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Title: Health Sciences Division Administrator
Institution:&nbsp;Volunteer State Community College
Job Summary:
Reporting to the Dean of Health Sciences, the Health Sciences Division Administrator will be a 12-month non-faculty position. This role will include, but is not limited to, providing the following administrative leadership for Division: academic assessment and discipline-specific accreditation, clinical reporting requirements, program marketing and recruitment, clinical affiliate and articulation agreements, course scheduling, offsite/dual offerings, and faculty workload and evaluation.
Job Duties:
Work closely with the Dean of Health Sciences in creating a vision for growth and maintenance of excellency and to ensure that the programs are up to date with current developments. Lead, evaluate, plan, and coordinate divisional compliance (Department of Education (DOE), Southern Association of College and Schools Commission on Colleges (SACSCOC), Tennessee Board of Regents (TBR), Volunteer State Community College (VSCC)) efforts, divisional projects, and compliance/accreditation priorities in consultation with the Divisional Dean. Interface with Dean, faculty, staff, and ancillary offices to develop and execute enrollment management strategies to affect recruitment, retention, and student success. Work collaboratively with Admissions to recruit student populations for programs within the Health Sciences. Work with Marketing, Communications, and Media Services to develop marketing materials for recruitment purposes and to promote media recognition of faculty and students to enhance the image of programs and the College. Coordinate medical terminology courses during the summer term. Assist in the coordination of the Division’s First Year Experience courses and offsite/dual offerings. Ensure the Division’s Advisory Boards follow College and accreditation identified processes. Develop Health Science articulation agreements with Program Directors and the Assistant Vice President for Academic Affairs. Participate in the Collegewide scheduling processes, meeting established deadlines, and coordinating with Directors in scheduling classes at the College’s various sites. Aid and promote professional development among faculty and staff. Participate in Health Sciences related community events in the College’s 11-county service area. Serve as the Division’s liaison for clinical reporting requirements. Coordinate with the Grants office to manage grants and associated projects. Assist the Dean in day-to-day operations and directs the Division in the Dean’s absence. Attend state, national, and local meetings geared toward program's growth and enhancement. Other duties as assigned.&nbsp;
Minimum Qualifications:
Bachelor’s degree from an accredited institution in one of the Health Sciences programs VSCC offers. Tennessee licensure or the ability to obtain a license in one of the Health Sciences programs VSCC offers. Teaching experience: 2 years in higher education. Clinical experience: 2 years in healthcare. Academic assessment and accreditation experience: 2 years. Work-related experience specific to a VSCC Health Sciences program: 4 years. 
Preferred Qualifications:
Master’s degree from an accredited institution. Community college teaching experience. Health Sciences Program Director experience. 
Knowledge, Skills, and Abilities:
Must be a willing advocate of the mission of the college. Excellent interpersonal skills using tact, courtesy, and patience. Ability to problem solve. Proficiency in Microsoft Office applications. Ability to gather and effectively analyze information, trends, and data to facilitate program improvement as well as program identification, development, and implementation. Ability to provide leadership and inspire cooperation and collaboration amongst Division employees. Ability to communicate inter-departmentally, cross-divisionally, and externally across the College’s 11-county service area. Ability to plan and manage projects.
Pay Rate: $56,881 - $71,101 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.

Motlow State Community College


      Health Sciences Division Administrator
    

Title: Academic Assistance Center (Tutor and Clerical Temporary Part-Time)
Institution:&nbsp;Jackson State Community College
Job Summary
Tutors work one-on-one and with groups of students to help them learn an academic subject or a specific skill. 
Job Duties
<ul>
<li>Must effectively communicate with students to help them learn complex subject-matter while maintaining their professionalism.</li>
<li>Tutors should be organized and patient communicators with a friendly and approachable disposition that lends itself to work with students of all ages, backgrounds, and abilities.</li>
<li>Tutoring sessions are typically scheduled for an hour.</li>
</ul>
Minimum Qualifications
<ul>
<li>Successfully completed the course, which will be tutored with an A or high B.</li>
</ul>
Pay Rate:
Starting pay is $15.00/ hour. Pay is increased based on experience and level of degree obtained.
Schedule/Hours:
No more than 29 hours may be worked a week (hours depend on budget availability and need). Hours are scheduled during normal business hours of 8:00-4:30, as well as evenings.&nbsp;&nbsp;
Closing Date: October 31, 2025
Availability/Closing Date:
This posting is not a guarantee of an open position. Applications are accepted on a continuous basis and reviewed by the department when openings become available. Postings close yearly on October 31; to maintain your application within the system, you will need to re-apply each year.
Special Instruction to the Applicants:&nbsp;
To be considered for this position, we require an attached resume and cover letter.
Applicants will be subject to a background check upon hire.&nbsp;


