing onboarding materials and assisting with the facilitation of the onboarding process for new hires; maintaining accurate employee records and databases; maintaining calendar for executive director and the department such as scheduling meetings, interviews, appointments, etc.; coordinating room reservations for HR events; arranging refreshments for HR events as necessary; assisting with the preparation of materials for training sessions or orientations; supporting the organization of HR events or employee programs.
20% Communication
Serve as a point of contact for internal and external inquiries related to HR functions by greeting visitors to the HR department, directing visitors to appropriate staff members, answering phone calls and emails, drafting and sending correspondence, and routing inquiries to appropriate HR team members. Communicate effectively with employees, candidates, and other stakeholders to provide information and support.
Potentially interacting with venders for routine purchases and maintaining relationships with regular suppliers.
20% Documentation and Reporting
Prepare and maintain HR documentation, including reports, presentations, and employee files. Ensure that all records are kept up-to-date, confidential, and compliant with board and college policies and regulations.
Prepare and manage documentation related to the onboarding process; handle exit documentation for departing employees.
Monitor and manage programs involving volunteers and minors on campus, ensuring compliance with relevant policies and regulations.
Administer the Public Service Loan Form (PSLF) program.
Verification of Employment (VOE).
Maintain and update HR policies and procedures. Ensure that these documents are easily accessible to employees and regularly updated to reflect any changes.
5% Collaboration
Work closely with HR team members to support various HR initiatives and projects. Chair the employee recognition committee in collaboration with the executive director, HR and the executive director, Foundation. Actively participate in the support staff committee. Supervise department student employees and/or interns. Other duties as assigned.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Results Areas: Maintain accuracy in employee records and HR documentation; maintain an average response time to HR inquiries; achieve on-time start for scheduled interviews, meetings, events, etc.; satisfaction rate from internal clients on HR communication clarity
Job Requirements:&nbsp;
<ul>
<li>Associate’s degree required. Bachelor’s degree preferred.</li>
<li>A minimum of 3 years administrative experience. A background in Human Resources is preferred.</li>
</ul>
Part-time work experience is calculated at 50% credit of full-time work experience.
Special Skills/Application of Knowledge:
<ul>
<li>Understanding of basic HR principles, policies, and procedures</li>
<li>Skill in providing excellent service to internal and external clients</li>
<li>Strong organizational, time management, and multitasking skills</li>
<li>Excellent verbal and written communication abilities</li>
<li>Familiarity with office and HR software (e.g., Microsoft Office Suite, HRIS systems), and other relevant digital tools</li>
<li>Attention to detail and accuracy in documentation</li>
<li>Ability to maintain confidentiality and handle sensitive information</li>
<li>A proactive and positive attitude toward problem-solving and teamwork</li>
<li>Flexibility to handle changing priorities and new tasks as they arise</li>
<li>Able to engage in the college’s mission and values</li>
</ul>
Complexity &amp; Creativity: The administrative assistant must have a solid understanding of HR principles, community college operations, and office management practices. They need to be able to apply this knowledge in various contexts, from routine tasks to more complex HR-related issues. This role requires a balance of technical skills, interpersonal abilities, and analytical thinking to effectively support the HR department and contribute to the overall functioning of the college. Continuous learning and adaptability are also crucial, as HR practices and technologies evolve over time. Additionally, the assistant must have the ability to juggle multiple tasks, prioritize effectively and meet deadlines, manage budgets, confirm vendors, and arrange travel. These skills are necessary for event planning and support to the department.
Magnitude of Impact:&nbsp;The administrative assistant serves as a key point of contact for HR-related inquiries from faculty, staff, and external stakeholders, influencing the college’s communication and service quality. By supporting HR functions like recruitment, onboarding, and record-keeping, this role indirectly impacts all departments and employees across the college. The administrative assistant often handles sensitive information and contributes to maintaining compliance with employment laws and regulations, which affects the entire institution. This role, while primarily supportive, has a wide-reaching influence on the college’s operations, employee experience, and overall organizational effectiveness.
Responsibility for Accuracy: Given the sensitive nature of HR information and the potential impact of errors on employees and the institution, maintaining a high level of accuracy is a critical responsibility of this role. The administrative assistant must be detail-oriented and committed to ensuring the correctness of all information handled and processed within the HR department.
Financial Impact:&nbsp;This role involves assisting with payroll-related tasks, benefits administration, purchasing for the HR department, accurate record-keeping and compliance with employment laws and regulations, and streamlining office operations and improving administrative processes. Based on these responsibilities, accuracy and efficiency of the administrative assistant’s work has significant financial implications for the college.
Budgetary: While the administrative assistant plays a role in budget-related tasks (purchasing, budget monitoring, record keeping, cost-saving initiatives, etc.), the assistant does not have significant budgetary authority. Major financial decisions and budget allocations are usually made by the executive director.
Judgement and Decisions:&nbsp;The administrative assistant may make independent decisions as it relates to office management, scheduling and coordination, documentation preparation and record keeping, purchasing and budget monitoring, communication and information dissemination, etc. These decisions are to be guided by established policies, procedures, and standards to ensure the assistant is operating within the framework set by the HR department and the college. This role involves a balance of following guidelines and using judgment to make decisions that support the overall efficiency and effectiveness of the HR function.
Nature of Contacts: The administrative assistant will have daily interactions with members of the HR department, college faculty and staff, and job applicants and candidates. Regular contact and collaboration may look like meetings or as-needed communication to address HR-related inquiries, assistance with paperwork, benefits questions, or other HR processes, communication during the recruitment and hiring process (ex. scheduling interviews, providing information about the college and positions, etc.), etc.
Physical Demands:&nbsp;This role primarily involves sitting for long periods while working at a desk, using a computer, and handling phone communications. Frequent use of hands such as typing, data entry, and handling office equipment. This includes substantial movements of the wrists, hands, and fingers. Close visual acuity is required for tasks such as preparing and analyzing data, transcribing information, viewing a computer terminal, and extensive reading. Occasionally lifting and carrying light objects, such as office supplies or small parcels, typically up to 10 lbs. Ability to move about through and to short distances within the office or campus, and occasionally drive a vehicle to deliver or pick up materials.
Hazards: There may generally be low-risk hazards including but not limited to ergonomic hazards, eye strain, stress, confidentiality risks, minor physical risks, potential for workplace conflict, sedentary work, etc.
Full-time Employment Benefits:
• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if&nbsp; enrolled in health plan
• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
• Employee Discount program with over 900+companies
• 13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
• Longevity Pay
• Many opportunities for professional development
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on the link to the left to apply.
#mrp
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Motlow State Community College


