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ABOUT GREYSTAR​Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates over $315 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $78 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYCorporate receptionist for Madrid OfficeJOB DESCRIPTION

Greystar

Corporate Receptionist

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

05-Dec-2024<h4>Financial &amp; Administrative Analyst</h4>Financial Administration 67446BRPosition DescriptionFinancial Administration (FAD) is dedicated to advancing Harvard University’s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University. Reporting directly to the Director of Risk Strategy &amp; Insurance, this role is ideal for those who like working with numbers and data and using data to help drive outcomes. It performs a range of complex and confidential finance and administrative related duties to support the business unit and manage specified projects/programs in a department that works across the university. This is a hands-on position which requires integrity with confidential and sensitive information, strong attention to detail, accuracy, excellent communication and interpersonal skills as well as the ability to perform multiple tasks and meet deadlines.&nbsp;<ul><li>Facilitates all department accounts payable and receivable recording, reporting and disbursements. Prepares and submits invoices for payment, receipts for deposit, and processes charges and reimbursements across units. Research discrepancies as required.</li><li>Prepares multiple complex and varied financial reports (including ad hoc reports) that require selection, preparation, and interpretation of data using complex data query tools.</li><li>Establishes and manages accounting record keeping systems, and procedures for tracking and reporting, including recommending remedial measures.</li><li>Works with program managers to assist with reconciliation and reimbursement of claims as well as financial tracking and documentation for claims.&nbsp;</li><li>Serves as<ul><li>principal finance and administrative contact for the department with university constituents and external contacts. Triages and monitors inquiries (phone, in-person and digital) and receivables and accordingly reviews, responds or routes for response.</li><li>back-up for critical team functions and cross-trains with other team members.</li></ul></li><li>Responsible for maintaining assigned projects/programs and working with constituents across the university. Such projects/programs may include but are not limited to:<ul><li>University fleet schedule and coordination of registration renewals</li><li>Department schedules and information repositories including RMIS (Risk Management Information System)</li></ul></li><li>Reviews and produces data, providing research and data analysis to present for use in planning and decision making</li><li>Performs data discovery and analysis to help identify trends, patterns, and insights and creates reports, dashboards and visualizations to inform business decisions.</li><li>Writes, implements, and maintains well-structured procedures. &nbsp;</li><li>May manage complex calendars for the director and specified projects.</li><li>Uses multiple applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other industry specific (including RMIS) applications for preparing requested information to support the department and manage projects.&nbsp;</li><li>Collaborates with the Office of Finance &amp; Administration to maintain department website.</li></ul>Basic Qualifications<ul><li>3+ years related experience with proven finance/bookkeeping skills.</li><li>Proficient in excel, data organization, integrity and analysis.</li><li>Good project management skills.</li></ul>Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.<ul><li>College degree preferred, or an equivalent of education plus experience in a similar environment.</li><li>Must be well organized, motivated, detail-oriented and proficient in the use of spreadsheets and database programs, as well as accounting and bookkeeping software.</li><li>Attention to detail and excellent communication skills, both oral and written.</li><li>Solid working knowledge of office processes and business policy development, basic project management, and related computer software and electronic communications tools.</li><li>Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.</li><li>Ability to work across teams and with a variety of projects and constituencies and to&nbsp;prioritize tasks effectively.</li></ul>Working Conditions<ul><li>Work is performed in an office setting.</li></ul>Additional InformationPlease provide a cover letter with your application. Please note:&nbsp;<ul><li>Harvard University requires pre-employment reference and background screening. &nbsp;</li><li>We are unable to provide work authorization and/or visa sponsorship. &nbsp;</li><li>This position has a 90-day orientation and review period.</li></ul>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.&nbsp; &nbsp; Accessibility: &nbsp; Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request an accommodation or have questions about the physical access provided, please contact our University Disability Resources Department. Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsMore about FAD:&nbsp; Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.&nbsp; Within our own community, we aspire to:&nbsp;<ul><li>Engage with respect, honesty, and integrity &nbsp;</li><li>Cultivate equity, diversity, inclusion, and belonging &nbsp;</li><li>Welcome innovation, collaboration, and flexibility &nbsp;</li><li>Enjoy our work, grow professionally, and aim for the extraordinary&nbsp;</li></ul>Learn more about Financial Administration (harvard.edu) and our eight reporting units. (<a href="https://finance.harvard.edu/" target="_blank">https://finance.harvard.edu/</a>) BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentRisk Management &amp; Audit ServicesUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-BT1