      Academic Assistance Center (Tutor and Clerical Temporary Part-Time)
    

Title: Senior Administrative Assistant
POSITION SUMMARY To provide advanced administrative support to the Chief Information Officer as well as the Office of Technology Services.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Performs a variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items. Interacts and communicates with students, staff and community partners. Responds to inquiries from faculty and staff concerning technology matters. Tracks interactions with, and outcomes of reported technology inquiries, issues or concerns. Assists with providing support for Banner security access requests and assignments.
Prepares and submits monthly travel and credit card records. Supports the $1M+ Technology Access Fee program, including record keeping, tracking and reporting. Maintains a master list of the department’s budget and reports variances. Manages the CIO’s appointment schedule, including scheduling meetings and interviews as necessary. Maintains a record system for all current and expired contracts for the technology services department, including tracking renewal and expiration dates for action. Assists with the department’s audit process to provide contractual commitments to auditors, as needed.
REQUIRED QUALIFICATIONS Associate’s degree
Three (3) years’ experience in providing direct administrative support to management
Proficiency in Microsoft Office
Experience balancing multiple priorities and projects successfully
PREFERRED QUALIFICATIONS Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with a diverse population of faculty, staff and students. Effective communication skills, including the ability to express ideas clearly and concisely in both oral and written communication. Must be able to work independently, demonstrate initiative and make substantive decisions quickly. Ability to work occasional evenings and weekends to support events.
Open Until Filled: Yes
Rate of Pay: $45,006.00 - $54,015.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Senior Administrative Assistant
    

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

Executive Director Nationalities Services CenterPhiladelphia, PATHE SEARCHThe&nbsp;<a href="https://nscphila.org/" target="_blank">Nationalities Service Center (NSC)</a> seeks a dynamic and visionary leader to serve as its next Executive Director. Recognized as one of the leading immigrant and refugee resettlement agencies in Pennsylvania, NSC has spent the last 100 years committed to assisting its clients with building a solid foundation for a self-sustaining and dignified future. Through comprehensive services and support, including legal protections, health and wellness, education, and language services, NSC empowers immigrants and refugees to thrive and pursue a just future.&nbsp;NSC is committed to serving as an important resource for the migrant communities of Philadelphia. NSC delivers life-changing work every day, providing critical support to communities that have been increasingly targeted over the last decade. Growing attacks on migrant communities across the globe present an unprecedented opportunity for NSC to continue centering the voices of immigrants and refugees to drive meaningful change. The next Executive Director will play a pivotal role in balancing the fortification of the agency's internal infrastructure and culture while working externally to elevate NSC's profile on a local and national stage. This leader will need to ensure that NSC remains both a beacon of hope for its clients and a leading advocate for systemic change.Having recently turned 100 years old, NSC offers a breadth and depth of professional services to deliver a comprehensive experience for its clients, including early pathways to stability and long-term economic mobility.&nbsp;Whether resettling refugees from global crises in Syria, Afghanistan, and Ukraine or responding to local challenges such as the COVID-19 pandemic, NSC has proven to be a resilient and trusted resource for those in need in times of crisis. The organization's inclusive, one-stop model ensures that every client receives the support they need to build a self-sustaining, dignified future. As an integral part of the Philadelphia community, NSC continues to be a leader in immigrant and refugee services, and it remains steadfast in its mission to assist immigrants and refugees in creating strong, lasting foundations for their future.&nbsp;NSC has seen exponential growth across the number of clients served and services offered, and the workforce has increased to support client demands with 5,000 clients, 134 employees, and over 300 volunteers. The next Executive Director will lead NSC into its second century of serving those fleeing homes they never wanted to leave in search of safety, security, and community. As such, the ideal candidate will have a demonstrated commitment to the pursuit of a fair and just pathway for immigrants seeking to enter the United States in pursuit of a better life. Through thoughtful, communicative, and strategic leadership, the Executive Director will cultivate and sustain trusted, collaborative relationships with various local and federal constituencies to ensure that the diverse needs and concerns of NSC clients are accurately represented. Furthermore, the Executive Director will provide direction to staff, value their expertise, and nurture their well-being. &nbsp;TO APPLYNSC has retained Isaacson, Miller, a national executive search firm, to assist in this search. All inquiries, nominations, and applications should be directed to the search team confidently at the link below. Please include a CV/resume and a two-to-three-page letter of interest responding to the opportunities and challenges outlined above.Tiffany Weber (she/her), Search Lead | Managing AssociateKaren Avery (she/her), PartnerQuizayra Gonzalez (she/her), Senior Associate<a href="https://www.imsearch.com/open-searches/nationalities-services-center/executive-director" target="_blank">https://www.imsearch.com/open-searches/nationalities-services-center/executive-director</a>Applicants with lived experience within any of our program areas, as well as Black, Indigenous, and other people of color, are strongly encouraged to apply.&nbsp;NSC's policy is to provide equal employment opportunities to all Applicants (including Employees) regardless of race, ethnicity, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, national origin, age, abilities/disabilities, neurotypicality, socioeconomic status, veteran status, marital status, prior convictions, or any other protected classifications under federal, state, or local law.

