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Job Title Administrative Support Associate I Requisition Number RE48505 Working Title Department Name 8G300:Education Teacher Educ &amp; Cert Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None. Physical Requirements None Shift Monday through Friday; 8:00 am-4:30 am. Job Summary We are seeking an Administrative Staff Support Associate I who can provide essential administrative assistance and ensure smooth day to day operations. Key responsibilities are: <ul><li>Manage the front desk, greeting visitors &amp; answering incoming phone calls.</li><li>Provide department administrative support to the Associate Dean of Graduate Student Success, faculty, staff and students.</li><li>Keep calendars and process meeting invites; take meeting minutes for various departmental meetings.</li><li>Create Purchase &amp; Payment Request Form (PPRF) for department purchases.</li><li>Use the Concur System to create travel arrangements and travel reimbursements for the department; create Concur Expense Reports to maintain and reconcile the office procurement card purchases.</li><li>Maintain technology, equipment, space, and facilities inventory for the department; process work orders; order office supplies; records management; process cash/check, wire, and ACH transmittals.</li><li>Assist the Associate Dean of Graduate Student Success in graduate-related tasks; coordinate requests for student funding.</li></ul> Skills / Knowledge / Abilities spreadsheets, webpage building, SAP student info system, MS Access, Use of SQL query building and reporting. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 12/29/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

Job Title Administrative Services Asst/UKHC Requisition Number RE47886 Working Title Administrative Services Asst Department Name MG335: Pathology &amp; Lab Med Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time, prolonged time in front of a computer, lifting, pushing or pulling of objects up to 20 lbs Shift Monday through Friday, 8:00am – 4:30pm. Job Summary The Administrative Services Assistant position will provide essential administrative support to the faculty of the Department of Pathology and Laboratory Medicine. Responsibilities include clinical multi-faculty support with expectation of executive leadership support. Preferred Microsoft Office proficiency with experience desired in Concur travel, SAP, and purchasing for a wide variety of physicians and faculty with the ability to prioritize tasks. Skills / Knowledge / Abilities MS Office, Concur, SAP Does this position have supervisory responsibilities? No Preferred Education/Experience none Deadline to Apply 12/26/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst/UKHC

Job Title Administrative Support Associate I/UKHC Requisition Number RE48013 Working Title ASA I Department Name MG300: Anesthesiology Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements This position may require lifting, pushing, or pulling objects up to 50 lbs. and sitting for moderate periods of time. Shift Monday – Friday, days Job Summary The Department of Anesthesiology seeks an individual to provide administrative support for the Anesthesiology faculty, including the Vice Chair of Clinical Affairs. Responsibilities will include assistance with scheduling, correspondence, manuscript preparation, poster creation, and file maintenance. This position will also support the Vice Chair in clinical scheduling of a busy operating room schedule. The successful applicant will have a high level of technical aptitude, independent decision making, discretion, and creativity involving matters of significance. Additionally, this position will work with the Department Research Coordinator to support ongoing research projects, assist with writing research protocols, and manage research databases. The successful candidate will have advanced technical aptitude and experience with database creation and management. *There is opportunity for hybrid work following training/probation. Skills / Knowledge / Abilities Microsoft Office Suite, office/clerical experience and technology experience. Does this position have supervisory responsibilities? No Preferred Education/Experience Associate’s degree plus three or more years related experience preferred. Proficiency with technology is essential. Deadline to Apply 01/05/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I/UKHC

Job Title Patient Clerical Assistant/UKHC Requisition Number RE48490 Working Title PCA - 6th Floor Tower 200 ICU Department Name H7000:Trauma and Acute Care Surgery Services Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Must be able to work three 12.5-hour shifts per week (7:00 p.m. – 7:30 a.m.) Will also be required to work some weekends and holidays. Job Summary This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of experience working in a medical clerical setting preferred. Deadline to Apply 12/19/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Clerical Assistant/UKHC