Harvard University FAS Human Resources

Financial & Administrative Analyst

Location: Remote Job Type: Full-Time Department: ITNetSuite Administrator (5+ Years Experience)Lexitas is a high growth company seeking a skilled and experienced NetSuite Administrator to join our team. The Company is built on a belief that having strong personal relationships with our clients, and providing reliable, accurate and professional services is the driving force of our success.Lexitas offers an array of services including local and national court reporting,  medical record retrieval, process service, registered agent services and legal talent outsourcing. Our reach is truly national as well as international, and our hundreds of outstanding full-time staff and expert service providers are ready to deploy customized, high-quality solutions to our clients at virtually any time or place.Position Overview: The ideal candidate for the NetSuite Administrator position will have at least 5 years of hands-on experience managing and optimizing NetSuite ERP systems, with a strong focus on system customization, data management, user support, and troubleshooting. As the NetSuite Administrator, you will play a critical role in ensuring our NetSuite platform is tailored to our business needs, and operates at peak performance, all while providing exceptional user support across the organization. Candidates with a NetSuite Administrator Certification will be given priority consideration.Essential Functions:<ul><li>Data Management &amp; Optimization:</li><ul><li>Manage and organize the company's digital data within NetSuite to ensure it is accurate, accessible, and optimized for business processes.</li><li>Regularly monitor and improve data integrity and efficiency across various departments (finance, sales, inventory, etc.).</li><li>Perform regular audits of the system's data to maintain consistency and accuracy.</li></ul><li>System Customization &amp; Configuration:</li><ul><li>Tailor NetSuite ERP, CRM, and eCommerce solutions to align with the specific needs and operational requirements of the business.</li><li>Customize dashboards, forms, fields, records, reports, and workflows to improve user experience and system performance.</li><li>Design and implement custom solutions for complex business requirements, ensuring scalability and future-proofing.</li></ul><li>User Support &amp; Training:</li><ul><li>Provide expert-level support and troubleshooting to internal users, addressing any issues or challenges they encounter with the NetSuite system.</li><li>Lead user training sessions and develop training materials to ensure smooth onboarding for new users and ongoing professional development for existing staff.</li><li>Serve as the primary point of contact for NetSuite-related inquiries across departments.</li></ul><li>Troubleshooting &amp; System Maintenance:</li><ul><li>Proactively identify and resolve system issues, glitches, or performance bottlenecks to ensure uninterrupted business operations.</li><li>Manage system updates and patches to ensure the NetSuite instance is running the latest versions and improvements.</li><li>Coordinate with vendors and internal teams to resolve complex system issues and perform root cause analysis for recurring issues.</li></ul><li>Collaboration &amp; Cross-Functional Integration:</li><ul><li>Work closely with various departments (Finance, Sales, Operations, IT) to understand their business processes and translate these into NetSuite configurations and customizations.</li><li>Lead system integration projects and work with third-party vendors to ensure seamless data flow between NetSuite and other software systems.</li></ul><li>Continuous Improvement &amp; Optimization:</li><ul><li>Stay current with the latest NetSuite developments, industry trends, and best practices to drive continuous improvements within the system.</li><li>Collect feedback from users to identify pain points and opportunities for process improvements.</li><li>Implement enhancements that improve system functionality, user satisfaction, and overall efficiency.</li></ul></ul>Competencies, Skills, Abilities, and Education:<ul><li>Experience:</li><ul><li>At least 5 years of hands-on experience working with NetSuite, including system administration, customizations, and integrations.</li><li>Proven experience in configuring and maintaining custom record types, fields, forms, reports, workflows, and roles within NetSuite.</li><li>Deep knowledge of NetSuite ERP, CRM, and eCommerce modules, with hands-on experience in financial modules (A/R, A/P, GL, revenue recognition) and reporting.</li></ul><li>Certifications:</li><ul><li>NetSuite Administrator Certification is highly preferred. Other relevant certifications (e.g., SuiteFoundation, SuiteCloud Developer) are a plus.</li></ul><li>Skills:</li><ul><li>Strong proficiency in NetSuite Reporting &amp; Analytics (Saved Searches, KPIs, and Dashboards).</li><li>Advanced understanding of NetSuite data migration, integrations, and import/export processes.</li><li>Solid knowledge of NetSuite’s data model and ability to troubleshoot complex data-related issues.</li><li>Experience with NetSuite implementation and ongoing system maintenance.</li></ul></ul> <ul><li>Technical Skills:</li><ul><li>Familiarity with basic programming and scripting (SuiteScript) is a plus, though not mandatory.</li><li>Advanced Excel skills and ability to manipulate large data sets.</li><li>Experience working with NetSuite’s SuiteTalk (Web Services API) and SuiteAnalytics Connect is a plus.</li></ul></ul> <ul><li>Soft Skills:</li><ul><li>Excellent problem-solving and analytical thinking skills to troubleshoot issues and optimize system performance.</li><li>Strong interpersonal and communication skills to effectively collaborate with both technical and non-technical stakeholders.</li><li>Ability to train and mentor staff and translate technical details into understandable concepts for non-technical users.</li><li>Strong organizational skills with meticulous attention to detail.</li><li>Self-motivated, with the ability to manage multiple projects and deadlines in a fast-paced environment.</li></ul></ul>TRAVEL: This position is remote. The position may require some travel.AAP/EEO STATEMENTLexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.EOE Employer/Vet/Disabled&nbsp;If you require reasonable accommodation in the application process, please contact Human Resources at <a href="mailto:HRDept@lexitaslegal.com" target="_blank">HRDept@lexitaslegal.com</a> for assistance.&nbsp; All other applications must be submitted online. Apply Now <h4>Other details</h4><ul><li> Pay Type Salary</li><li> Min Hiring Rate $125,000.00</li><li> Max Hiring Rate $145,000.00</li></ul>