Executive Director  Nationalities Services Center

11-Dec-2024<h4>Executive Assistant</h4>Harvard Kennedy School 67457BRJob SummaryThe Executive Assistant performs a wide range of high-level, detailed administrative tasks for a senior member of the Harvard Kennedy School (HKS) faculty who chairs the Middle East Initiative (MEI) at the Belfer Center for Science and International Affairs. The Executive Assistant plays a key supportive role in facilitating the work of the faculty member and MEI. The ideal candidate is resourceful and organized with strong attention to detail; conscientious and punctual; and comfortable juggling competing priorities and accommodating a range of work styles. The successful candidate has excellent written and oral communication skills; learns quickly and adapts well to change; focuses on solutions rather than problems; and works well independently as well as collaboratively on small teams. HKS believes that creating a diverse and inclusive organization is morally right and is central to the school’s ability to achieve its mission. We strongly encourage a diversity of applicants. We do not discriminate against any person based on race, color, creed, national or ethnic origin, age, sex, gender identity, sexual orientation, physical ability, or marital or parental status.Position DescriptionResponsibilities include:<ul><li>Represents faculty member’s office as first point of contact with a high level of responsibility and visibility; communicates professionally with internal and external stakeholders on behalf of the faculty member and research program. </li><li>Serves as gatekeeper to faculty member’s time, managing scheduling requests and commitments. </li><li>Manages faculty member’s complex schedule, travel arrangements and itineraries. </li><li>Manages course delivery: Course website setup and administration using Canvas; obtain syllabus readings online and via HKS copyright office; liaise with guest speakers and organize their participation in class; help manage course assistant(s) and their workflow; with the help of media services, setup classroom technical needs; and schedule office hours for students. May support online learning with remote learning tools such as Zoom and video editing software.</li><li>Supports MEI financial administration (vendor registration, reimbursements, payments, financial reporting, and other financial processing as needed). </li><li>Provides logistical support for events and other activities for faculty member and MEI (e.g., arrange speaker travel, liaise with guests, book space, organize catering, and assist and/or manage other logistics as needed). </li><li>Evaluates existing policies and procedures; recommend and implement improvements according to Harvard policy and procedure.</li></ul>Basic QualificationsThree or more years of relevant experience. Additional Qualifications and Skills<ul><li>Strong organizational skills and attention to detail.</li><li>Conscientious with excellent interpersonal and communication skills.</li><li>Ability to prioritize work in an environment with competing interests; anticipate needs and take initiative; and handle confidential information with discretion.</li><li>Demonstrated project and/or program management skills.</li><li>Ability to take initiative, work independently and collaborate with others.</li><li>Experience with event logistics and financial processing.</li><li>Proficiency using Microsoft Office applications, email, CMS, and internet tools; experience with Canvas and Concur a plus.</li><li>Proficiency in Qualtrics, Salesforce and publishing software a plus but not required. Note that position will be using these applications so quick to learn software is helpful.</li><li>Experience working in higher education or think tank environment a plus.</li><li>Bachelor’s degree preferred, or an equivalent of education plus relevant experience in an office environment.</li></ul>Additional InformationThis is a benefits eligible term appointment for one year from date of hire, with the possibility of renewal. Learn more about our work culture and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. &nbsp; This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Middle East Initiative (MEI) is Harvard University’s principal forum for policy-relevant research and teaching on the contemporary Middle East and North Africa. MEI convenes policymakers, scholars, and intellectuals from the region and beyond to expand our understanding of this complex part of the world and to contribute to the search for solutions to its most pressing policy challenges. Through the integration of scholarly research, policy analysis, executive and graduate education, and community engagement, MEI aims to advance public policy and build capacity in the Middle East, with the aim of enhancing the lives of all the region’s peoples.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentBelfer Center for Science and International AffairsAnnual Salary Range$60,503-$95,391Union55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule9 - 5 Monday through FridayCommitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism &nbsp; At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism. &nbsp;EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-DS1