      Administrative Assistant IV
    

We are seeking a highly motivated and skilled Support Administrator with a strong understanding of Microsoft 365 (O365)&nbsp; and Azure Cloud to join our IT team. This mixed-role position combines technical support, system administration, cloud-based solutions management, and Microsoft 365 expertise, requiring proficiency in troubleshooting, maintaining systems, and leveraging cloud technologies to ensure smooth and efficient IT operations.Key Responsibilities:<ul><li>Provide 1st and 2nd line IT support to end users for both on-premises and cloud-based systems, troubleshooting and resolving technical issues.</li><li> Administer and support Microsoft 365 services (Exchange Online, SharePoint Online, Teams, OneDrive, etc.), ensuring optimal performance and availability.</li><li> Collaborate with other teams to diagnose and resolve issues related to Azure cloud services, Microsoft 365, and IT systems.</li><li> Provide technical guidance and training to non-technical users on Microsoft 365 tools and systems.</li><li> Support Microsoft Teams environments, including user management, app integrations, and troubleshooting.</li><li> Respond to user queries via phone, email, and ticketing systems, providing timely and effective solutions.</li><li> Plan and schedule work activities, coordinate activities with other cross-functional team members to meet day-to-day activities and project goals.</li><li> Support and assist in the execution of IT and cloud-related projects, including migrations, upgrades, and deployments.</li><li> Administer and maintain cloud resources in Microsoft Azure, including virtual machines, storage accounts, networks, and other Azure services.</li><li> Monitor the performance and health of Azure-based applications and services, taking proactive steps to address issues before they impact operations.</li><li> Manage software installations, updates, and patches for operating systems and applications.</li></ul>Technical Skills:<ul><li> Expertise in Microsoft 365 applications and services (Exchange Online, SharePoint Online, Teams, OneDrive, etc.) Required.</li><li> Proficiency in Azure services (Compute, Storage, and Networking).</li><li> Experience with server and network administration in cloud environments.</li><li> Basic knowledge of scripting (PowerShell, Bash, etc.) is a plus.</li></ul>Experience:<ul><li> 3+ years of experience in a support administrator role with a focus on IT systems and cloud services, particularly Microsoft ecosystem.</li></ul>Recommended Certifications (all are not required):<ul><li> Microsoft Certified: Microsoft 365 Certified (e.g., Microsoft 365 Certified: Enterprise Administrator Expert) is a plus.</li><li> Microsoft Certified: Azure Fundamentals or similar Azure certification is preferred.</li><li> Additional IT certifications CompTIA are beneficial.</li><li> Bachelor’s degree in computer science, Information Technology, or a related field (or equivalent work experience).</li></ul>Soft Skills<ul><li> Strong problem-solving and analytical skills.</li><li> Excellent communication and interpersonal skills.</li><li> Ability to work both independently and as part of a team.</li><li> Attention to detail and a customer-oriented approach to support.</li></ul>tango provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. tango will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.