Lexitas

NetSuite Administrator

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor’s “Best Places to Work in the U.S. 2024” list, and U.S. News &amp; World Report’s “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country’s Top 50 Midsize Early Talent Programs by RippleMatch’s 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.Why Insperity?Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.&nbsp;Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health &amp; wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.Administrator, Marketing and Business DevelopmentWe are currently seeking a Administrator, Marketing and Business Development to join our team.&nbsp;This position is responsible for a wide variety of administrative duties requiring a thorough knowledge of organizational procedures for the department leadership. Must have general knowledge of department goals and functions with the ability to assist in all areas when needed.Responsibilities:<ul><li>Ensures administrative support for the department leadership.</li><li>Coordinates department new-hire onboarding activities, terminations and department moves with appropriate Insperity departments; processes requests for office set up, cell phones, IT equipment, and business cards, and assists with new hire/termination paperwork.</li><li>Serves as the single point of contact for facilities maintenance and functional problems for the department.</li><li>Maintains adequate inventory of general office, equipment, and conference room supplies.</li><li>Reviews all expense reports submitted by employees and acts as the first-level approver. &nbsp;&nbsp;</li><li>Coordinates routine expense account documentation and all purchasing/acquisition duties. Secures approvals in a timely manner.</li><li>Coordinates departmental communication, education, and training functions.</li><li>Screens and controls correspondence, phone calls, and visitors; handles inquiries independently. &nbsp; Determines which situations require the attention of management, or other staff members; refers unrelated inquiries to the appropriate Insperity department.</li><li>Maintains appointment schedule and calendar for the manager, makes timely and cost-effective travel arrangements, coordinates details of department meetings, gathers information and assists in agenda preparation, contacts meeting participants, and types minutes of meetings when requested.</li><li>Handles a variety of sensitive situations and problem-solves on own initiative, advising manager of the action taken.</li><li>Maintains correspondence files, file organization, and retrieval systems. &nbsp;</li><li>Assists in the creation of presentations, reports, and other documents. &nbsp;Prepares departmental reports, presentations, and expense projections for distribution.</li><li>Coordinates routine personnel activities/updates/maintenance, facilities maintenance, budgetary reporting, revenue/expense account coding/documentation, and credit/purchasing/acquisition duties, including securing signatures in a timely manner. &nbsp;</li><li>Proofreads outgoing documents and correspondence for correctness and accuracy. Conducts department’s Community Involvement and interfaces with Insperity staff as needed.</li><li>Completes special projects as assigned.</li></ul>Qualifications:&nbsp;<ul><li>Principles, practices, and procedures of office administration, office methods, and equipment; clerical methods, techniques, and filing procedures. &nbsp;</li><li>Performs administrative duties requiring independent judgment with speed and accuracy; learning, interpreting, and applying organizational policies, rules, and regulations; taking responsibility for the compilation and organization of reports.</li><li>Advanced computer skills, including Microsoft® Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Proficiency in Microsoft Teams, including the ability to effectively collaborate, schedule meetings, manage communication, and handle documentation within the platform.</li><li>Communicates tactfully and courteously in answering questions in person and over the telephone; communicating clearly and concisely, orally and in writing; and maintaining effective work relations with those encountered in the course of employment.</li></ul>At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. &nbsp;