Harvard University FAS Human Resources

Executive Assistant

Title: Executive Administrative Assistant for Financial and Administrative Affairs
&nbsp;
Job Summary
This job supports the Executive Vice President of Financial Affairs and Student Services, the Division of Financial and Administrative Affairs, and other offices within the finance college unit.
Job Duties
• Performs finance-related support functions, including implementing process improvement activities, financial data analysis, and professional correspondence.
• Enters all purchase requests, extra pay authorizations, MOU's, and travel for the Office of Financial Affairs and employees as requested. May review travel requests, advancements, and claims for policy compliance.
• Assist the Assistant Vice President of Financial Reporting with various administrative and reporting tasks, including analyzing data reports and preparing professional reports/presentations.
• Coordinating and tracking the time and leave reporting activities of Executive Vice President of Financial Affairs and Student Services direct reports for Financial Affairs division.
• Overseeing general office operations, office equipment, office supplies, filing, and paperwork that requires approval from the Executive Vice President of Finance Affairs and Student Services.
• Assist with planning and facilitating college functions and events.
• Coordinate with the Executive Vice President of Finance Affairs and Student Services on meeting schedules, record appropriate meeting minutes, and report minutes from committees/departments that report to the Executive VPFSA.
• Coordinate with the Assistant Vice President of Financial Reporting, to ensure the Finance division’s annual Business Continuity plan and Institutional Effectiveness plans are on track by working with the appropriate department heads.
• Assist in the division’s policy and procedure annual review.
• Coordinate and track direct reports of the Executive Vice President of Financial Affairs and Student Services, projects and reporting due dates.
• Perform other duties as assigned.
Minimum Qualifications
• Associate degree in Accounting or Business field • 3 years’ experience as an Administrative Professional • 3 years' experience in Higher Education • High-level experience with all Microsoft Office suites at a minimum intermediate level – (Excel, Outlook, PowerPoint) 
Preferred Qualifications
• Certified Professional Secretary • BANNER Finance and ARGOS experience • Experience as an executive-level administrative professional • Experience in higher education administrative processes 
Knowledge, Skills, and Abilities
• Ability to analyze data and inquiries effectively, think critically, and make appropriate decisions. • Excellent written and verbal communication skills. • Effective organizational and time management skills • Ability to work as part of a team or work alone without close supervision • Strong interpersonal skills 
Pay Rate:&nbsp;&nbsp;$42,161 - $50,593 (Annual salary depending on eligible experience which is defined by the current compensation plan.)
Open Until Filled:&nbsp;Yes; for best consideration, apply by: 12/24/2024
Special Instructions to Applicants:
To be considered for this position, you must submit an application.&nbsp; Prior applications will not be used to fill this vacancy.&nbsp;&nbsp;
A completed satisfactory background check will be required before hire.&nbsp; &nbsp;&nbsp;