Job Title Research Financial Administrator Requisition Number RE48386 Working Title Research Financial Administrator Department Name 7H460:FAMILY AND COMMUNITY MEDICINE Work Location Lexington, KY Grade Level 47 Salary Range $57,158-94,286/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for extended periods of time. Shift Monday through Friday; 8:00am – 5:00pm Job Summary The University of Kentucky seeks a Research Program Administrator for a large, multi-site, multi-year grant in the Department of Family and Community Medicine. The Appalachian Tobacco Regulatory Research Team (AppalTRUST) is one of eight Tobacco Centers on Regulatory Science (TCORS) funded by NIH and FDA. The goal of AppalTrUST is to investigate the impact of Federal Drug Administration Center for Tobacco Products (FDA CTP) regulatory policies in rural communities, a vulnerable and understudied population, through collaboration, education and pioneering regulatory scientific research. Our three projects and four cores are designed to bridge the knowledge gap in rural tobacco use behaviors, guided by a definition of rurality that accounts for heterogeneity. Our approach is designed to inform the use of a health equity lens in shaping current, proposed, and future FDA regulatory actions to reduce rural tobacco use disparities. This individual will provide administrative and operational leadership under the guidance of the AppalTRUST Leadership Team and in accordance with Good Clinical Practice (GCP) guidelines. Responsibilities include financial administration and oversight, grants administration and leadership including supervision, and leading strategic growth initiatives. The ideal candidate will exhibit these skills: attention to detail, excellent financial and research management experience, strong organization skills, ability to work well with other study team members and participants, ability to effectively problem-solve complex situations, and excellent interpersonal and communication skills, including the ability to explain information and communicate effectively with various internal and external constituencies. Prior research experience required, and experience working in a mental health setting preferred. The position will require regular, full-time in-person work in Lexington, KY with occasional remote work available. The position may also require periodic travel to/from Eastern Kentucky. Forbes magazine announced in February 2023 that it ranked the University of Kentucky sixth out of 500 total companies on its America’s Best Large Employers list. UK is listed second nationally in the education category. The University of Kentucky provides a comprehensive benefits package including health, dental, and insurance benefits, a competitive 2:1 retirement match up to 5% of an employee’s base salary, discounts to local, regional and national businesses, paid vacation and temporary disability leave (sick time) and 14 paid holidays each year. For additional information on University of Kentucky’s benefits, please visit <a href="https://hr.uky.edu/insurance-and-retirement" target="_blank">https://hr.uky.edu/insurance-and-retirement</a>. If you are interested in joining our team of research professionals and behavioral health providers making a difference in our community and across the State, please consider applying for this position. Skills / Knowledge / Abilities The ideal candidate will possess certifications related to project management and be proficient in in Microsoft Office 365 software. Does this position have supervisory responsibilities? Yes Preferred Education/Experience Master’s degree and 2 years of related experience preferred. Deadline to Apply 12/19/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Research Financial Administrator

Job Title FWS Spring 2025, Center for Academic Resources and Enrich Services Front Desk Support Receptionist Requisition Number DU12930 Department Name 1B531:Federal Work Study Work Location 155 Graham Ave Lexington, KY 40508 Salary Range $12.00 - $15.00 Type of Position Student Position Time Status Part-Time Required Education High School Diploma. Required Related Experience Written and verbal communication skills, customer service, multitasking and prioritizing, dependability, familiarity with Microsoft Office, problem solving, ability to work under pressure, and attention to detail. Required License/Registration/Certification N/A Physical Requirements Able to lift 25 lbs. Shift Weekdays between 8:00 am – 5:00 pm. Job Summary The Student Front Desk Receptionist at CARES serves to assist with front desk coverage and other duties as assigned. This role is essential for ensuring the smooth operation of CARES during peak times by professionally addressing the needs of visitors and callers. Additionally, the student receptionist is responsible for maintaining the cleanliness and organization of the reception center, student lounge areas, and meeting rooms. The receptionist may also be tasked to assist with operations and special projects. Key Responsibilities: <ul><li>Greeting and Direction: Warmly welcome all students and visitors to CARES. Assist and direct them to the appropriate locations or staff members based on their specific needs.</li><li>Phone Management: Answer incoming phone calls during the designated lunch coverage period. Route calls effectively to the appropriate staff members, ensuring that inquiries are addressed promptly.</li><li>Reception, Lounge and study room Maintenance: Keep the receptionist area and student lounge tidy and organized, ensuring a welcoming and professional atmosphere for visitors and students alike.</li><li>Reception, Lounge and study room Maintenance: Keep the receptionist area and student lounge tidy and organized, ensuring a welcoming and professional atmosphere for visitors and students alike.</li><li>Special Projects and Other Duties: Occasionally, the receptionist may be assigned special tasks, which could range from assisting with CARES event setups to dropping off packages to other campus locations or other duties as specified by the CARES team</li><li>You must be a current UK student to apply for this position.</li></ul> Skills / Knowledge / Abilities Multitasking, social skills, organization, technical skills, flexibility, problem solving, and empathy. Does this position have supervisory responsibilities? No Preferred Education/Experience Customer service. Deadline to Apply 01/10/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

FWS Spring 2025, Center for Academic Resources and Enrich Services Front Desk Support Receptionist 

Job Title Administrative Services Assistant Requisition Number RE47627 Working Title Department Name 1A000:Internal Audit Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None. Physical Requirements Sitting for long periods of time; performing repetitive motion tasks; handling of light-weight objects up to 10 pounds, and some standing or walking. Shift Primarily days Monday – Friday 8:00 am-5:00 pm but some evenings and weekends may be needed based on workload. Job Summary This position will report directly to the Editorial Manager and provide executive and administrative support to the Chief Accountability Officer and Audit Executive (CAOAE), Editorial Manager, and other infrastructure personnel. Primary responsibilities will include managing the CAOAE’s and Deputy’s Outlook calendars, scheduling meetings, preparing emails, coordinating and documenting distributions of Internal Audit (IA) and Office of Accountability (OoA) communications. This position will have purchasing responsibilities and assist individuals with information pertaining to meetings, serve as the initial point of contact for the Internal Audit oﬃce, collect and open mail, ﬁle and organize materials and supplies and perform other clerical duties as assigned. Skills / Knowledge / Abilities Microsoft Office Suite, Outlook, SAP System, Ebars, Access; This person must have excellent interpersonal, communication and organizational skills. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 12/31/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Assistant