Insperity

Administrator, Marketing & Business Development

03-Dec-2024<h4>Faculty Administrator</h4>Faculty of Arts and Sciences 67401BRPosition DescriptionProvides a high level of complex administrative support to Faculty member and research group of 30+ members. Ensures efficient and effective day-to-day management of the activities of the Faculty member and research group. Responsible for large volume of varied, detailed-oriented tasks. Liaison with lab, faculty, departmental, FAS, University and external organizations including news media. Responds to, tracks, and manages large volume of invitations to PI for lectures and other events. Organizes, manages, and maintains PI's complex travel schedule. Responsible for complex travel arrangements, responds to last-minute travel problems and makes necessary changes. Bills/tracks/follows up 3rd party travel reimbursements and transactions. Responsible for planning and executing meetings, organizing special events and seminars, and responsible for keeping PIs complex calendar. Manages high volume of letters of recommendation and helps the PI manage and organize necessary documentation needed by student's in job searches. Assists PI in all teaching related duties. Responsible for group database projects and management (including oversight and maintenance of student talks/seminars and awards, manuscripts, patents, and publications). Oversight and management of videoconference/multimedia equipment. Designs and implements standard operating procedures (SOP) and administrative systems for office. Purchases office supplies and oversees office equipment operation and maintenance. Assists Principal Research Scientist with administrative, accounting/financial, record-keeping and other functions as needed. Cross-trains with Laboratory Financial Administrator and provides back-up as needed. Works on special projects and other duties as assigned.Basic QualificationsA minimum of 5 years of administrative experience, education may count towards experience.Additional Qualifications and Skills<ul><li>Bachelor's degree preferred.</li><li>Must be extremely detail-oriented and possess excellent interpersonal, organizational, analytical, and problem-solving skills.</li><li>Ability to multi-task under competing deadlines and shifting priorities.</li><li>Must be pro-active, take initiative, and exhibit sound judgment.</li><li>Ability to handle complex, confidential, and sensitive material/information in a professional manner.</li><li>Dedicated team player with strong customer service orientation.</li><li>Strong computer skills (Word, Excel, PowerPoint, Outlook, and internet) and willingness/ability to learn and adapt to new software and technologies.</li><li>Harvard University experience or knowledge a plus.</li></ul>Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403039 Faculty Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-UnitSciences Salary Grade055DepartmentChemistry and Chemical BiologyUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEmployment Schedule35 hours per weekCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KO1