      Executive Administrative Assistant for Financial and Administrative Affairs
    

Research Administrator I Job ID: 12857 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5844192&amp;targetURL=https://www.utep.edu/research/office-of-sponsored-projects/" target="_blank">About the Department</a> The Office of Sponsored Projects (OSP) is the centralized unit charged with providing comprehensive support to members of The University of Texas at El Paso (UTEP) research community engaged in the preparation and submission of proposals and the management of funded projects. OSP strives to maintain a supportive environment for research and scholarly endeavors and encourages faculty and staff to seek external funding to support the mission of the University and to explore alternatives to advance their professional interest. Position Information Hiring Department: Office of Sponsored Projects Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $45,000 annually. Required Application Materials: <ul><li>Resume</li></ul> Recommended Application Materials: <ul><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Under supervision but with considerable latitude for the use of initiative and independent judgment, provides support to faculty and staff and facilitates application process throughout proposal development, review and submission. Reviews, negotiates, and obtains institutional approvals for the structure, terms and conditions of sponsored project contracts and cooperative agreements. Responsible for establishment of accounts and oversight and administration of sponsored project contracts and grants to ensure compliance with applicable laws, policies, and procedures. Assists and trains Principal Investigators (PI's) in managing sponsored project accounts. Essential Functions Analyzes workload, determines work priority, assigns duties, and participates in professional duties of the Office of Sponsored Programs. Maintains current knowledge of private, state, federal, Regents, University and UT policies, regulations and guidelines in sponsored research, pre and post award. Reviews Request for Proposals, Request for Quotations, or Request for Applications in order to determine programmatic, financial, and contractual elements. Assists PIs with completing grant and contract proposals; prepares proposal budgets, reviews completed applications, transmittals, proposals, and contracts for accuracy and compliance with University and Sponsor requirements. Provides technical assistance to faculty and staff in the preparation and submission of electronic proposals. Audits preliminary budgets and makes recommendations to include in grant application, ensures compliance with CAS standards of proposal budget costs, ensures application of current F&amp;A (indirect) rate or F&amp;A rate prescribed by sponsor. Prepares all cost-sharing proposals and verifies eligibility in accordance with sponsor requirements; ensures department, college, or center approval before submission. Prepares Notice of Award which establishes account and sub account funding after reconciling proposed budget to that of the award document; reviews award terms and negotiates revised budget and scope of work with sponsor if necessary. Negotiates the terms and conditions of contracts with potential sponsors; interprets the content and negotiates the acceptability of terms and conditions of awards in accordance with University, Regents and UT policies. Reviews contracts for sponsor and University requirements, obtains institutional approvals. Follows up on pending agreements and awards that have not been fully executed by the sponsor. Establishes fiscal monitoring controls and troubleshoots problems on accounts, acts as University representative on behalf of faculty and staff to external funding agencies, in both pre and post award. Monitors budget transfers, expenditures for personnel, travel, equipment, stipends, tuition &amp; fees, and consultants on sponsored projects; ensures expenditures are in compliance with sponsor and University requirements. Responsible for the overall post-award compliance of accounts throughout the budget/project period, maintains complete and accurate files on all awards. Provides direct one-on-one training to PI's regarding the pre and post award administration of sponsored programs. Adheres to internal controls established for department. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree from four-year college within area of assigned responsibility. and Experience: Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Qualifications: Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), Certified Pre-Award Administrator (CPRA), from the Research Administrators Certification Council (RACC) preferred. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and move up to 10 pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5844192&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5844192" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12857&amp;PostingSeq=1</a> jeid-48ac8227701f7441ad98c9d45399a5e2