Job Title Administrative Systems Engineer I Requisition Number RE47419 Working Title Department Name 40520:KY Geological Survey Work Location Lexington, KY Grade Level 45 Salary Range $47,278-78,000/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 2 yrs Required License/Registration/Certification None. Physical Requirements Lifting, pushing, or pulling of objects up to 50 lbs.Sitting or standing for long periods of time with repetitive motion. Shift Monday – Friday 8:00am – 5:00pm (40 hours/week).Salary exempt position which may require other shifts as needed. Occasional travel maybe required. Job Summary As our Administrative Systems Engineer I, you’ll play a vital role in maintaining and optimizing our IT infrastructure. You’ll manage servers, support database systems, assist with IT projects, and contribute to the technological advancement of KGS. This position offers a balance of hands-on technical work and opportunities for professional growth. Key Responsibilities Server Management and Support <ul><li>Monitor and maintain server stability and flexibility</li><li>Implement server updates and upgrades under supervision</li><li>Manage file, print, database, web, and internet mapping servers</li><li>Implement security policies and manage backup/restore procedures</li><li>Assist in setting up development and production environments for web applications</li><li>Provide technical support to end-users</li></ul> Database Systems Maintenance and Service Support <ul><li>Contribute to database reliability, availability, and serviceability</li><li>Design, build, and implement databases</li><li>Perform data import/export, merging, and validation tasks</li><li>Collaborate on implementing new database components for improved data management</li><li>Provide technical support for database resources and systems</li></ul> IT Project and Service Support <ul><li>Assist in coordinating IT projects, including timeline and deliverable management</li><li>Support project workflow management</li><li>Provide backup support to other KGS IT staff</li><li>Offer weekly IT support at the KGS Earth Analysis Research Library</li></ul> Professional Development <ul><li>Engage in continuous learning to stay current with new technologies</li><li>Participate in implementing emerging technologies (cloud services, server clustering, etc.)</li><li>Actively participate in the UKIT community and KGS activities</li></ul> Must-Have Requirements <ul><li>Bachelor’s degree in Computer Science, Information Technology, or a related field</li><li>2+ years of experience in server management and administration</li><li>Strong knowledge of Windows Server environments</li><li>Experience with database management and maintenance</li><li>Familiarity with web application environments</li><li>Solid understanding of IT security principles and best practices</li><li>Excellent problem-solving and communication skills</li></ul> Desirable Qualifications <ul><li>Experience with Linux environments</li><li>Familiarity with GIS and internet mapping technologies</li><li>Knowledge of cloud services and server clustering</li><li>Experience working in a research or academic environment</li><li>Relevant IT certifications, such as:<ul><li>Microsoft certifications (e.g., Microsoft Certified: Azure Administrator Associate)</li><li>CompTIA certifications (e.g., A+, Network+, Security+)</li><li>Database certifications (e.g., Oracle Certified Associate, Microsoft Certified: Azure Database Administrator Associate)</li><li>Project management certifications (e.g., ITIL, CompTIA Project+)</li></ul></li></ul> Skills / Knowledge / Abilities Knowledgeable in MS Operating Systems, Linux, Server Management, Networking, Computer Security, Database Management, and Database software. Does this position have supervisory responsibilities? No Preferred Education/Experience Degree in Information Technology. Deadline to Apply 01/07/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Systems Engineer I

Job Title FWS Fall 2024, Administrative Support Associate Requisition Number DU12769 Department Name 1B531:Federal Work Study Work Location Lexington, KY 40506 Salary Range $12.00 Type of Position Student Position Time Status Part-Time Required Education High School. Required Related Experience N/A Required License/Registration/Certification N/A Physical Requirements Sitting for long periods of time; performing repetitive motion tasks; handling of light-weight objects up to 10 pounds, and some standing or walking. Shift Up to 20 hours per week, Monday – Friday from 8:00 AM – 5:00 PM. Job Summary • Manage and organize the shared email inbox • Correspond with departments regarding missing documents and follow-up actions • Ensure receipt of all necessary documents from departments • Consolidate documents into a single file for processing • Organize documents for processing into appropriate folders • Upload processed documents • Conduct records audit and take required actions on missing documents Skills / Knowledge / Abilities Microsoft Office Suite (Word, Excel), Outlook, excellent interpersonal, communication and organizational skills. Does this position have supervisory responsibilities? No Preferred Education/Experience Previous work in an office setting. Business majors preferred. Deadline to Apply 12/31/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

19 Administrative Jobs in Kentucky