Faculty Administrator

03-Dec-2024<h4>Vice President and Secretary to the University</h4>University Administration 67531BRJob SummaryReporting to the President, the Vice President and Secretary of the University leads the Office of Governing Boards (OGB). The Vice President and Secretary works in close collaboration with colleagues within the OGB and across the University to provide high-quality executive support for both the President and Fellows (the Corporation) and the Board of Overseers as these two boards pursue their central roles in Harvard’s governance. As the chief administrative officer of the governing boards, the Vice President and Secretary also serves as a member of the President’s senior team, the Academic Council, and the Administrative Council. This position requires exceptional diplomatic, organizational, communication, and leadership skills to effectively manage complex operations and facilitate decision-making at the highest levels within the University. &nbsp;Position DescriptionKey Responsibilities: 1. Corporation Support<ul><li>Serve as principal staff for meetings and other activities of the President and Fellows (the Corporation).</li><li>Serve as principal staff for presidential searches and searches for new Fellows. Serve as principal staff for the Corporation committee on governance, and help to guide the work of the Corporation’s committees on finance, facilities, and shareholder responsibility.</li><li>Develop meeting schedules, prepare agendas and meeting plans with principal guidance from the President or relevant committee chair, prepare and/or review meeting materials and minutes, and maintain formal records.</li><li>Develop and manage the orientation of new Fellows with guidance from the committee on governance, and serve as principal University liaison to Fellows for their range of board-related activities.</li><li>In concert with other offices, assure that the President, the Senior Fellow, the Treasurer, and other Fellows have the support and services needed to fulfill their fiduciary roles. Facilitate the Fellows’ outreach and engagement activities as appropriate.</li></ul>2. Board of Overseers Support<ul><li>Serve as principal staff for meetings and other activities of the Board of Overseers, including its plenary sessions and dinner programs.</li><li>Serve as principal staff for the executive committee and its several subcommittees. Help to guide the work of the Board’s standing committees including humanities and arts; social sciences; natural and applied sciences; finance, administration, and management; institutional policy; and schools, the College, and continuing education.</li><li>Develop meeting schedules, prepare agendas and meeting plans with principal guidance from the President or relevant committee chair, prepare and/or review meeting materials and minutes, and maintain formal records.</li><li>Develop and manage the orientation of new Overseers with guidance from the subcommittee on governance and serve as principal University liaison to Overseers for their range of board-related activities.</li><li>In concert with other offices, assure that the Overseers have the support and services needed to fulfill their oversight roles. Facilitate appropriate outreach and engagement activities.</li></ul>3. Joint Governing Boards Committees Support<ul><li>Serve as principal staff for the joint (Overseers and Corporation) committee on appointments. Help to guide the work of the joint committee on alumni affairs and development, the advisory committee on honorary degrees, and the joint committee on inspection.</li></ul>4. Visiting Committees Management<ul><li>In collaboration with the Provost’s Office and the Schools, help to guide the work of approximately 50 visiting committees to various Schools, FAS academic departments, and other units. Supervise other members of the OGB who staff and perform the bulk of this work.</li><li>Promote sound and effective visitation guidelines and practices, in collaboration with responsible Overseers and relevant internal offices.</li></ul>5. Overseers Elections<ul><li>Work closely with the Harvard Alumni Association committee responsible for nominating candidates for Overseer, participating as an ex officio nonvoting member.</li><li>Serve as principal staff for the consideration by responsible members of the governing boards of policies and practices relating to the nomination and election of Overseers.</li><li>Work with colleagues to guide the administration of the annual Overseers election.</li></ul>6. Office of Governing Boards Leadership<ul><li>Lead the Office of Governing Boards, managing a team of roughly a dozen staff, ensuring alignment with organizational goals and initiatives, effective collaboration with other offices, and operational excellence.</li><li>Provide leadership, mentorship, and development opportunities for staff, fostering a collaborative environment that promotes high-quality performance.</li><li>Coordinate resources and streamline operations across the office to support effective governance-related activities.</li></ul>Basic Qualifications<ul><li>Bachelor's degree required.</li><li>Minimum of 15 years of progressive leadership experience in a complex organization.</li></ul>Additional Qualifications and Skills<ul><li>An advanced degree, particularly a JD, strongly preferred.</li><li>Extensive experience in high-level administrative or governance roles.</li><li>Proven leadership and team management skills.</li><li>Superior organizational and project management abilities.</li><li>Strong interpersonal and communication skills, with the acumen to work effectively with diverse internal and external stakeholders.</li><li>Strong drafting and editing ability.</li><li>Commitment to confidentiality at all times, along with superior judgment.</li><li>Experience in policy development, strategic planning, and organizational leadership is highly desirable.</li><li>Familiarity with governance, board operations, or stakeholder engagement practices.</li></ul>Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code361064 Administrative Manager Work FormatOn-Site Sub-UnitOffice of the President and Provost Salary Grade064DepartmentOffice of the Governing BoardsUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningEducation, IdentityScheduleFull-Time, Monday - Friday, 35 hours per weekCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MT1