The University of Texas at El Paso

Research Administrator I

IA Asst. Director - Managerial - Assistant Director of Advancement Programs Job ID: 12865 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top- tier research university in America. About Institutional Advancement Our team works cohesively to build strategic relationships, keep alums connected to the University, and match philanthropic goals with institutional priorities to advance, support, and sustain the University's mission. Our division relies on the constant collaboration of our departments - Advancement Services, Development, and Strategy &amp; Engagement. With a growing team and vastly unrealized fundraising potential, we had our fourth straight record-breaking year and are poised for continued growth and success. Maintaining that momentum, we are excited to continue implementing innovative ways to extend our reach and impact. As America's leading Hispanic-serving university, the University of Texas at El Paso (UTEP) is dedicated to increasing access to excellent higher education and positively impacting the community we serve. At Institutional Advancement (IA), we know that our success is built on the contribution of a diverse team in its people, thoughts, and experience. Our culture of care and inclusive excellence is more than a commitment at UTEP IA—it is the foundation of all we do. Read on to understand who we're looking for in this role, what you'll do, and the skills and experiences we're after. Please use your cover letter to tell us about your interest in UTEP and Institutional Advancement and what you hope to bring to this role. <a href="https://apptrkr.com/get_redirect.php?id=5849361&amp;targetURL=https://www.utep.edu/giving/" target="_blank">UTEP Institutional Advancement Website</a> Position Information Hiring Department: Institutional Advancement Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am - 5:00pm. Ability to work some evenings or weekends. FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $50,000 annually Work Modality: Institutional Advancement is seeking a candidate who lives within a commutable distance (75 miles or less) of the University of Texas at El Paso campus. This role provides the flexibility of a hybrid work arrangement, with an on-site requirement of 16 hours per week. Required Application Materials: Resume Cover Letter Three Professional References The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary of Position: Who We Want As we build out our Advancement Programs unit, we are seeking a dynamic and strategic leader to develop and execute our crowdfunding strategies, oversee our annual Raise Your Pick Giving Day, and contribute to engagement programs. In this role, you will be responsible for managing and optimizing our crowdfunding campaigns, coordinating giving day programs, and ensuring the successful achievement of our fundraising and engagement goals. With strong communication skills and robust knowledge of crowdfunding and giving day best practices, you will convey strategic direction to cross-function teams and serve as a resource for campus partners and programs in need of funding. Your attention to detail and enthusiasm for advance planning will help you be successful in this role. You embody an unending commitment to positively contributing to our team culture; we all commit to making UTEP IA a great place to work. You have tenacious optimism and a goal-oriented, growth mindset, with the ability to remain flexible and develop creative solutions in pursuit of always maintaining forward momentum. You thrive in a dynamic environment, continually balancing competing priorities. You have the ability to work independently and collaboratively, supporting the success of all colleagues and volunteers, and prioritizing UTEP's overall goals above personal achievement. What You'll Do Reporting to the Assistant Vice President of Advancement Communications, you will manage all aspects of crowdfunding (Pick A Project) campaigns and Raise Your Pick Giving Day, including vetting of campaign fundraising priorities, project timelines, Ambassador materials, stewardship, and results reporting. You'll work with cross-functional teams to ensure campaigns are executed seamlessly, meeting or exceeding fundraising and engagement goals. Additionally, you'll recruit, train, and manage fundraising volunteers and ambassadors for Pick A Project, Raise Your Pick Giving Day, and other advancement programs. You will also assist with alumni and community engagement activities. You'll maintain and oversee the crowdfunding website and manage the Pick A Project program. This includes recruiting and vetting campaign proposals, coordinating project timelines and drop dates, and overseeing the creation of program materials. You will partner with cross-functional teams to ensure seamless execution of crowdfunding campaigns and ensure best practices in crowdfunding, stewardship, gift compliance, and marketing guidelines are followed. You'll collaborate with the Integrated Marketing and Communications team to create print and digital campaign marketing materials. In some cases, you may partner with development officers to identify seed funding or match/challenge gifts. As the Pick a Project program manager, you will guide teams through every phase of crowdfunding campaigns, from conception to stewardship. You'll manage Pick A Project team leads, suggest campaign strategies that align with best practices, set clear expectations, train