tango

System Administrator

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: South End Washington Primary CareAll Locations: 1601 Washington StreetPosition Summary: A Practice Secretary performs a wide variety of clerical and reception activities that support the delivery of services to patients/staff of the department. A Practice Secretary utilizes excellent customer service to greet patients and others, and screen walk-ins to the practice. Practice Secretaries report to a Clinical Coordinator.Essential Duties and Responsibilities:<ul><li>Interacts with patients or other staff in a professional and respectful manner, which reflects the needs and concerns of the individual.Consistently provides excellent customer service and makes patients feel welcome. Maintains a positive attitude. Uses communication devices appropriately.</li><li>Promotes a sense of “team work” through demonstration of self-direction and self-motivation. Solves problems independently or knows when to seek consultation.</li><li>Checks out patients in the computer prior to the end of each day and enters requested follow-up, referral, and/or X-file appointments upon check-out.Reviews After Visit Summary instructions with patient as needed.Prints additional labels as needed.</li><li>Responsible for early am chart preparation and other opening/closing procedures.</li><li>Uses computer to schedule, cancel and confirm appointments, to request records, to pull up and print information, to manage X-file appointments and to communicate by email or staff message.</li></ul>Qualifications and Requirements:<ul><li>High School Diploma or GED</li><li>At least one year in a medical office setting</li><li>Demonstrated personal computer skills in a Windows environment required. Medical Terminology preferred</li><li>Bilingual Spanish skills required</li></ul>

Practice Secretary

Job Title FWS Spring 2025, Center for Academic Resources and Enrich Services Front Desk Support Receptionist Requisition Number DU12930 Department Name 1B531:Federal Work Study Work Location 155 Graham Ave Lexington, KY 40508 Salary Range $12.00 - $15.00 Type of Position Student Position Time Status Part-Time Required Education High School Diploma. Required Related Experience Written and verbal communication skills, customer service, multitasking and prioritizing, dependability, familiarity with Microsoft Office, problem solving, ability to work under pressure, and attention to detail. Required License/Registration/Certification N/A Physical Requirements Able to lift 25 lbs. Shift Weekdays between 8:00 am – 5:00 pm. Job Summary The Student Front Desk Receptionist at CARES serves to assist with front desk coverage and other duties as assigned. This role is essential for ensuring the smooth operation of CARES during peak times by professionally addressing the needs of visitors and callers. Additionally, the student receptionist is responsible for maintaining the cleanliness and organization of the reception center, student lounge areas, and meeting rooms. The receptionist may also be tasked to assist with operations and special projects. Key Responsibilities: <ul><li>Greeting and Direction: Warmly welcome all students and visitors to CARES. Assist and direct them to the appropriate locations or staff members based on their specific needs.</li><li>Phone Management: Answer incoming phone calls during the designated lunch coverage period. Route calls effectively to the appropriate staff members, ensuring that inquiries are addressed promptly.</li><li>Reception, Lounge and study room Maintenance: Keep the receptionist area and student lounge tidy and organized, ensuring a welcoming and professional atmosphere for visitors and students alike.</li><li>Reception, Lounge and study room Maintenance: Keep the receptionist area and student lounge tidy and organized, ensuring a welcoming and professional atmosphere for visitors and students alike.</li><li>Special Projects and Other Duties: Occasionally, the receptionist may be assigned special tasks, which could range from assisting with CARES event setups to dropping off packages to other campus locations or other duties as specified by the CARES team</li><li>You must be a current UK student to apply for this position.</li></ul> Skills / Knowledge / Abilities Multitasking, social skills, organization, technical skills, flexibility, problem solving, and empathy. Does this position have supervisory responsibilities? No Preferred Education/Experience Customer service. Deadline to Apply 01/10/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

204 Administrative Jobs