Vice President and Secretary to the University

Job Title Administrative Systems Engineer I Requisition Number RE47419 Working Title Department Name 40520:KY Geological Survey Work Location Lexington, KY Grade Level 45 Salary Range $47,278-78,000/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 2 yrs Required License/Registration/Certification None. Physical Requirements Lifting, pushing, or pulling of objects up to 50 lbs.Sitting or standing for long periods of time with repetitive motion. Shift Monday – Friday 8:00am – 5:00pm (40 hours/week).Salary exempt position which may require other shifts as needed. Occasional travel maybe required. Job Summary As our Administrative Systems Engineer I, you’ll play a vital role in maintaining and optimizing our IT infrastructure. You’ll manage servers, support database systems, assist with IT projects, and contribute to the technological advancement of KGS. This position offers a balance of hands-on technical work and opportunities for professional growth. Key Responsibilities Server Management and Support <ul><li>Monitor and maintain server stability and flexibility</li><li>Implement server updates and upgrades under supervision</li><li>Manage file, print, database, web, and internet mapping servers</li><li>Implement security policies and manage backup/restore procedures</li><li>Assist in setting up development and production environments for web applications</li><li>Provide technical support to end-users</li></ul> Database Systems Maintenance and Service Support <ul><li>Contribute to database reliability, availability, and serviceability</li><li>Design, build, and implement databases</li><li>Perform data import/export, merging, and validation tasks</li><li>Collaborate on implementing new database components for improved data management</li><li>Provide technical support for database resources and systems</li></ul> IT Project and Service Support <ul><li>Assist in coordinating IT projects, including timeline and deliverable management</li><li>Support project workflow management</li><li>Provide backup support to other KGS IT staff</li><li>Offer weekly IT support at the KGS Earth Analysis Research Library</li></ul> Professional Development <ul><li>Engage in continuous learning to stay current with new technologies</li><li>Participate in implementing emerging technologies (cloud services, server clustering, etc.)</li><li>Actively participate in the UKIT community and KGS activities</li></ul> Must-Have Requirements <ul><li>Bachelor’s degree in Computer Science, Information Technology, or a related field</li><li>2+ years of experience in server management and administration</li><li>Strong knowledge of Windows Server environments</li><li>Experience with database management and maintenance</li><li>Familiarity with web application environments</li><li>Solid understanding of IT security principles and best practices</li><li>Excellent problem-solving and communication skills</li></ul> Desirable Qualifications <ul><li>Experience with Linux environments</li><li>Familiarity with GIS and internet mapping technologies</li><li>Knowledge of cloud services and server clustering</li><li>Experience working in a research or academic environment</li><li>Relevant IT certifications, such as:<ul><li>Microsoft certifications (e.g., Microsoft Certified: Azure Administrator Associate)</li><li>CompTIA certifications (e.g., A+, Network+, Security+)</li><li>Database certifications (e.g., Oracle Certified Associate, Microsoft Certified: Azure Database Administrator Associate)</li><li>Project management certifications (e.g., ITIL, CompTIA Project+)</li></ul></li></ul> Skills / Knowledge / Abilities Knowledgeable in MS Operating Systems, Linux, Server Management, Networking, Computer Security, Database Management, and Database software. Does this position have supervisory responsibilities? No Preferred Education/Experience Degree in Information Technology. Deadline to Apply 01/07/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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