project Ambassadors, and create Ambassador templates and resources. With strong project management skills, you'll lead the planning, execution, and evaluation of Raise Your Pick Giving Day. You will oversee all aspects of Raise Your Pick Giving Day, from strategy development to day-of execution, working closely with campus partners and other units in IA to achieve fundraising and engagement goals. You will lead committee meetings with campus stakeholders and collaborate with the Integrated Marketing and Communications team to seamlessly incorporate strategic communications and marketing with volunteer programs and campus engagement for a successful campaign. You will coordinate campus partner deadlines and deliverables for campaign preparation in partnership with the development officers, advancement services, and marketing points across campus to ensure a timely launch of Raise Your Pick Giving Day campaign webpages, school/unit communications, and the Giving Day website. In partnership with Integrated Marketing and Communications, you will also manage a suite of campus partner resources and spearhead campaign prep webinars to disseminate Raise Your Pick marketing and brand guidelines, benchmark deadlines, and campaign updates. You'll spearhead the Ambassador and Raise Your Pick Giving Day volunteer programs, leading recruitment, training, and volunteer fundraising competitions. You'll maintain the Ambassador dashboard on the Raise Your Pick Giving Day website, and will create outreach templates, toolkits, and resources for fundraising volunteers. In collaboration with Advancement Services, you'll uphold data integrity. You'll contribute to the tracking of engagement data and reporting of campaign and program results to team leadership and campus partners. Additionally, you'll be responsible for informing the strategic segmentation of campaign and volunteer outreach lists. Essential Functions: Understands division's role in accomplishing the University's mission. Implements directives, operational changes, programs, and policies corresponding to the division or unit. Performs tasks as assigned using existing procedures, practices, techniques, etc. Completes standard assignments and responsibilities and makes recommendations for improvement/efficiency, resourcing, etc., as necessary. Uses existing procedures to solve issues that are strategic in nature. Coordinates donor and funding efforts, services, events, programs, etc. as assigned. May assist in the development and implementation of fundraising initiatives. Impacts own work unit through accuracy and quality of own work. Ensures operational efficiency and economy of division, department, or unit. Works within standardized functional procedures and practices to achieve objectives and meet deadlines. Exchanges information in a clear, concise, and straightforward manner with internal and external partners, stakeholders, donors, alumni, constituents, and friends of the University. Develops working relationships with various teams, units, campus partners, and external partners. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned; specific roles may have additional responsibilities due to the nature of the specific role/division/unit. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: License: A Valid State Issued Driver's License Education: Bachelor's Degree and Experience: Three (3) years of experience in online marketing, fundraising campaigns and training to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Qualifications: Experience in a non-profit organization and/or higher education fundraising setting Experience using project management platforms (we use Asana) Experience managing volunteers Experience overseeing a crowdfunding program Knowledge, Skills &amp; Abilities Knowledge, Skills &amp; Abilities Proficiency in Microsoft Office software and ability to learn and use institutional software systems Proficiency in digital marketing practices, including email campaigns, social media management, and website content development Key Performance Indicators: Understanding how you would measure success in a role is critical to understanding if it's a good fit. At Institutional Advancement, we believe Key Performance Indicators (KPIs) contribute not only to the overall productivity of our division but also to our team engagement. Key performance indicators are just one aspect of how performance is evaluated, complemented by role-based competencies and a demonstrated commitment to positive organizational citizenship. The Key Performance Indicators (KPIs) for this role: <ul><li>Effective Program Strategy and Analytics<ul><li>Ensuring alignment of each year's events/programs with IA goals</li><li>Develop proactive measures of success for each program/event</li><li>Event/Program satisfaction and effectiveness scores</li><li>Timely analytics and review processes</li><li>On-time completion or project milestones, deliverables, and drop dates</li></ul></li><li>Campaign Results<ul><li>Number of donors via crowdfunding and RYP Giving Day</li><li>Crowdfunding percentage raised to goal</li><li>Number of registered active Ambassadors via crowdfunding and RYP Giving Day</li><li>Dollars raised by Ambassadors</li></ul></li></ul> Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5849361&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5849361" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12865&amp;PostingSeq=1</a> jeid-57d3c95ca912b64caa5891ee886a7483

202 Administrative Jobs